A TECHNICAL REPORT ON STUDENTS INDUSTRIAL WORK EXPERIENCE SCHEME

A TECHNICAL REPORT ON STUDENTS INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES) BY: ENEFOLA .J. ONUCHE REGISTRATION NO: 09/589 DEPARTMENT OF COMPUTER SCIENCE SCHOOL OF TECHNOLOGY FEDERAL POLYTECHNIC IDAH KOGI STATE FEB 2011

TITLE PAGE A TECHNICAL REPORT ON STUDENTS INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES) AT 45NAF HOSPITAL MAKURDI IN BENUE STATE NIGERIA FROM 18 OCT. 2010 TO 18 FEB. 2011 BY

ENEFOLA .J. ONUCHE REG. NO: 09/589 BEING TECHNICAL REPORT SUBMITTED TO THE DEPARTMENT OF COMPUTER SCIENCE OF SCHOOL OF TECHNOLOGY FEDERAL POLYTECHNIC IDAH P.M.B. 1037 IDAH KOGI STATE IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE AWARD OF NATIONAL DIPLOMA IN COMPUTER SCIENCE

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CERTIFICATE I certify that this report was carried out by Enefola .J.Onuche, under my supervision and has been found to be adequate in scope and quality for the partial fulfillment of the requirement for the award of a “National Diploma in Computer Science. _________________

_________________

Student

Supervisor

_________________

__________________

Coordinator

Head of Department

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ABSTRACT This report on Students Industrial Work Experience Scheme (SIWES) is mainly to help all categories of students to succeed and achieve their various academic life ambitions. It is therefore, important for students in tertiary institution. Indeed, it’ll hopefully be useful for graduate who stay at home to improve themselves technically. Therefore, this report will be useful for students preparing for this supervised Industrial work experience scheme and work service as a guide to them.

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DEDICATION This report is dedicated to God Almighty for his mercy, help and protection over my live and that of my family and also to my parents, Mr. & Mrs. Enefola Christopher for their support both morally and financially during this programme.

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ACKNOWLEDGEMENT I acknowledge the immense contribution for the following people in making my SWIES training a success. First and foremost, I am grateful to my Industrial based supervisor Sqr Ldr. AJ Arumona for his prompt assistance and guide in making my training a reality in spite of his limited time at disposal and the vast work that needs to be carried out by him. Also my sincere and profound gratitude goes to Lcpl Festus Amalu, a computer analyst who helped me; he is always by me to put me through during my SIWES Programme. My appreciation could be quite incomplete if I fail to acknowledge the ceaseless effort of my parent Mr. & Mrs. Enefola chritopher for their moral and financial support during this programme and also to my elder ones.

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TABLE OF CONTENTS Title page

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Certification

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Acknowledgment

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Table of Content

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CHAPTER ONE ITF Profile………………………………………………………………………. 1 Organization Profile…………………………………………………………… 1 Organogram of the organization………………………………………………….. 2 CHAPTER TWO Microsoft word………………………………………………………………… 3 Introduction…………………………………………………………………… 3 Features of Microsoft Word…………………………………………….. 3 Micro soft Excel…………………………………………………………….. 7 Introduction………………………………………………………………… 7 Features of Microsoft Excel……………………………………………. 7 Micro soft excel win view………………………………………………. 8 Computer operation………………………………………………….. 21 Introduction…………………………………………………………….. 21 Starting up a system………………………………………………… 21 Shutting down system…………………………………………….. 21 CHAPTER THREE Problems Identified…………………………………………………… 23 CHAPTER FOUR Conclusion……………………………………………………………. 24 Recommendation………………………………………………….. 25

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CHAPTER ONE 1.1

HISTORY OF ITF The Students Industrial Work Experience Scheme otherwise known as SIWES is a practical oriented scheme designed to get participants acquainted with life outside the classroom before he or she graduates. The Industrial Training Fund (ITF) founded the Students Industrial Work Experience Scheme (SIWES) in 1973 under the Federal Government of Nigeria with its head quarter at Jos-Plateau State of Nigeria. SIWES is a skill training programme designed to expose and prepare students of institution of higher learning for the industrial work; situations they are likely to meet after graduation. The scheme is also meant to familiarize students with work methods and expose them to the needed experience in handling such equipments and machineries that are usually available in the educational institution.

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ORGANIZATIONAL PROFILE 45NAF Hospital was founded on 3rd Nov 1971 at NAF Base Makurdi to meet

the need of personnel and their families in the base in terms of medical health care assistance . In 1976 the hospital founded another department known as Admine to keep the record of what is going on in the clinic for future purpose. The hospital continue to grow stil its present with more department to it name.

