Letter Writing
Letter Writing
Letter Writing
Published in 2006 by Junior Certificate School Programme Support Service Curriculum Development Unit Sundrive Road Crumlin Dublin 12
Phone: 01 453 5487 Fax: 01 402 0435 Email:
[email protected] First written and published by teachers involved in the School Certificate Project, CDVEC Curriculum Development Unit 1989. Revised and edited by Fiona Richardson, Junior Certificate School Programme 2006. Designed by Melt Design Ltd – www.melt.ie. The Junior Certificate School Programme Support Service is funded by the In-Career Development Unit, Department of Education and Science and the European Social Fund. The Junior Certificate School Programme Support Service is a national Programme sponsored by the Department of Education and Science and the National Council for Curriculum and Assessment.
Conte
Introduction
Section 1:
Section 2:
Section 3:
Informal Letters & Postcards I
Informal letters
I
Addressing envelopes
I
Postcards
Formal Letters I
Letters of complaint
I
Letters asking for information
I
Letters making a booking
I
Letters of application
I
Curriculum Vitae
Keywords I
Abbreviations
I
Quiz
I
Wordsearch
I
Word Grid
Letter Writing
Introduction This booklet is about writing letters. People can tell a lot from the way you write letters, so you will need to practice writing many kinds of letters.
Most of the letters you will need to write will be:
*
Informal or personal letters
*
Formal Letters for example: – Business letters – Job application letters
This workbook will give you a chance to write all of these.
How to use this book 1
There are three sections. Each section shows you how to write a different kind of letter.
2
There is a sample letter, followed by exercises for you to do.
3
Write each letter in your copy first. When you and your teacher have corrected it, you can copy it carefully into the blank page provided in this book.
4
When you finish the workbook you will have your own collection of letters to look back on when you need to revise.
Introduct
Rules for all letters *
It is important that your handwriting be neat and clear.
*
The writer's address is written in the top right-hand corner.
*
Leave a space between the address and date.
*
Spell out the month in full, e.g. 15 th February 2006
*
Begin the letter Dear . . . . , on the left-hand side.
*
The first paragraph of the letter begins under the person's name.
*
A formal letter usually ends with either: Yours sincerely, or Yours faithfully,
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Followed by your signature. (Note: 'Yours', always begins with a capital letter, but 'sincerely' and 'faithfully' begin with a small letter.
*
Always use plain unlined paper and the same colour envelopes. A large size writing pad is best for most letters.
*
Write your letter in blue or black pen only.
*
Revise the rules for using capital letters.
*
Always use paragraphs when writing a letter.
*
All of these rules are shown on the sample layout on the next page.
*
After you write out your letter in the workbook or in your copy check b here to see you have followed all the rules for letter writing.
Section 1
Informal Letters & Postcards
Informal Letters & Postcards
Section 1
*
Informal or personal letters are those you write to people you know – friends, c aunts, uncles, etc.
*
Informal letters should be friendly, chatty and relaxed as though you're talking the person.
*
You sign an informal or personal letter using phrases like – Best Wishes, Love, Yours truly, Lots of love etc.
*
You must, however, obey the rules for all letters. Look back at page 2 and check these out.
*
Look at the example of an informal letter below and do the exercises that follow.
Y our addre s s
T he date
D e ar J i m ,
reeting T he opening g
P ar k , 4 6 R i ve r v ie w n , G l en t ow D ub l i n 2 3. 08 15 t h F eb r ua r y 2 0
i de d t o c e d I o s s e ag r o f e n ot s ee n y o u v a h I ? w o l k c i W Paragraph 1 . n w ar e t hi ng s i n o H ow t n e l G s f ro m e n ew h t l l a u o y e v i g d w ri t e an e d t he h c a e r e v a h e W . el l t hi s s ea s on w y l l a e r g n i o d t i s g re a t . f s e i l u m o a y e t r l e l t a f b a t o t o o f g T he o al ke ep e r w e g w e n e h T . p u C Paragraph 2 e h t f o l a n . i s f e i h c m t e a s l as t t hr e e m e h t n i l a o g a n i t H e h as n o t l e ay b e I M . e l c n u n a w o n g i r ,l s o I am y b a b a d a h t e s c om u j n s a c a I h , n a e r h d t n d a S n , a r g e M y s is t m b ab y -s i tt i n o r f y e n o m e m o s e Paragraph 3 k a m o t e l b a e w il l b t o v i si t y ou . n i a r t e h t n o n w d o s. n ew e h t l al w o n k e m t W ri te s oo n an d l e
Letter Writing
Informal letters exercises 1
In your copy write your own address and today's date as you would write it on a lette
2
Write the following addresses and dates as they would be written on a letter: Remember capital letters, commas and fullstops.
