7.MM-CIN(Excise)
Short Description
MM-CIN(Excise)...
Description
MM COURSE: CIN(EXCISE)
BSNL
USER MANUAL: CIN(Excise) Version:1.0
01/09/2010
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MM COURSE: CIN(EXCISE) Table of Contents 1.
Excise Master Data................................................................................................................................................... 3
1. 2.
MM-J1ID-Excise Master Data ............................................................................................................................... 3 Excise Inovice (Mfg) ............................................................................................................................................... 24
1.
MM-J1IEX-Incoming Excise Invoice (without PO) Create & Post ....................................................................... 24
2.
MM-J1IEX-Incoming Excise Invoice .................................................................................................................... 32
3.
MM-J1IEX-Incoming Excise Invoice_Display ....................................................................................................... 38
3.
Excise Inovice (Depot) ............................................................................................................................................ 44
1.
MM-J1IG-Incoming-Create Excise Invoice at Depot ........................................................................................... 44
2.
MM-J1IJ-Outgoing-Create Excise Invoice at Depot ............................................................................................ 48
3.
MM-ZMMF_DEPOT-Depot Excise Invoice Print ................................................................................................. 58
4.
Excise Invoice (Other) ............................................................................................................................................ 62
1.
MM-J1IS-Excise Invoice Other Movements........................................................................................................ 62
2.
MM-J1IS-Excise Invoice Others Display .............................................................................................................. 67
5.
Billing ...................................................................................................................................................................... 71
1. 6.
MM-VF01-Create Billing Document ................................................................................................................... 71 Subcontracting/Jobwork Challan ............................................................................................................................ 75
1.
MM-J1IF01-Create Subcontracting Challan........................................................................................................ 75
2.
MM-J1IF11-Subcontracting Challan Output ....................................................................................................... 82
3.
MM-J1IF13-Completion of Subcontracting Challan ........................................................................................... 86
4.
MM-J1IF13-Reversal of Subcontracting Challan ................................................................................................ 90
5.
MM-J1IFQ-Reconcile Subcontracting Challan .................................................................................................... 94
6.
MM-J1IFR-Report of Subcontracting Challan ..................................................................................................... 99
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MM COURSE: CIN(EXCISE)
1. Excise Master Data 1.
MM-J1ID-Excise Master Data
Overview
To facilitate Excise transactions for materials procured.
Business Process Description Overview Details related to Excise for material, vendor and plant are maintained in SAP to facilitate excise activities. Following master records are required to be maintained. Material Master (Excise Data): The part of the material master record that contains information relating to Indian excise duty. In conjunction with other data, this data is used to calculate excise duty on various transactions. The excise part of the material master is divided into the following screens: Chapter IDs: On this screen, you define the chapter IDs and corresponding descriptions as described in the excise tariff structure. Material and Chapter ID Combination: On this screen, you maintain the excise data relating to your materials. CENVAT Determination: On this screen, you specify which raw materials are used to produce which finished (or semi-finished) goods. The system uses this information to determine whether it you can claim a CENVAT credit for a material. Excise Tax Rate: On this screen, you specify for each chapter ID every possible rate of excise duty that might apply, so you must take into consideration each permutation of plant and customer; and each combination of plant and vendor.
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MM COURSE: CIN(EXCISE)
Vendor Master (Excise Data): The part of the vendor master record that contains information relating to excise duty. In conjunction with other data, this data is used to calculate excise duty on various transactions. The excise part of the vendor master is divided into the following screens: Vendor Excise Details: On this screen, you enter your vendors' tax numbers, which are used for various forms of correspondence and reports:
Plant Master (Excise Data): The part of the plant master record that contains information relating to Indian excise duty. In conjunction with other data, this data is used to calculate excise duty on various transactions. The excise part of the plant master is divided into the following screens: Excise Indicator for Plant: On this screen, you enter your plants' tax registration numbers, which are used for various forms of correspondence and reports: Excise Indicator for Plant and Vendor: On this screen, you define the final excise duty indicator
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MM COURSE: CIN(EXCISE)
Output - Results
Comments
Excise master records
To facilitate Excise transactions for materials procured.
BPP Table of Contents
The procedures detailed here include views to be maintained. The procedural steps included in this document are as follows:
Chapter ID
Material & Chapter ID combination
Cenvat Determination
Vendor Excise Details
Excise Indicator for plant
Excise Indicator for Plant and Vendor
Excise Tax Rate
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MM COURSE: CIN(EXCISE)
Procedure Steps
Access transaction by:
Via Menus
Logistics India Localization-Excise (Click) Indirect Taxes Master Data Rate maint & amend po’s/so’s
Via Transaction Code
J1ID
On screen “Excise Rate Maintenance” Click “Chapter ID”.
Select chapter ID indicator.
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MM COURSE: CIN(EXCISE) Press “Maintain (F5)” On screen “Change view “View of Chapter ID & Text”: Overview” Press “New Entries” button.
Click on new entries
Enter chapter ID No.
Enter description of Chapter ID as per law.
On screen “New entries: Details of added entries” Make entries as per table below. Page | 7
MM COURSE: CIN(EXCISE)
Field Name Chap. ID
Description Specifies a material's chapter ID.
R/O/C R
User Action and Values Give Chapter ID
UoM Excise
The Unit of Measure for Excise describes the Unit for which the Excise rate is defined, under the Chapter, Headings and Sub-headings.
O
Give unit of measure
Description as per Law
Shows the text of the chapter ID as per the Central Excise Law
O
Give description as per law.
