A Compilation of Business Letters

A Compilation of Different Types of Business Letters

Submitted by: ELVIRA LOPEZ AOM 2 st English 105 1 Sem SY 2010-2011

Submitted to: MRS. MARIBEL C. IBAÑEZ Instructor

COLORADO PHOTOS Stall No. 03 Candon Public Market Candon City, Ilocos Sur Tel. No. 742-1234

October 15, 2010

Mr. Dennis Peralta Store Manager Adessa Corporation San Isidro, Candon City Ilocos Sur

Dear Mr. Peralta:

I was very disappointed to read your letter of October 13 dealing with the issue of incorrectly produced publicity leaflets. As someone who values your business, I have already begun to find a solution to resolve this problem.

My top photographer will call you to arrange an appointment at your earliest possible convenience to retake photos in full color. Also, we will deduct another fifteen percent of the bill for the misunderstanding.

Thank you for your patience.

Sincerely yours,

ELVIRA LOPEZ Supervisor

Adjustment Letter

112 San Isidro, Candon City 2710 Ilocos Sur October 10, 2010

Mrs. Katrina Aguilar Proprietor Manager Aguilar’s Computer Center

Madam: I just read an article in the News Candon about Aguilar’s new computer center just north of Candon City Arcade. I would like to apply for a position as a programmer. I understand that Aguilar’s produces both in-house and customer documentation. My technical writing skills, as described in the enclosed resume, are well suited to your company. I am a recent graduate of University of Northern Philippines Candon with an Associate Degree in Computer Science. In addition to having taken a broad range of courses, I served as a computer consultant at Technology Philippines Co., San Fernando, La Union where I helped train users to work with new systems.

I will be happy to meet with you at your convenience and discuss how my education and experience match your needs. You can reach me at my home address or at [email protected].

Very truly yours,

ELVIRA LOPEZ

Enclosure: Resume

Application Letter

192 San Juan, Candon City 2710 Ilocos Sur October 06, 2010

Mrs. Melanie Matias General Manager Zarina Foods Corporation 38 National Road San Jose, Candon City 2710 Ilocos Sur Ma’am:

I never imagined that I would have to leave Zarina Foods Corporation. But due to the relocation of my husband’s work to Manila, I have made the decision with my husband to move up to Manila as family. I am finally notifying you that I’ll be tendering my resignation from Zarina. My last day will be on November 12, 2010.

I have truly enjoyed my work as your Marketing Supervisor and I would like to thank you for the opportunity that you have given me to work in Zarina.

Thank you so much.

Very respectfully yours,

ELVIRA LOPEZ

Resignation Letter

ZARINA FOODS CORPORATION 38 National Road, San Jose Candon City, Ilocos Sur www.zarinacandon.com

October 30, 2010

Mr. Eugene Cortez Manager, HRM Department SHOES UNLIMITED 13 Narra 1, San Lorenzo Makati City

Sir:

This letter is my personal recommendation for Elvira Lopez. Until just recently, I have been Elvira’s immediate supervisor for several years. I found her to be constantly pleasant, tackling all assignments with dedication and a smile.

Besides being a joy to work with, Elvira is a take-charge person who is able to present creative ideas and communicate the benefits. She has successfully developed several marketing plans for our company that have resulted in increased revenue. During her tenure, we earned an increase in our profits. The new revenue was a direct result of the plans implemented by Elvira. Though she was an asset to our marketing efforts, she was also extraordinary helpful in other areas of the company. In addition to writing effective training modules for sales representatives, Elvira assumed a leadership role in sales meetings, inspiring and motivating other employees.

I highly recommend Elvira for employment. She is a team player and would make a great asset to any organization.

Very truly yours,

MRS. MELANIE MATIAS General Manager Recommendation Letter

API Family Bank 60 National Road, San Antonio Candon City, Ilocos Sur www.APIcandon.com

October 8, 2010

Mr. Rafael Molina 101 Villa Hermosa Sta. Cruz, Ilocos Sur

Dear Mr. Molina:

This letter is to inform you that your account number 123456780, has been temporarily cancelled due to delay in payments. We have reviewed your account and found out that you’ve been consistently late in paying your bill for the last four months. According to our policy, any client who cannot follow the terms should be subject to deactivated accounts.

Please contact us at our customer service center so that we can make an agreement on how you can settle your account. We will offer you different ways of payment. But for now, we are temporarily cancelling your account. We are grateful for our association with you.

We are looking forward to solving problem and continuing the good business relationship. We hope to hear from you soon. Thank you very much and have a good day.

Sincerely yours,

MISS ELVIRA LOPEZ Credit Accounts Manager

Cancellation Letter

37 Florida St., San Isidro 2710 Candon City, Ilocos Sur October 07, 2010

Mr. Jefferson Garcia Manager, HRM Department Ilocos General Merchandising San Nicolas, Candon City Ilocos Sur

Sir:

I am applying for the inside sales position posted on Ilocosgenmer.com. At your convenience, I would appreciate the opportunity to discuss the position and candidacy with you. You can find my resume attached to this letter.