Address: – 65 shamrock court mounthill limerick
Date: 6-4-06
– valeview shadowlands mallow co. cork
28-9-06
– 125 st. patricks crescent doddermount dublin 22
17-2-06
3
Write your own signature as you would write it at the end of a letter.
4
Write out these endings as they would be written at the end of a letter. Use capital letters and commas. – best wishes tom – lots of love margaret
Informal Letters & Postcards
5
Section 1
Look at the following letter and rewrite correctly using capital letters, commas, and full stops. There are 14 mistakes you need to correct! (9 capital letter, 4 co and 1 fullstop).
12 t ul ip r oa d n e rt o w f l ow d ub l in 2 0 8 6 t h f eb r u ar y 2 00
d e ar s al l y
s s i s q ui te a l c r u O ? k r o C n i l u r n e w s ch o o o y n i n w o d g t ea c he rs ar e n i l e t h t t e l s l u A o . y t r e a r t a s a w o r H uc h q ui et e r f o m s ' t I . t f e l u o y e c d i ff e re n t s in ar ki ng o n i t! r em y w it h a d o t n i e m a c e n r W he n M r s. B y . y a d r e t s e y t o f h er e ar s ! s e t t u o h s g i l n i g n m E o c n e a k d o a m W e h w as n ea r l y s e r e h t d a m o s s a t he r e su l ts s he w p s , t he d um n i n w o d y l l a e r s pl i t u p. P hi l i s e v a h e n r y B a t o t he c lu b r n d n w a o S d d g n n i a o g n i l t l r a a e r M P hi l . W e a t f or m a e r g n i s i y d o it h u s. b y w r e e v b e t ' e n s i o w w r e u o h t y o y t t i b u ig h t . I t' s a p n y a d i r F n o e r t n e i n t he S po r t s C . r n ow o f e y b d o o G . k r o C l l u s al l ab o ut e t d n a n o o s e t i r W l ov e j oe .
Letter Writing
Letter of invitation 1
Read Sally’s letter below and write a letter back, letting her know if you can make the party or not. Use the blank paper on the opposite page to write your reply.
2 W e st R oa d , V i ol et v il le , C or k . 08 2 5t h F eb r ua r y 2 0
D e ar J oe ,
u s e I am o h w e n r u o n i d e l w e h av e s et t t a h t w o N ! k r o C G re et i ng s f ro m l eb r at e. e c o t y t r a p g n i m ar h av i ng a h o us e - w ew s c ho o l n y m f o e m o s d n f ro m D u bl i n a g n a g e h t f o e m o I am i nv i t in g s C or k. f ri en d s f ro m n o n e d ow m o c t o n y h W . d r h c r r d ay , 3 M a u t a S n B ri an t o o d m n p a 9 a r d at n s a n i S g d e e b k s T h e f un n d ? I h av e a e k e e w e h t r o f y a t F r id ay n ig ht an d s s t ay o ve r al so . . M y d ad m p 0 3 . 7 t a k r o C n d ar ri ve s i n a m p 5 1 . 4 t a n i l b u T he t ra i n l e av es D he s ta t i on . t t a u o y t e e m l l i w e. c om n a c u o y f i e l b i s s o oo n as p L et m e k no w as s
Informal Letters & Postcards
Section 1
1
Write your reply here using Joe’s address from page 8.
2
You have been asked to your cousin Paul's 21 st birthday party on Friday 15 th 9pm. In your copy write your reply letting him know if you are going or not.
3
You have just spent the weekend with your friend in the country. Write a letter thanking him/her, in your copy.
Letter Writing
Addressing an envelope Look at the following envelope and note where the address goes and the use of capital letters, commas and full stops.
e the s tamp her r fo m o ro e v lea
ame the person’s n the to wn
1
y , M s. S a l l y M u r p h 2 We s t R o a d , V i o le t v i l le , C o r k .
f the house the number o name and the s tree t the coun t y
This letter is addressed incorrectly. Using the blank envelope on the next page rewrite the address correctly. There are 8 capital letters missing, 3 commas and 1 fullstop.
m r. j oe o ’ b r ie n 1 4 h i l l s t re e t we s t p o r t m a y o
Informal Letters & Postcards
Section 1
2
Remember to put the address and the stamp in the correct place on the envelo
3
Address the envelope below to yourself.
