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Release V2.470 February 2005 English
J05 – Materials Management (New) Building Block Configuration Guide
SAP AG Neurottstr. 16 69190 Walldorf Germany
SAP Best Practices
J05 – Materials Management: Configuration Guide
Copyright © Copyright 2005 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the exchoose permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, DB2 Universal Database, OS/2®, Parallel Sysplex®, MVS/ESA, AIX®, S/390®, AS/400®, OS/390®, OS/400®, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere®, Netfinity®, Tivoli®, Informix and Informix® Dynamic ServerTM are trademarks of IBM Corporation in USA and/or other countries. ORACLE® is a registered trademark of ORACLE Corporation. UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of the Open Group. Citrix®, the Citrix logo, ICA®, Program Neighborhood®, MetaFrame®, WinFrame®, VideoFrame®, MultiWin® and other Citrix product names referenced herein are trademarks of Citrix Systems, Inc. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. JAVA® is a registered trademark of Sun Microsystems, Inc. JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the exchoose warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.
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J05 – Materials Management: Configuration Guide
Icons Icon
Meaning Caution Example Note or Tip Recommendation Syntax
Typographic Conventions Type Style
Description
Example text
Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation.
Example text
Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT
Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text
Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
EXAMPLE TEXT
Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.
Example text
Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.
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SAP Best Practices
J05 – Materials Management: Configuration Guide
Contents Materials Management: Configuration Guide.................................................................................9 1 Purpose........................................................................................................................................9 2 Preparation..................................................................................................................................9 2.1 Prerequisites.........................................................................................................................9 3 Materials Management Configuration..........................................................................................9 3.1 Organizational Elements.......................................................................................................9 3.1.1 Creating Purchase Groups.............................................................................................9 3.2 General Settings..................................................................................................................10 3.2.1 Creation of Unit of Measurement .................................................................................10 3.2.2 Defining Unit of Measurement Groups..........................................................................15 3.3 Materials Master and Inventory Management Settings........................................................16 3.3.1 Maintaining Company Code for Materials Management...............................................16 3.3.2 Defining Attributes of Material Types............................................................................18 3.3.3 Defining Materials Groups............................................................................................23 3.3.4 Defining Product Hierarchy ..........................................................................................24 3.3.5 Defining Vendor Account group field selection..............................................................26 3.3.6 Maintaining Plant Parameters for Inventory Management............................................26 3.3.7 Setting Tolerance Limits for Goods Receipts................................................................29 3.3.8 Defining Screen Layout.................................................................................................32 3.3.9 Extension of Costing View to VERP Material Type.......................................................32 3.3.10 Maintaining Access Sequence for Subcontracting Challan.........................................33 3.3.11 Maintaining Output Type for Subcontracting Challan..................................................34 3.3.12 Maintaining Output Determination Procedure.............................................................35 3.3.13 Printer Determination by Plant / Storage Location......................................................36 3.3.14 Maintaining Output Conditions Record.......................................................................37 3.4 Purchasing Settings.............................................................................................................39 3.4.1 Purchase Requisition: Defining Number Ranges..........................................................39 3.4.2 Purchase Requisition: Defining Document Types.........................................................40 3.4.3 Request for Quotation and Quotation: Defining Number Ranges.................................42 3.4.4 Request for Quotation and Quotation: Defining Document Types................................43 3.4.5 Purchase Order: Defining Number ranges....................................................................44 3.4.6 Purchase Order: Define Document Types....................................................................45 3.4.7 Purchase Order: Setting Tolerance Limits for Price Variances.....................................46 3.4.8 Defining Screen Layout at Document Level..................................................................48 3.4.9 Defining the Condition types, Access Sequence, Condition Tables..............................49
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3.4.10 Defining the Calculation Schemas .............................................................................50 3.4.11 Defining the Schema Groups......................................................................................53 3.4.12 Defining Schema Determination.................................................................................54 3.4.13 Creating Output – Condition Records: Request for Quotation....................................55 3.4.14 Creating Output – Condition Records: Purchase Order..............................................56 3.4.15 Creating Output – Condition Records: Outline Agreement ........................................57 3.4.16 Defining Permissible Partner Roles per Account Group ............................................58 3.4.17 Defining Partner Schemas..........................................................................................59 3.4.18 Assigning Partner Schemas to Vendor Groups...........................................................59 3.4.19 Vendor Evaluation – Defining Criteria ........................................................................60 3.4.20 Defining Purchase Organization Data for Vendor Evaluation .....................................60 3.4.21 Maintaining Rounding Profiles....................................................................................61 3.4.22 Unit of Measure Rounding Rules................................................................................62 3.4.23 Maintaining Account Assignment Categories..............................................................62 3.4.24 Releasing Procedure for Purchase Documents..........................................................63 3.5 Valuation and Account Assignment Settings.......................................................................68 3.5.1 Defining Valuation Control............................................................................................68 3.5.2 Grouping Together Valuation Areas..............................................................................69 3.5.3 Defining Valuation Classes .........................................................................................70 3.5.4 Activating Split Valuation..............................................................................................73 3.5.5 Defining Valuation Class for HAWA..............................................................................73 3.5.6 Configuring Automatic Account Assignment.................................................................74 3.5.7 Configuring Price Change in Previous Period/Previous
Year ....................................79
3.6 Logistics Invoice Verification Settings..................................................................................80 3.6.1 Maintaining Default Values for Tax Codes....................................................................80 3.6.2 Activating Direct Posting to G/L Accounts and Material Accounts................................81 3.6.3 Configuring How Unplanned Delivery Costs are Posted...............................................81 3.6.4 Configuring How Exchange Rate Differences are treated.............................................82 3.6.5 Setting Tolerance Limits for Logistics Invoice Verification............................................82 3.6.6 Vendor Specific Tolerances Configuration....................................................................88 3.6.7 Setting of Checking Duplicate Invoices.........................................................................88 3.7 Consumption Based Planning Settings...............................................................................89 3.7.1 Maintaining Plant Parameters.......................................................................................89 3.7.2 Activation of Material Requirement Planning..............................................................103 3.8 Tax on Goods Movement - India.......................................................................................104 3.8.1 Basic Settings.............................................................................................................104 3.8.2 Determination of Excise Duty......................................................................................120
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3.8.3 Transactions: Incoming Excise Invoices.....................................................................140 3.8.4 Business Transactions: Tools.....................................................................................159 3.9 Extended Withholding Tax – Basic Settings......................................................................164 3.9.1 Checking Withholding Tax Countries..........................................................................164 3.9.2 Defining Official Withholding Tax Codes.....................................................................165 3.9.3 Defining Reasons for Exemption.................................................................................166 3.10 Defining Branch Office.....................................................................................................166 3.11 Defining Section Code.....................................................................................................167 3.12 Maintaining Factory Calendar to Section Code...............................................................169 3.13 Extended Withholding Tax - Calculation..........................................................................169 3.13.1 Defining Withholding Tax Type for Invoice Posting...................................................169 3.13.2 Defining Withholding Tax Types for Payment Posting..............................................175 3.13.3 Defining Withholding Tax Type for Ecess at invoice posting.....................................177 3.13.4 Defining Withholding Tax Type for Ecess at Payment posting..................................178 3.13.5 Defining Rounding Rule for Withholding Tax Types..................................................179 3.13.6 Defining Withholding Tax Codes...............................................................................180 3.13.7 Defining Withholding Tax Codes (ECESS)...............................................................182 3.13.8 Portraying Dependencies Between Withholding Tax Types.....................................183 3.13.9 Checking Recipient Types........................................................................................185 3.13.10 Maintaining Tax Due Dates.....................................................................................186 3.13.11 Maintaining Surcharge Rates..................................................................................187 3.13.12 Assigning Types of Companies to Withholding Tax Codes.....................................188 3.14 Extended Withholding Tax – Company Code Assignment..............................................189 3.14.1 Assigning Withholding Tax Type to Company Code.................................................189 3.14.2 Activating Extended Withholding Tax Code..............................................................190 3.14.3 Defining Accounts to post the Withholding Tax.........................................................191 3.15 Maintaining Number Group for Internal Challan Numbers ..............................................192 3.16 Assignment of Number Ranges.......................................................................................193 3.16.1 Assigning Number Ranges to Number Groups.........................................................193 3.16.2 Maintaining Number Ranges.....................................................................................194 3.16.3 Maintaining Number Groups and SAP Script Forms.................................................195 3.16.4 Assigning Number Ranges to Number Groups.........................................................196 3.16.5 Maintaining Number Ranges.....................................................................................196 3.17 E-Filing, India Localisation Annual Legal Report.............................................................197 3.17.1 Reason Code Mapping.............................................................................................197 3.17.2 State Code Mapping.................................................................................................198 3.17.3 Mapping legal state codes vis-à-vis state codes in vendor master...........................200
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3.17.4 Assigning Physical File path to Logical File path......................................................201 4 Configuration CATTs................................................................................................................202 4.1 Maintaining Address for Business Place...........................................................................202 4.2 Maintaining Address for Section Code..............................................................................203
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SAP Best Practices
J05 – Materials Management: Configuration Guide
Materials Management: Configuration Guide 1 Purpose The purpose of this document is to describe the general configuration steps required to manually set up the configuration within the system landscape. The Configuration Guide describes how to set up the configuration of a Building Block manually, without the support of automated configuration tools. If you want to use BC Sets and CATT procedures for an automated installation process, refer to the Building Block Installation Guide of the Materials Management IN Building Block.
