Account Module

ACCOUNT

Account Module Account Module is used to records the details of day by day financial transactions of the organization which are coming under Account Department. Following are the Transaction Forms in Account Module. 1. Bank

- Used to create & record details of Bank A/c. Receipts & Payments

2. Cash

- Used to create & records details of Cash Receipts & Payments

3. Journal Voucher

- Used to create & record details of Journal Vouchers.

4. Cr / Dr Note

- Used to create & record the Credit / Debit Notes

5. Contra

- Used to create & record contra entries.

6. Main Report

- Used to generate Reports of all forms.

7. Reconciliation

- Used to examine item by item of two related sets of figures obtained from different sources.

8. MIS Reports

- MIS Reports & Other Reports.

Bank / Cash All Receipts | All Payments

Journal Voucher

Day Book Entry (Credit & Debit)

Cr / Dr Note

Credit / Debit Note Raising

Contra Entry

Cash To Bank / Bank to Bank / Cash to Cash / Bank to Cash

Main Reports Reconciliation ========================================== There some common sub forms in each transaction forms called as “Common Functions”.

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ACCOUNT

Bank: The Bank Transaction Form is used to create & record details of the Receipts & Payments which done through a Bank on daily basis.

Bank

Receipt

Payment

Receipt (Option): The receipt option is used to create and record the details of the payment receipts which received from customers or any other source.

Payment (Option): The payment option is used to create and record the details of the payments made to the suppliers or any others.

Opening Bank Form: To open the Bank Transaction Form, click on Account Module and then click on Bank. On clicking the Bank Transaction Form will be opened. Note: Whenever you open the form, it will be in edition mode, so you can start entering the details directly.

See Picture 

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ACCOUNT First of all you have to fill up following fields which are mandatory. Field Name Option

Description / Function

Sr. No.

Select Option as Receipt if the same is “Receipt” and if it is for Payment, then select option “Payment”. The default select will be Receipt. Sr. No. Auto filled by System.

Day Book

Select & define day book for the transaction.

Account Name

Value comes from “Master>Categories> Account > Bank >” Select & define Account Name for the day book, if the company has multiple accounts in the same day book. If the default Account Name is OK then do not change it but if you want select another one then delete the default value and press “Enter Key” and click on the right one from the displayed list of Account Names.

Voucher Dt.

Value comes from “Master>Categories> Account > Bank > Account Ledger” Date of Receipt / Payment Voucher. Auto filled by System.

Voucher No.

Sr. No. of Receipt / Payment Voucher. Auto filled by system.

Currency

Select the currency of transaction.

Exch. Rate

Put the exchange rate of selected currency in this field.

Cr. Balance

System displays the Credit Balance of the selected Day Book & Account Name System displays the Debit Balance of the selected Day Book & Account Name Write down the narration / description of the Receipt / Payment Voucher

Dr. Balance Description

Field Type / Job Owner Mandatory By User Mandatory By System Mandatory By System By User Mandatory By System By User

Mandatory By System Mandatory By System Mandatory By User Mandatory By User Mandatory By System Mandatory By System Mandatory By User

Bank Receipt / Payment Details Grid Fields: After filling the above fields, now you have to fill the following field in the Grid Table.

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ACCOUNT

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ACCOUNT Following are the grid fields. Sr. No.

Sr. No. Auto filled by System.

Account Name A/c. Short Name

Select & Define the Customer Name, Supplier Name etc. from or to the payment receipted or paid. Value auto picked by system from Account Ledger.

Dr. / Cr. Balance

Value comes from “Master > Account Ledger >” Showing the Account Balance of the selected Account Name.

Advance

Check ID. Check if the Receipt of Payment is an advance.

Amount

Put the figure of amount Receipted or Paid.

Deduction

If there is any deduction like TDS or other, please press F3 and on pressing F3 a separate form will be opened in and in the form you have to enter the details.

Mandatory By System Mandatory By User Mandatory By System Mandatory By System Optional (If applicable) By User Mandatory By User Optional (if applicable) By User

Acc_Code : Value Autopicked by System Ac_Name : Select the Account Name in this field. Description: Write down the details of deduction. Add_Amt. : Put the figure of deduction amount. TDS

: Check_ID. Click on the Check_ID if the same is TDS. This Check_ID will function, if you have applied the TDS option in the “Master > Account Ledger > Options” for the selected Account Name.

Voucher Amount

Net Voucher amount after the deduction. Equation field. Value displayed by the System.

Cheque No.

Put the Cheque No. in this field.

Cheque Dt.

Date field. Select & define the Date of Cheque.

Invoice No.

Put the Invoice No. in this field. (if applicable)

TDS Value

Amount of TDS displayed by the system. Equation field.

Order No.

Put the Order No. in this field. (if applicable)

Order Dt.

Date field. Select & define the Date of Order.

F.Y.

Financial Year of transaction of Purchase or Sales or other displayed by the system.

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Mandatory By System Mandatory By User Mandatory By User Optional (If applicable) By User Mandatory By System Mandatory By User Optional If applicable By User Mandatory By System

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ACCOUNT Other Details: 1) 2)

Attachment My Reminders

: Please refer Common Features > Attachment : Please refer Common Features > My Reminders

Save: After completion of above, press record.

button shown on top of the form or press “F5” Key to save the

New: After saving ff you want to define another code click on “F2” Key button and then make the necessary data entry.

button shown on top of the form or press

Delete: To delete a record, first open the form and then press “Esc” key. This makes the form on Edition Off mode. Now form displays all the records whatever your stored in system. Select the record(s) whichever you

want to delete by clicking on it and click on Key.