Comments
R = Required, O = Optional, C = Conditional
Press “Save” button. Press “Back” On screen “Excise Rate Maintenance” Click “Material and Chapter-ID combination”. Press “Maintain (F5)” On screen “Change view “Combination of Material and Chapter ID”: Overview” Click “New Entries” button.
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MM COURSE: CIN(EXCISE)
Select this indicator
On screen “New entries: Overview of added entries” Make entries as per table below.
Click on new entries
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MM COURSE: CIN(EXCISE)
Enter chapter ID
Field Name Material number
Description Alphanumeric key uniquely identifying the material
R/O/C R
User Action and Values Give material code for which chapter id is needs to be maintained Give the plant for which excise details for this material is to be maintained. Leave this field blank is excise detail is needs to be maintained for all the plants. Give chapter id for this material
Plnt
Key uniquely identifying a plant.
O
Chap. ID
Specifies a material's chapter ID.
R
Subcontrac tor's Tick
Material can be send to Subcontractor
O
Tick it if it is applicable
Material type
Denotes what sort the materials are.
R
GR xref.
No. of GRs per EI
O
Declared
Indicator whether the material is declared to Excise
O
Select C, A or T, for capital goods, Select Blank for Raw materials Select one value out of options available Leave blank
Declaration date
Declaration date of the material to Excise
O
Leave blank
R = Required, O = Optional, C = Conditional
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Comments
MM COURSE: CIN(EXCISE) Press “Save” button. Press “Back” On screen “Excise Rate Maintenance” Click “Cenvat Determination”. Requirement -Companies are required to file with the Excise authorities, a list containing the excisable finished products manufactured and the excisable input materials required for such production, to avail Modvat.
Press “Maintain (F5)” On screen “Change view “Modvat determination table (Input Material->Output Material)” Click “New Entries” button.
Select CENVATE indicator
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MM COURSE: CIN(EXCISE) On screen “New entries: Overview of added entries” Make entries as per table below.
Click on new entries
Enter Input and output material along with plant.
Field Name Plant
Description Key uniquely identifying a plant.
R/O/C R
User Action and Values Give plant for which the input material is maintained
Input Mat.
The Input Material for Modvat describes the excisable input material that will be used for Production
R
Give input material
Output Mat
The Output Material for Modvat describes the
R
Give output material
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Comments
MM COURSE: CIN(EXCISE) excisable Output material that will be obtained from production. X
It is possible that an input material may be used in the production of more than one finished product. However, if such a material is mainly used for the manufacture of a particular finished product then the input material is identified to be the default material. The default indicator is marked for such material.
O
Depending on need, use it.
Int. date
Excise Intimation Date.
O
Leave blank
R = Required, O = Optional, C = Conditional
Press “Save” button. Press “Back” On screen “Excise Rate Maintenance” Click “Vendor Excise Details”. Requirement-A tax number assigned, in India, by the Department of Revenue to legal and natural persons liable to excise duty. The taxpayer is required to obtain a separate ECC number for each registered premises (for example, factory, warehouse, or dealer's premises).
Press “Maintain (F5)” 1.1.
On screen “Change view “Vendor Master Excise additional data”: Overview” Click “New Entries” button.
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MM COURSE: CIN(EXCISE)
Select this indicator
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MM COURSE: CIN(EXCISE) On screen “New entries: Overview of added entries” Make entries as per table below.
Click on new entries
Enter Additional data in this table
Field Name Vendor
Description Alphanumeric key uniquely identifying the vendor or creditor in the SAP System
R/O/C R
User Action and Values Give vendor code for which excise details is to be maintained.
ECC no.
Specifies the organization's ECC number.
O
Give ECC no.
Exc.reg.no
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
O
Give Exc.reg.no
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Comments
MM COURSE: CIN(EXCISE) Exc. range
Specifies the excise range in whose area the excise registration is located
O
Give Exc. range
Exc. div.
Specifies the excise division in whose area the excise registration is located
O
Give Exc. div.
Exc. coll.
The code of the excise collectorate in whose area the excise registration is located
O
Give Exc. coll.
CST no.
A tax number assigned by the authorities to a business for transactions involving central sales tax
O
Give CST no.
LST no.
A tax number assigned by the authorities to a business for transactions involving local sales tax.
O
Give LST no.
PAN
A tax number assigned by the O authorities to a business for transactions involving income tax
Give PAN no.
Exc.Ind.Ve
Excise indicator or classification of the vendor
R
Select Normal rate from the drop down menu
SSI status
Specifies whether the vendor qualifies as a small-scale industry and if so, which SSI status it enjoys
O
Select the status from the drop down menu.
Type
Whether a vendor is manufacturer or dealer etc.
O
Select the type of vendor from the drop down menu
CENVAT
Indicates whether or not the vendor deducts excise duty on inputs from excise duty on outputs. This is relevant to
O
If vendor is not a SSI one, leave blank.
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MM COURSE: CIN(EXCISE) vendors that qualify as smallscale industries only. R = Required, O = Optional, C = Conditional
Press “Save” button. Press “Back” On screen “Excise Rate Maintenance” Click “Excise Indicator for Plant” Press “Maintain (F5)” On screen “Change view “Company and plant – Excise Additional data”: Overview” Click “New Entries” button.
Click on this indicator
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MM COURSE: CIN(EXCISE)
Enter the additional data in this table.
On screen “New entries: Overview of added entries” Make entries as per table below.
Field Name Company code
Description The company code is an organizational unit within financial accounting
R/O/C R
User Action and Values Give the company code under which the plant for which excise details to be maintained, falls.