2 Preparation 2.1 Prerequisites •
J02 – Organizational Structure
•
J03 – Financial Accounting
3 Materials Management Configuration 3.1 Organizational Elements 3.1.1
Creating Purchase Groups
Use In this IMG activity you are going to create Purchase Groups. A Purchase Group can be an individual or group of individuals.
Procedure 1. SAP R/3 as a standard delivered with three purchase groups 001,002 and 003. In this the same has been used. 2.
Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Purchasing Create purchasing groups
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3. The following entries have already been maintained by standard SAP R/3 and the same is used. If required you can configure you own Purchase Groups by following this process. Field name
Description
R/O/C
User action and values
Note
Purchasing Group
Purchasing Group Code
R
001 – 003
Defaulted by SAP
Description p.group
Description of Purchase Group
R
Group One
These descriptions can be changed if required. Or new groups can also be created.
Group Two Group Three
4. Save the entries if any changes have been made by choosing Save Icon or choosing Control + S.
Result Data was saved.
3.2 General Settings 3.2.1
Creation of Unit of Measurement
Use The purpose of this activity is to create new unit of measurement.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
General Settings → Check units of measurement
Transaction Code
CUNI
2. On the Unit of measurement: Initial screen, choose Unit of measurement icon. 3. On the Change units of measurement of Dimension (no dimensions): Overview choose Create (F7) icon and make the following entries. Field name
Description
User action and values
Int. meas. unit
Internal unit of measurement format
PC
Commercial
Commercial unit of measurement
PC
Technical
Technical formation of unit of measurement
PC
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Note
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Field name
Description
User action and values
Measurement unit text
Text of unit of measurement
pieces
ISO code
ISO code
PCE
Primary code
Primary code
Flag the Check box
Commercial meas. unit
Commercial measurement unit ID
Flag the Check box
Note
4. By using the above step you can create additional unit of measurements if required. 5. The following unit of measurements was created by using BC Sets /SMB29/CUNI_B801_J05 and /SMB29/CUNI_B802_J05. Most of them are delivered as SAP standard unit of measurements but descriptions were fine tuned in some cases. Actually system store unit of measurements data in about four tables, to simplify this configuration document entries of only one table is given. Practically creating all the below unit of measurements may take very long time, if you want create automatically /SMB29/CUNI_B801_J05 and /SMB29/CUNI_B802_J05 BC sets can be used from Best Practice Chemical India solution. Int. meas. unit
Commercial
Technical
Meas. unit text
Unit text
%
%
%
%
Percentage
%O
%O
%O
0%
Per mille
1
ONE
One
One
One
10
D
d
Days
Days
22S
22S
mm2/s
mm2/s
Square millimeter/second
2M
CMS
cm/s
cm/s
Centimeter/Second
2X
0
m/min
m/min
Meter/Minute
4G
µL
µl
µl
Microliter
4O
µF
µF
µF
Microfarad
4T
IB
pF
pF
Pikofarad
A
A
A
A
Ampere
A87
GOH
GOhm
GOhm
Gigaohm
A93
GM3
g/m3
g/m3
Gram/Cubic meter
ACR
ACR
acre
Acre
Acre
B34
KD3
kg/dm3
kg/dm3
Kilogram/cubic decimeter
B45
QML
kmol
kmol
Kilomol
B47
NI
ND
ND
Kilonewton
B73
MN
MN
MN
Meganewton
B75
MGO
MOhm
MOhm
Megohm
B78
MHV
MV
Megavolt
Megavolt
B84
µA
µA
µA
Microampere
BAG
BAG
Bag
Bag
Bag
BAR
BAR
bar
bar
bar
BOT
BT
Fl.
Bottle
Bottle
BQK
BQK
Bq/kg
Bq/kg
Becquerel/kilogram
C10
RF
mF
mF
Millifarad
C36
M/M
mol/m3
Mol/m3
Mol per cubic meter
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C38
M/L
Mol/l
Mol/Liter
Mol per liter
C39
NA
nA
nA
Nanoampere
C3S
C3S
cm3/s
cm3/s
Cubic centimeter/second
C41
R-U
nF
nF
Nanofarad
C56
NMM
N/mm2
N/mm2
Newton/Square millimeter
CCM
CM3
cm3
cubic cm
Cubic centimeter
CD
CD
cd
cd
Candela
CDM
CD3
dm3
Cubic dec.
Cubic decimeter
CM
CM
cm
cm
Centimeter
CM2
CM2
cm2
sq cm
Square centimeter
CMH
CMH
cm/h
cm/h
Centimeter/hour
CS
CV
Case
Case
Case
CTL
CL
Cl
centiliter
centiliter
D10
A/V
A/V
Siemens/m
Siemens per meter
D41
TOM
t/m3
t/m3
Ton/Cubic meter
D46
VA
VA
VA
Voltampere
DEG
DEG
deg
Degree
Degree
DM
DM
dm
dm
Decimeter
DR
DR
DR
Drum
Drum
DZ
DZ
dz
Dozen
Dozen
EA
EA
EA
each
each
EE
EU
EU
Enzy.Units
Enzyme Units
EML
EML
EU/ml
Enzyme/ml
Enzyme Units / Milliliter
F
F
F
F
Farad
FA
°F
°F
°F
Fahrenheit
FT
FT
Foot
Foot
Foot
FT2
FT2
ft2
sq foot
Square foot
FT3
FT3
ft3
Cubic foot
Cubic foot
G
G
g
gram
gram
G/L
G/L
gai/l
gai/liter
gram act.ingrd / liter
GAU
GAU
GAU
Gram Gold
Gram Gold
GC
°C
°C
°C
Degrees Celsius
GHG
GHG
g/hg
g/hg
Gram/hectogram
GJ
FY
FYr
FYr
Gigajoule
GKG
GKG
g/kg
g/kg
Gram/kilogram
GLI
GLI
g/l
g/l
Gram/liter
GLL
GAL
gal US
gallon, US
gallon, US
GLM
GPM
GPM US
Gal/Mi(US)
Gallons per mile (US)
GM
GM
g/mol
g/mol
Gram/Mol
GM2
GM2
g/m2
g/m2
Gram/square meter
GPH
BPH
GPH US
Gal/hr US
Gallons per hour (US)
GQ
µGQ
µg/m3
µg/m3
Microgram/cubic meter
GRO
GRO
gro
Uppercase
Uppercase
GW
GI
gai
g act.ing.