Letter Writing
Postcards There are two types of postcards: plain postcards * picture postcards *
Plain postcard can be used for short messages. For example: to send for an application form. You would include your name and address on * the postcard. to enter a competition. You would include your contact details – phone number * or address. to remind somebody of an appointment or a meeting. *
Picture postcards are often used to send greetings when you are on holidays. The message is usually fairly short and friendly. Leave out: your own address * the date *
Plain Postcards This is the back of a plain card, asking for an application form. Y our addre s s
T he date
e , 46 R e d w a y G r o v B r o o k f ie l d , D u b l i n 11. 4 t h M a rc h 2008
e r c o u r se m m u s e t h r f o p l ic a t i o n f o r m p looking f or. a n re a a e u m yo d t n a h se w g P le a se A line e xplainin . g n i n m o u n t a i ne e r i Y r signature
Informal Letters & Postcards
Section 1
Exercise 1
Send for a job application form for a summer job in a local clothes shop on the postcard below.
2
Send for information on photography courses this college runs. Information Officer Marion College of Further Education Fairview Dublin 3 Write out the front and the back of the postcard in your copy.
3
Write a postcard to the members of your youth club, reminding them of a mee Friday 21st June, in St Joseph’s School at 7pm.
Letter Writing
Picture Postcards
Picture postcards are usually sent to friends and relatives letting them know how you holiday or trip is going.
G re et i ng s A l l ! A r ri ve d s af el y. ar e H ot e l an d w ea t he r o n t he t an . g n i k r o W . l u f r e d w on ’ l l l i v e ! I t u b l u f w a s i d o T he f o
T h e D o y le F a m i l y , 23 M a i n S t re e t , B a l d o y le , C o. C l a re .
s t . 1 2 e h t n o u o y S ee
L ov e , P at
Exercise 1
Write the postcard you would send home to your family from a school trip to a hoste in Wicklow.
Informal Letters & Postcards
Section 1
2
Write the postcard you would send to your friend from a camping holiday with your family.
3
Write the postcard you would send to your brother or sister from a holiday with friend’s family in Spain.
Section 2 Formal Letters
Formal Letters
Section 2
Formal letters
Formal letters are business like and get quickly to the point. Formal letters are differen personal letters. You do not write in a chatty manner or use slang. For example, you write a different letter to your Principal inviting him to your class JCSP graduation as y would to your friend. Formal letters are usually written for some of the following:
– To apply for a job. – To make a complaint. – To order goods. – To the editor of a newspaper. – To ask for something – a form, an appointment. – To ask for information. – To make a booking for a holiday etc. – To invite someone to an event or to visit such as a school open day or a JCSP celeb Points to note: *
The sender's address (your address), is on the top right hand corner.
*
The address of the company/person to whom the letter is being sent is written the left-hand side.
*
When you do not know the name of the person to whom you are writing, you may start with 'Dear Sir/Madam'.
*
If you begin with 'Dear Sir/Madam', you end the letter with 'Yours faithfully and your full name.
*
If you know the name of the person you are sending the letter to e.g. Dear Ms you end the letter with ‘Yours sincerely’ and your full name.
*
Remember to use capital letters, full stops and commas.
*
Use paragraphs in your letter – at least 3.
*
Look at the following example and try the exercises that follow.
Letter Writing
Y our addre s s
T he date
nu e , 6 5 R o se l aw n A v e R iv e rs i de , D ub l in 19. 6 th M ay 2 008
n s of the per so s re d d a & e T he nam are writing to u yo y an p m o and c
t me nt , M ai l O r de r D ep a r U ni s po r t L td ., l E st a t e , a i r t s u d n I e r o m d r 2 6B A n , H ig h to w C o. C or k . a d am , D e ar S i r/ M
f the w the name o r /Madam o n k ’t n o d u Si If yo writing to u se e ar u yo n so per
d i n t od ay ' s e s i t r e v d a u o y h c i ing f t ra i ne r s , w h o r i a p a r n you are writ e d so r a o re o t e e th k i l e iv d l g 1 I w ou In paragra ph ' Ev e n i ng H er al d '. e r f or m 25 . d r O l a t s o P a e s o l c s iz e f iv e . I e n u write the main point of , s r e n i a r t f o r i a p 2 yo P le a s e s en d m e a In paragra ph the letter
o u t d el ay . h t i w e m o t t n e s e s the lette e b sh i n n i f a c d s n r a e n p i u a r s gra ph sum I h op e t ha t t he t T h is la st para ow th Y ou r s f ai th f u ll y , M ar k B l ac k .
kn if you do not se u u yo g in d n g T h is is the e you are writin m o h w to n so r pe Y our signature
Formal Letters
Section 2
Exercise 1
Rewrite the letter below on the opposite page, using paragraphs (3) and the capital that are missing (11).