Plant
Key uniquely identifying a plant.
R
Give plant code for which excise details is to be maintained.
Month
The calendar month marking the beginning of the excise year
O
Give the month by which financial year starts. It is April.
No
Identifies a number range interval within an object or sub-object.
O
Leave blank
ECC number
Specifies the organization's ECC number.
O
Give ECC number
Exc.reg.no
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
O
Give Exc.reg.no
Exc. range
Specifies the excise range in
O
Give Exc. range
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Comments
MM COURSE: CIN(EXCISE) whose area the excise registration is located Exc. div.
Specifies the excise division in whose area the excise registration is located.
O
Give Exc. div.
Exc. coll.
The code of the excise collectorate in whose area the excise registration is located
O
Give Exc. coll.
CST no.
A tax number assigned by the authorities to a business for transactions involving central sales tax
O
Give CST no.
LST no.
A tax number assigned by the authorities to a business for transactions involving local sales tax.
O
Give LST no.
PAN
A tax number assigned by the O authorities to a business for transactions involving income tax.
Give PAN no.
Exc.Ind.Co
Excise indicator or classification of the company
Select Normal rate from the drop down menu
R
R = Required, O = Optional, C = Conditional
Press “Save” button. Press “Back”
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MM COURSE: CIN(EXCISE) On screen “Excise rate maintenance” Click “Excise indicator for plant and vendor ”.
Select this indicator
Press “Maintain (F5)” On screen “Change view “Excise indicator determination for Plant and vendor”: Overview” Click “New Entries” button.
Select either of this indicator
On screen “New entries: Overview of added entries” Make entries as per table below. Page | 20
MM COURSE: CIN(EXCISE)
Field Name Exc.Ind.Co mpany
Description Excise indicator or classification of the company
R/O/C R
User Action and Values Select Normal rate from the drop down menu
Exc.Ind.Ven dor
Excise indicator or classification of the vendor
R
Select Normal rate from the drop down menu
Excise Tax Indicator
Final excise indicator
R
Select Normal rate from the drop down menu
R = Required, O = Optional, C = Conditional
Press “Save” button. Press “Back”
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Comments
MM COURSE: CIN(EXCISE) On screen “Excise rate maintenance” Click “Excise Tax Rate”.
Select this indicator
Press “Maintain (F5)” On screen “Change view “Tax Rate maintenance”: Overview” Click “New Entries” button.
Select new entries
On screen “New entries: Overview of added entries” Make entries as per table below.
Enter the data in this table
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MM COURSE: CIN(EXCISE) Field Name Chap. ID
Description Specifies a material's chapter ID.
R/O/C R
User Action and Values Give chapter id
Excise Tax Indicator
Final excise indicator
R
Give 1
Valid from
Date from which the tax rule is valid.
R
Give the valid from date.
Valid to
Date to which the tax rule is valid.
R
Give the valid to date.
Exc. rate
The rate of excise duty, expressed as a percentage, that is to be levied.
R
Give excise tax rate for this chapter id.
Rate
Specifies the specific rate of excise duty on this item.
O
Give value if required, else leave blank
Rate Unit
The unit that determines whether the condition for a material is based on a percentage or on an amount in a particular currency.
O
Give value if required, else leave blank
Condn Pricing unit
The quantity on which the amount or percentage is based. The quantity is expressed in sales units (for example, bottles).
O
Give value if required, else leave blank
UoM
Quantity unit to which the condition rate refers.
O
Give value if required, else leave blank
AED %
Additional Excise Duty % .
O
Give value if required, else leave blank
SED %
Special Excise Duty %
O
Give value if required, else leave blank
R = Required, O = Optional, C = Conditional Press “Save” button.
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Comments
MM COURSE: CIN(EXCISE)
2. Excise Inovice (Mfg) 1.
MM-J1IEX-Incoming Excise Invoice (without PO) Create & Post
Overview
To capture Excise Invoice (without reference) given by the Vendor and post it in SAP system.
Business Process Description Overview This procedure shows you how to capture an incoming excise invoice if you do not have any reference documents. Scenario-You commission a construction company build a new plant for you. The company purchases all the materials it needs to build the plant, deals with all of the invoices and most of the other paperwork, with the exception of the incoming excise invoices, which the law requires you to deal with yourself. The subcontractor sends you all excise invoices accordingly and you capture them in the system without any reference documents.
Input - Required Fields Material
Output - Results Excise Invoice Posted
Field Value / Comments Material no.
Comments Par 1 and Part 2 entries updated.
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MM COURSE: CIN(EXCISE)
Procedure Steps
Access transaction by:
Via Menus
Via Transaction Code
(a) Logistics India Localization-Excise (Click) Indirect Taxes Procurement Excise Invoice Incoming Excise Invoice Central Processing Capture/Change/Cancel/Display/Post J1IEX
On screen select the Processing Mode as Capture Excise Invoice and Reference document as Without Purchase Order. 1. Select without purchase order. 2. Select capture Excise
3. Select excise invoice
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MM COURSE: CIN(EXCISE)
At Header Level, press “Excise Invoice” button, Update following entries on screen. Field Name Excise Group
Description R/O/C Governs which set of excise R registers a business transaction will be included in
User Action and Values Enter the Excise Group relevant to the receipt Plant.
Excise Invoice No
Specifies the number either of the excise invoice or the subcontracting challan
R
Enter the Excise Invoice Number given by the Vendor.