I am looking to bring my well-honed public relations, marketing, and client-focused online, oral, and interpersonal communication skills internally to succeed in an inside sales position. I would welcome the opportunity to tell you how my skills and ideas can benefit Ilocos General Merchandising. I can be reached at [email protected].

Thank you for your consideration. I look forward to hearing from you.

Very respectfully yours,

ELVIRA LOPEZ

Transmittal Letter

37 San Isidro, Candon 2710 Ilocos Sur October 14, 2010

Miss Elizabeth Tuazon Digital Corp. Inc. National Road, Mabini Extension Cabanatuan City

Dear Elizabeth: I was thrilled to hear about your new job with the Digital Corp. Inc. I know it’s been a long search to find the right position, but it seems like this is going to be a good match for your skills and experience. I’m looking forward to hearing all about it soon. Fond regards.

Yours truly,

ELVIRA LOPEZ

Congratulations Letter

ZAMORA EQUIPMENTS Lingsat, San Fernando City La Union Tel. No.: 702-3311

October 11, 2010

Mr. Eugenio Lopez Proprietor Manager GOLDSTAR CONSTRUCTIONS Candon City, Ilocos Sur

Dear Sir:

Your business experience has already shown you some of the advantages of leasing needed equipment as opposed to purchasing. Our leasing experience gives us a real edge in furnishing your firm with some maximum advantages and with a minimum of time delay.

We realize the importance in property structuring a personalized lease so that it may meet the specific needs and requirements of your company in the most beneficial way possible. Due to our size, we can also offer our customers the option of rewriting existing leases at certain points along the way, should it be warranted.

Please contact us if you are even considering the future acquisition of more increase producing equipment and we will be most happy to speak with you either personally or by telephone, whichever you prefer.

Thank you so much.

Truly yours,

KRISTINE BORJA Marketing Manager

Sales Letter

AVON BUSINESS COMPANY La Union Branch Sevilla, San Fernando, La Union

October 12, 2010

Mrs. Betina Reynante Area Manager AVON BUSINESS COMPANY 135 Camp 7, Baguio City Dear Ma’am:

It is a pleasure of inviting you to the grand opening of our new office. Refreshments will be served at 3 p.m. on October 30, 2010, following a short speech from Mrs. Myra Quinto. The event will be held at Macagba Building, Lingsat, San Fernando, La Union.

Your attendance is highly appreciated.

Respectfully yours,

ELVIRA LOPEZ Branch Manager for Affairs

cc: ABC Baguio Secretary

Invitation Letter

MUNTINLUPA WOMEN’S COOPERATIVE 60 Rizal Ave., Muntinlupa City Tel. No.: 600-10102

October 16, 2010

Ruby Reyes 11 Coloma St., Alabang Muntinlupa City Dear Ma’am:

Referring to your account record, I am sorry to inform you that as I was indisposed for nearly two months, I was unable to sign any check and no payment could be made during this period. I am now enclosing a Form 102 for full and final settlement of your bill.

I regret very much this delay in setting your account and hope you will not mind it as it is beyond the circumstances of my control.

Yours truly,

ELVIRA LOPEZ Accountant

Enclosure: Billing Form 102

Collection Letter

VALLANGCA HOME DECORS AND FURNITURES National Road Poblacion, Sta. Cruz Ilocos Sur Tel. No.: 762-8899

October 13, 2010

Mr. Noli Gonzalo 31 Brgy. 3, Sta. Lucia Ilocos Sur

Dear Mr. Gonzalo:

I am sending this letter to express my sincere appreciation for your continued patronage of our business. At Vallangca Home Decors and Furnitures, we are all aware that it is repeat customers like you who are largely responsible for 2009 being the best sales year in our eleven years history.

We are happy to have served you well in the past and we look forward to continuing to provide your home furnishing needs in the future.

To say thank you in a more concrete way, we would ask you to drop by into the main store on December 01, 2010 to pick up your free gift. I look forward to seeing you.

Yours thankfully,

MRS. ELVIRA VALLANGCA Proprietor

Appreciation Letter

MIKEIRA PACIFIC INSURANCE 44 General Tinio St., Villa Benita Cabanatuan City Tel. No.: 988-7766

October 18, 2010

Miss Cherry Ignacio 11 Carmona St., Kapitan Pepe Cabanatuan City

Dear Cherry,

I am sorry to hear you have undergo another round of chemotherapy. I know this journey is very challenging, but I’m here to support you in whatever you need. Sorry you are going through this. The staffs and I were talking that we would like to keep in touch with you while you’re led up at hospital.