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button shown on top of the form or press “F6”

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ACCOUNT

Cash: The Cash Transaction Form is used to create & record details of the day by day cash Receipts & Payments transactions.

Cash

Receipt

Payment

Receipt (Option): The receipt option is used to create and record the details of the payment receipts which received from customers or any other source.

Payment (Option): The payment option is used to create and record the details of the payments made to the suppliers or any others.

Opening Cash Form: To open the Cash Transaction Form, click on Account Module and then click on Cash. On clicking the Cash Transaction Form will be opened. Note: Whenever you open the form, it will be in edition mode, so you can start entering the details directly.

See Picture 

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ACCOUNT First of all you have to fill up following fields which are mandatory. Field Name Option

Description / Function

Sr. No.

Select Option as Receipt if the same is “Receipt” and if it is for Payment, then select option “Payment”. The default select will be Receipt. Sr. No. Auto filled by System.

Day Book

Select & define day book for the transaction.

Account Name

Value comes from “Master>Categories> Account > Cash >” Select & define Account Name for the day book, if the company has multiple accounts in the same day book. If the default Account Name is OK then do not change it but if you want select another one then delete the default value and press “Enter Key” and click on the right one from the displayed list of Account Names.

Field Type / Job Owner Mandatory By User Mandatory By System Mandatory By System By User Mandatory By System By User

Voucher Dt.

Value comes from “Master>Categories> Account > Cash > Account Ledger” Date of Receipt / Payment Voucher. Auto filled by System.

Voucher No.

Sr. No. of Receipt / Payment Voucher. Auto filled by system.

Cr. Balance

System displays the Credit Balance of the selected Day Book & Account Name

Mandatory By System Mandatory By System Mandatory By System

Dr. Balance

System displays the Debit Balance of the selected Day Book & Account Name

Mandatory By System

Description

Write down the narration / description of the Receipt / Payment Voucher

Mandatory By User

Cash Receipt / Payment Details Grid Fields: After filling the above fields, now you have to fill the following field in the Grid Table.

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ACCOUNT Following are the grid fields. Sr. No.

Sr. No. Auto filled by System.

Account Name A/c. Short Name

Select & Define the Customer Name, Supplier Name etc. from or to the payment receipted or paid. Value auto picked by system from Account Ledger.

Dr. / Cr. Balance

Value comes from “Master > Account Ledger >” Showing the Account Balance of the selected Account Name.

Advance

Check ID. Check if the Receipt of Payment is an advance.

Amount

Put the figure of amount Receipted or Paid.

Deduction

If there is any deduction like TDS or other, please press F3 and on pressing F3 a separate form will be opened in and in the form you have to enter the details.

Mandatory By System Mandatory By User Mandatory By System Mandatory By System Optional (If applicable) By User Mandatory By User Optional (if applicable) By User

Acc_Code : Value Autopicked by System Ac_Name : Select the Account Name in this field. Description: Write down the details of deduction. Add_Amt. : Put the figure of deduction amount. TDS

: Check_ID. Click on the Check_ID if the same is TDS. This Check_ID will function, if you have applied the TDS option in the “Master > Account Ledger > Options” for the selected Account Name.

Voucher Amount

Net Voucher amount after the deduction. Equation field. Value displayed by the System.

Cheque No.

Put the Cheque No. in this field.

Cheque Dt.

Date field. Select & define the Date of Cheque.

Invoice No.

Put the Invoice No. in this field. (if applicable)

TDS Value

Amount of TDS displayed by the system. Equation field.

Order No.

Put the Order No. in this field. (if applicable)

Order Dt.

Date field. Select & define the Date of Order.

F.Y.

Financial Year of transaction of Purchase or Sales or other displayed by the system.

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Mandatory By System Mandatory By User Mandatory By User Optional (If applicable) By User Mandatory By System Mandatory By User Optional If applicable By User Mandatory By System

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ACCOUNT Other Details: 1) 2)

Attachment My Reminders

: Please refer Common Features > Attachment : Please refer Common Features > My Reminders

Save: After completion of above, press record.

button shown on top of the form or press “F5” Key to save the

New: After saving ff you want to define another code click on “F2” Key button and then make the necessary data entry.

button shown on top of the form or press

Delete: To delete a record, first open the form and then press “Esc” key. This makes the form on Edition Off mode. Now form displays all the records whatever your stored in system. Select the record(s) whichever you

want to delete by clicking on it and click on Key.

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button shown on top of the form or press “F6”

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ACCOUNT

Journal Voucher: The Journal Voucher is a written authorization prepared for every financial transaction, or for every transaction that meets defined requirements. This Transaction Form is used to create & record day by day Journal Voucher entries related to company accounts. A journal voucher is an integral part of the audit trail, and carries (1) a serial number, (2) transaction date, (3) transaction amount, (4) ledger account(s) affected, (5) reference(s) to documentary evidence (such as invoices or receipts) supporting the entry, (6) brief description of the transaction, and the (7) signature(s) or initials of one or more authorized signatories. A journal is, in effect, a collection of financial data culled from journal vouchers.

Opening Journal Voucher Form: To open the Journal Voucher Transaction Form, click on Account Module and then click on Journal Voucher. On clicking the Journal Voucher Form will be opened. Note: Whenever you open the form, it will be in edition mode, so you can start entering the details directly.

See Picture 

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ACCOUNT First of all you have to fill up following fields which are mandatory. Field Name

Description / Function

Day Book

Select & define day book for the transaction.

Sr. No.