Document Date
Specifies the date printed on the excise document
R
Enter the Date of Vendor Excise Invoice.
Posting Date
Date which is used when entering the document in Financial Accounting or Controlling
R
Enter the date on which document is being generated.
Vendor
Alphanumeric key uniquely identifying the vendor or creditor in the SAP System
R
Enter Vendor code
Comments
R = Required, O = Optional, C = Conditional
At Header Level, press “Miscellaneous” button, Update following entries on screen.
Field Name Excise Division
Description Specifies the excise division in whose area the excise registration is located
R/O/C O
User Action and Values Excise Division will default from the Vendor excise details
Excise Range
Specifies the excise range in whose area the excise registration is located
O
Excise Range will default from the Vendor excise details
ECC No.
Specifies the organization's ECC number.
O
ECC no. will default from the Vendor excise details
Ship From
Specifies the vendor that manufactured the goods
O
Enter vendor code for the shipping party i.e. who supplied the invoice
R = Required, O = Optional, C = Conditional
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Comments
MM COURSE: CIN(EXCISE) At Item Level, press “Item” button, Update following entries on screen.
Select item tab
Field Name Type of Materials
Description Indicator for Material Type
R/O/C C
User Action and Values Enter material type for each item, A ,T or C for Capital items Or leave “Null “for Raw Materials.
Material No.
Alphanumeric key uniquely identifying the material
R
Give the code of the material received.
Plant
Key uniquely identifying a plant
R
Give the plant code in which material has been received.
Chapter ID
Specifies a material's chapter ID
R
Give the chapter ID of the material.
R = Required, O = Optional, C = Conditional
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Comments
MM COURSE: CIN(EXCISE) At Item Level, press “Quantities” button, Update following entries on screen
Enter excise invoice quantity
Field Name Excise Invoice Qty.
Description Specifies the quantity of goods in the item, as stated on the excise invoice
R/O/C R
User Action and Values Give quantity of material received as per excise invoice
Comments
R = Required, O = Optional, C = Conditional
At Item Level, press “Duty Values” button, Update following entries on screen
Select duty values tab
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MM COURSE: CIN(EXCISE) Field Name Base Value
Description Shows the amount that the
R/O/C R
User Action and Values Type Base value on which excise duty will be calculated.
excise duty is calculated
Comments
on.
BED
Shows the total basic excise duty
R
In credit available row, give the amount.
ECS
Shows the education cess
R
Give the amount
SED AED
Shows special excise duty Shows the additional excise duty
O O
R = Required, O = Optional, C = Conditional
Click “Check” Button to check the correctness of document. If there is any error in the document, it will show error message. Correct it and again click “Check” button. If all entries are ok, it will show message “Document is OK”.
Click on check icon
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MM COURSE: CIN(EXCISE) Click “Simulate Cenvat” Button to simulate accounting entries. It will through a pop up showing accounting entries. 2.Click on Post CENVATE 1.Click on simulate CENVATE icon
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MM COURSE: CIN(EXCISE) Click “Post cenvat” button to post the document. It will through a pop up with document to be generated. Click “Continue” It will post Part 2 entries.
Message of posting
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MM COURSE: CIN(EXCISE) 2.
MM-J1IEX-Incoming Excise Invoice
Overview
To capture Excise Invoice given by the Vendor and post it in R/3 system.
Business Process Description Overview Excise Invoice (Incoming) is a business document that is issued by your vendor to accompany any goods that it sends you. It stipulates how much excise duty has been paid on the goods. In the external procurement process, each delivery that your vendor makes is accompanied by an excise invoice. You have to post these in the system. This document is required as proof of the excise duty that you have paid, so that you can then offset the duty against the excise duty that you levy on outputs.
Input - Required Fields GR no. with year
Required
Part1 entry at the time of GR
Required
Output - Results Excise Invoice Posted
Field Value / Comments
Comments Par 1 and Part 2 entries updated.
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MM COURSE: CIN(EXCISE)
Procedure Steps
Access transaction by:
Via Menus
Via Transaction Code
(a) Logistics India Localization-Excise (Click) Indirect Taxes Procurement Excise Invoice Incoming Excise Invoice Central Processing Capture/Change/Cancel/Display/Post J1IEX
Note- If the GR is made through proper Movement type and you should select capture excise while Goods receipts in Excise tab.
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MM COURSE: CIN(EXCISE)
Select capture excise invoice
Excise invoice has been captured while G/R, only we have to post the excise invoice.
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MM COURSE: CIN(EXCISE)
1. Select Post-Vendor excise invoice number and enter the invoice number
Note- All the data relevant to that Purchase order and Goods receipts will get copied over here.
Click “Check” Button to check the correctness of document. If there is any error in the document, it will show error message. Correct it and again click “Check” button. If all entries are ok, it will show message “Document is OK”. Click “Simulate Cenvat” Button to simulate accounting entries. It will through a pop up showing accounting entries.
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MM COURSE: CIN(EXCISE)
Click on Check and Simulate CENVATE button
Click on OK button.
Click “Post Cenvat” button to post the document. It will through a pop up with document to be generated. Click “Continue” It will post Part 2 entries.
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MM COURSE: CIN(EXCISE)
Click on Post CENVATE button.
See the message
Check the status of invoice in display mode.
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MM COURSE: CIN(EXCISE)
Select the Display-Vendor excise number and enter the number
Confirm the status Posted.
3.
MM-J1IEX-Incoming Excise Invoice_Display Page | 38
MM COURSE: CIN(EXCISE) Overview
This transaction is used to Display Excise Invoice already created in R/3 system
Business Process Description Overview Excise Invoice (Incoming) already generated in SAP needs to be displayed.