We pray for you.

Truly yours,

ELVIRA LOPEZ

Sympathy Letter

MIKEIRA RESTAURANT 030 Brgy. Santiago Ilocos Sur Tel. No. 743-8888

October 06, 2010

LERNEL GENERAL MERCHANDISE Oaig Daya, Candon City Ilocos Sur

Dear Gentlemen:

Our order of September 30 called for thirty pieces white monoblock chairs. On your invoice No. 02812 you billed and delivered twenty pieces of white and ten pieces green of these chairs. We are returning ten pieces green chairs and ask that you send at once the ten white monoblock chairs to complete our original order.

Such accidents are bound to occur occasionally and I am not finding fault with your usually excellent service, but I want this merchandise before my reservation event on November 03, 2010. I shall appreciate your letting me know whether or not I can expect the new delivery not later that November 03, 2010.

Yours truly,

ELVIRA LOPEZ Supervisor

Claim Letter

VERSATILE COMMUNITY GROUP, INC. 126 Yakal St., Laloma Quezon City Tel. No.: (02) 634-2468

October 02, 2010

Mr. Albert Gomez Executive Director Kaibigan Foundation 09 Sucat, Parañaque City

Sir:

I am writing to inquire whether the Kaibigan Foundation would invite a proposal from the Versatile Community Group, Inc., requesting an investment of Php 800,000 per year over two years to support our Great Entrepreneur of the New Century initiative. This grant would provide part of the funds needed for us to train at least two thousand low-income entrepreneurs in near provinces in the computer skills they need to create sustainable businesses as we enter the twenty-first century. Your literature indicates that the Kaibigan Foundation is searching for innovative ideas to improve the lives of the rural poor. We believe Great Entrepreneur of the New Century falls well within your area of interest.

We believe that broadly-implemented technical skills programs such as Great Entrepreneur of the New Century have the potential to transform the lives of many struggling entrepreneurs, and change the economic landscape of improverished rural communities.

Please feel free to call me with my questions. I look forward to hearing from you soon. Thank you so much.

Very truly yours,

ELVIRA LOPEZ Vice-President for Affairs Inquiry Letter

DE SILVA PACIFIC INVESTMENT 05 Rizal Ave., Valenzuela Metro Manila Tel. No.: (02) 988-66754

October 16, 2010

Mr. Bernard Marquez Budget and Finance Department De Silva Pacific Investment 05 Rizal Ave., Valenzuela Metro Manila

Dear Mr. Marquez:

I am pleased to confirm your appointment as Budget and Finance Officer as of November 03, 2010. You will report directly to me on all issues concerning budget and finance in the unit and have executive authority to decide if you believe there is an immediate risk to property budgeting, financial analyzing and accountable financial aspect handling in the company.

You will keep yourself fully briefed and to a level of competence that will allow you to fulfill this role effectively.

A list of duties is attached, a copy of which you should fill and sign, and return to me for the file. Please note that your performance in this role will form part of your annual appraisal.

Yours sincerely,

ELVIRA LOPEZ Director

Encl: List of Duties Form Letter of Appointment

VERA-CRUZ ADVERTISING 35 Y. Arguillas St., San Lorenzo Makati City Tel. No.: (02) 726-2441 email add: [email protected]

October 10, 2010

Sea and Sky Hotel Pagdaraoan, San Fernando City La Union

Dear Gentlemen:

My name is Elvira Lopez and I would like to book a good for four kind of room in your hotel for three nights. We will be arriving on October 19, 2010 at approximately 6 p.m. I know you have a room that is overlooking the sea. Can you please hand me that room?

Here is my contact detail: 09184321654. Please call me to confirm my reservation and discuss the payments.

Thank you.

Truly yours,

ELVIRA LOPEZ Marketing Manager

Reservation Letter

FTC RTW COMPANY 213 San Nicolas, Candon City Ilocos Sur Tel. No.: 742-1122-334

October 12, 2010

Mrs. Grace Corpuz Sunny Day Corporation 103 Bauang, La Union

Dear Grace,

I am writing to introduce to you Arlene Marcos. I know Arlene through FTC RTW Company where as you know, I am the Production Supervisor. Arlene and I worked together on several years.

Arlene is interested in relocating to San Fernando City in the near future and would appreciate any recommendation you would offer her for conducting a job search for a secretarial position and any help you can provide with the logistic of relocating to San Fernando City. I’ve attached her resume for your review and you can contact her at telephone number 718-3344 or at [email protected].

Thank you in advance for any assistance you can provide.

