91968288 Pre Contract
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MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying REP,RT A" Pre45ontract
PREPARED ! !
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TABLE OF CONTENT
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
Ac6no&ledgement
Page
3
)ntroduction
Page
7
2.37 &hich it client &ill appoint Design Team &hich stands such as Architect> Quantity Surveyor> Surveyor> Engineer C5ivil Structure and Mechanical Electrical> :and Surveyor> Surveyor> )nterior Designer> :andscape Architect and etc- This team normally ta6es Architect as a leader (ut in this pro8ect client has appointed a pro8ect manager to lead this team and this process purpose to ma6e sure the planning more successful to get the (est design that follo& &hich client=s need-
4
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
This report &ill tell us the various actions that the consultant especially &hat us> as QS 5onsultants have to do and &e &ill have to respond &ith others in the Design Team in the pre contract stagestage- )t is our responsi(ility to ma6e sure that the pro8ect &ill (e hand over to the right and ualified contractor as to meet the QS principle &hich is value for money- Then> the contractor &ill carry out the 8o( that has (een a&arded to them &ith responsi(ility- The roles of Quantity Surveyor are very important in pre4contract stage (ecause the professional services offered> cover all the aspects under the contract management scope and the preparation of pro8ect cost estimate)=d choose the (elo& pro8ect (ecause ) involve in the (ill of uantities preparation and tendering process until contractor &as appointed on my practical training> thus it &ill allo& me to put more of my understanding into the eBplanation- ,n the time this report are &rite> the construction upon started-
1 !RO"E !RO"ECT CT TITT TITTLE LE##
5
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
T$E PR,P,SED ,F 5,+STRU5T),+ G 5,MP:ET),+ ,F PA5#A@E 2 F,R T$E MAR)+E F)S$ $AT5$ER! 5E+TRE )+ MER5$,+@ PE#A+> PA$A+@ DARU: MA#MUR CE5ERD5HA@HT224/2 Pahang to (e an economic center-
% BACKGROUND
7
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
T&'( )* T(+d( " Tender open for (umiputra contractors &ith the follo&ing ualifications"
RE@)STERED ?)T$ T$E 5E+TRA: 5,+TRA5T,R SERI)5ESCP##" 5lass A> $EAD )))
RE@)STERED ?)T$ T$E 5,+STRU5T),+ )+DUSTR! DEIE:,PME+T ,ARD C5)D-
E*PER)E+5E A+D $AS EE+ ?,R# PREPAR)+@ F,R T$E EQU)IA:E+T IA:UE ,F AT :EAST ,+E ,F RM T,?ER . PETR,+AS T?)+ T,?ERS #UA:A :UMPUR 5)T! 5E+TRE> #UA:A :UMPUR
!i+.i'al C)+sul-a+-# 9
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
+,RJA#)A$ AR5$)TE5T A2.4. 'A:A+ SE:AMA+ 2H2 DATARA+ PA:MA> 90/// AMPA+@ SE:A+@,R DARU: E$SA+
2u/ C)+sul-a+-#
Civil & Structural Engineer RMS G ASS,5)ATES 5,+SU:TS +, 00A 'A:A+ ADM)+T,+ 23H.; SE#S!E+ 23 7/2// S$A$ A:AM SE:A+@,R
Mechanical & Electrical Engineer
PERU+D)+@ T)MUR SD+ $D 04A PERS)ARA+ JAAA TAMA+ TU+ DR- )SMA): 9//// #UA:A :UMPUR
Town Planner 10
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
METR,P,:)S P:A++)+@ +,- 0 'A:A+ TA+',+@ DA$A+ 3/H21 #,TA #EMU+)+@ SE#S!E+ 3/ 7/79/ S$A$ A:AM
Land Surveyor S!AR)#AT MA$!UD)+ G S)E? SD+- $D+, 1;42 'A:A+ 2H;2 TAMA+ S$AME:)+ PER#ASA 3 K M):ES 'A:A+ 5$ERAS 5R,?+E P:AJA MUT)ARA #: 'A:A+ SU:TA+ )SMA): especially for the infrastructure &hich is to provide facilities and amenities- ?hile the Private sectors demand pro8ect &hich profita(le such as construction of shopping compleB> housing area and etc- 5lient is the natural or legal person> for &hom a structure is constructed> or alternatively the person or organi%ation that too6 the initiative of the constructionFor this hatchery pro8ect the client is @overnment :in6 5ompany &hich &as given the opportunity to carry the EAST 5,AST E5,+,M)5 RE@),+ P:A+ &hich covers the states of #elantan> Terengganu> Pahang and the district of Mersing in 'ohor &ith the o(8ective of narro&ing the development disparities among states As client> they have their o&n roles &hich include" •
They should discuss &ith consultant upon planning-
•
+eBt> 5lient &ill have to appoint consultants to help them to eBecute their pro8ect (ased on their reuirement-
•
They also appoint the 5ontractor &hich is achieving to price the tender appropriate &ith their financial and other factors-
•
They must prepare the appropriate (udget to spend on the pro8ect-
•
They have to pay the contractor (ased on the contract (inding that they have meet the agreement and they &ill approve the payment that is made (y the uantity surveyor (y the valuation on the site-
•
)n this case #:55 PR,'E#S appointed to represent E5ERD5 as pro8ect manager> all pro8ect affair &ill (e issue (y #:55 PR,'E#S-
#:55 PR,'E#S and E5ERD5 is the t&o separated unit (ut they actually are the same company-
15
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
/6 !)5(.- Ma+a0( The Pro8ect Manager is the team leader and is usually a separate appointment for pro8ects sensitive or compleB pro8ects- Appointment of a #:55 PR,'E#S prefer (y A5ERD5 since all the pro8ect of A5ERD5 su((ed to #:55 PR,'E#S- They is eBpected to manage and coordinate all aspects of the pro8ect during planning> design> documentation> construction> euipping and commissioning stagesThe role of Pro8ect Manager in this purpose pro8ect can (e descri(ed (y the follo&ing"
Esta(lish procedures and reporting reuirements for liaison &ith client and consultant team
)f reuired assist in the selection of site> procurement model and client representation Assist in the selection and engagement of the consultant team