Input - Required Fields Excise invoice no. already generated in SAP which needs to be displayed
Field Value / Comments
Output - Results Excise Invoice displayed
Comments
Procedure Steps
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MM COURSE: CIN(EXCISE) Access transaction by:
Via Menus
Via Transaction Code
(a) Logistics India Localization-Excise (Click) Indirect Taxes Procurement Excise Invoice Incoming Excise Invoice Central Processing Capture/Change/Cancel/Display/Post J1IEX
On screen select the Processing Mode as “Display” and Reference document as “Vendor Excise Invoice “
Enter vendor excise number Select display-vendor excise invoice
Press
.
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MM COURSE: CIN(EXCISE) Press “Tick” button to get following screen. This will default the Values on the screen,
Select part II tab.
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MM COURSE: CIN(EXCISE) To see Part 2 entries, press the tab “Part II” at header level and SEE THE DETAILS.
Double Click on Acc.doc.number
To see the accounting document, double click on the accounting doc appearing in above screen,
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MM COURSE: CIN(EXCISE) Press BACK
.
Part 1 entries will be available at item level. To see them, press the item level tab “Par I” and following screen appears, it will display part 1 serial no. for each line item of the “Material doc.”
Click on PART I tab.
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MM COURSE: CIN(EXCISE)
3. Excise Inovice (Depot) 1.
MM-J1IG-Incoming-Create Excise Invoice at Depot
Overview
Excise Invoice will be captured if any Excisable material will be received in Depot
Create Excise Invoice Access Transaction by Transaction Code J1IG J1IG J1IG
Activity Capture Excise Invoice at Depot Change Excise Invoice at Depot Display Excise Invoice at Depot
Select the capture icon
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MM COURSE: CIN(EXCISE)
5. Select Details icon
1. Enter the Excise group
2. Enter the G/R Material document number
4. Select series group
3. Enter the Vendors excise number
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MM COURSE: CIN(EXCISE)
Verify the excise duties, if ok press save other vise checks tax calculation in PO
Click on SAVE
.
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MM COURSE: CIN(EXCISE)
After saving you will get the document number
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MM COURSE: CIN(EXCISE) 2.
MM-J1IJ-Outgoing-Create Excise Invoice at Depot
Overview
Excise Invoice will be created in Depot if any Excisable material will be sent from Depot
1.1 Create Excise Invoice 1.1.1 Access Transaction by Transaction Code J1IJ J1IJ J1IJ
Activity Create Excise Invoice at Depot Change Excise Invoice at Depot Display Excise Invoice at Depot
Click on delivery and selectRG23D selection
1.1.2
In the Screen “Select Excise Invoice for Delivery” enter the following Entry:
Field Name Delivery
Excise Group
Series Group
Description R/O/C Enter the Appropriate R Outbound Delivery Number Enter the Excise Group R of CTSD from where material to be dispatched Enter the Series Group of R the CTSD from where material to be dispatched
User Action and Values Enter the Appropriate Outbound Delivery Number Enter the Excise Group of CTSD from where material to be dispatched Enter the Series Group of the CTSD from where material to be dispatched
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Comments
MM COURSE: CIN(EXCISE)
Enter the Delivery no., Excise group, series number
1.1.3
Click on this icon
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MM COURSE: CIN(EXCISE)
Click on this excise invoice icon
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MM COURSE: CIN(EXCISE)
Select the required excise invoice line
Click on continue
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MM COURSE: CIN(EXCISE) 1.1.5
2. Press ok button
1. Enter the quantity
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MM COURSE: CIN(EXCISE) 1.1.6
Verify the BED value
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MM COURSE: CIN(EXCISE) 1.1.7
Invoice number
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MM COURSE: CIN(EXCISE) 1.2 Display Depot Stock
1.2.1 Access the Transaction by : Transaction Code J1IDEPOTSTOCK1
1.2.2
Activity Create Excise Invoice at Depot
In the Screen “ Display Depot Stock” enter the following data
Field Name Plant
Excise Group
Series Group
Description R/O/C Enter the Plant Code in R which you want to see the report Enter the Excise Group R of CTSD for which you want report Enter the Series Group of R the CTSD for which you want report
User Action and Values Enter the Plant Code in which you want to see the report Enter the Excise Group of CTSD for which you want report Enter the Series Group of the CTSD for which you want report
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MM COURSE: CIN(EXCISE)
Enter plant
Enter year Enter Material number
1.2.3 Verify the invoice stock at the plant.
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Verify the stock
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MM COURSE: CIN(EXCISE) 3.
MM-ZMMF_DEPOT-Depot Excise Invoice Print
Overview
To get a print out of the depot excise invoice
BUSINESS PROCESS PROCEDURE OVERVIEW When you required Depot excise invoice document. You go for the depot excise invoice print.
Input – Required Fields Enter the Delivery number
Field Values/Comments Enter the delivery number for which the report needs to be generated. Press
Output - Results A list o A print of excise invoice at depot is generated.
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MM COURSE: CIN(EXCISE) Procedural Steps
Access transaction by:
Via Transaction Code
ZMMF_DEPOT
On screen “Depot Excise Invoice Print”, enter information in the fields as specified in the below table:
Input – Required Fields Enter the delivery number
Field Values/Comments Enter the delivery number for which the excise invoice needs to be generated. Press
Click on EXECUTE button
Click on EXECUTE. Click on the PRINT PREVIEW tab
.