Value comes from “Master>Categories> Account > Journal Voucher” Sr. No. Auto filled by System.

Voucher No.

Sr. No. of Journal Voucher. Auto filled by system.

Voucher Dt.

Date of Journal Voucher. Auto filled by System. Can be changed if required.

Reference

Put the Reference No. if any

Currency

Select the currency of transaction.

Exch. Rate

Put the exchange rate of selected currency in this field.

Due Date

Set the Due Date for Receipt / Payment of Journal Voucher in this field. If required you can set reminder for this due date by selecting this option Check Box.

Reminder

Field Type / Job Owner Mandatory By User Mandatory By System Mandatory By System Mandatory By System By User Mandatory By User Mandatory By User Mandatory By User Mandatory By User Mandatory By User

Journal Voucher Grid Fields: After filling the above fields, now you have to fill the following field in the Grid Table.

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ACCOUNT Following are the grid fields. Field Name

Description / Function

Dr. / Cr. Balance

Put the type of Account i.e. Debit or Credit in this field

Sr. No.

Sr. No. Auto filled by System.

Account Name A/c. Short Name

Select & Define the Customer Name, Supplier Name etc. of Journal Voucher in this field. Value auto picked by system from Account Ledger.

Amount

Value comes from “Master > Account Ledger >” Put the figure of Journal Voucher Amount in this field.

Bill Adjustment (Check Box) Adjustment (Button)

Select this option only if the Journal Voucher for Bill Adjustment of Purchase or Sales or any other. On Selection of option Bill Adjustment now you have to enter the details of Adjustment in this field. To enter the details just click on the Adjustment Button to open the Grid Table. After opening the Grid Table enter the details by adding row.

Ref. No.

Put the Reference if any in this field.

Current Balance

Auto displayed by the system. Equation field.

Remarks

Write down the remarks if any in this field.

Field Type / Job Owner Mandatory By User Mandatory By System Mandatory By User Mandatory By System Mandatory By User Mandatory By User Mandatory By User

Optional By User Mandatory By User Optional By User

Other Details: 1) 2)

Attachment My Reminders

: Please refer Common Features > Attachment : Please refer Common Features > My Reminders

Save: After completion of above, press record.

button shown on top of the form or press “F5” Key to save the

New: After saving ff you want to define another code click on “F2” Key button and then make the necessary data entry.

button shown on top of the form or press

Delete: To delete a record, first open the form and then press “Esc” key. This makes the form on Edition Off mode. Now form displays all the records whatever your stored in system. Select the record(s) whichever you

want to delete by clicking on it and click on Key.

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button shown on top of the form or press “F6”

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ACCOUNT

Credit / Debit Note: Credit Note: A form or letter sent by a seller to a buyer, stating that a certain amount has been credited to the buyer's account. Debit Note: A form or letter issued by a seller to advise the amount owed by the buyer. An invoice is a type of debit note. Also called debit memo. This Transaction Form is used to create record & issue the Credit or Debit Notes related to company accounts transactions.

Opening Credit / Debit Note: To open the Cr / Dr Note Transaction Form, click on Account Module and then click on Cr / Dr Note. On clicking the Credit or Debit Note Form will be opened. There are two option buttons i.e. Credit & Debit. For Credit Note, please select the Credit and for Debit Note, please select Debit. Note: Whenever you open the form, it will be in edition mode, so you can start entering the details directly.

See Picture 

First of all you have to fill up following fields which are mandatory. Field Name Day Book

Description / Function Select day book for the transaction.

Field Type / Job Owner Mandatory By User

Value comes from “Master>Categories> Account > Cr / Dr Note”

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ACCOUNT Sr. No.

Sr. No. Auto filled by System.

Voucher No.

Sr. No. of Credit Note or Debit Note Voucher. Auto filled by system. Date of Credit or Debit Note. Auto filled by System. Can be changed if required.

Voucher Dt. Party Name

Amount Cr or Dr Bal New Reference Against Reference Narration Remarks

Select party name in this field on which the Credit Note or Debit Note is raised. Value comes from “Master > Account Ledger ” Put the Amount of Credit or Debit Note in this field. On selection of Credit or Debit option, the system shows the Credit Balance or Debit Balance of the selected Party in this field. If new reference is applicable, please click on the Check Box & define the New Reference in this field. If against reference is applicable, please click on the Check Box & define the Against Reference in this field. Write down the Narration of the Credit or Debit Note in this field. Write down the remarks if any in this field.

Mandatory By System Mandatory By System Mandatory By System By User Mandatory By User Mandatory By User Mandatory By System Mandatory By User Mandatory By User Mandatory By User Mandatory By User

Grid Table Fields: Sr.

Auto filled by the system.

A/C. Name Amount

Select the Account Name in this field. If Credit or Debit Note is for multiple items then you can select multiple rows. Put the amount of Credit or Debit Note in this field.

Cr_Dr

Select the Type of Amount i.e. Credit or Debit

Mandatory By System Mandatory By User Mandatory By User Mandatory By User

Remarks

Other Details: 1) 2)

Attachment My Reminders

: Please refer Common Features > Attachment : Please refer Common Features > My Reminders

Save: After completion of above, press record.

button shown on top of the form or press “F5” Key to save the

New: After saving ff you want to define another code click on “F2” Key button and then make the necessary data entry.

button shown on top of the form or press

Delete: To delete a record, first open the form and then press “Esc” key. This makes the form on Edition Off mode. Now form displays all the records whatever your stored in system. Select the record(s) whichever you

want to delete by clicking on it and click on Key.