Manage and co4ordinate all consultants
Develop and manage the approved program and (udget
Revie& and &here appropriate> amend the pro8ect (rief
Provide regular reports to and ma6e recommendations to the design team
Prepare> manage> co4ordinate and ensure contract documents
Tender> evaluate and recommend construction &or6s
Ensure appropriate uality assurance process including meeting sustaina(ility and ris6 management o(8ectives
16
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
.6 A.hi-(.For this pro8ect Ja6iah Architect has (een appointed as principal consultant> they has complete one pro8ect for hatchery> thus they have eBperience in preparation of dra&ingUnfortunately the architect &ho involved &ith the pro8ect has resign thus they come &ith (arely from scratch Architect is normally &holly and entirely responsi(le to help client in this case #:55 PR,'E#S to set an approval of their plans from government and pu(lic- Architect is the most important (ecause they &ill eBplain to the client> necessity for the pro8ect- Then it &ill (e given to Quantity Surveyor for accordance estimate for that pro8ect-
The role of Architect in this purpose pro8ect can (e descri(ed (y the follo&ing"
As an adviser to the #:55 PR,'E#S in the determination of design of the (uilding> material> specification and &or6 method-
To get all the approval from local authorities and others (ody for the planning and (uilding approval-
Architect is a person that &ill provide all the architectural dra&ings (ased on the client reuirement-
To provide all the preliminary plan and s6etches dra&ing that follo& the client reuirement and pass to uantity surveyor to prepare a preliminary cost estimate-
Supervise all the &or6 on site to ma6e sure that contractor (uilt as per dra&ing and specification-
To endorse all the &or6 at site done (y contractor and provide the progress report for client and uantity surveyor information-
To issue the architect instruction &hen he thin6s it needed- Architect instruction issued &hen changes or o(stacles in construction &or6-
To endorse the progress payment &hich provided (y Quantity Surveyor for progress claims (y contractor-
To consider &hether the (uilding or structural fully completed and can issue the certificate of practical completion and certificate of fitness or not17
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
d6 7ua+-i-& 2u4(&) AA' ASS,5)ATES has (een appointed as QS 5onsultant due to related eBperience on hatchery construction- This pro8ect handled (y Mr-#halil $arun- The role of the Quantity Surveyor in this purpose pro8ect can (e descri(ed (y the follo&ing"
To advise and give (riefly eBplanation to client a(out the proposed pro8ect-
18
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
•
REPORT A: Pre-
The Quantity Surveyor &ill eBplain to the client a(out the cost of the pro8ect-
To provide preliminary estimate and cost planning (ased on s6etches of architectural dra&ing•
This estimate can help the client to (udget the cost implication for the proposed pro8ect-
To give advice to client a(out the costs implicate on the designThe Quantity Surveyor &ill assist him to select the material for the
•
proposed pro8ect
To give advice to the client a(out tendering process and contract•
The client &ill 6no& a(out the tendering process and the procedure of a contract-
To provide the tender document•
The tender document &ill assist the client to select the contractor &ith QS and architect advice-
To evaluate the tender received and provide the tender report•
The Quantity Surveyor &ill advise the client &hich contractor is suita(le to do the pro8ect-
(6 Ci4il a+d 2-u.-ual E+0i+(( RMS ASS,5)ATES has (een appointed as 5GS engineer> they have a great (ac6ground in construction of factory (ut this is the first time they involved in construction of hatcheryThe role of the 5ivil and Structural Engineers in this purpose pro8ect can (e descri(ed (y the follo&ing" 19
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
To advise client and architect in structural &or6s-
To site and soil investigation (efore the designing process- )t is for to determine the soil condition and the &or6force that can accepted (y soil-
To design the structural for the (uilding (ased on specification and architectural dra&ingThe architectural and structural dra&ing must (e no discrepancy thus a t&o &ays communication (et&een this t&o parties needed-
To provide the plan and detail dra&ing for the structural items li6e foundation> column> (eam> sla( and others-
To provide the dra&ing and preliminary estimate for the infrastructure &or6s li6e road> drainage system> se&erage system> &ater reticulation and others-
To supervise and evaluate the civil and structural &or6s on site to ma6e sure the contractor follo&s the material and (uilding specification-
To issue an engineer instruction if there any changes in &or6s for the civil and structural &or6s-
*6 M(.ha+i.al a+d El(.-i.al E+0i+(( Perunding Timur has (een appointed as MGE Engineer consultant to advice on MGE scope of &or6- The role of the Mechanical and Electrical Engineers in this purpose pro8ect can (e descri(ed (y the follo&ing"
20
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
To design for electrical and mechanical &iring and fitting for the (uilding (ased on client reuirement and their eBpertise-
To provide plan and detail dra&ing for the mechanical and electrical fittings that has (een choose-
To advise architect and client in mechanical and electrical &or6s