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The PRINT PREVIEW of the depot excise invoice.
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Click on the PRINT tab
button.
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MM COURSE: CIN(EXCISE)
4. Excise Invoice (Other) 1.
MM-J1IS-Excise Invoice Other Movements
Overview
This transaction is used to Create Excise Invoice in R/3 system for Other Outward Movements of Materials like Issue against Stock transfers (STO) and Vendor returns.
Business Process Description Overview In the standard procedure for creating outgoing excise invoices, the excise invoice is created with reference to a delivery note or an invoice. The SAP System also allows you to create an excise invoice with reference to various other documents, as follows:
Goods issue documents (for example, transfer postings) Vendor excise invoices (for when you return faulty goods to a vendor, for example)
In addition, you can create an excise invoice without reference to any document at all.
In put or required fields Material document no. created for outward movement
Comments
Either of GI document no. or vendor excise invoices
Output - Results
Comments
Excise document with A/c doc and part 2 entries posted
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MM COURSE: CIN(EXCISE)
Procedure Steps
Access transaction by:
Via Menus
Via Transaction Code
Logistics India Localization-Excise Indirect Taxes Sales / Outbound Movements Excise Invoice For Other Movements Excise Invoice for Other Movements Create Excise Invoice J1IS
On screen “Excise Invoice Other movement – Main Menu” Click “Create Excise Invoice (F5).
Click on create excise icon
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MM COURSE: CIN(EXCISE) On screen “Excise Invoice Other movement – Create” enter values as per table below.
Enter the Reference doc. Type, Doc. number, Doc. year. Excise group, series group
Field Name Ref Doc Type
Description Specifies reference document type
R/O/C R
User Action and Values Enter MATD as the Reference Document type
Material Document Number
Number of the material document with which a goods movement was posted
R
Enter the Material Document Number generated for outward movement of goods.
Document Year
Calendar year in which the material document was posted.
R
Enter the Document Year
Series Group
Series Group is a two digit number which indicates the group under which the serial numbers for excise statutory document is grouped
R
Enter the Series Group for the Issuing Plant
Excise Group
Governs which set of excise registers a business transaction will be included in.
R
Enter the Excise Group for the Issuing Plant
Sub Transaction Type
Fill out this field if you want an alternate debit account in place of the accounts determined by default
O
Leave blank
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Comments
MM COURSE: CIN(EXCISE) through the Customizing option Assign G/L Accounts to Excise Groups and Transaction Types. Vendor
Alphanumeric key uniquely identifying vendor
C
Enter the Vendor Number if the Transaction is for Vendor returns
Customer
Alphanumeric key uniquely identifying customer
C
Ender the Customer Number if the Transaction is for Customer returns
Preprinted Ex Inv No
The challan number as printed on the official stationery.
O
Enter the Pre printed Number on the Vendor’s excise number, if applicable for the transaction.
Business Area
Key identifying a business area.
O
Enter the Business area.
R = Required, O = Optional, C = Conditional To calculate the BED amount, refer the previously captured excise invoices to have the BED amount, to do this, select line item and press “Get excise invoice”, system displays all the invoice. Select the Excise Invoice from the list relevant to the Material being issued and Press Enter. This will display the Excise Invoice Other Movements – Create. The fields will be filled in with information from the Selected Excise Invoice for the Excise Invoice List. You may change the fields below.
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Field Name Net Ass. Value
Description Denotes the value of
R/O/C C
User Action and Values Base value will be defaulted from the Selected Excise Invoice from the Invoice List. It may be changed
goods that you have manufactured in-house at the price at which you would sell them to a customer.
BED Rate
BED %
C
Basic Excise Duty Rate defaulted from Selected Excise Invoice from the Invoice List. It may be changed
BED Value
The amount of basic excise duty levied
C
Basic Excise Duty amount. It may be changed.
R = Required, O = Optional, C = Conditional Select the Item and Press Enter to calculate the Excise duty.
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Comments
MM COURSE: CIN(EXCISE) Click Save to save the transaction. System gives a message that Excise Invoice xxxxxxxxxx generated with FI document no. YYYYYYYYYY.
2.
MM-J1IS-Excise Invoice Others Display
Overview
This transaction is used to display Excise Invoice Other movement created in R/3 system
Business Process Description Overview You follow this procedure if you want to display Excise Invoice Other movement created in R/3 system
Input - Required Fields Excise Invoice Other movement no.
Field Value / Comments
Excise Invoice Other movement year
Output - Results Excise Invoice Other movement displayed with Header detail, Accounting Document, Part 1 and part 2 details.
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MM COURSE: CIN(EXCISE)
Procedure Steps
Access transaction by:
Via Menus
Via Transaction Code
Logistics India Localization-Excise Indirect Taxes Sales / Outbound Movements Excise Invoice For Other Movements Excise Invoice for Other Movements Display Excise Invoice J1IS
On screen “Excise Invoice Other movement - Display”, type the values as per table below.
Click on this icon
Enter the internal doc no. and doc year.
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MM COURSE: CIN(EXCISE)
Field Name Excise Invoice Other movement no.
Description Excise Invoice Other movement document no. to be displayed.
R/O/C R
User Action and Values Give Excise JV no. to be displayed
Excise Invoice Other movement year
Calendar year in which Excise Invoice Other movement document was posted
R
Give the calendar year of the excise JV document
R = Required, O = Optional, C = Conditional
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Comments
MM COURSE: CIN(EXCISE) Click “Header detail” button to see header details. Click “Back” button to come back to original screen. Click on this icon to see part 1and part 2 details Click on accounting icon to see accounting entries
Click “Accounting Document” button to see Accounting entries. Click “Back” button to come back to original screen. Click “Register” button to see part 1 and part 2 updating. Click “Back” button to come back to original screen.