Gram act. ingrd.
H
H
h
h
Hour
HAR
HA
Hectar
Hectare
Hectare
HL
HL
hl
hectoliter
Hectoliter
HPA
HPA
hPa
hPa
Hectopascal
HZ
HZ
Hz
Hz
Hertz (1/second)
IN
IN
in
Inch
Inch
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IN2
IN2
Inch2
Sq inch
Square inch
IN3
IN3
Inch3
Cubic inch
Cubic inch
J
J
J
J
Joule
JHR
YR
y
Year
Years
JKG
JKG
J/kg
J/kg
Joule/Kilogram
JMO
JMO
J/mol
J/mol
Joule/Mol
K
K
K
K
Kelvin
KA
KA
kA
kA
Kiloampere
KAN
CAN
Can
Canister
Canister
KAR
CT
Car
Carton
Carton
KBK
KBK
kBq/kg
kBq/kg
Kilobecquerel/kilogram
KG
KG
kg
kilo gram
Kilogram
KGF
KGF
kg/m2
kg/m2
Kilogram/Square meter
KGK
KGK
kg/kg
kg/kg
Kilogram/Kilogram
KGM
KGM
kg/mol
kg/mol
Kilogram/Mol
KGS
KGS
kg/s
kg/s
Kilogram/second
KGV
KGV
kg/m3
kg/m3
Kilogram/cubic meter
KGW
KAI
kgai
kg ac.ing.
Kilogram act. ingrd.
KHZ
KHZ
kHz
kHz
Kilohertz
KI
CR
Crate
Crate
Crate
KJ
KJ
kJ
kJ
Kilojoule
KJK
KJK
KJ/kg
KJ/kg
Kilojoule/kilogram
KJM
KJM
KJ/mol
KJ/mol
Kilojoule/Mol
KM
KM
km
km
Kilometer
KM2
KM2
km2
sq km
Square kilometer
KMH
KMH
km/h
km/h
Kilometer/hour
KMK
KMK
m3/m3
m3/m3
Cubic meter/Cubic meter
KMN
KMN
K/min
K/min
Kelvin/Minute
KMS
KMS
K/s
K/s
Kelvin/Second
KNM
KNM
kN/m2
kN/m2
Kilonewton per square meter
KOH
KOH
kOhm
kOhm
Kiloohm
KPA
KPA
kPa
kPa
Kilopascal
KT
KT
kt
kilo ton
Kilotonne
KV
KV
kV
kV
Kilovolt
KVA
KVA
kVA
kVA
Kilovoltampere
KW
KW
KW
KW
Kilowatt
KWH
KWH
kwh
kwh
Kilowatt hours
KWK
KIK
kai/kg
kai/kg
kg act.ingrd. / kg
L
L
l
liter
Liter
L2
LMI
l/min
l/min
Liter/Minute
LB
LB
lb
pound, US
US pound
LE
AU
AU
Activ.unit
Activity unit
LHK
LHK
l/hkm
l/100 km
Liter per 100 km
LMS
LMS
l/m_.s
l/mol.s
Liter/Molsecond
LPH
LPH
L/hr
Liter/hr
Liter per hour
M
M
m
m
Meter
M%
M%
%(m)
%(m)
Percent mass
M%O
M%O
%O(m)
%0(mass)
Permille mass
M/S
M/S
m/s
m/s
Meter/second
M2
M2
m2
sg meter
Square meter
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M2I
M-2
1/M2
1/M2
1 / square meter
M2S
M2S
m2/s
m2/s
Square meter/second
M3
M3
m3
Cubic m
Cubic meter
M3S
M3S
m3/s
m3/s
Cubic meter/second
MA
MA
mA
mA
Milliampere
MBA
MBA
mbar
mbar
Millibar
MBZ
MBZ
m.b_/s
m.bar/s
Meterbar/second
MEJ
MEJ
MJ
MJ
Megajoule
MG
MG
mg
milligram
Milligram
MGF
MGE
mg/cm2
mg/cm2
Milligram/Square centimeter
MGG
MGG
mg/g
mg/g
Milligram/gram
MGK
MGK
mg/kg
mg/kg
Milligram/kilogram
MGL
MGL
mg/l
mg/l
Milligram/liter
MGQ
MGQ
mg/m3
mg/m3
Milligram/cubic meter
MGW
MGW
VA
VA
Megawatt
MHZ
MHZ
MHz
MHz
Megahertz
MI
MI
mile
Mile
Mile
MI2
MI2
Mile2
sq mile
Square mile
MIM
µM
µm
µm
Micrometer
MIN
MIN
min
min
Minute
MIS
MIS
µs
µs
Microsecond
MJ
MIJ
mJ
mJ
Millijoule
ML
ML
ml
ml
Milliliter
MLK
MLK
ml/m3
ml/m3
Milliliter/cubic meter
MLW
MLI
mlai
ml act.in.
Milliliter act. ingr.
MM
MM
mm
mm
Millimeter
MM2
MM2
mm2
sq mm
Square millimeter
MMA
MMA
mm/a
mm/a
Millimeter/year
MMG
MMG
mmol/g
mmol/g
Millimol/gram
MMH
MMH
mm/h
mm/h
Millimeter/hour
MMK
MMK
m_/kg
mmol/kg
Millimol/kilogram
MMO
MMO
mmol
mmol
Millimol
MMQ
MM3
mm3
mm3
Cubic millimeter
MMS
MMS
mm/s
mm/s
Millimeter/second
MNM
MNM
mN/m
mN/m
Millinewton/meter
MOK
MOK
mol/kg
mol/kg
Mol/kilogram
MOL
MOL
mol
mol
Mol
MON
MON
Months
Months
Months
MPA
MPA
MPa
MPa
Megapascal
MPB
MPB
ppb(m)
ppb(m)
Mass parts per billion
MPG
MPG
MPG US
Mi/Gal(US)
Miles per gallon (US)
MPM
MPM
ppm(m)
ppm(m)
Mass parts per million
MPS
MPS
mPa.s
mPa.s
Millipascal seconds
MPT
MPT
ppt(m)
ppt(m)
Mass parts per trillion
MPZ
MPZ
m.Pa/s
m.Pa/s
Meterpascal/second
MQH
M3H
m3/h
m3/h
Cubic meter/Hour
MS
MS
ms
ms
Millisecond
MS2
MS2
m/s2
m/s2
Meter/second squared
MTE
MTE
mT
mT
Millitesla
MTS
M/H
m/h
m/h
Meter/Hour
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MV
MV
mV
mV
Millivolt
MVA
PCT
PCT
PCT
Megavoltampere
MW
VA
mW
mW
Milliwatt
MWH
MWH
mwh
mwh
Megawatt hours
N
N
N
N
Newton
NAM
NAM
nm
nm
Nanometer
NM
NM
N/m
N/m
Newton/meter
NS
NS
ns
ns
Nanosecond
OHM
OHM
Ohm
Ohm
Ohm
OZ
OZ
oz
ounce
ounze
OZA
FOZ
foz US
Fld.oz US
Fluid Ounce US
P
P
P
Points
Points
PA
PA
Pa
Pa
Pascal
PAA
PR
PR
Pair
Pair
PAK
PAC
PAC
Pack
Pack
PAL
PAL
PAL
Pallet
Pallet
PAS
PAS
Pas
Pascal sec
Pascal second
PC
PC
PC
PMI
PMI
1/min
1/min
1/minute
PPB
PPB
ppb
ppb
Parts per billion
PPM
PPM
ppm
ppm
Parts per million
PPT
PPT
ppt
ppt
Parts per trillion
PRS
PRS
PRS
Persons
Number of persons
pieces
6. Save the entries by choosing Save icon or Ctrl + S.
3.2.2
Defining Unit of Measurement Groups
Use The purpose of this activity is to create unit of measurement groups.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics – General → Material Master → Settings for Key Fields → Define Units of Measure Groups
Transaction Code
SPRO
2. On the Change View “Define Unit of Measurement Groups”: Overview screen, make the following entries: Field name
Description
User action and values
Unit group
Unit of measurement group
10
Alt. Unit
Alternative unit of measurement
DZ
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Field name
Description
User action and values
Measurement unit text
Measurement unit text
Defaulted by system
Numerator
Numerator
12
Denominat.