Truly yours,

ELVIRA LOPEZ

Enclosure: Resume

Introduction Letter

Chowking Candon Ground Floor Public Market Candon City, Ilocos Sur Tel. No.: (077) 742-5169 October 11, 2010

Mr. Cesar Lazona OTM Officer Chowking Foods Corp. Head Office, Jollibee Center Ortigas Ave., Quezon City

Sir:

Chowking Candon would like to invite you to be our guest speaker on our general assembly on November 10, 2010 being held at Chowking Candon Function 1. Our committee have selected you to be our speaker in order to inspire the audience to achieve their goals and take charge of their lives.

We anticipate that there will be more than one hundred fifty audience. This is a great venue for us to have you. We believe that your presence sends a message of caring and support for our organization.

I would appreciate your response to our request by November 3, 2010 in order to secure our speaker for the program.

I look forward to your support. Thank you so much.

Very respectfully yours,

ELVIRA LOPEZ Store Manager Securing a Speaker Letter

Chowking Candon Ground Floor Public Market Candon City, Ilocos Sur Tel. No.: (077) 742-5169 October 5, 2010

Commisary Carmen, Rosales Pangasinan

Dear Gentlemen:

This is an order for the following merchandise:

Quantity 10 packs 15 packs 20 packs 25 packs 24 packs Total

Description Asado, Large Asado, Medium Pork Rice Meat Beef Rice Meat Fresh Noodles

Unit Price P 150/pack P 110/pack P 85/pack P 98/pack P 120/pack

P P P P P P

Total 1,500.00 1,650.00 1,700.00 2,450.00 2,880.00 10,180.00

We will greatly appreciate it if you will deliver all the orders as soon as possible via Ragudo Tracking. Payment terms shall be standard just like the previous orders.

Please inform us immediately if you have any questions regarding this transaction. Thank you for your prompt and expeditious handling of this order.

Sincerely yours,

Order Letter

ELVIRA LOPEZ Stocks In-charge

Chowking Candon Ground Floor Public Market Candon City, Ilocos Sur Tel. No.: (077) 742-5169

MEMORANDUM

Date

: November 20, 2010

To

: All Staff Chowking, Candon City

From

: Store Manager

Subject : Staff Christmas Party

Dear Gentlemen: It’s the time of year again. As you all know, Christmas is our busiest season of the year. Every year it is a struggle for management and supervisors to find the time and energy to organize a staff Christmas party. This year, I have decided to postpone the Christmas party until our busy season.

I apologize that the celebration will have to wait until the second or third week of the coming new year, but I guarantee that it will be worth the wait. Anyone interested in volunteering to help out with the event is encouraged to see Lucy Torres, our events coordinator.

Thank you so much.

ELVIRA LOPEZ Store Manager Memorandum Letter

Chowking Candon Ground Floor Public Market Candon City, Ilocos Sur Tel. No.: (077) 742-5169

October 17, 2010

Mrs. Adelaida Garcia 23 Bagani Campo Candon City, Ilocos Sur

Dear Mrs. Garcia: I was deeply saddened to learn of Roger Garcia’s death and I would like to express my sincere sympathy to you and your family on behalf of the management and staffs here in Chowking. Your husband was highly respected by managers and employees alike throughout the entire company. He was regarded as a visionary leader by anyone who even worked with him. Roger’s contributions to this company during years of dedicated and selfless service were many and varied. He was a major part of our initial store opening. His contributions to this company will not be forgotten.

Please accept my heartfelt condolences at this difficult time and I ask you to please pass this sentiments on your children. Roger was a remarkable man. Knowing him personally as I did for many years, I am well aware of the difference he made in the lives of many people, both here in company, and in his private life.

Yours sincerely,

ELVIRA LOPEZ Store Manager Condolence Letter

Chowking Candon Ground Floor Public Market Candon City, Ilocos Sur Tel. No.: (077) 742-5169

October 18, 2010

Mrs. Rosalie Hermosa Manager, Red Ribbon 33 San Antonio, Candon City Ilocos Sur

Dear Mrs. Hermosa:

I would like to have an additional information regarding the employment record of Miss Shirley Guevarra, your former staff. She is applying for the position of accountant since our present accountant will be leaving soon.

I will appreciate any record you will send to me with regards to Miss Guevarra. That would help me evaluate her qualifications.

Thank you so much.

Yours truly,

ELVIRA LOPEZ Store Manager

Reference Letter

Chowking Candon Ground Floor Public Market Candon City, Ilocos Sur Tel. No.: (077) 742-5169

October 19, 2010

Manila Bulletin Publications 45 San Nicolas, Candon City Ilocos Sur

Gentlemen:

A check worth P 2000 is enclosed for our first month subscription.

Chowking Candon would like to have a subscription of your daily bulletin as part of our product marketing. Starting on December 01, 2010, every customer who comes in for breakfast will be entitled for a free newspaper.

We understand that you offer a free copy everyday for the restaurant. Please call us as soon as possible regarding our request.

Thank you so much.

Truly yours,

ELVIRA LOPEZ Store Manager

Subscription Letter