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MM COURSE: CIN(EXCISE)
5. Billing 1.
MM-VF01-Create Billing Document
Overview
Billing document will be created if any material is being Stock Transferred between two different company Codes.
1.3 Create Accounting Document 1.3.1 Access Transaction by Transaction Code VF01 VF02 VF03
Activity Create Billing Document Change Billing Document Display Billing Document
1.3.2
Enter the following field in the screen “Create Billing Document” Field Name Description R/O/C User Action and Values Billing Type Enter the Appropriate R Enter the Billing Type – Billing Type IV(Inter Company Billing) Billing Date Enter the Date of Billing R Enter the Date of Billing Document Enter the Outbound R Enter the Outbound Delivery Delivery Number Number
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MM COURSE: CIN(EXCISE)
3. Enter ok button
1. Select IV inter company billing
2. Enter document number
1.1.3
1.Select the item line
2. Select the item details icon
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MM COURSE: CIN(EXCISE) 1.1.4
Click on save button
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MM COURSE: CIN(EXCISE) 1.1.5
Document number will be created.
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MM COURSE: CIN(EXCISE)
6. Subcontracting/Jobwork Challan 1.
MM-J1IF01-Create Subcontracting Challan
Overview
After transfer posting of the input material required for subcontracting at subcontracting end when material will go outside the plant physically then Subcontracting Challan will be required.
Business Process Description Overview Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan
Input - Required Fields Material Document Number
Field Value / Comments Required
Material Document Year
Required
Excise Group
Required
Series Group
Required
Output - Results Subcontracting Challan Number created
Comments
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MM COURSE: CIN(EXCISE) Procedure Steps
Access transaction by:
Via Menus
(a) SAP Easy Access India Localization Menu(J1ILN) Indirect Taxes Procurement Subcontracting Subcontracting Challans
Via Transaction Code
J1IF01
On screen “Sub Contracting Challan-Create” Field Name Material Document
Description Enter the material document generated after transfer posting using movement type-541
R/O/C R
User Action and Values Enter the desired Material Document Number
Material Document Year
Enter the Material Document year
R
Enter the Material Document year
Excise Group
Enter Excise Group of R Plant Enter Series Group of Plant R
Series Group
Enter Excise Group of Plant Enter Series Group of Plant
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MM COURSE: CIN(EXCISE)
Enter Material Document generated during Transfer Posting of Input material required for Subcontracting using Movement Type-541 Enter Material Document Year
Enter Excise Group of the Plant from which material is being transferred
Enter Series Group of the Plant from which material is being transferred
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MM COURSE: CIN(EXCISE)
Enter Text here it will be printed on Subcontracting Challan as Header Text. You can enter text in any of the Additional Data or Additional Value field, all data will be printed
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Write Text here for Printing Text on Item Level in Subcontracting Challan
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Tick here if you want to take the Print. As soon as you press save button the system will check for the printer and generate the Subcontracting Challan Number and Output simultaneously
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MM COURSE: CIN(EXCISE)
Subcontracting Challan Number created
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MM COURSE: CIN(EXCISE) 2.
MM-J1IF11-Subcontracting Challan Output
Overview
This transaction is used to take the Print Output of Excisable Subcontracting Challan
Business Process Description Overview You follow this procedure if you want to take the Print Output of Excisable Subcontracting Challan
Input - Required Fields Challan Number
Field Value / Comments Enter Valid Challan Number
Excise Year
Enter Excise Year
Output - Results Subcontracting Challan Print Output
Comments
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MM COURSE: CIN(EXCISE) Procedure Steps
Access transaction by:
Via Menus
Via Transaction Code
Logistics India Localization-Excise Indirect Taxes Procurement Subcontracting Subcontracting Challan Change J1IF11
On screen “Subcontracting Challan-Change”, type the values as per table below.
Enter Challan Number
Enter Excise Year and Press Enter
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MM COURSE: CIN(EXCISE)
Click on the Check Box-Print Immediately and Press Save button
As soon as you press Save Button system will automatically choose you Default Printer Setting and generate Output
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MM COURSE: CIN(EXCISE)
After Saving the Challan you will get this message
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MM COURSE: CIN(EXCISE) 3.
MM-J1IF13-Completion of Subcontracting Challan
Overview
After Goods receipt against Subcontracting Purchase Order and Subcontracting Challan, Challan will be reconciled to update the status of Input material pending at Subcontractor end and the material which will be supplied by Subcontractor. After you have consumed all the input material from Vendor’s end against a subcontracting Challan then you have to complete the Challan.
Business Process Description Overview Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan and when material comes after subcontracting then subcontracting Challan will be reconciled for this purpose. After challan is fully reconciled then challan will be completed.
Input - Required Fields Challan Number
Required
Field Value / Comments
Excise Year
Required
Output - Results Subcontracting Challan will be Completed
Comments
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MM COURSE: CIN(EXCISE) Procedure Steps
Access transaction by:
Via Menus
(a) SAP Easy Access India Localization Menu(J1ILN) Indirect Taxes Procurement Subcontracting Subcontracting Challan Complete
Via Transaction Code
J1IF13
On screen “Subcontracting Challan/Reversal/Recredit” enter following parameter Field Name Challan Number
Description Enter Challan Number
R/O/C R
Challan Year
Enter Challan Year
R
User Action and Values
After entering the desired input parameter and press F8
Enter Challan Number
Enter Challan Year
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Comments
MM COURSE: CIN(EXCISE)
Tick on the Complete Challan radio button and press save button
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MM COURSE: CIN(EXCISE)
After saving you will get this message
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MM COURSE: CIN(EXCISE) 4.