Denominator
1
Unit group
Unit of measurement group
10
Alt. Unit
Alternative unit of measurement
GRO
Measurement unit text
Measurement unit text
Defaulted by system
Numerator
Numerator
144
Denominat.
Denominator
1
Note
3. Choose Enter to complete the entries and save by choosing Save (Ctrl +S) icon.
3.3 Materials Master and Inventory Management Settings 3.3.1
Maintaining Company Code for Materials Management
Use To create material master record for plants a control record must exist for the company codes BP01 and BP0X for which you are going to create. By doing this setting you are going to create control record.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMSY
IMG Menu
Logistics General Material Master Basic Settings Maintain Company Codes for Materials Management
2. In this screen select Company Code BP01 India Best Practices Ltd and do the following entries: Field name
Description
R/O/C
User action and values
Note
CoCd
Company Code
R
Select the company code BP01
Input the values in the BP01 line.
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Field name
Description
R/O/C
User action and values
Note
Company Name
Name of Company code
R
Defaulted by the system
Grayed out
Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003. Enter the current fiscal year. For example: 10 Apr 2003 as 2003, 04 Oct 2003 as 2003, 10 Jan 2004 as 2003 and 06 Feb 2004 as 2003. 2003 Fiscal year – 01st April 2003 to 31st March 2004. 2004 Fiscal year – 01st April 2004 to 31st March 2005. Year
Fiscal year of current period
R
Enter the Fiscal year of current period
Input the value
Example: 2003 for November 2003. 10 (Enter current period) (Example current date 15th January, 2004, the current period is-10) Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003 and 12 for March 2004. Pe
Current posting period
R
Enter the current posting period. 01 Apr, 02 May and so on…..
Input the value
Example: 08 for November 2003. Abp
Allow posting to previous period
O
If you want allow user to have posting of previous period check this box
3. Save the settings by choosing Save Icon or choose Control + S. 4. To maintain another company code repeat the following steps: 5. On the Change View “Materials Management View on Company Codes”: Overview screen, make the following entries: 6. Choose Company Code BP0X India BP (Inter-Company) Field name
Description
User action and values
Note
CoCd
Company Code
Choose the company code BP0X
Input the values in the BP0X line.
Company Name
Name of Company code
Defaulted by the system
Grayed out
Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003. Enter the current fiscal year. For example: 10 Apr 2003 as 2003, 04 Oct 2003 as 2003, 10 Jan 2004 as 2003 and 06 Feb 2004 as 2003. 2003 Fiscal year – 01st April 2003 to 31st March 2004. 2004 Fiscal year – 01st April 2004 to 31st March 2005.
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Field name
Description
User action and values
Note
Year
Fiscal year of current period
Enter the Fiscal year of current period
Input the value
Example: 2003 for November 2003. 10 (Enter current period) (Example current date 15th January, 2004, the current period is -10) Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003 and 12 for March 2004. Pe
Current posting period
Enter the current posting period. 01 Apr, 02 May and so on…..
Input the value
Example: 08 for November 2003. Abp
Allow posting to previous period
If you want allow user to have posting of previous period check this box
7. Save the settings by choosing Save Icon or choose Ctrl
+ S.
Result Data was saved.
3.3.2
Defining Attributes of Material Types
Use Whenever you create a material master record, you must assign it to a material type. This requires you to first define the attributes of each material type. You do the same in this part of IMG activity.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Logistics General Material Master Basic Settings Material Types Define Attributes of Material Types
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2. To maintain the attributes for each Material Type please select the Material Type by choosing the box located left side of respective Material Type and choosing Quantity/value updating in Dialog Structure. 3. Choose the respective check box as per the following table for BP01, BP02, BP03 and BP0X Plants. 4. In the following box ‘X’ represents select that particular check box. ValA
Mtyp
Valuation Materia Area (Plant) Type
Quantity updating
Value updating Pipeline mandatory
Quantity Value updating Pipeline updating in in material handling is material master master record mandatory record
BP01
ABF
BP01
CONT
BP01
COUP
BP01
DIEN
BP01
ERSA
X
X
BP01
FERT
X
X
BP01
FGTR
X
X
BP01
FHMI
X
X
BP01
FOOD
X
X
BP01
FRIP
X
X
BP01
HALB
X
X
BP01
HAWA
X
X
BP01
HERS
X
X
BP01
HIBE
X
X
BP01
IBAU
BP01
INTR
X
X
BP01
KMAT
BP01
LEER
X
X
BP01
LEIH
X
BP01
LGUT
X
X
BP01
MODE
X
X
BP01
NLAG
BP01
NOF1
X
X
BP01
PIPE
BP01
PLAN
BP01
PROC
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BP01
PROD
BP01
ROH
X
BP01
UNBW
X
BP01
VERP
X
X
BP01
VKHM
X
X
BP01
VOLL
X
X
BP01
WERB
X
X
BP01
WERT
BP01
WETT
BP02
ABF
BP02
CONT
BP02
COUP
BP02
DIEN
BP02
ERSA
X
X
BP02
FERT
X
X
BP02
FGTR
X
X
BP02
FHMI
X
X
BP02
FOOD
X
X
BP02
FRIP
X
X
BP02
HALB
X
X
BP02
HAWA
X
X
BP02
HERS
X
X
BP02
HIBE
X
X
BP02
IBAU
BP02
INTR
X
X
BP02
KMAT
BP02
LEER
X
X
BP02
LEIH
X
BP02
LGUT
X
X
BP02
MODE
X
X
BP02
NLAG
BP02
NOF1
X
X
BP02
PIPE
BP02
PLAN
BP02
PROC
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X
X
X
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BP02
PROD
BP02
ROH
X
BP02
UNBW
X
BP02
VERP
X
X
BP02
VKHM
X
X
BP02
VOLL
X
X
BP02
WERB
X
X
BP02
WERT
BP02
WETT
BP03
ABF
BP03
CONT
BP03
COUP
BP03
DIEN
BP03
ERSA
X
X
BP03
FERT
X
X
BP03
FGTR
X
X
BP03
FHMI
X
X
BP03
FOOD
X
X
BP03
FRIP
X
X
BP03
HALB
X
X
BP03
HAWA
X
X
BP03
HERS
X
X
BP03
HIBE
X
X
BP03
IBAU
BP03
INTR
X
X
BP03
KMAT
BP03
LEER
X
X
BP03
LEIH
X
BP03
LGUT
X
X
BP03
MODE
X
X
BP03
NLAG
BP03
NOF1
X
X
BP03
PIPE
BP03
PLAN
BP03
PROC
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X
X
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BP03
PROD
BP03
ROH
X
BP03
UNBW
X
BP03
VERP
X
X
BP03
VKHM
X
X
BP03
VOLL
X
X
BP03
WERB
X
X
BP03
WERT
BP03
WETT
BP0X
ABF
BP0X
CONT
BP0X
COUP
BP0X
DIEN
BP0X
ERSA
X
X
BP0X
FERT
X
X
BP0X
FGTR
X
X
BP0X
FHMI
X
X
BP0X
FOOD
X
X
BP0X
FRIP
X
X
BP0X
HALB
X
X
BP0X
HAWA
X
X
BP0X
HERS
X
X
BP0X
HIBE
X
X
BP0X
IBAU
BP0X
INTR
X
X
BP0X
KMAT
BP0X
LEER
X
X
BP0X
LEIH
X
BP0X
LGUT
X
X
BP0X
MODE
X
X
BP0X
NLAG
BP0X
NOF1
X
X
BP0X
PIPE
BP0X
PLAN
BP0X
PROC
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X
X
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BP0X
PROD
BP0X
ROH
X
BP0X
UNBW
X
BP0X
VERP
X
X
BP0X
VKHM
X
X
BP0X
VOLL
X
X
BP0X
WERB
X
X
BP0X
WERT
BP0X
WETT
X
X
5. After completing the each and every above mentioned entries save the entries by choosing Save icon or choose Control + S.