To provide the design and specification for the electrical and mechanical &or6s as air conditioner> lift system> fire protection> communication system> &ater pump and others-
To issued an engineer instruction if there any changes if he thin6s so and should (e done-
To provide preliminary estimate for the electrical and mechanical in assist client and uantity surveyor to determine the (udget-
To chec6 and test all the mechanical and electrical euipments all in good condition and safe to used- )t also must (e follo& the specification stated-
06 T)8+ !la++( Metropolis Planning has appointed as to&n planner in this pro8ect- Their roles are necessity since the area of the construction is on the seaside- Thus> proper planning needed for this
21
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
pro8ect- Furthermore> this pro8ect is one from E5ER program means the area &ill (e develop phase (y phaseThe role of the To&n Planner in this purpose pro8ect can (e descri(ed (y the follo&ing"
Manage transport gro&th and provide incentives for people to ma6e greater use of pu(lic
transportRedesign street layouts to improve pu(lic safety> control traffic and reduce crime
developManage par6land> &oodland and &ater&ays in a sustaina(le &ay5onserve historical (uildings> archaeological sites and areas of local or national
importance?or6 &ith local people and (usinesses through community organi%ations and pu(lic
meetings to listen to ideas and concerns a(out planning proposals-
h6 La+d 2u4(&) S!AR)#AT MA$!UD)+ G S)E? has (een appointed as land surveyor- :and surveying is crucial to determined to eBact area of construction and the condition of siteThe role of the :and Surveyor in this purpose pro8ect can (e descri(ed (y the follo&ing"
:and surveyors have to determine the location of (oundaries of the land surveyed Providing Proposed Plot Plans> oundary Surveys> uilding :ocation Surveys> Foundation :ocation Surveys> Utility and Pipeline Surveys> Environmental )mpact Statements
22
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
They are also responsi(le to ma6e (oundary line ad8ustments> produce topographic maps> retrace property lines and prepare su(division maps-
i6
E+4i)+m(+-al C)+sul-a+-
DR- +)# G ASS,5)ATES has (een appointed as Environmental 5onsultant- They &ere responsi(le &ith environment issue since the environments are importance since this pro8ect ) proposed near the sea and many environment factors must (e ta6ing into accountThe role of the Environmental 5onsultant in this purpose pro8ect can (e descri(ed (y the follo&ing"
Environmental regulatory permitting and compliance-
23
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
Preparation of reports and materials to support licensing and environmental permitting activities-
Pro8ect planning and scheduling to optimi%e productivity Assessment of environmental impacts of a proposed pro8ectSurveys of ecologically sensitive areas including threatenedHendangered species ha(itat> native and eBotic plants> stream crossings and &etlands-
Development of construction field techniues in environmentally sensitive areas-
Provide environmental construction procedures training to all construction personnel-
:ocate optimum access roads> staging> and fueling locations to minimi%e environmental impact-
56
RA2 2'(.ialis-
A#IA @R,UP has (een appointed as Recirculation Auaculture Systems 5onsultant> A#IA @R,UP is supplier and Aua System (ased company- The role of the R-A-S Specialist in this purpose pro8ect can (e descri(ed (y the follo&ing"
Provide and planning piping reuirement for the system Assist architect to provide details dra&ing on the system Advice client a(out the system to meet client reuirement Provide specification to meet &ith client reuirement Provide supply rate to QS24
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
9 !RE CONTRACT 2TAGE CHART CLIENT
PROJECT MANAGER & APPOINTED CONSULTANTS
25
LETTER OF
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
!RE!ARATION OF TENDER DOCUMENT !RE!ARERATION OF TENDER RE!ORT
D(-ail !(3C)+-a.- 2-a0( I+.('-i)+ 2-a0(
To prepare general outline of reuirements and plan future action-
Set up client organi%ation for (riefing- 5onsider reuirement and appoint architect-
People directly involve in this stage is all clients interest and Architect-
F(asi/ili-& 2-a0(
26
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
To provide the 5lient &ith all appraisal and recommendation in order that he may determine the form in &hich the pro8ect is to proceed> ensuring that is feasi(le> functionally> technically and financially-
5arry out studies of client reuirements> site conditions> planning> design and cost-
People directly involve in this stage is 5lients representatives> architects> Engineers and Quantity Surveyor according to nature of pro8ect-
Ou-li+( !)')sal 2-a0(
To determine general approach to layout> design and construction in order to o(tain authori%ation approval of the client on the on the outline proposal and accompanying report-
Develop the (rief further &ith carry out studies on user reuirements> technical pro(lems> planning design and costs> as necessary to reach decisions-
People directly involve in this stage is all 5lients interest> Architects> Engineers> Quantity Surveyor> Specialists> All statutory and other approving authorities-
2.h(m( D(si0+ 2-a0(
To complete the (rief and decide on particular proposals including planning arrangements> appearance> constructional method> outline specifications &ith costs and to o(tain all approvals-