MM-J1IF13-Reversal of Subcontracting Challan
Overview
After Goods receipt against Subcontracting Purchase Order and Subcontracting Challan, Challan will be reconciled to update the status of Input material pending at Subcontractor end and the material which will be supplied by Subcontractor. After you have consumed all the input material from Vendor’s end against a subcontracting Challan then you have to complete the Challan. If material does not come after 180 days of issue of the challan then we have to reverse the challan and again re issue of the challan will be done
Business Process Description Overview Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan and when material comes after subcontracting then subcontracting Challan will be reconciled for this purpose. After challan is fully reconciled then challan will be completed. If material does not come after 180 days after issue of the subcontracting challan than reversal of challan will be done
Input - Required Fields Challan Number
Required
Field Value / Comments
Excise Year
Required
Output - Results Subcontracting Challan will be Reversed
Comments
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MM COURSE: CIN(EXCISE)
Procedure Steps
Access transaction by: Via Menus
SAP Easy Access India Localization Menu(J1ILN) Indirect Taxes Procurement Subcontracting Subcontracting Challan Reversal of Challan
Via Transaction Code
J1IF13
On screen “Subcontracting Challan/Reversal/Recredit” enter following parameter Field Name Challan Number
Description Enter Challan Number
R/O/C R
Challan Year
Enter Challan Year
R
User Action and Values
After entering the desired input parameter and press F8
Enter Challan Number
Enter Challan Year
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MM COURSE: CIN(EXCISE)
Tick on the Reverse Challan radio button and press Save button
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MM COURSE: CIN(EXCISE)
After saving button you will get this message
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MM COURSE: CIN(EXCISE) 5.
MM-J1IFQ-Reconcile Subcontracting Challan
Overview
After Goods receipt against Subcontracting Purchase Order and Subcontracting Challan, Challan will be reconciled to update the status of Input material pending at Subcontractor end and the material which will be supplied by Subcontractor
Business Process Description Overview Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan and when material comes after subcontracting then subcontracting Challan will be reconciled
Input - Required Fields Material Document Number
Required
Field Value / Comments
Material Document Year
Required
Output - Results Subcontracting Challan Reconciled
Comments
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MM COURSE: CIN(EXCISE) Procedure Steps
Access transaction by:
Via Menus
(a) SAP Easy Access India Localization Menu(J1ILN) Indirect Taxes Procurement Subcontracting Subcontracting ChallanReconcile Quantity
Via Transaction Code
J1IFQ
On screen “Quantity Reconciliation for Subcontracting Challan” enter following parameter Field Name Material Document
Description Enter the material document generated after Goods Receipt
R/O/C R
User Action and Values Enter the desired Material Document Number
Material Document Year
Enter the Material Document year
R
Enter the Material Document year
After entering the Material Document number and year press F8
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MM COURSE: CIN(EXCISE)
Enter Goods Receipt Number
Enter Goods Receipt Year then press F8 (Reconcile) tab
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MM COURSE: CIN(EXCISE)
Click to assign the quantity to challan. Qty. will be picked from Material Document
Challan will be picked from Material Document. Because during GR you have referred Subcontracting Challan
After pressing the tab quantity will be assigned automatically then press Save tab
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MM COURSE: CIN(EXCISE)
After pressing Save Button you will get this message
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MM COURSE: CIN(EXCISE) 6.
MM-J1IFR-Report of Subcontracting Challan
Overview
After Goods receipt against Subcontracting Purchase Order and Subcontracting Challan, Challan will be reconciled to update the status of Input material pending at Subcontractor end and the material which will be supplied by Subcontractor. You can see all this data by Challan Report
Business Process Description Overview Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan and when material comes after subcontracting then subcontracting Challan will be reconciled for this purpose Report is required from where we come to know how much material is lying and subcontractor end
Input - Required Fields Material Number
Required
Field Value / Comments
Challan Number
Required
Output - Results Subcontracting Challan Report Generated
Comments
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MM COURSE: CIN(EXCISE) Procedure Steps
Access transaction by:
Via Menus
(a) SAP Easy Access India Localization Menu(J1ILN) Indirect Taxes Procurement Subcontracting Subcontracting Report Challan Listing
Via Transaction Code
J1IFR
On screen “List of Subcontracting Challan” enter following parameter Field Name Challan Number
Description Enter Challan Number
R/O/C O
Challan Year
Enter Challan Year
O
Plant
Enter Plant
O
Vendor
Enter Vendor
O
Company Code
Enter company Code
O
Excise Group
Enter Excise Group
O
Series Group
Enter Series Group
O
Challan Status
Enter Challan Status
O
User Action and Values
e.g. Posted, Fully Reconciled, Assigned etc.
Please Tick on the Check Box Display Annexure –IV before running report
After entering the desired input parameter and press F8
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Comments
MM COURSE: CIN(EXCISE) Quantity Issued, Received, Pending will be displayed here
If you want to know the list of challan which has be referred during Goods Receipt but has not been reconciled then tick on the check box Challan Captured
If you want a list of Challan which has been referred during Goods Receipt but has not been reconciled then Tick here and then Execute (press f8)
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