Result Data was saved.
3.3.3
Defining Materials Groups
Use The purpose of this activity is to create material groups.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics - General → Material Master → Settings for Key Fields → Define Material Groups
Transaction Code
OMSF
2. On the Change view “Materials Groups”: Overview screen, make the following entries
The following material groups are created to just demonstrate the process of how to create material groups and the same material groups are used in the material master of this product. You can create your own material groups by following the process mentioned below: Field name
Description
User action and values
Matl Group
Material Group
YG10010
Matl grp description
Material group description
10010 Material group
Description 2 for the material group
Description 2 for the material group
10010 Material group
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3. The following material groups are created in system by using BC Set. Matl group
Matl grp description
Material grp desc. 2
Material Group
Material group description
Material group description 2
YG10010 YG10020 YG10030 YG10040 YG10050 YG10060 YG10070 YG10110 YG10120 YG10210 YG10220 YG10230 YG10240 YG10250 YG10260 YG10270
10010 Material group 10020 Material group 10030 Material group 10040 Material group 10050 Material group 10060 Material group 10070 Material group 10110 Material Group 10120 Material Group 10210 Material Group 10220 Material Group 10230 Material Group 10240 Material Group 10250 Material Group 10260 Material Group External Services
10010 Material group 10020 Material group 10030 Material group 10040 Material group 10050 Material group 10060 Material group 10070 Material group 10110 Material Group 10120 Material Group 10210 Material Group 10220 Material Group 10230 Material Group 10240 Material Group 10250 Material Group 10260 Material Group External Services
4. Choose Enter to complete the entries and save by choosing Save (Ctrl+S).
3.3.4
Defining Product Hierarchy
Use The purpose of this activity is to define product hierarchy.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics – General → Material Master → Settings for Key Fields → Data Relevant to Sales and Distribution → Define Product Hierarchies
Transaction Code
OVSV
2. On the Customizing Product Hierarchy screen, chose Maintain: Product Hierarchy. 3. On the Change view “Materials: Product Hierarchies”: Overview screen choose New Entries icon and make the following entries: Field name
Description
User action and values
Product Hierarchy
Product Hierarchy
00001
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Field name
Description
User action and values
Level no.
Level number
1
Description
Description
1
Note
4. By using above steps the following product hierarchies are created: Product hierarchy
Description
Level no.
1 100001 10000100000001 10000100000002 100002 10000200000001 10000200000002 10000200000003 100003 10000300000001 10000300000002 2 200001 20000100000001 20000100000002 200002 20000200000001 20000200000002 20000200000003 20000200000004 200003 20000300000001 20000300000002 10 1000001 100000100001 100000100002 100000100003 1000002 100000200001 100000200002 100000200003 1000003 100000300001 100000300002 100000300003 20 2000001 200000100001 200000100002 200000100003 2000002
1 1.1 1.1.1 1.1.2 1.2 1.2.1 1.2.2 1.2.3 1.3 1.3.1 1.3.2 2 2.1 2.1.1 2.1.2 2.2 2.2.1 2.2.2 2.2.3 2.2.4 2.3 2.3.1 2.3.2 Granulat Bulk Red Blue Yellow Packed Red Yellow Blue Samples Red Yellow Blue Color Bulk Red Blue Yellow Packed
1 2 3 3 2 3 3 3 2 3 3 1 2 3 3 2 3 3 3 3 2 3 3 1 2 3 3 3 2 3 3 3 2 3 3 3 1 2 3 3 3 2
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2000003 Samples 2 50 Consumption 1 5000001 Office 2 5000001000001 Office Material 3 5000001000002 IT-Material 3 5000002 Production 2 5000002000001 Auxiliary Materials 3 5000002000002 Others 3 5000003 Plant Maintenance 2 5. The above activity is done to give over view of the process, you can configure you own hierarchy by using above process. 6. Choose Enter to complete the entries and save by choosing Save (Ctrl
3.3.5
+ S).
Defining Vendor Account group field selection
Use The purpose of this activity is to define vendor account group field selection.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics - General → Business Partner → Vendor → Ctrl → Define Account Groups and Field Selection (Vendor)
Transaction Code
OMSG
2. On the Change view “Vendor Account Groups”: Overview screen, choose vendor account group VERB and choose Details (F2) icon. 3. On the Change view “Vendor Account Groups”: Details screen, choose General Data under Field status and choose Expand Field Status icon. 4. On the Maintain Field Status Group: Overview screen, choose Address under Selection Group. 5. On the Maintain Field Status Group: Address make all the fields as optional entry by choosing radio button under Opt. Entry. 6. By using steps 3 to 5 you can make all the fields optional entry for all fields status. 7. Choose Enter to complete entries and choose Save (Ctrl
3.3.6
+S)
to save the entries.
Maintaining Plant Parameters for Inventory Management
Use In this setting you are going to activate plants for Inventory Management. This is mandatory step if you want to activate Inventory Management.
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Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Inventory Management and Physical Inventory Plant Parameters
2. Choose New Entries Icon to make necessary settings for Plants BP01 and BP02, and make the entries as described below: Field name
Description
R/O/C
User action and values
Note
Plant
Plant
R
BP01
Input the value
Del. compl. default
Delivery completion indicator by default
O
Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order
BOM Usage
BOM Usage
O
1
Input the value
BOM Application
BOM Application
O
BEST
Input the value
Trans./Event Type
Transaction event type
O
WV
Input the value
Stock type
Stock type
O
1
Input the value
Alternative unit
Alternative unit of measurement
O
Check the box
Batch in background
Batch management
O
Check the box
Movement allowed
Reservation movement allowed
O
Check the box
3. Save the entries to complete the process. 4. Save by choosing Save icon or by choosing Control + S. 5. To input the values for BP02 Depot plant do the operation as described above with the following entries: Field name
Description
R/O/C
User action and values
Note
Plant
Plant
R
BP02
Input the value
Del. compl. default
Delivery completion indicator by default
O
Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order
BOM Usage
BOM Usage
O
1
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Field name
Description
R/O/C
User action and values
Note
BOM Application
BOM Application
O
BEST
Input the value
Trans./Event Type
Transaction event type
O
WV
Input the value
Stock type
Stock type
O
1
Input the value
Alternative unit
Alternative unit of measurement
O
Check the box
Batch in background
Batch management
O
Check the box
Movement allowed
Reservation movement allowed
O
Check the box
6. Save the entries to complete the process. 7. Save by choosing Save icon or by choosing Control + S. 8. To input the values for BP03 and BP0X plants do the operation as described above with the following entries: 9. Choose New Entries Icon to make necessary settings for Plants BP03 and BP0X, and make the entries as described below: Field name
Description
User action and values
Note
Plant
Plant
BP03
Input the value
Del. compl. default
Delivery completion indicator by default
Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order
BOM Usage
BOM Usage
1
Input the value
BOM Application
BOM Application
BEST
Input the value
Trans./Event Type
Transaction event type
WV
Input the value
Stock type
Stock type
1
Input the value
Alternative unit
Alternative unit of measurement
Check the box
Batch in background
Batch management
Check the box
Movement allowed
Reservation movement allowed
Check the box
10. Save the entries to complete the process. 11. Save by choosing Save icon or by Ctrl
+ S.