17 m an or d ri ve , n , c as t le to w c o. l on gf o r d. j un e 14 t h 2 008
T he M an ag er , J ea n s W or l d , C as tl et o wn , C o . L o ng f o r d. a d am , D ea r s i r/ m
n I t oo k e h W . p o h s r u o y n r o f L ev i j ea n s i i a p a t h t h g u t he s ho p o b o I t k c 9 a b e n t u n J e , w y I a d . i g r O n F s w e re m is si n n o t t u b 2 d e c i t e j ea n s f or a o h n t I e g e n m a o h h c x s e n a o e t j t e t h s ho p as si st an e h t d e p er f ec t k e s r a e d w n s a n t a p e i j e c e e h r t e d i w i th t h fu s ed . S he s a e r e h S . d e g a m v in g t he a a d e l t o e c n n e i r s e d w e g t a a h m t a p ai r y h ad b ee n d e h t d i a w n o n s e s d n n e a e d b l o r s e v e e r e n d w a y h w he n t he ha t b ut t on s t n w o h s e v a h d l u w o he f ac t or y . t n i d e n e p p a h d s ho p. A q u ic k l oo k a a f au lt t ha t h y l e k i l t o r m y m o ne y s o e g m n a s h a c w x e t i n t a a r h o t f an d r an d w i sh e m u s n o c a s a s t h as p os s i bl e. n o o s s a s s I i ns i st o n m y r ig e r d d a e e at t he ab ov m t c a t n o c e s a e l P b ac k. y o ur s f ai t hf u l l y ,
Letter Writing
Write out the the letter from page 19 here.
Formal Letters
2
Section 2
Look at the advert below. On the opposite page write a letter to the Mail Orde Department asking for a tracksuit to be sent to you. Remember to include the c and size you are looking for.
Letter Writing
Write your letter here using your own address.
Formal Letters
Section 2
2
On the envelope below address the envelope for the letter you have written ord tracksuit. Look back at the advert for the address.
3
Pick out an advertisement for goods in a newspaper or magazine like Buy and S and write a letter ordering something you like.
4
Write a letter to your local shop asking them to order a magazine you would lik able to buy there.
Letter Writing
Letters of complaint Another type of formal letter which you may have to write is a letter of complaint. You will need this kind of letter if you have bought faulty goods, or you have a complaint over a certain issue or topic. Remember always to include all the important details of your complaint.
Letter of complaint – faulty goods nu e , 6 5 R os el aw n A ve R i ve r si de , D u bl i n 19.
Y our addre s s
1s t J u ne 2 008
T he date
en t , ar tm M ai l O rd e ri ng D ep U ni sp o r t L td ., l E s ta t e , a i r t s u d n I e r o m d r 2 6B A H i gh t o wn , C o. W ic kl o w. D ea r M s. S mi th ,
u are writing to yo n so er p r o Department u are writing to o y s s re d d a e T h
T he greeting
o m y ou r r f r e d r O l i a M y b ks u i t I b ou g h t c a r t a t u o b a t n 3 24 S R . i a r l e p b m m o u c a l n e e d k o a m m , e o z t I w is h ks u i t , s ma l l s i ive the rea son you are writing c a r t d e r a s i t I . h t 1g p a n y l as t m on In paragra ph c om r u ct i on s o n t s n i e h t o t g n i d r o as he d i t ac c w I d n f ad e d a t d i a u h s k r c u a o r l t o c e e h t h t e , r e o M y s on w as hi ng m ac hi n w e h t f o t u o t i k t oo y s o n. m s t i f t he l ab el . W he n I r e g n o t l o n k . I t n u r h your complain s f d o a il h ta t i u de s e k c th a 2 give an d t he t r In paragra ph he t ra c ks u i t t e c a l p e r o t u o y e n d I w ou l d l ik a y r o t l e w ha t c b a i f s s s i o t p a s s n a u n t o s o o s m s s a i I f ou n d t h e l et m e k no w s a e l P . k c a b y e n o u m ph sa y what yo ra g o r l et m e h av e m y ra a p st , r la e In the ou t t hi s m at t b a o d en o t d n e t n i u y o ld like to happ
Formal Letters
Section 2
Exercise 1
You have bought a pair of trainers which are faulty – the sole of the trainer has b unglued after one day. In your copy, write a letter of complaint to the company/s from which you bought it, giving all the details and asking them to replace or re your money.