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1.3 ORGANOGRAM

OF THE ORGANIZATION

COMMANDERR ADMINE OFFICE

NURSING DEPT

A& E

THEATER

AWARD ASST

ORGANS DEPT

EYE DEPT

PREGNANCY

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SURGREY

DENTAL DEPT

CHAPTER TWO MICROSOFT WORD 2,1

FEATURES OF MICROSOFT WORD The following are the features of Microsoft Word: 

Title Bar: This helps to display the title of the package currently open.



Standard Tool Bar: This helps to display tools like Font style, font

size etc. 

Formatting Tool Bar: This helps to display the tools necessary for

formatting a document. E.g. bold, italics, underline, alignment etc. 

Menu Bar: This displays the menus like File, Edit, View, Insert,

Format, Table etc 

Drawing Tool Bar: This displays tools like Auto shape, Textbox, fill

colour, outline colour and Shadow etc. 

Task Bar: This displays the current documents open.

2.2MICROSOFT WORD ENVIRONMENT Microsoft environment is referred to as the working page. This is a blank page where the user can easily type his text by the help of the keyboard File Menu: This contains commands like: New, Open, Save, Save As, Close, Print, Print Preview, Page Setup and Exit. Edit Menu: This contains commands like: Paste, Cut, Copy, Undo, Redo etc. View Menu: This contains commands like: Replace, Find, Document Map, Page Layout etc. Insert Menu: This contains commands like: Page break, Page number, Symbol, Object etc 3

Format Menu: This contains commands like: Paragraph, Change Case, Borders and Shading, Bullets and Numbering etc. Table Menu: This contains commands like: Insert, Delete, Auto Format etc. Formatting Documents in Microsoft Word After typing a work in Microsoft Word environment, it has to be formatted to give it a good look by using commands like Bold, Italics, Underline, Alignment, font style, font size etc. To bold a text, highlight the text and click bold icon on the formatting toolbar. To italicize a text, highlight the text and click italics icon on the formatting toolbar. To underline a text, highlight the text and click under line icon on the formatting toolbar. To set the alignment of a text, highlight the text and click left, centre, right or justify alignment icon on the formatting toolbar. To assign a font style to a text, highlight the text and click font style button on the standard toolbar, select your choice and it will apply. To increase/decrease the font size of a text, highlight the text and click font size button on the standard toolbar, select your choice and it will apply. To Print a Document in Microsoft Word  Click file on the menu bar  Click print  In the printer dialogue box, select the printer name  In the print dialogue box, click properties  Make your changes in the printer properties  Click ok and click ok again

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Creating Table in Microsoft Word  Click table on the menu bar  Click insert  Click table  In dialogue box displayed, select the number of columns, rows and click ok Applying Border to a Page  Click format on the menu bar  Click borders and shading  In the borders and shading dialogue box click page border  Select the border of your choice  Click ok

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INTRODUCTION TO MICROSOFT EXCEL Microsoft Excel is an Application Package which is used in tabulation of data, statistical operations and calculation. Loading Microsoft Excel Microsoft Excel can be loaded by 

clicking start



point to all program



point to Microsoft Office



Click Excel.

FEATURES OF MICROSOFT EXCEL The following are the features of Microsoft Excel: 

Title Bar: This helps to display the title of the package currently open.



Standard Tool Bar: This helps to display tools like font style, font size

etc. 

Formatting Tool Bar: This helps to display the tools necessary for

formatting a document. For instance, bold, italics, underline, alignment etc. 

Menu Bar: This displays the menus like file, edit, view, insert, format,

table etc 

Drawing Tool Bar: This displays tools like Auto shape, Textbox, and

Shadow etc. 

Task Bar: This displays the current documents open.

WORKBOOK/WORKSHEET IN MICROSOFT EXCEL

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A Workbook is a collection of worksheet. A workbook normally contains three worksheets. A worksheet is a collection of rows and columns. The intersection of rows and columns in Microsoft Excel forms a worksheet. A worksheet can be named by the column name and row number. BASIC OPERATIONS IN MICROSOFT EXCEL In Microsoft Excel, worksheets can be added at the same can be deleted. INSERT WORKSHEET  After loading Microsoft Excel  Position your mouse where you want to insert a new worksheet  Click insert menu on the menu bar  Click worksheet DELETE WORKSHEET  After loading Microsoft Excel  Right click on the worksheet you want to delete  Click delete and the worksheet will be deleted 3.1SIMPLE CALCULATIONS IN MICROSOFT EXCEL Microsoft Excel can be used to perform simple calculations like the average, addition, subtraction, division and other simple calculations. Example 1: To calculate the sum of numbers in row 1 to row 10 in column A, we perform the following procedures: To achieve the above, you place your mouse pointer in the row where you want the answer to display then type in =sum (a1:a10) and press enter key, then the answer will be displayed.