12. To input the values for BP0X plant do the operation as described above with the following entries:
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Field name
Description
User action and values
Note
Plant
Plant
BP0X
Input the value
Del. compl. default
Delivery completion indicator by default
Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order
BOM Usage
BOM Usage
1
Input the value
BOM Application
BOM Application
BEST
Input the value
Trans./Event Type
Transaction event type
WV
Input the value
Stock type
Stock type
1
Input the value
Alternative unit
Alternative unit of measurement
Check the box
Batch in background
Batch management
Check the box
Movement allowed
Reservation movement allowed
Check the box
13. Save the entries to complete the process. 14. Save by choosing Save icon or by Ctrl + S.
Result Data was saved.
3.3.7
Setting Tolerance Limits for Goods Receipts
Use In this setting you are going to set tolerance limits for goods receipt. When processing a goods receipt, the system checks each item to determine whether the goods receipt varies from the purchase order or the material master data.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMC0
IMG Menu
Materials Management Inventory Management and Physical Inventory Goods Receipt Set Tolerance Limit
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2. You will get new Change View “Tolerance Limits”: Details of Selected Set screen will come. Choose New Entries Icon to make necessary settings for Company code BP01. Field name
Description
R/O/C
User action and values
Tolerance key
Tolerance key
R
B1
Company code
Company code
R
BP01
Lower Limit
Lower limit %
O
Select Check Limit radio button
Tolerance Limit %
Tolerance Limit %
O
50.00
Upper Limit
Upper limit %
O
Select Check Limit radio button
Tolerance Limit %
Tolerance Limit %
O
50.00
Note
3. Choose Enter to complete the entries and save the entries to complete the process. 4. Save by choosing Save icon or by choosing Control + S. 5. To input the values for another key do the operation as described above with the following entries: Field name
Description
R/O/C
User action and values
Tolerance key
Tolerance key
R
B2
Company code
Company code
R
BP01
Lower Limit
Lower limit %
O
Select Check Limit radio button
Tolerance Limit %
Tolerance Limit %
O
20.00
Upper Limit
Upper limit %
O
Select Check Limit radio button
Tolerance Limit %
Tolerance Limit %
O
20.00
Note
6. Save the entries to complete the process. 7. Save by choosing Save icon or by choosing Control + S. 8. To input the values for another key do the operation as described above with the following entries: Field name
Description
User action and values
Tolerance key
Tolerance key
VP
Company code
Company code
BP01
Lower Limit
Lower limit %
Select Do not Check radio button
Tolerance Limit %
Tolerance Limit %
Upper Limit
Upper limit %
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Field name
Description
User action and values
Tolerance Limit %
Tolerance Limit %
25.00
Note
9. Enter to complete the entries and save the entries to complete the process. 10. Save by choosing Save icon or Ctrl
+ S.
11. To input the values for another key do the operation as described above with the following entries: Field name
Description
User action and values
Tolerance key
Tolerance key
B1
Company code
Company code
BP0X
Lower Limit
Lower limit %
Select Check Limit radio button
Tolerance Limit %
Tolerance Limit %
50.00
Upper Limit
Upper limit %
Select Check Limit radio button
Tolerance Limit %
Tolerance Limit %
50.00
Note
12. Enter to complete the entries and save the entries to complete the process. 13. Save by choosing Save icon or Ctrl
+ S.
14. To input the values for another key do the operation as described above with the following entries: Field name
Description
User action and values
Tolerance key
Tolerance key
B2
Company code
Company code
BP0X
Lower Limit
Lower limit %
Select Check Limit radio button
Tolerance Limit %
Tolerance Limit %
20.00
Upper Limit
Upper limit %
Select Check Limit radio button
Tolerance Limit %
Tolerance Limit %
20.00
Note
15. Enter to complete the entries and save the entries to complete the process. 16. Save by choosing Save icon or Ctrl
+ S.
17. To input the values for another key do the operation as described above with the following entries: Field name
Description
User action and values
Tolerance key
Tolerance key
VP
Company code
Company code
BP0X
Lower Limit
Lower limit %
Select Do not Check radio button
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Field name
Description
User action and values
Tolerance Limit %
Tolerance Limit %
Upper Limit
Upper limit %
Select Check Limit radio button
Tolerance Limit %
Tolerance Limit %
25.00
Note
18. Enter to complete the entries and save the entries to complete the process. 19. Save by choosing Save icon or Ctrl
+ S.
Result Data was saved.
3.3.8
Defining Screen Layout
Use The purpose of this activity is to make screen layout for automatic movements.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Inventory Management and Physical Inventory → Automatic Movements → Define Screen Layout
Transaction Code
SPRO
2. On the Change view “Field Selection”: Overview screen, choose 643 movement type under Mvt and choose Details icon or Ctrl+Shift+F2. 3. On the Maintain Field Status Group: Overview screen, choose Additional account assignments and choose icon or F2 or double-choose. 4. On the Maintain Field Status Group: Additional account assignments screen, choose Business area under Additional account assignments and choose radio button Sup choose. 5. Save the entries by choosing Save icon or Ctrl
3.3.9
+ S.
Extension of Costing View to VERP Material Type
Use Packing material codes are included in BOM and will be used for running standard cost estimation. For running standard cost estimation costing view in material master is necessary, that is why this setting.
Procedure
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1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Logistics General Material Master Basic Settings Material Types Define Attributes of Material Types
2. You will get new Change View “Material Types”: Overview screen will come. Locate VERP Packaging material type on MType and double Choose VERP to get new screen. Or Select VERP and Choose Details icon or Control+Shift+F2 icon to get details of material type. 3. You will get new Change View “Material Type”: Details. On this screen right side you will see User departments and Status Description on that list select Costing by checking left side box. 4. Now you will se Costing highlighted now. 5. Choose Enter to complete the entries and save the entries to complete the process. 6. Save by choosing Save icon or by choosing Control + S.
Result Data was saved.
3.3.10 Maintaining Access Sequence for Subcontracting Challan Use The purpose of this activity is to make access sequence for subcontracting challan. Printing of subcontracting challan is statutory requirement in India. For printing output type, access sequence is required.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Inventory Management and Physical Inventory → Output Determination → Maintain Access Sequence
Transaction Code
SPRO
While executing this transaction you will get an information message saying: Caution: The table is cross-client Message no. TB113 This indicate you require cross-client settings authorizations, please check with your Basis Administrator.
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2. On the Change View “Access sequence”: Overview screen, choose New Entries icon and maintain the following entries: Field name
Description
User action and values
AcSq
Access sequence
ZJ1I
Description
Description
Access Seq for J1IF SC Challan
Note Choose Enter
Select ZJ1I access sequence line and Double choose Accesses from dialog structure menu path, system will take you to new screen; choose New Entries for further entries. AcNo
Access sequence number
10
Tab
Table name
035
Description
Description of table
Plant
Choose Enter
3. Choose Enter to complete the inputs. 4. Choose Save icon or Ctrl
3.3.11
+ S
to save the entries.