Final development of the (rief> full design of the pro8ect (y Architect=s> preliminary design (y Engineer=s> Preparation of cost plan and full eBplanation report- Su(mission of proposals for all approvals-
People directly involve in this stage is all 5lients interest> Architects> Engineers> Quantity Surveyor> Specialists> All statutory and other approving authorities-
D(-ail D(si0+ 2-a0(
To o(tain final decisions on every matter related to design> specification> construction and cost-
Full design of every part and component of the (uilding &ith colla(oration of all concerned- 5omplete cost chec6ing of designs-
27
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
People directly involve in this stage is Architects> Quantity Surveyor> Engineers and R-A-S Specialists-
!)du.-i)+ I+*)ma-i)+ 2-a0(
To prepare production information and ma6e final detailed decisions to carry out &or6Preparation of final production information> i-e- dra&ings> schedules and specifications-
People directly involve in this stage is Architects> Quantity Surveyor> Engineers and
R-A-S SpecialistsBills )* 7ua+-i-i(s 2-a0(
To prepare and complete all information and arrangement for o(taining tender Preparation of (ills of uantities and tender document-
People directly involve in this stage is Architects> Quantity Surveyor> Engineers and
R-A-S SpecialistsT(+d( A.-i)+ 2-a0(
To o(tain an accepta(le tenderPreparation of estimates and tender-
People directly involve in this stage is Architects> Quantity Surveyor> Engineers and
R-A-S Specialists-
: !RE3CONTRACT CO2T E2TIMATE @enerally Pre45ontract 5ost Estimate is an estimate for construction value in a pro8ect)n this stage role of QS (egin from Preliminaries 5ost Estimate until Tender Report done to appoint the (est 5ontractor in this government=s pro8ect-
28
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
This 5hart (elo& sho&n the stages that must (e precede (efore 5ontractor appoints-
5ost in a pro8ect preparation of pre4 proceeds
(y
only &ill (e 6no&n after
PRELIMINARIES ESTIMATE
this conteBt> QS &ill
contract cost estimate Quantity Surveyor- )n prepared cost estimate
in t&o C. stages-
BUDGET
2- Preliminary .- Pre4Tender
ApproBimate Estimate 5ost Estimate
COST STUDIES !RELIMINARY
A!!RO;IMATE
E2TIMATE
FINAL ESTIMATE COST PLAN
Preliminary (ased
on
design
agreed
stage
and
and
dra&ing
to
ma6e
&ith
early
plan
included
BILL OF QUANTITIES
&ith
assumptions
and
R(as)+s
-his
PRICING OF BILL OF QUANTITIES
simple in
early
plan
from
engineer received'(limi+a&
(s-ima-(
it
after
dra&ing=s
architect
&hich
planning
preliminary
cost estimate prepared
.)s-
'('a(d As
a
&hether
value
TENDER REPORT
to
provision
enough-
)f
amount
more
the than
chec6ing money preliminary provision
money> the design must (e change to reduce cost or additional money &ill apply
5lient 6no&n that ho& the provision money &ill use and distri(ute into the pro8ect-
This &ill ma6e for design team easy to choose the suita(le specifications of material depend the provision money prepared of client-
29
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
Apart of that this preliminary cost also to 6no& reasona(le cost as overall this pro8ect and sho& the eBplanation to the client a(out overall cost in this pro8ect- )n process of preparation the preliminary cost estimate have many methods &hich can (e used-
2TE!2 OF !RE!ARATION OF !RELIMINARY A!!RO;IMATE E2TIMATE This measurement (ased on the @ross Floor Area- ?indo&> door and sanitary Fittings measure in num(er as E*TRA ,IER- $alf of items ta6e as :ump sump for eBample plum(ing> 5old ?ater Supply and ?aste Pipe as so onPrice rate (ased on current price rate or mar6et price and add &ith eBtra for items &hich it cannot identify (y measurement> for eBample price la(our rate> machinery and cost of management &ith profitPreliminaries are measured in eBtra percentages CL in total overall cost estimate of the pro8ect- For this pro8ect the percentages for preliminaries is < L-
Da-a R( data &hich needs to (e use is as (elo&" i-
S6etch Plan or Preliminary ?or6ing Dra&ing
ii-
Specification=s +ote if not prepared assumptions must (e prepared-
iii-
5urrent Price Rate or mar6et Price &hich normally ta6es it from already priced material list or some analy%ed reasona(le price rate30
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
Type of estimate methods in a pro8ect depends to" i-
)nformation or data that found in progress in prepared for this cost estimate-
ii-
Depend on QS eBperiences in prepared the preliminaries cost estimate-
iii-
5ost Data that found-
For this pro8ect method &hich choose is A!!RO;IMATE E2TIMATE
A!!RO;IMATE E2TIMATE This method normally used to prepare the preliminary cost estimate- The method is the easy than others (ecause it (ased on ordinary procedures in prepared it and price list too6The approBimate uantities method &as chosen (ecause the estimate prepared (e accurate- )t is also an alternative or a short4cut in preparing and to price the list of the uantities As a credit to those alternatives> this method is using the gross uantity and need more assumptions to get the uantities- $o&ever this method also needs the gross- So> in order to get gross layout> QS need a dra&ing and specification made (y the architect and also QS as consultant must 6no& current rate recentlyThe advantages of this method of preparing the preliminaries estimate are as sho&n (elo&" 4 i
Each change in the design and the specification can (e made to coordinate the estimate-
ii
)n preparing the preliminaries estimate> all estimates are dividing into all elements or items and this can help the architect to design the (uilding-
iii