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Example 2: To calculate the average of numbers in row 1 to row 10 in column B, we perform the following procedures: To achieve the above, you place your mouse pointer in the row where you want the answer to display then type in =average (b1:b10) and press enter key, then the answer will be displayed. Example 3: To calculate the total numbers (count) of numbers in row 1 to row 10 in column C, we perform the following procedures: To achieve the above, you place your mouse pointer in the row where you want the answer to display then type in =count (c1:c10) and press enter key, then the answer will be displayed. Example 4: To calculate the maximum number in row 1 to row 10 in column D, we perform the following procedures: To achieve the above, you place your mouse pointer in the row where you want the answer to display then type in =max (d1:d10) and press enter key, then the answer will be displayed. Example 5: To calculate the minimum number in row 1 to row 10 in column E, we perform the following procedures: To achieve the above, you place your mouse pointer in the row where you want the answer to display then type in =min (e1:e10) and press enter key, then the answer will be displayed.

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COMPUTER OPERATION SOFTWARE Software is the collection of computer programs and related data that provide the instructions telling a computer what to do. It can also be referred to as one or more computer programs and data held in the storage of the computer for some purposes. Software is intangible, meaning it "cannot be touched". Examples of computer software include: System software, Application software, Device Drivers and so on. HARDWARE Computer hardware refers to the physical parts of a computer and related devices. Internal hardware devices include motherboards, hard drives, and RAM. External hardware devices include monitors, keyboards, mouse, printers and scanners. 6.1

STARTING UP THE SYSTEM Starting up the system refers to the process of booting the system. In booting the system the following procedures are taken: after making sure the switch is on from the wall, the stabilizer is on and everything is set, press the start button on the system unit and the computer starts booting. SHUTTING DOWN THE SYSTEM

Shutting down the computer system refers to switching off the computer system. To achieve this, the following procedures are taken into consideration. • Click Start 9

• Point to turn off • Click turn off • Click turn off again We have “Normal” and “Abnormal” shutdown. Normal Shutdown: Is the right way of shutting down the computer i.e. following the normal process of shutting down the computer. Abnormal Shutdown: Is the wrong way of shutting down the computer i.e. not following the normal process of shutting down the computer fighter by pressing the start button to switch it off or switching off the socket directly. LAUNCHING APPLICATION PACKAGES Launching Application Packages can simply be referred to as starting up an Application Package. This is done by clicking on the start button, pointing to all programs and locating the Application Package you want to open. For example, launching Microsoft Word you click on Start button, point to All Programs, point to Microsoft Office, locate Microsoft Word and click it. FEATURES OF DESKTOP The major features of desktop are:  My Computer  My Document  My Network places  Internet explorer

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CHARPTER THREE PROBLEMS IDENTIFIED Despite the benefits attached to the SIWES program, few problems were still encountered during the course of the program. Some of these problems are: • Lack of transportation fare which at times made it difficult for me to get to my place of program • Harassment from the customers when you are unable to complete their jobs as expected due to circumstances beyond your control. • Harassment from the Director of the organization whenever I come late due to scarcity of transport means. • Inadequate power supply and power interruption • Distance from SIWES venue

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CHAPTER FOUR CONCLUSION Conclusively, I will like to say that it takes determination for one to become anything in life. With these training, students should determine and have the ultimate aim of becoming somebody in life. While on the programme, students must try to behave well and be ready and willing to learn so that they will be exposed to the practical aspect of what they are being taught in their various institutions. Finally, government and establishment should give their support as at when due, so as to encourage the students. Incompetence in workplace is related to the kind or quality of training in the school. To improve on the scheme’s implementation, students should be placed in industries relevant to their fields of study. There is need for greater cooperation between industries and educational institutions on how best to implement the SIWES programme. It can thus be concluded that in spite of apparent economic difficulties, the SIWES in Nigerian Institutions are attaining its objectives; and that industrial experience in real setting is very necessary if the attainment of SIWES objectives will be fully realized because it offers the students leaning experiences which cannot be directly gained in the class room.

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RECOMMENDATION The operation of SIWES lies on the proper supervision. Thus, it becomes necessary that something must be done at the operational level to enhance adequate functioning of the programme. In line with these findings, the following recommendation area made: 1. ITF should ensure the regular visitation of the ITF officers to Supervising Agencies Institutions, employers and students on attachment. 2. The log-book issued to students at attachment by institutions must be checked and signed by the institutions’ and ITF Supervisors responsible during supervision not in their offices at the end of attachment. 3. All the institutions involved should be organizing orientation courses in collaboration with the ITF for their students prior to their attachment with the attendance made mandatory for the students accepted for SIWES and ITF staff. 4. The training department of ITF should be providing adequate information about the biennial SIWES National Conference and Workshops on time.

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