2
You have recently bought a 3-in-1 stereo set from Murphy Electrical Stores, Ta Street, Dublin 1. It has broken down and Murphy's have repaired it once. Now t part of it is broken and you would like a new one but Murphy's have refused to g one. You have decided to write to the manufacturers/makers of the stereo to com
(a) Write out your final version of one of these letters on the following blank page Remember to use capital letters, full stops and commas. Also use at least 3 para in your letter.
(b) Write to the manufacturer: Sonny Electronics Ltd., Newtown Road, Finglas Dublin 11, and include these details: – Name of shop where you bought it – Date you bought it – Model number (WVF 200GB/34) – What is wrong with it – What you want them to do
Letter Writing
Formal Letters
Section 2
Another type of letter of complaint could be about an issue or topic that you are con about.
Letter of complaint – Issue or Topic nu e , 6 5 R os e la w n A ve R i ve r s id e , D ub li n 19. 1s t J un e 2 008 , M in is t er P at L on g L en i st e r H ou s e , D u bl i n 2 . D ea r M i ni s te r ,
d . T hi s n u o r g y a l p k r a P e et y i n W h i t f a s s ’ n e r d l i h c f or t he t u y o t b r i a d u d o y an o s t u o g r n i e t g i n r I am w ea b ut i t i s d a r a e f a s a e b o t t n p l ay gr o un d i s m e a are writing u yo y h w g n yi t he re . aragraph sa c hi ld r en w ho p l ay T he opening p ac e t o l p a s a t i d e s u e v t e en a g e rs h a f o g n a g a s h t n m y l i tt l e o t m n a e e w r h t t o t n s d a l l u o e h w t F or e n b ot t le s. I k o r b d n a h s i b b u r m ee t . I t i s f u ll o f d an ge r o us . o s s i t i s a e c of your compla a il l p ta e e h d t e r th a e s n e giv b r ot h e r t o g o T h is paragraph u n d u nt i l i t o r g y a l p e h t n i d e d n o t b e al l ow l u o h s n e r d l i h c d a n ot i ce i s g n n a u o d y e s t i a v r h t e p k u s n i e h b t I ro u n d s ho u l d g y a l p g ed 4 - e a h T n . e p r u d l i d h e c n a y e b l c d e n s e u h as b e s o nl y t o b e i d n u o r g y see happ a l p to e h ke t li t a ld h u t o g w n i n ee d e d s ay sa y s what you T h is paragraph 10 y e ar s. ar d t o f or w k o o l I d n a n o i t a u pr o v e t he s it m i o t e n o d e b n a ishe s of f the le et h i ng c n i f h p I h op e s om ra g ra a T he f inal p . u o y m o r f h e ar i ng Y r s s i nc e r el y
ou know the y n e h w d se u T h is ending is r son you are writing to ame of the pe
Letter Writing
Exercise 1
Address the envelope for the letter written on the previous page.
2
Write a letter to your Principal telling him/her of a bullying situation in the school that you know about. Tell him/her what has happened, how long it is going on for and what you think is needed to improve the situation.
3
Write a letter to your local politician asking for more bins to be put in your area to improve the litter problem.
4
Write a letter to your favourite radio station asking them to have less stories of teenage behaving badly and more about the good things teenagers do in their communities.
Formal Letters
Section 2
Other formal letters that you can write are to organisations or companies looking for informat
Letter asking for information
i ve , 2 3 G l en d a l ou g h D r , R at hn e w . C o . W i ck l ow 12 t h M ay 2 008
at i on O ff ic e , I nf or m A n Ó ig e , ar e , 3 9 , M ou n t j o y S qu D u bl i n 1. a d am , D ea r S ir /M
f if te e n m a I . d n a l e r I n i s y ou t h h os t el t u o b a n o i t a m r o f i th a g r ou p o f e i n w s l e t s o h e h t I w ou l d l ik e s om f o e t o v is it s om e k i l d l u o w I d n a y ea r s o l d m er . f ri en d s t hi s s um i p f ee s an d h s r e b m e m f o s l i a m s , w i th d e t r o f n o i t a c i l p p a g w he r e t he n x i i s w o e h m s d p n a e s m e a s a e e k l i P I w ou l d al so l . s l e t s o h n i g n i y a t h e c os t o f s t d. h os te l s ar e s i tu a t e y ou . ro m f g n i r a e h o t d r a L oo k in g f or w Y o ur s f ai t hf u l l y , P at C l ar ke .
Letter Writing
Exercise 1
Write a letter to Redrock Adventure Centre, Castletown, Co. Galway, asking for information about summer courses for young people. Explain what kind of course you are interested in (football, basketball, canoeing, sailing, rock climbing etc.) and the cost. Also look for information on places to stay near the Adventure Centre.