This is the (est method in preparing the preliminaries estimate if all the important information is o(tained especially dra&ing-
31
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying iv
REPORT A: Pre-
#no&ledge and eBplored in 6no&ing current rate and all the information needed-
The &ay in preparing this approBimate uantity method is as follo&s" 4 i
The (ill of uantities is prepared the same &ay as the usual (ill of uantities &as prepared- ut in the approBimate uantities method> the (rief &ay is practice-
ii
Usually> this (rief &ay contains all the measurement of the composite item that is using one dimension set for couple of item- Price for this composite item is made (ased on the current price and the allotment has to (e made for all the items that (een measured-
iii
The measurement is made (y disregard all the small items> laps and deduction only (e made to the (ig void only-
S6etch dra&ing> specification and current price for the uantities is important data to (e used in this method-
= !RE!ARATION OF TENDER DOCUMENT
)+TR,DU5T),+ Tenders document &hich is done it a document (y generally containing data regarding pro8ect those implemented- Document tender consist of several main parts that need lea6 (y the contractor as information to enter tender- )t is important as parts of current reference contract perform and its content is differ and depending to nature of the contract> method tendering> pro8ect reuirements and others- This document tender &ill lay (etter to choose tendered and suita(ly to carry out construction pro8ect-
)n this pro8ect> the dra&ing and specifications &ill (ecome references to all party- ?hen the construction (ecomes any discrepancy or pro(lems> &e should contract document &hich contain (ill of uantities- Usually they &ill (e remeasurement upon variance of &or6 or any uantities that (een argue-
The complete tender document must (e follo&ing the (asic reuirement (elo&" 32
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
All the provision of the Tender Document must (e approved (y the client first- )t must consist &ith the latest (asic and fulfill the latest policies from the government and clientEvery reuest &hich has (een stated must reasona(le and credi(leThe Tender Document must state that every client=s desire and there must (e no discrepanciesThe Tender Document &hich has (een prepared must (e fair to (oth sides &hich are the client and other partiesThe provision in the Tender Document must (e a (asic to a contract &hich can (e done (y a certain contractorThe tender &as prepared using ill of Quantities C?ith Quantities- Ta6ing off should (e done referring to dra&ing that are provided (y architect and engineer- All information &ould (e important to tender or contractor to ensure them ena(le it ma6e operational plan> estimating cost &or6 and assess the ris6THE !UR!O2E OF !RE!ARATION OF TENDER DOCUMENT
The main purpose of preparation of tender document is as the (asic to provide contract document after accepted offer (y contractor- y such> document tender need to (e prepared completely- Any mista6e and contradiction &ill arise pro(lem to client especially involve client financial allocation- To ma6e sure a tender document filled complete> document tender must (e"
All the consultants &ill translate and represent the entire client=s desire in form of print dra&ing C&riting so that it is easy for the other party &hich ma6es the offer to understand-
All current reuirements and rule proposed (y the government or involved local council must (e o(eyed that the document tender stated valid legal point of vie&-
EBplain all directive and rules that need complied (y the party contractor in conducting construction &or6 stated33
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
ecome reference to contractor and eBplain all directive and development institution that need complied (y contractor-
As a document starting to open tender (efore contract document is issue-
F:,? 5$ART ,F PREPARAT),+ ,F TE+DER D,5UME+T
Dra&ings sent to the uantity surveyor (y architect and engineer
Quantity Surveyor prepare Preliminary Estimate
)f client agree &ith the Preliminary 5ost Estimate> continue the process of tendering
Quantity Surveyor ta6ing off and get the uantity and edit entry into 5AT,
Dou(le chec6 (y Quantity Surveyor
34
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
$ead of technical apartment &ill rechec6 and approved proper Q
ill of Quantities then compiled to (e tender document
U2E2 OF TENDER DOCUMENT
5ontract Document &ill (e prepare after process of Tender Document is done- As a result> a contract (et&een client and the contractor in any construction pro8ect &ill succeed-
The Factors of Tender Document is (een prepared are as sho&n (elo&" 4
To (e price (y contractor and ma6e their offer As a reference (y the contractor or the client a(out the issue in the construction stage or management process so there &ill (e no discrepancy (et&een the contractor and the client-
To give a proper specification of &or6 to (e understand (y contractor
,nce agreed> tender document &ill (e the contract document-
35
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
THE CHARACTERI2TIC OF TENDER DOCUMENT
To prepare a good tender document a Quantity Surveyor must consider a fe& of characteristic- A good tender must (e fulfill all condition in prepare it- This important document must complete all the detail to eBplain a(out all aspect a(out the pro8ect-
A @ood tender document must fulfill all characteristics (elo&" 4