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button shown on top of the form or press “F6”

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ACCOUNT

Contra Entry: The Contra Transaction Form is used to make a booking entry that is entered on the opposite side of an earlier entry to cancel its effect on the account balance.

Opening Contra Entry: To open the Contra Transaction Form, click on Account Module and then click on Contra. On clicking the Contra Transaction Form will be opened. After opening the Contra Transaction Form select the type of Contra Transaction from option displayed in the Form. Following are the Contract Transaction Type; 1. 2. 3. 4.

Cash To Cash Cash To Bank Bank To Cash Bank To Bank

Note: Whenever you open the form, it will be in edition mode, so you can start entering the details directly.

See Picture 

First of all you have to fill up following fields which are mandatory. Cash To Cash Contra Entry: Field Name Day Book

Description / Function Select day book for the transaction.

Field Type / Job Owner Mandatory By User

Value comes from “Master>Categories> Account > Contra”

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ACCOUNT Sr. No.

Sr. No. Auto filled by System.

Voucher No.

Sr. No. of Contra Entry Voucher. Auto filled by system.

Voucher Dt.

Date of Contra Entry Voucher. Auto filled by System. Can be changed if required.

Bank A/c. / Cash A/c.

Select the Cash Account Name in this field.

Narration

Value comes from “Master > Account Ledger ” Write down the Narration of the Cash to Cash Contra Entry in this field.

Mandatory By System Mandatory By System Mandatory By System By User Mandatory By User Mandatory By User

Grid Table Fields: A/C. Name Amount

Select the Account Name in this field. If it is for multiple items then you can select multiple rows. Put the amount in this field.

Remarks

Write down the remarks if any in this field.

Mandatory By User Mandatory By User Mandatory By User

Cash To Bank Contra Entry: Field Name

Description / Function

Day Book

Select day book for the transaction.

Sr. No.

Value comes from “Master>Categories> Account > Contra” Sr. No. Auto filled by System.

Voucher No.

Sr. No. of Contra Entry Voucher. Auto filled by system.

Voucher Dt.

Date of Contra Entry Voucher. Auto filled by System. Can be changed if required.

Bank A/c. / Cash A/c.

Select the Cash Account Name in this field.

Narration

Value comes from “Master > Account Ledger ” Write down the Narration of the Cash to Bank Contra Entry in this field.

Field Type / Job Owner Mandatory By User Mandatory By System Mandatory By System Mandatory By System By User Mandatory By User Mandatory By User

Grid Table Fields: A/C. Name Amount

Select the Account Name in this field. If it is for multiple items then you can select multiple rows. Put the amount in this field.

Remarks

Write down the remarks if any in this field.

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Mandatory By User Mandatory By User Mandatory By User

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ACCOUNT Bank To Bank Contra Entry: Field Name

Description / Function

Day Book

Select day book for the transaction.

Sr. No.

Value comes from “Master>Categories> Account > Contra” Sr. No. Auto filled by System.

Voucher No.

Sr. No. of Contra Entry Voucher. Auto filled by system.

Voucher Dt.

Date of Contra Entry Voucher. Auto filled by System. Can be changed if required.

Bank A/c. / Cash A/c.

Select the Bank Account Name in this field.

Narration

Value comes from “Master > Account Ledger ” Write down the Narration of the Bank to Bank Contra Entry in this field.

Field Type / Job Owner Mandatory By User Mandatory By System Mandatory By System Mandatory By System By User Mandatory By User Mandatory By User

Grid Table Fields: A/C. Name Cheque No.

Select the Account Name in this field. If it is for multiple items then you can select multiple rows. Put the Cheque No. in this field

Cheque Dt.

Select & Define the Date of cheque in this field.

Amount

Put the amount in this field.

Remarks

Write down the remarks if any in this field.

Mandatory By User Mandatory By User Mandatory By User Mandatory By User Mandatory By User

Bank To Cash Contra Entry: Field Name

Description / Function

Day Book

Select day book for the transaction.

Sr. No.

Value comes from “Master>Categories> Account > Contra” Sr. No. Auto filled by System.

Voucher No.

Sr. No. of Contra Entry Voucher. Auto filled by system.

Voucher Dt.

Date of Contra Entry Voucher. Auto filled by System. Can be changed if required.

Bank A/c. / Cash A/c.

Select the Bank Account Name in this field.

Narration

Value comes from “Master > Account Ledger ” Write down the Narration of the Bank to Cash Contra Entry in this field.

Field Type / Job Owner Mandatory By User Mandatory By System Mandatory By System Mandatory By System By User Mandatory By User Mandatory By User

Grid Table Fields: A/C. Name Cheque No.

Select the Account Name in this field. If it is for multiple items then you can select multiple rows. Put the Cheque No. in this field

Cheque Dt.

Select & Define the Date of cheque in this field.

Amount

Put the amount in this field.

Remarks

Write down the remarks if any in this field.

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Mandatory By User Mandatory By User Mandatory By User Mandatory By User Mandatory By User

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ACCOUNT Other Details: 1) 2)

Attachment My Reminders

: Please refer Common Features > Attachment : Please refer Common Features > My Reminders

Save: After completion of above, press record.

button shown on top of the form or press “F5” Key to save the

New: After saving ff you want to define another code click on “F2” Key button and then make the necessary data entry.

button shown on top of the form or press

Delete: To delete a record, first open the form and then press “Esc” key. This makes the form on Edition Off mode. Now form displays all the records whatever your stored in system. Select the record(s) whichever you

want to delete by clicking on it and click on Key.