Maintaining Output Type for Subcontracting Challan
Use Printing of subcontracting challan is statutory requirement in India. After creating access sequence the following standard output type is used.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Inventory Management and Physical Inventory → Output Determination → Maintain Output Types
Transaction Code
SPRO
This is Standard settings offered by SAP R/3. Change or create this output type only if the original entry is missing in the standard system. 2. On the Display View “Output Types”: Overview screen, the following entries are available: Field name
Description
User action and values
Note
Select item with J1IF Subcontract Challan and choose Mail title and texts from Dialog Structure. Application
Application
ME
Grayed out
Output Type
Output type
J1IF
Grayed out
Language
Language
EN
Grayed out
Title
Title of output type
Subcontracting Challan India
Grayed out
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User action and values
Note
Choose Processing routines in Dialog Structure. Program
Program name
J_1I57FPN
FORM routine
FORM routine
ENTRY_57F4
Form
Form
J_1I_57F4
Choose Partner functions in Dialog Structure. Medium
Print medium
Print Output
Funct
Function
VN
Name
Function name
Vendor
3. If you want to change any one of parameters choose Change -> Display or Ctrl+F4. 4. Choose Enter to complete the inputs. 5. Choose Save icon or Ctrl
+ S
to save the entries.
Result Data was saved.
3.3.12
Maintaining Output Determination Procedure
Use Printing of subcontracting challan is statutory requirement in India. For printing output type it has to be included in output determination procedure.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Inventory Management and Physical Inventory → Output Determination → Maintain Output Determination Procedure
Transaction Code
SPRO
There is already a procedure is defined, you are going to incorporate one more condition in the same procedure. Do not change other settings in this procedure.
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2. System will give a new popup screen Conditions: Procedure select this line by double choosing on this line. 3. New popup screen ME0001 Inventory Management will come select this line item and choose Ctrl Data. 4. On new screen Change View “Ctrl data”: Overview, you will find there are already some condition types. Choose New Entries to incorporate new condition type created in above processes. Field name
Description
User action and values
Step
Step
220
Cntr
Counter
10
CType
Condition type
J1IF
Note
5. Choose Enter to complete the inputs. 6. Choose Save icon or Ctrl
+ S
to save the entries.
Result Data was saved.
3.3.13
Printer Determination by Plant / Storage Location
Use Printing of subcontracting challan a printer has to be determined.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Inventory Management and Physical Inventory → Output Determination → Printer Determination → Printer Determination by Plant/Storage Location
Transaction Code
OMJ3
2. System will take you to new screen Change View “Print Parameters”: Overview: and choose New Entries icon to maintain the following entries: Field name
Description
User action and values
Condition type
Condition type
J1IF
Plant
Plant
BP01
Storage location
Storage location
SF01
Output device
Output device
Select printer from list
Print Immediately
Print immediately
Check this box
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Field name
Description
User action and values
Release
Release after output
Check this box
Note
Do the same process for another storage location Condition type
Condition type
J1IF
Plant
Plant
BP01
Storage location
Storage location
RM01
Output device
Output device
Select printer from list
Print Immediately
Print Immediately
Check this box
Release
Release after output
Check this box
3. Choose Enter to complete the inputs. 4. Choose Save icon or Ctrl
+ S
to save the entries.
Result Data was saved.
3.3.14
Maintaining Output Conditions Record
Use Printing of subcontracting challan is statutory requirement in India. After completing total process of configuring output determination process a condition record must be created to Ctrl printer.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Inventory Management and Physical Inventory → Output Determination → Maintain Conditions
Transaction Code
MN21
2. System will give a new popup screen Create Condition: Inventory Mgmt, select this line by double choosing on this line. 3. New screen Create Output – Condition Records: Inventory Management will come, on this screen input output type J1IF in the field mentioned Output type. 4. System will take you to new screen Create Condition Records (Subcontract Challan): Fast Entry: and maintain the following entries: Field name
Description
R/O/C
User action and values
Plant
Plant code
R
BP01
PartF
Partner name
R
VN
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Field name
Description
R/O/C
User action and values
Medium
Medium
R
1
Date/Time
Date and Time
R
3
Note
Select same item and choose Communication icon. Output Device
Output Device
R
BL11
5. Choose Enter to complete the inputs. 6. Choose Save icon or Ctrl
+ S
to save the entries.
7. Similarly you need to maintain output condition records to the following output types with printer BL11 if you want to take output. OutTy
Trans
Vers.
Print
WA01
WA
1
1
WA01
WA
1
6
WA01
WE
1
6
WA02
WA
2
1
WA02
WA
2
6
WA02
WE
2
6
WA03
WA
3
1
WA03
WA
3
6
WA03
WE
3
6
WE01
WE
1
1
WE01
WE
1
2
WE02
WE
2
1
WE02
WE
2
2
WE03
WE
3
1
WE03
WE
3
2
WF01
WF
1
1
WF01
WF
1
2
WF02
WF
2
1
WF02
WF
2
2
WLB1
WA
1
3
H
WLB2
WA
2
3
H
WLB3
WA
3
3
H
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Result Data was saved.
3.4 Purchasing Settings 3.4.1
Purchase Requisition: Defining Number Ranges
Use Users will communicate their requirements of materials or services by way of Purchase Requisitions. As a proof of creating a purchase requisition system will give a number and same number is used for all practical purposes in system. Before creating any purchase requisitions it is necessary to give number ranges to purchase requisitions.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMH7
IMG Menu
Materials Management Purchasing Purchase Requisition Define Number ranges
2. On the Number Ranges for Purchase Requisitions Choose Intervals icon for giving the number ranges. 3. SAP standard will come with predefined number ranges and the same is being used in this process. 4. Please do not change any original settings described below, if you want new number ranges please create your own. 5. The following number ranges are already defined in standard SAP and the same being used in Best Practice India. No
From number
To number
Ext
Number range number
Starting number
Ending number
External / Internal
01
0010000000
0019999999
Internal
02
0090000000
0099999999
External
03
2000000000
2999999999
External
04
3000000000
3999999999
Internal
6. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result The changes were saved.
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Purchase Requisition: Defining Document Types
Use SAP manages purchase requisitions as documents. You can group the documents according to your usage. Each group can have separate or same number ranges according to your requirements.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Purchasing Purchase Requisition Define Document Types
2. On the Document Types of Purchase Requisitions Change make the following entries, if you want to change from standard SAP offered document types. 3. SAP standard will come with predefined document types and the same is being used in this process. 4. Please do not change any original settings described below, if you want new document types please create your own by coping from the original settings. 5. The following Document Types are already defined in standard SAP and the same being used in Best Practice India. Type
Doc. type descript.
Item
NR int. as
NR rng. ext
Document type
Document type description
Item interval
Internal number range number
External number range number
FO
Framework requisn.
10
01
02
NB
Purchase requisition
10
01
02
RV
Outl. agmt. requisn.
10
01
02
6. For the above document types as a default SAP will configure all the allowed item categories and Link purchase requisition – document types are also configured as per the following table. Doc Type
Purchase Requisition Description Item Description of Cate Item Category gory
Doc Type
Purchase Documents Description Item Description of Cate Item Category gory
FO
Framework requisn.
Standard
AN
RFQ
FO
Framework requisn.
Standard
FO
Framework order
FO
Framework requisn.
B
Limit
FO
Framework order
B
Limit
FO
Framework requisn.
D
Limit
AB
Request for GP bid
D
Limit
FO
Framework requisn.
D
Limit
AN
RFQ
D
Limit
FO
Framework requisn.
D
Limit
FO
Framework order
D
Limit
NB
Purchase requisition
Standard
AN
RFQ
Standard
NB
Purchase requisition
Standard
FO
Framework order
Standard
NB
Purchase requisition
Standard
NB
Standard PO
Standard
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NB
Purchase requisition
Standard
NB
Standard PO
Standard
NB
Purchase requisition
Standard
NB
Standard PO
Standard
NB
Purchase requisition
Standard
NB
Standard PO
Standard
NB
Purchase requisition
Standard
UB
Stock transport ord.