Formal Letters
Section 2
Letter Writing
Sometimes you might need to write a letter to make a booking for a trip or a concert.
Letter making a booking
i ve , 2 3 G l en d a l ou gh D r , R at hn e w . C o . W i ck l ow 2 4t h M ay 2 008
B oo k i ng O ff ic e , A n Ó ig e , ar e , 3 9 M ou n t j oy S q u D u bl i n 1. a d am , D ea r S i r/ M
m e . I e nc l os e t n e s u o y h c i h w g o n h os te l l in n o i t a m r s h i p f e es o r f e b n i m e e h t m r r o e f v o u c o y o t T ha n k P o st a l O rd e r a d n a s m r o f n o i pl et e d ap pl ic at c om d m ys e l f. n a s d n e i r f e v i f r o f f o r J un e l e t s o H h t u o Y e e r a t io n i n K no c k d o m m l e , an d o b c a c l i a a v k a o o e b r a o t s t e h k i g l i W e w ou l d t ha t t he s e n m r i f n o c e s a e l P . h t 8 2 00 4 t h , 5 t h an d 6 , i at e ly . d e m m i t n e m y a p I w i l l s e nd o n y ou r h os t el . t a y a t s r u o o t d r a L oo ki n g f or w Y ou r s f ai th f u ll y ,
Formal Letters
Section 2
Exercise 1
You have received a brochure from the Oaktree Hotel, Marigold Street, Londo Write a letter booking accommodation for your family of two adults and three c You will be staying for one week and would like bed and breakfast only. Send a to confirm your booking.
2
An Óige have sent you the information you asked for. Write to them, booking accommodation for your group. You will be staying for one night in each of the following hostels: * * *
Glencree Hostel Aughavannagh Hostel Glendalough Hostel.
Copy out one of these letters neatly on the blank page opposite.
Letter Writing
Formal Letters
Section 2
Letters of application *
It is very important to be able to write a good letter when you are applying for This kind of letter is called a letter of application.
*
Sometimes you will have to fill in an application form, but at other times you w asked to write a letter.
*
Many people send a Curriculum Vitae, or CV for short, with a letter of applicatio
*
A CV gives all the basic details about you and means your letter of application ca quite short.
*
If you have not prepared a Curriculum Vitae/CV, you will need to give all the im details about yourself in your letter.
*
These are important things which an employer needs to know about you. – age. – school attended. – educational record. – work experience. – any special skills. – hobbies or interests. – have you got references? – are you available for interview?
Letter Writing
Letter of application (1) – Sample (without CV)
Y our addre s s
T he date
T he M an ag er , M ac ' s S up er s t or e , R e d L an e , D u bl i n 8. a d am , D ea r S ir /M
o o d D ri ve , 6 3 G le nw B ro o kl a w n , n , G le nt o w D u bl i n 2 2. 2 6t h J un e 2 008
tle of the T he name or ti writing to per son you are u are writing to T he addre s s yo
Greeting
t i se d i n t h e r e v d a s a t n a t s i s s io n o f s h op a t i s o are writing p u e h yo t y r h o f w y l g p n p I w i sh t o a Paragraph sa yi h t . e n u J 2 5 ' E ve n i ng H er al d' o n i n B ro o k l a w n r a e y d r i h t d e t e l p av e j us t c om o n g e s t h r d t s n a y , d l M o . e s t r a a c e i f y i t n r I am f if t e e t he J un i o r C e d e v i e c e r I . n w o t n le et a l wo r k . M d n a s c i m o n o u n i t y C ol l e g e , G c m E C om om e H , s c i r education t u a o y m e t h u t o a b a M n , o is h Inf ormati s ub j ec t s w er e E ng l w he r e I t e k r a m r e p u s l a c e j ob i n a l o m i t t r a p a d a h e v I h a h t he p u bl i c. t i F or t he p as t y e ar , w g n i k r o ce w f o e e r ie nc p x e /work e xperien b e jo m r o s u d yo e t n i u a o g b h av e Inf ormation a b e r o f m y m e m