Must (e reasona(le> &hich means that it can (e carry out (y the contractor- )t &as irrational for the contractor to (e as6ed to do something> &hich is not possi(le to (e done> either technically or economically-
All the &or6 that need to (e carried out must (e fulfill all t he desire of the o&ner in all the matter such as design> construction and also the specification-
Must (e fair (et&een for all parties that involved- ?hich it means all the ris6s are not only on the contractor=s side-
36
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
?ell thought4out the entire client=s desire and also the policy of government> local authority and the pro8ect=s o&ner- )t should have an approval from them (efore the pro8ect start-
EBplanations a(out the &or6s must (e clear stated-
Easy to understand (y the parties that (een involved
+o difference (et&een all the sections in the tender document-
CONTENT OF TENDER DOCUMENT
IN2TRUCTION2 TO TENDERER2
This section stated at the first part of document (ecause it=s content is important to eBplain the instructions &hich must (e follo& and carry out (y tenderers &hen enter it-
All the tenderers must follo& the instruction in this part to avoid from ma6ing mista6es &hich it &ill affect the su(mitted tender document from tenderers &ill (e re8ected-
For eBample the instruction in this part &hich it the tenderers must follo& are using the (lac6 in6 during pricing the tender and complete the form> descri(e the place> time and ta(le tender document-
37
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
CONDITION2 OF TENDERING This part need tenderers follo& the conditions of tender in a pro8ect and tie the tenderer &hich chosen and if any (reach happen this conditions &ill (e the reference
Tenderers &ill signature this part &ith the &itness and confirmatory chop from their company-
Apart of that the content also tie &ith the tender validity period--
FORM OF TENDER
This part must (e clearly to (e understood and fill (y tender-
Tenderer &ill state the price at this form-
This form must (e fill (y tenderer if tenderer agree &ith it=s content-if this form not fill (y tenderer as a result that tenderer &ill FAIL
)n this form the contractor have to stated the amount that they (een offer for the pro8ect in Ringgit Malaysia and also the construction period that they need-
The contractor also &ill fill in their name> their company name and all the company detail- After all (een completed> they &ill sign the form to sho& that all the information that (een given &as true-
The signature of the contractor &ill (rought them tied to the contract &ith entire offer> such as the amount of contract and contract period-
!RELIMINARIE2
Stated as Section A> Preliminaries act as a part in the tender document &hich eBplain a(out all su(8ects that are not to (e measure and stated in the (ills of uantity (ut this su(8ect are very important in the construction to ma6e sure that the construction &ill perfectly done-
All these su(8ects are incriminating cost to the contractor- Preliminaries eBplained all a(out the temporary &or6s> and also the entire contractor=s desire and in this part the contractor are given the permission to price all the su(8ects that are stated38
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
)f the contractor chosen not to priced anything in this part> it &ill (e defined that it &as priced in any part in the tender document- As eBample> there are shop dra&ings> overtime payments> site office> clauses> maintainance> &ater and lighting> insurance etc are stated in this preliminaries part-
2!ECIFICATION
This item can (e defined as a detail &or6s that agreed and needs to (e carried out (y contractor during the construction stage &ithout (reach it- )t also contains all the details &hich &ere not to (e stated in the dra&ing and also in the (ills of uantity- For eBample there are the detail of the material especially a(out the uality> types of the material> method of &or6 and also the uality of the &or6 that needed in this pro8ectThis li6e a guideline to eBplain in more detail to the contractor> easier to do price their &or6 (efore tender and their &or6 after tender-
BILL OF 7UANTITIE2
A ills of Quantities is a comprehensive document &hich it prepared (y QSQuantities and material that measured follo&ed the SMM. &hich it agreed from all consultants- Detail a(out all the matters in the pro8ect especially the materials> &or6s complete &ith their uantities and compile in the tender document (y its elements5ontractor &ill (e easy during process to pricing all the elements-
All the materials> specifications and also the &or6s in a fe& of description according to the &or6 on ho& the pro8ect to (e construct> starting from the &or6s (elo& lo&est floor finish until the top of the (uilding roof- The contractor only has to fill in their rate in the provided space and grouped it all in summary section and tender form &ill (e proceeding-
DRAWING 39
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
The most important document in contract is dra&ing especially for the contract &hich it (ased on the dra&ing and specification- For this pro8ect> to get more description and pro8ect=s reuirement> dra&ing &ill (e referred (ecause other matters have (een included in the (ill of uantities- All the different 6ind of dra&ing for the pro8ect such as 6ey4planN floor plan> section and also the elevation for the (uilding illustrate (y an architect and structural dra&ing from the engineer are compiled &ithin the tender document-
OTHER2>A!!ENDICE2