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button shown on top of the form or press “F6”

Page - iv of iv

ACCOUNT

Main Reports: The Main Reports Form contains all the required reports of the Accounts Module of the organization which are required by transaction wise and also yearly.

Opening Main Reports: To open the Main Reports Form, click on Account Module and then click on Main Reports. On clicking the Main Reports Form will be opened. Following are Main Report of the Account Module.

1. JV Details (Journal Voucher Details) 2. Reconciliation Details 3. Account Ledger Utility. 4. Opening Balance 5. Trial Balance Sheet 6. Ledger Details 7. Profit & Loss Account 8. Day Book Details 9. Bank Book Details 10. Cash Book Details 11. Balance Sheet 12. Bank / Cash Statement See Picture 

JV DETAILS:

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ACCOUNT Journal Voucher Details Report button is used to generate the detailed report of Journal Vouchers day wise / week wise / month wise/ yearly with transaction details. To generate it, after opening the Main Report, click on JV Details button. On clicking the following JV Details Form will be opened. See Picture 

In the Form you have to select the period at following fields; From Date To Date

: Select the date from which you want to start the JV Monthly Summary period. : Select the date of ending period.

After select the periods, click on

button to view the JV Monthly Summary details.

See Picture 

If you want to remove the JN Summary for particular period or month, click on the Check Box mentioned in line of that particular period or month to select it. Then click on remove it.

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button to

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ACCOUNT If you want generate report for printing or making PDF file or exporting to any other application, click button. On clicking the report format with data will be displayed.

on

Now to view the details of JV Monthly Summary for a particular month, please make double click on month name and making double click another Form will be opened named as JV Details and the JV Details of the particular month will be displayed in that Form. If you want remove an entry, please select it and click on

button to remove it.

See Picture 

RECONCILIATION DETAILS: Reconciliation Details button is used to view and generate the reports of Reconciliation of various Day Books for various periods as per your requirement. To view & generate it, after opening the Main Report, click on Reconciliation Details button. On clicking the following Reconciliation Details Form will be opened. See Picture 

In the this Form you have to select & fill following fields; Book Name From To

: Select the Day Book in this field : Select the starting date of Reconciliation Details period. : Select the ending date of Reconciliation Details period.

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ACCOUNT Options: Un-cleared Un-cleared Un-cleared

: To view all un-cleared reconciliation entry details. : To view all cleared reconciliation entry details. : To view all cleared & un-cleared reconciliation entry details.

After selecting & filling the fields, click on

button to view the Reconciliation Details.

See Picture 

If you want generate report for printing or making PDF file or exporting to any other application, click button. On clicking the report format with data will be displayed.

on

ACCOUNT LEDGER UTILITY: Account Ledger Utilities button is used to search & view the transaction details of particular Voucher as and when required. To search & view it, after opening the Main Report, click on Account Ledger Utility button. On clicking the following Account Ledger Utility Form will be opened. See Picture 

In the this Form you have to select & fill following fields; From Date : Select the starting date of Account Ledger Utility period. To Date : Select the ending date of Account Ledger Utility period. Voucher Name : Select the Voucher Name in this field

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ACCOUNT See Picture 

After selecting & filling the fields, click on of selected Voucher Name.

button to view the Account Ledger Details

See Picture 

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ACCOUNT BANK BOOK DETAILS: Bank Book Details button is used to generate the detailed report of Bank Book Entries day wise / week wise / month wise/ yearly with transaction details. To generate it, after opening the Main Report, click on Bank Book Details button. On clicking the following Bank Book Details will be opened. See Picture 

In the Form you have to select & fill the following fields; Bank Book Name From To

: Select the Bank Book Name in this field. : Select the starting date from which you want the Bank Monthly Summary period. : Select the ending date of period.

After select the periods, click on

button to view the Bank Book Monthly Summary details.

See Picture 

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ACCOUNT If you want to remove the Bank Monthly Summary for particular period or month, click on the Check Box mentioned in line of that particular period or month to select it. Then click on button to remove it. If you want generate report for printing or making PDF file or exporting to any other application, click button. On clicking the report format with data will be displayed.

on

Now to view the details of Bank Monthly Summary for a particular month, please make double click on month name and making double click another Form will be opened named as Bank Details and the Bank Details of the particular month will be displayed in that Form. If you want remove an entry, please select it and click on

button to remove it.

See Picture 

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ACCOUNT LEDGER DETAILS: Ledger Details button is used to generate the detailed Account Statement of particular Party month wise / yearly with transaction details. To generate it, after opening the Main Report, click on Ledger Details button. On clicking the following Ledger Details will be opened. See Picture 

In the Form you have to select & fill the following fields; Ledger Name From To

: Select the Account Ledger Name in this field. : Select the starting date from which you want the Ledger Monthly Summary. : Select the ending date of period.

After select the periods, click on

button to view the Ledger Monthly Summary details.

See Picture 

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ACCOUNT If you want to remove the Ledger Monthly Summary for particular period or month, click on the Check Box mentioned in line of that particular period or month to select it. Then click on button to remove it. If you want generate report for printing or making PDF file or exporting to any other application, click button. On clicking the report format with data will be displayed.

on

Now to view the details of Ledger Monthly Summary Details for a particular month, please make double click on month name and making double click another Form will be opened named as Ledger Vouchers and the Ledger Vouchers of the particular month will be displayed in that Form. If you want remove an entry, please select it and click on

button to remove it.