a am I . g n i l c t hl e t i c s an d c y a , g n i m m i w b e r s . s e m em r e a h t r o f s e i t i v i t c M y i nt e r e s t s a n is e a g r o s & intere st s d ie e b p l b e o h h e r v u a o h Y d l oc a l y ou t h c lu b an h o o ,l M s. A . c s y r a d n o c e s y m e p ri nc i p a l o f h t m o r f s e c n e r e r. J . K en n y . f M , t e k r a m r e p I c an s up p l y r e u S nce er o f T hr i f t y g a n an give a ref ere are a c m o h e h w t le m p o o r e f you Name s of p B ur k e , an d ind of per son k at h w g n yi sa t i me
Formal Letters
Section 2
Exercise 1
Look at the following job application letter. Rewrite this letter on the following Divide the letter into 6 paragraphs and put in the 9 capital letters that are missi
6 3 w oo d r o ad , b ee ch h i l ,l c o . m on a g h an . 2 6t h j un e 2 006
T he M an ag er , J ea n W or ld , C as tl et o wn , C o . M o na g ha n . a d am , D ea r S ir /M
e r ti se d i n t he v d a s a t n a t s i s s a t io n o f s ho p i s o p e h t r o f y l n d h av e j us t p a p , d l o s r a e y I w is h t o a n e e t f h J un t e. I am f i he J u ni o r t d 5 e 2 v i e n o c e ' r d l I a . r e e g H e l l g ' Ev en i n om mu ni t y C o C n w a l k o o r B E co n o mi cs , n i e r m o a e H y , s d e i r i d h u t t S d e s t s e e l p c om s , I ri sh , B us i n c i t a m e h t a M , e j ob i n a h m s i i t l g t n r E a p n i a e t d a a c i h f i e t v r C e o y e ar s , I h a w t t s a p e h t r o F h t he p ub l ic , . t t i w g n i k r o w f o F r en c h an d A r e ne d e xp e ri en c i a g I e e f oo t b a l ,l r r e a h s w t s t e n r e e t g n a i s y w e M n . l oc a l n g w i th c as h i l a e d d n a , d e k an s up p l y c c o I t . s b s u l e c v l l l e a h b s t o g o n i f p l e a k e be r o f m y l o c m e m a m a I t he . s f ro m e d h n a l o o h c s y r a m us i c an d c lo t d n al o f m y s ec o at p i c n i r p i nt e rv i ew e r h o t f e l m b o a r l i f a s v e a c n e m r a r ef e P . W r ig h t . I . r M , p o h s e m i t s m an ag er o f N ew an y t i me . y o ur s f ai t hf u l l y ,
Letter Writing
2
In the space below address the envelope that the job application letter from question 1 would be posted in.
3
Write a letter applying for one of the following jobs that appeared in the Evening Herald on May 23rd:
Part-Time help required by fast food restaurant would suit student. Apply to:
The Manager Pizza World Main Street Rathcoole Co. Wexford
Friendly, Honest young person needed for part-time work in busy sports sho Apply to:
Sam Brown Manager Sports Scene O'Connell Street Limerick
Formal Letters
Section 2
The following is an example of a letter that you would send along with your CV wh applying for a job.
Letter of application (2) – Sample (with CV)
ve , 99 T ho r n b u sh G ro R i ve r s id e , n , J am es t ow D ub l i n 8. 2 6t h J un e 2 008
T h e M an ag er , M ac ' s S up e rs t o re , R ed L an e , D ub li n 8. ad am , D ea r S ir / M
e r ti s ed i n t he v d a s a t n a t s i s s a s it i on o f s ho p o p e h t r o f y l p p a I w is h t o h J un t e . 5 2 n o ' d l a r e H g ' Ev e ni n ai l s an d t e d l a n o s r e p y m V i ta e , g i vi ng m u l u c i r r u C y m f o I e nc l os e a c op y . e d uc a t i on a l r e co r d e r ma r ke t , p u s a n i g n i k r o w e xp e r ie nc e o f e m o s d a h e v a h I os i ti on . p s i h t n i d A s y ou w i ll s ee , e t s e r e t ar ti c ul ar l y i n p m a I y h w s i t a an d t h e. n y t im a t a w e i v r e t n i r o I am av ai la b le f f i th fu l ly
Letter Writing
CURRICULUM VI
TAE
ils Personal De ta ar th y Kenne th McC
Name:
Gro ve, 99 Thornbush R iverside, James to wn, Dublin 8.