Apart of that other part &hich compile in Tender Document are Pream(les to all trades in section 5> general summary of all sections in eBternal &or6s> provisional sums> schedule of finishes> schedule of sanitary appliances> schedule of day &or6 rates> schedule of plant and machinery> employee=s registration form> (an6 guarantee form for earnest money and performance (ond> schedule of contractor=s organi%ation and registration and others &hich it relevant- A good Tender Document is complete &ith all section that eBplained (efore- )f one parts a missing that Tender Document a not complete and not in good condition for Tendering Process-
? TENDER RE!ORT Tender Report is an analysis report that (een prepared (y the QS a(out the tender &hich su(mitted (y the tenderers- This report prepared to give suggestion to the client a(out the (est contractor for the pro8ect through (y evaluates the su(mitted tender document in various aspects especially in perfectly complete (y the tendererThe tender report (een prepared after the date of tender is eBpired or (een closed- The process to choose the (est contractor &ill more easily for the client- 5ontractor that is ualified the (est among the ualified can eBecute the construction for the pro8ect in such perfect &ay- QS=s opinion or suggestion a(out the (est contractor is important &ith choosing the (est tenderer to (e appointed for the pro8ect- All the suggestion must (e (ased on all reuirements of factors that have to consider such as the tender price> eBperience of the tenderers> current &or6 performance and etc-
40
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
?1 TY!E OF TENDER The purpose of a tendering process is to o(tain for the client an accepta(le tender Cprice> completion time and eBperience from contractors &ho &ould (e appreciate for a proposed pro8ect- This tender is (asis for a contract (et&een client and contractorFactors to (e considered &hen deciding on the method"4 i-
The (uilding type and si%e
ii-
+ature and compleBity of the pro8ect
iii-
:i6ely method of construction> eBample traditional or innovative technology
iv-
EBtent of the completion of design documentation
v-
Time reuired to complete the pro8ect
vi-
Financial resources of the client> a firm price tender or reim(ursement
41
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
The Quantity Surveyor must determine the suita(le types of the tender that &ould (e used in the construction (ased on the a(ove factors- There are several types of tender are usually used> &hich are" i-
,pen tendering
ii-
Selective tendering
iii-
+egotiation tendering
iv-
Serial tendering
v-
Fast4trac6ing
Type of tender use for this pro8ect is open tendering- )f the tenderer &ant to enter this tender> they must pay 5ash deposit H Postal ,rder H Money ,rder H an6 Draft on name of 5hairman of E5ERD5 as Tender Document fee payment-
O'(+ T(+d(
Any contractor> &ho meets the specified reuirements to carry out a proposed construction pro8ects> may su(mit a tender for the &or6-
The tenders can (e invited through the advertisements in the technical> trade> and or general press-
Advertising &ill give outline details of the &or6> its scale> programmed> the form of contract and other relevant matters-
5ommonly used (y governments agencies to ensure the accounta(ility of pu(lic funds-
Th( Ad4a+-a0(s )* -h( O'(+ T(+d(
)t allo&s any interested contractor to tender -)t therefore gives the opportunity for an un6no&n contractor to complete for the &or642
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
Allo&ing the tender list to (e made &ithout (ias- This is the aspect that attracts local authorities &ho (ecause of pu(lic accounta(ility> &ish to sho& demonstrate that they o(tain the (est (argain possi(le for pu(lic money and have sho&n no favoritism in selecting contractors-
Attracts a large num(er of tender and the (ids are eBpected to (e more competitiveThis method allo&s a ne& contractor the chances of tendering for &or6-
Th( Disad4a+-a0(s )* -h( O'(+ T(+d(
:o&est possi(le price &ill (e o(tained> although the eBperience and the financial standing of such contractor are suspected-
Pro(lems in selecting the (est tender from a &ide range of tenders A higher cost of administration of tenders> duplicating or prepare the tender document-
E@ALUATION METHODOLOGY
16 There are three stages in tender evaluation report &hich is" )-
Short listed tenderers
))-
Second stage evaluation
)))-
Third stage evaluation-
. The short listed tenderers are prepared (ased on their pricing offer> (eginning from the tenderer &ho offer in reasona(le prices to the department estimate- ,nly short listed tenderer &ill (e evaluate in the first stage of evaluation3 The first stage in evaluation tender is the process to eBamine and analy%e the document &hich is necessary attach (y the tenderers in the tender document- The failure tenderers &ill not (e evaluating in the neBt stage43
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
7 The second stage is detail analy%ing of the tenderers &ho has pass the first stage in evaluation tender- This analysis &ill cover all the matter a(ove" a Tender price ( The tenderers eBperience c The num(ers of technical staffs d The others factors that can support the tender offer-
?$ NUMBER2 OF TENDERER2 3. tender has (een (ought and .< tender has (een return to (e evaluate- 2/ tenderers then short4listed to (e evaluated- )n 2/ tenderers only 3 has (een choosed to (e suggested to client after tough consideration (y QSThe ten tenderers price listed as (elo&"4
44
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
Tender +o-
2H.7
REPORT A: Pre-
AmountCRM
33>.2;>.;2-3.