See Picture 

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ACCOUNT CASH BOOK DETAILS: Cash Book Details button is used to generate the detailed report of Cash Book Entries day wise / week wise / month wise/ yearly with transaction details. To generate it, after opening the Main Report, click on Cash Book Details button. On clicking the following Cash Book Details will be opened. See Picture 

In the Form you have to select & fill the following fields; Bank Book Name From To

: Select the Cash Book Name in this field. : Select the starting date from which you want the Cash Monthly Summary. : Select the ending date of period.

After select the periods, click on

button to view the Cash Book Monthly Summary details.

See Picture 

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ACCOUNT If you want to remove the Cash Monthly Summary for particular period or month, click on the Check Box mentioned in line of that particular period or month to select it. Then click on button to remove it. If you want generate report for printing or making PDF file or exporting to any other application, click button. On clicking the report format with data will be displayed.

on

Now to view the details of Cash Monthly Summary for a particular month, please make double click on month name and making double click another Form will be opened named as Cash Book Details and the Bank Details of the particular month will be displayed in that Form. If you want remove an entry, please select it and click on

button to remove it.

See Picture 

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ACCOUNT DAY BOOK DETAILS: Day Book Details Report button is used to generate the detailed report of day by day transaction of Day Book on day wise / week wise / month wise/ yearly with transaction details. To generate it, after opening the Main Report, click on Day Book Details button. On clicking the following Day Book Details Form will be opened. See Picture 

In the Form you have to select the period at following fields; From Date To Date

: Select the date from which you want to start the Day Book Details. : Select the date of ending period.

The period should within the financial year. After select the periods, click on

button to view the Day Book Details.

See Picture 

If you want to remove the Day Book Details for particular period or month, click on the Check Box mentioned in line of that particular period or month to select it. Then click on remove it.

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button to

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ACCOUNT If you want generate report for printing or making PDF file or exporting to any other application, click button. On clicking the report format with data will be displayed.

on

Now to view the details of Day Book Details Summary for a particular month, please make double click on month name and making double click another Form will be opened named as Voucher and the Voucher details of the particular month will be displayed in that Form. If you want remove an entry, please select it and click on

button to remove it.

See Picture 

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ACCOUNT BANK / CASH STATEMENT: Bank / Cash State button is used to generate the detailed report of Bank / Cash transaction statements on day wise / week wise / month wise/ yearly with transaction details. To generate it, after opening the Main Report, click on Bank / Cash Statement button. On clicking the following Bank / Cash Statement Form will be opened. See Picture 

First of all you have to select Statement option i.e. Bank Statement or Cash Statement by clicking on the Check Box. Whenever you select the option as Bank only the Bank Day Books list will be displayed in Day Book Name field when you select it and for option Cash only the Cash Book names will be displayed in Day Book Name field. After selecting ht e option now select & fill-up the following fields; Day Book Name From To

: Select the Day Book Name i.e. Bank or Cash in this field. : Select the starting date of Bank / Cash Statement in this field. : Select the ending date of Bank / Cash Statement in this field.

The period should within the financial year. After select the periods, click on

button to view the Day Book Details.

See Picture 

If you want generate report for printing or making PDF file or exporting to any other application, click on

button. On clicking the report format with data will be displayed.

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ACCOUNT TRIAL BALANCE SHEET: Accounting: The aggregate of all debit and credit balances at the end of an accounting period that (1) shows if the general ledger is in balance (total debits equal total credits) before making closing entries, (2) serves as a worksheet for making closing entries, and (3) provides the basis for making draft financial statements. Trial Balance Sheet button is used to generate the detailed report aggregate of all debit and credit balances at the end of an account period (1) shows if the general ledger is in balance (total debits equal total credits) before making closing entries, (2) serves as a worksheet for making closing entries, and (3) provides the basis for making draft financial statements. To generate it, after opening the Main Report, click on Trial Balance Sheet button. On clicking system will ask following See Picture 

First put select from & to date in the related fields and after that if you want the Trial Balance Sheet only for opening balance then, please select the option “Only Opening Balance” by clicking on Check Box or if not then leave the option as unselected. Now press See Picture 

If you want generate report for printing or making PDF file or exporting to any other application, click on

button. On clicking the report format with data will be displayed.

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ACCOUNT PROFIT & LOSS: Profit & Loss Account is a measure of financial performance that indicates earnings after expenses and other deductions are made. There are several levels of profit including gross profit, net profit, and net operating profit after taxes. Profit & Loss button is used to generate the detailed reports of the Profit & Loss Account of the organization. To generate it, after opening the Main Report, click on Profit & Loss button. On clicking system will ask following See Picture 

First put select from & to date in the related fields and after that if you want the Profit & Loss Account Report only for opening then, please select the option “Yes” by clicking on Check Box or if not then select the option “No”. Now press See Picture 

If you want generate report for printing or making PDF file or exporting to any other application, click on

button. On clicking the report format with data will be displayed.

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ACCOUNT BALANCE SHEET: Balance Sheet is condensed statement that shows the financial position of an entity on a specified date (usually the last day of an accounting period). Balance Sheet button is used to generate the Balance Sheet Statement of the organization for particular period or financial year. To generate it, after opening the Main Report, click on Balance Sheet button. On clicking system will ask following See Picture 

First put select from & to date in the related fields and after that if you want the Balance Sheet Report only for opening then, please select the option “Yes” by clicking on Check Box or if not then select the option “No”. Now press See Picture 

If you want generate report for printing or making PDF file or exporting to any other application, click on

button. On clicking the report format with data will be displayed.