Address:
: Da te o f Bir th
1986 16 th Februar y
ecord Educa tional R tional School, a N n w to s e m ool: Ja Secondar y Sch The Hill, Dublin 8.
ed: Da tes A t tend
98 – 2004 Sep tember 19
s Quali fica tion
1. 2.
te 2001 Junior Cer ti fica ca te 2004 Lea ving Cer ti fi
Grade Subjec t C English D Ma thema tics B Irish C French D His tor y C Biolog y
Formal Letters
Section 2
nce Work E xperie r. John R yan, M r: e y lo p arke t, dress o f Em Golden Superm Name and Ad venue, Churchga te A Dublin 8. 3 r y 2002 – 200 a ru b Fe t: n e lo ym Da tes o f Emp ly ly appro xima te 10 hours week , Par t- time: s, tid ying s tore ve l e sh g in ck n t – s ta General assis ta g. Du ties: packing, pricin un taineering. o M , g n li yc C all, s: Gaelic Foo tb ie b b AA Club, o G H n d w n a to es ts s m re Ja In te , Member o f nior Red Cross Ju , b lu C th u High S tree t Yo eering Group. in ta n u o M ce A n taineering. u o M d n a id A t courses in Firs Ha ve a t tended
Re ferees:
1.
2.
rincipal, Ms. J. Nolan, P e, mun it y Colleg R iverside Com Ne w Road, Dublin 8. , Mr. John R yan arke t, Golden Superm venue, Churchga te A Dublin 8.
Letter Writing
Exercise 1
Write a letter of application that you would put with your CV, in reply to the advertisemen below. The advert appeared in the Evening Herald on July 2 nd.
Friendly, responsible young person needed part-time for busy petrol station and shop. Apply with CV to: The Manager Max Petrol Station Summerhill Road Naas Kildare 2
Use the headings that follow and complete this CV. (Use your own details for this CV.
CURRICULUM VITAE Personal Details Name: Address:
Date of Birth:
Educational Record Secondary School:
Dates Attended:
Formal Letters
Work Experience Name and Address of Employer:
Dates of Employment:
Part-time:
Duties:
Interests and Hobbies:
Referees: 1.
2.
.
Section 2
Letter Writing
Section 3 Keywords
Keywords
Section 3
Some important keywords and phrases
Abbreviations
These are short forms of words which are sometimes used in letters or addresses. Wh shorten a word, you must put a full stop after it to show that you have left out some
Quiz – abbreviations in names
Match the following abbreviations to their meaning drawing a line. The first one is done f
Mr.
Street
Ms.
Grove
Dr.
Road
Fr.
for a priest
Ave.
Gardens
Cres.
Park
Dr.
Avenue
Gdns.
Drive
Gr.
for a woman
Pk.
for a man
Rd.
for a doctor
Letter Writing
Letter Writing Quiz. Put a tick in the box beside the correct answer. 1
When you write an informal or formal letter you always put your address on: The top left hand corner
2
Dear Sir/Madam
Yours sincerely
Lots of Love
Dear Mr Quinn
Dear Quinn
You are writing to the Principal of a school. Which sign-off would you use? Yours faithfully
7
Hi
You are writing to a person called Ronan Quinn, who is the Manager at Sports World You want to complain about a tracksuit you bought. The colour has faded after one wash How would you begin the letter? Dear Ronan
6
Under the greeting
In a formal letter when you know the name of the person you are writing to the sign off you use is: Yours faithfully
5
Under your signature
When you do not know the name of the person you are writing to you begin your letter with: Dear Sir
4
The top right hand corner
The date of a letter always goes: Under your address
3
The bottom left hand corner
Your friend
Love
You are writing to the manager of Max Petrol Station to ask about vacancies for part-tim work. It's on Summerhill Road, Castletown, Dublin 4. You don't know the name of the manager. How would you address your envelope? Max Petrol Station Summerhill Road Castletown Dublin 4
The Manager Max Petrol Station Summerhill Road Castletown Dublin 4
The Manager Summerhill Road Castletown Dublin 4
Keywords
Section 3
Letter writing word search C Z T S R Q R F T W O N W N K
Y U B N X E X I C V E M O S A
L A R A E D F I Z K N I S S M
L V I R U M B E I D T D C E I
U A L A I D T N R A U L S R S
F I N A A C T R C E A U M D X
H L S T M E U I A M N N T D L
T A E U R R L L R P G C S A S
I B W V Q P O O U R E A E O V
A L I I P Y F F U M M D D E T
F E M A J N P F J Y V N X W N
W C Q B I L U F K V S I P S A
A P P O I N T M E N T C T N V
ADDRESS APPLICATION APPOINTMENT AVAILABLE CURRICULUM VITAE DATE DEAR DEPARTMENT FAITHFULLY FORMAL INFORMAL INTERVIEW REFERENCE SIGNATURE SINCERELY
Y S L I E G R N E A C T N U I R S E U Y E J P F X L A D L E
1.
Letter writing word grid
2. 3. 4. 5.
6.
7.
8.
9.
Across
Down