7H.<
..//>.//-//
;H.<
.1>020>///-//
2/H.<
33>9/3>310-22
22H.<
37>;///-//
29H33
33>2.;>737-;2
21H33
3/>2/00;-21
./H33
32>72.>/22-21
.2H33
32>///-//
.7H33
.0>/;/>///-//
?% TENDER ANALY2I2 The Quantity Surveyors analy%ed ten tender from the first stage result to o(tain the most relia(le tender &ith reasona(le price to (e suggested to clientThere is three tenderers offer the nearest price &ith department estimate and have su(mitted good and completed tender thus they &ere suggested to client to (e consider along 45
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
&ith others ten short listed as to give client clear vie& &hy &e suggest them- At last A$MAD JA#) SD+- $D has (een chosen (y client to perform this pro8ect- The agreed contract sum is RM 3/>2/00;-21-
TY!E OF CONTRACT
5ontract Document is defined as an agreement (onded (et&een the 5lient and the 5ontractor in order to perform the pro8ect construction- )t is an agreement that have (een signed (y (oth parties46
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
)n preparing the 5ontract Document> it must (e fair for (oth parties &here the client &ill get the physical value from his payment and the contractor shall (e paid for his &or6 done)t is important in choosing the right type of contract and the appropriate contract form to o(tain effective effect+o&adays> pro8ect in private sectors mostly used the PAM 5ontract Form &ith Quantities or ?ithout Quantities-
This 6ind of contracts is managed (y the Malaysian Architect
,rgani%ation CPAM 4 Pertu(uhan Ar6ite6 Malaysia- Mean&hile> for the @overnment or Private Sectors> the form used is P?D ./3A &hereas the uantities are part of the contracts and P?D ./3 Form for the contract &ithout uantitiesFor the proposed pro8ect the type of contract &hich is used is Tradisional Method (ased on ill of Quantities5ontract (ased on ill of Quantities is the (est contract in the construction indsutry?hich mean the (ill of uantities is rocogni%e as a part of te contract- All the uantities is more accurate and all the changes of uantities cannot (e done unless there are an agreed from Suppretending ,fficer Architect &ill prepare the dra&ing and Quantity Surveyor &ill prepare the ill of Quantities for tender document (efore inviting the tenderer After that> the 5ontractor &ill (id their price to all &or6 that included in the tender document- The amount of contract is a sum from element price &hich o(tained from every collection page and carried to sum the element>
1
MAIN !ROBLEM2
)n this pro8ect> pro(lem start &ith architect> &here they provide ineBperience architect &hich many differentiation detected on the dra&ing and many uery list su(mitted- This also due to R-A-S specialist &ho didn=t give their cooperation and didn=t communicate &ith architect47
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
Engineer also having difficulties to provide civil and structure dra&ing many change &as made until 2 &ee6 (efore due date of client time given to QS-
16 !)/l(m Tha- Fa.(d B& Th( !a-& 7ua+-i-& 2u4(&)
a Pro(lem at the level Preliminary estimate Price fluctuation (uilding material influence estimate preliminary (ecause preliminary estimate ma6e &ith ta6e into account (uilding cost rate today- Architect often change the design> this resulted Quantity Surveyor forced contact Architect and Engineer to o(tain complete dra&ing-
( Pro(lem at the level preparation Document Tender Quantity Surveyor to faced pro(lem late receiving dra&ing from the Architect and Engineer> so (y this pro(lem the preparation of tender document &as delayFactors of delay of dra&ing are (ecause engineer and architect dra&ing &as not tally- Thus modification to modification &as made-
c Pro(lem at the level Tender Report Pro(lem that often occurs at stage is tendered not delivery complete information considered for consultant to preparing assessment- For eBample as (ac6ground (usiness> finance and eBperience company Arithmetic error al&ays (een made> this &ill cause difficulty on the Quantity Surveyor to preparing assessment to find eligi(le contractor manage the pro8ect-
11
2TUDENT ANALY2I2
After much reading and in4depth coverage in completing this report> ) come to understand that the Pre contract stage is considered the most vital stage in the construction of a pro8ect- Most of the consultants involvement revolves &ithin this stage-
48
MARA University of Technology Department of Quantity Surveying Faculty of Architecture Planning and Surveying
REPORT A: Pre-
Among the analysis that can (e made during the pre contract stages are"
5ommunication (et&een parties is essence to ma6e sure this stage going smoothly
)t is vital that the preliminary estimate su(mitted (y the uantity surveyor to the client is as accurate as possi(le and is relia(le- This can evade further costing pro(lems &hich most pro8ects face-
Tender document must (e carefully done to ma6e sure that no errors such as paging and spelling errors- A minor mista6e &ill defect the contract &ill (e not lia(le-
The type of tender and contract that is chosen must (e suita(le to the client=s needsThis &ill affect cost effectiveness to meet the client reuirement-
A Quantity Surveyor must ensure that all the client=s needs are fulfill in the tender document- The contractor &ill follo& the tender document to satisfy the client- That is &hy it is important that the tender document is done &ith perfection and precision-
During the process of tendering> the chosen tenderer must (e as ualified in their &or6manship and punctual in completing the pro8ect-
U')+ '('ai+0 -his !(3C)+-a.- (')-, -h( /(+(*i- I 0ai+ 8as#
Understand tas6 Quantity Surveyor practicality and 6no& more role played (y Quantity Surveyor in the pro8ect pre contract-
Understand the scope of &or6 of every parties in Pre4contract stage-
Understand the procedure in preparation tender document-
REFERENCE2 2- 5ontract
Document
of"
T$E
PR,P,SED
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5,+STRU5T),+
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5,MP:ET),+ ,F PA5#A@E 2 F,R T$E MAR)+E F)S$ $AT5$ER! 5E+TRE )+ MER5$,+@ PE#A+> PA$A+@ DARU: MA#MUR CE5ERD5HA@HT224/2
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