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ACCOUNT OPENING BALANCE: Opening Balance button is used to enter or import the Opening Balance figure of Stock, Account, Sales Tax Forms, Excise & Reconciliation. For all these opening entries there are separate form and to open it, click on the Opening Balance. Item Opening Stock Item Opening Stock form is used to enter new stock or import the last financial year closing stocks. If you use the software first time, then you have to enter the opening item stock manually or import with help. If you are already installed and already entered the item stock details then import the item opening stock by click on Fetch Opening for New Year button. See Picture 

Entering Item Stock Manually Before entering the Item Stock Manually you have select & define the Item Group & Sub Groups (Wherever it applicable). You can find out the items by Item Name or Alt. Name (Item Code) for which you are making the opening stock. You can find the item through entering its group & sub group names. You can find the item by entering item name. You can find the item by entering Alt. Name item name.

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ACCOUNT Following are Form Fields in this form; Field Name

Description / Function

Item Group

To select the Item Group an opening stock item

Sub Group

To select sub group of an opening stock item (if applicable)

Sub Group1

To select sub group1 of an opening stock item (if applicable)

Sub Group2

To select sub group2 of an opening stock item (if applicable)

Find Item

To find an item by its name. Type the starting of item name in this field then system displays items starting with typed word. To find an item by its Alt. Name or Item Code. Type the Alt. Name or Item code in this field then system displays the items of typed item code. Date of Item opening stock.

Find Alt. Item Date

Field Type / Job Owner Mandatory By User Mandatory By User Mandatory By User Mandatory By User Mandatory By User Mandatory By User Mandatory By System

In this form there are to Grid Forms. One is for entering the items and another one is for entering the items on which the excise is applicable. General Grid Table: To enter all the items which are covered under Item Opening Stock.

Grid Table Fields: Following are the Grid Table fields; Field Name

Description / Function

IT_CODE

Auto filled by System. Not Editable

Item Name

Stock Item Name. Auto filled by System. Not Editable

Alt. Name

Stock Item Alt. Name or Item Code. Auto filled by System. Not Editable Displays Drawing No. of Selected Stock Item (if applicable). Not Editable

Drg. No.

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Field Type Job Owner Mandatory By System Mandatory By System Mandatory By System Mandatory By System

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ACCOUNT Alt. Qty. (Button)

To enter the Item Alt Qty. Click on the Alt. Qty. button. On clicking one window will be opened showing the Location and other details. Fill-up the fields which are editable.

Mandatory By User

See Picture 

Qty.

Put the stock quantity of the selected item in this field.

Rate

Put the rate of item in this field.

QC Ref. No.

Enter the QC Reference (if any) of the selected item in this field.

Mandatory By User Mandatory By User Mandatory By User

Item Stock Details Grid Table: To record the details of Excisable Items with name of manufacturer which are related to RG reports. If the selected items is coming under excise riles then fill-up the excise details along with name of manufacturer in this form.

After all these click on

button and after that click on

button to save the record.

Importing Item Stock (Fetch Opening for New Year) This option is used to import Item Stock from previous year closing balance. Click on the button named as “Fetch Opening for New Year”. On clicking the system will as as shown below;

To import the Item Sock, click on be displayed in the General Grid Table.

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button. After sometime the item list of opening stock will

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ACCOUNT Account Opening Balance Account Opening Balance form is used to enter Opening Balance of organizations various accounts or import the last financial year closing Account balances. If you use the software first time, then you have to enter the Account opening balance manually. If you are already installed and already doing the account transactions then import the item opening stock by click on Fetch Opening for New Year button. See Picture 

Entering Account Opening Balance Manually Before entering the Account Opening Balance Manually you have select Main Group Name of Account in “Select Main Group Name” field. On selection of Main Group all accounts created under the selected group will be displayed in the general Grid Table. If you want to import all accounts of all groups in single click, then click on clicking the all accounts will be displayed in general Grid Table.

button. On

You can find out the accounts by typing the account name in “Find By Account” field. General Grid Table:

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ACCOUNT Grid Table Fields: Following are the Grid Table fields; Field Name

Description / Function

AC_NAME

Auto filled by System. Not Editable

Short Name

Account Code. Auto filled by System. Not Editable

Credit Amount

Enter the Credit Amount in this field.

Debit Amount

Enter the Debit Amount in this field.

City

Auto filled by System. Not Editable (if applicable)

Category

Auto filled by System. Not Editable (If applicable)

From_Ledger_Code

Auto filled by System. Not Editable

From_Ledger_Name

Auto filled by System. Not Editable

Field Type Job Owner Mandatory By System Mandatory By System Mandatory By User Mandatory By User Mandatory By System Mandatory By System Mandatory By System Mandatory By System

Importing Account Opening (Fetch Opening for New Year) This option is used to import Account Opening Balances for all accounts from previous year closing balance. Click on the button named as “Fetch Opening for New Year”. On clicking the system will as shown below;

To import the Account Opening balances, click on button. After sometime the item list of Accounts with opening balance will be displayed in the General Grid Table. Account Outstanding Details: The Account Outstanding Details tab form is used to enter the outstanding details of the company bill wise of any particular accounts displayed in the General Grid Table. To enter the details first you have to select the account name from General Grid Table and then click right button of mouse in the Account Outstanding Details tab form and select Add Rows.

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ACCOUNT Advance Details: The Advance Details tab form is used to enter the advance payment details of the company which received or paid to any particular accounts displayed in the General Grid Table. To enter the details first you have to select the account name from General Grid Table and then click right button of mouse in the Advance Details tab form and select Add Rows.

After all these click on

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button to save the record.

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ACCOUNT “C” Form Opening “C” Form Opening is used to enter the details of Pending “C” forms for the Sales done against “C” Form. In this form you have to enter details manually and there is no an importing option. See Picture 

First of all select the type of sales in “Sales Type” field and after that click right button of mouse in Grid Table and select Add Rows. Fill-up the following fields. Field Name

Description / Function

Financial Year

Put the Financial Year of Sales Invoice in this field.

Party Name

Select the Name of Party in this field.

Bill No.

Put the Sales Invoice / Bill No. in this field.

Bill Date

Put the Sales Invoice / Bill Date in this field.

Bill Amount

Put the Sales Invoice / Bill Amount in this field.

After all these click on

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Field Type Job Owner Mandatory By User Mandatory By User Mandatory By User Mandatory By User Mandatory By System

button to save the record.

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ACCOUNT Excise Opening Entry Excise Opening Entry form is used to enter the Excise opening balance details. See Picture 

First of all select the financial year in Account Year field after that enter opening balance details in the necessary fields. After all these click on

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button to save the record.

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ACCOUNT Reconciliation Opening Reconciliation Opening for is used to enter the opening of Reconciliation details of the Bank Account(s) of the organization. See Picture 

First of all select the day book of reconciliation in “Day Book” field and after that click right button of mouse in Grid Table and select Add Rows. Fill-up the following fields. Field Name

Description / Function

Sr. No.

Put the Serial Number in this field.

Voucher Dt.

Select the Voucher Date in this field.

Account Name

Select the Account Name in this field

Account Code

Auto filled by system on selection of Account Name.

Type

Select Type of Payment i.e. Receipt or Payment

Cheque Amt.

Put the Cheque Amount in this field

Cheque Dt.

Select the Date of Cheque in this field.

Cheque No.

Put the Cheque No. in this field.

After all these click on

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Field Type Job Owner Mandatory By User Mandatory By User Mandatory By User Mandatory By System Mandatory By User Mandatory By User Mandatory By User Mandatory By User

button to save the record.

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ACCOUNT

Reconciliation: The Reconciliation Transaction Form is used Item by item examination of two related sets of figures obtained from different sources. Most commonly, this term is applied to bank reconciliation.

Opening Reconciliation Form: To open the Reconciliation Form, click on Account Module and then click on Reconciliation. On clicking the Reconciliation Transaction Form will be opened. After opening the Reconciliation Transaction Form you have to select option “Bank” or “Cash” by clicking on the button given in the form in Green Colour (Bank) & Red Colour (Cash). Note: Whenever you open the form, it will be in edition mode, so you can start entering the details directly.

See Picture 

First of all you have to fill up following fields which are mandatory. Field Name

Description / Function

Day Book

Select day book for the transaction.

Sr. No.

Value comes from “Master>Categories> Account > Reconciliation” Sr. No. Auto filled by System.

Date

Select & Define the Reconciliation Date in this field. Auto filled by the system.

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Field Type / Job Owner Mandatory By User Mandatory By System Mandatory By System

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ACCOUNT Records Searching Options: If you want check a particular record by cheque no., particulars, credit amount or debit amount you search it. For that you have give any one of the details in the following fields. Cheque No.

Put the cheque no. in this field for searching the record by cheque number wise and pres “Enter” key

Mandatory By System

Particulars

Put the particulars if any in this field for searching the record by particular wise and pres “Enter” key

Credit

To search the record by Credit Amount wise, put the exact amount in this field and pres “Enter” key

Mandatory By System By User Mandatory By User

Debit

To search the record by Debit Amount wise, put the exact amount in this field and pres “Enter” key

Mandatory By User

After completion of the above, click on “GENRATE” button to display the details in grid field. Grid Table Fields: Check ID

Check Box. Used to select the record to make Reconciliation Date Entry.

Mandatory By User

Reconciliation Dt.

Put the Date of Reconciliation. The date should post date of Cheque or Cash Voucher.

Mandatory By User

Cleared Dt.

Put the Date of Cheque / Cash Voucher Cleared. The date should post date of Cheque or Cash Voucher.

Mandatory By User

Voucher Dt.

Auto filled by the system

Voucher No.

Auto filled by the system

Particulars

Auto filled by the system

Trans Type

Auto filled by the system

Credit

Auto filled by the system

Debit

Auto filled by the system

Cheque Amount

Auto filled by the system. Only applicable for Bank option.

Cheque Dt.

Auto filled by the system. Only applicable for Bank option.

F.Y.

Financial Year. Auto filled by the system

Type_O

Auto filled by the system

Balance as per Company Book

Displays the Balance of Company Books of Account. Calculation Field. Auto Filled by System

Mandatory By System Mandatory By System Mandatory By System Mandatory By System Mandatory By System Mandatory By System Mandatory By System Mandatory By System Mandatory By System Mandatory By System Mandatory By System

Amounts Not Reflected in Bank

Displays the Amount which not reflected in Bank Account. Calculation Field. Auto Filled by System

Mandatory By System

Balance as per Bank

Displays the Balance in Bank. Calculation Field. Auto Filled by System

Mandatory By System

Save: After completion of above, press record.

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button shown on top of the form or press “F5” Key to save the

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ACCOUNT

New: After saving ff you want to define another code click on “F2” Key button and then make the necessary data entry.

button shown on top of the form or press

Delete: To delete a record, first open the form and then press “Esc” key. This makes the form on Edition Off mode. Now form displays all the records whatever your stored in system. Select the record(s) whichever you

want to delete by clicking on it and click on Key.

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button shown on top of the form or press “F6”

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