Standard
NB
Purchase requisition
Standard
MK
Quantity contract
Standard
NB
Purchase requisition
Standard
MK
Quantity contract
Standard
NB
Purchase requisition
Standard
MK
Quantity contract
Standard
NB
Purchase requisition
Standard
WK
Value contract
Standard
NB
Purchase requisition
Standard
WK
Value contract
Standard
NB
Purchase requisition
Standard
WK
Value contract
Standard
NB
Purchase requisition
Standard
WK
Standard
NB
Purchase requisition
Standard
LP
NB
Purchase requisition
Standard
LP
NB
Purchase requisition
Standard
LPA
NB
Purchase requisition
Standard
LPA
Value contract Scheduling agreement Scheduling agreement Scheduling agreement Scheduling agreement
NB
Purchase requisition
K
Consignment
AN
RFQ
K
Consignment
NB
Purchase requisition
K
Consignment
NB
Standard PO
K
Consignment
NB
Purchase requisition
K
Consignment
MK
Quantity contract
K
Consignment
NB
Purchase requisition
K
Consignment
WK
K
Consignment
NB
Purchase requisition
K
Consignment
LP
K
Consignment
NB
Purchase requisition
K
Consignment
LPA
Value contract Scheduling agreement Scheduling agreement
K
Consignment
NB
Purchase requisition
L
Subcontracting
AN
RFQ
L
Subcontracting
NB
Purchase requisition
L
Subcontracting
NB
Standard PO
L
Subcontracting
NB
Purchase requisition
L
Subcontracting
MK
Quantity contract
L
Subcontracting
NB
Purchase requisition
L
Subcontracting
WK
L
Subcontracting
NB
Purchase requisition
L
Subcontracting
LP
L
Subcontracting
NB
Purchase requisition
L
Subcontracting
LPA
Value contract Scheduling agreement Scheduling agreement
L
Subcontracting
NB
Purchase requisition
S
Third-party
AN
RFQ
S
Third-party
NB
Purchase requisition
S
Third-party
AN
RFQ
S
Third-party
NB
Purchase requisition
S
Third-party
NB
Standard PO
S
Third-party
NB
Purchase requisition
S
Third-party
MK
Quantity contract
S
Third-party
NB
Purchase requisition
S
Third-party
MK
Quantity contract
S
Third-party
NB
Purchase requisition
S
Third-party
WK
Value contract
S
Third-party
NB
Purchase requisition
S
Third-party
WK
Value contract
S
Third-party
NB
Purchase requisition
S
Third-party
WK
S
Third-party
NB
Purchase requisition
S
Third-party
LP
S
Third-party
NB
Purchase requisition
S
Third-party
LPA
Value contract Scheduling agreement Scheduling agreement
S
Third-party
NB
Purchase requisition
U
Stock transfer
NB
Standard PO
U
Stock transfer
NB
Purchase requisition
U
Stock transfer
UB
U
Stock transfer
NB
Purchase requisition
U
Stock transfer
LP
U
Stock transfer
NB
Purchase requisition
U
Stock transfer
LPA
U
Stock transfer
NB
Purchase requisition
U
Stock transfer
LU
Stock transport ord. Scheduling agreement Scheduling agreement Transp. sched. agmt.
U
Stock transfer
NB
Purchase requisition
D
Service
AB
Request for GP bid
D
Service
NB
Purchase requisition
D
Service
AN
RFQ
D
Service
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NB
Purchase requisition
D
Service
NB
Standard PO
D
Service
NB
Purchase requisition
D
Service
MK
Quantity contract
D
Service
NB
Purchase requisition
D
Service
WK
Value contract
D
Service
RV
Outl. agmt. requisn.
Standard
AN
RFQ
Standard
RV
Outl. agmt. requisn.
Standard
MK
Quantity contract
Standard
RV
Outl. agmt. requisn.
Standard
MK
Quantity contract
Standard
RV
Outl. agmt. requisn.
Standard
MK
Quantity contract
Standard
RV
Outl. agmt. requisn.
Standard
WK
Value contract
Standard
RV
Outl. agmt. requisn.
Standard
WK
Value contract
Standard
RV
Outl. agmt. requisn.
Standard
WK
Value contract
Standard
RV
Outl. agmt. requisn.
Standard
WK
Standard
RV
Outl. agmt. requisn.
Standard
LP
RV
Outl. agmt. requisn.
Standard
LP
RV
Outl. agmt. requisn.
Standard
LPA
RV
Outl. agmt. requisn.
Standard
LPA
Value contract Scheduling agreement Scheduling agreement Scheduling agreement Scheduling agreement
RV
Outl. agmt. requisn.
K
Consignment
AN
RFQ
K
Consignment
RV
Outl. agmt. requisn.
K
Consignment
MK
Quantity contract
K
Consignment
RV
Outl. agmt. requisn.
K
Consignment
WK
K
Consignment
RV
Outl. agmt. requisn.
K
Consignment
LP
K
Consignment
RV
Outl. agmt. requisn.
K
Consignment
LPA
Value contract Scheduling agreement Scheduling agreement
K
Consignment
RV
Outl. agmt. requisn.
D
Service
AB
Request for GP bid
D
Service
RV
Outl. agmt. requisn.
D
Service
AN
RFQ
D
Service
RV
Outl. agmt. requisn.
D
Service
MK
Quantity contract
D
Service
RV
Outl. agmt. requisn.
D
Service
WK
Value contract
D
Service
Standard Standard Standard Standard
7. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result Data was saved.
3.4.3
Request for Quotation and Quotation: Defining Number Ranges
Use To float enquiries to the prospective vendors, it is necessary to create Request for Quotation (RFQ). For creating request for quotation it is necessary to have number ranges.
Procedure
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1. Access the activity using one of the following navigation options: Transaction Code
OMH6
IMG Menu
Materials Management Purchasing RFQ/Quotation Define Number ranges
2. On the Number Ranges for Purchasing Documents Choose Intervals icon for giving the number ranges. 3. SAP standard will come with predefined number ranges and the same is being used in this process. 4. Please do not change any original settings described below, if you want new number ranges please create your own. 5. The following number ranges are already defined in standard SAP and the same being used in Best Practice India. No
From number
To number
Ext
Number range number
Starting number
Ending number
External / Internal
41
4100000000
4199999999
External
44
4400000000
4499999999
External
45
4500000000
4599999999
Internal
46
4600000000
4699999999
Internal
55
5500000000
5599999999
Internal
56
5600000000
5699999999
External
60
6000000000
6099999999
Internal
61
6100000000
6199999999
External
6. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result The changes were saved.
3.4.4
Request for Quotation and Quotation: Defining Document Types
Use SAP manages Request for Quotation and Quotations as documents. You can group the documents according to your usage. Each group can have separate or same number ranges according to your requirements.
Procedure
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1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Purchasing RFQ/Quotation Define Document Types
2. On the Document Types Request for quotation Change make the following entries, if you want to change from standard SAP offered document types. 3. SAP standard will come with predefined document types and the same is being used in this process. 4. Please do not change any original settings described below, if you want new document types please create your own by coping from the original settings. 5. The following Document Types are already defined in standard SAP and the same being used in Best Practice India. Type
Doc. type descript.
Item
NR int. as
NR rng. ext
Document type
Document type description
Item interval
Internal number range number
External number range number
AB
Request for GP bid
10
60
61
AN
RFQ
10
60
61
6. For the above document types all the allowed item categories and Link purchase requisition – document types are also configured. 7. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result Data was saved.
3.4.5
Purchase Order: Defining Number ranges
Use All the purchase documents are managed as documents in SAP. As a proof of creating document SAP will allot number from number ranges created.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMH6
IMG Menu
Materials Management Purchasing Purchase Order Define Number ranges
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2. On the Number Ranges for Purchasing Documents Choose Intervals icon for giving the number ranges. 3. SAP standard will come with predefined number ranges and the same is being used in this process. 4. Please do not change any original settings described below, if you want new number ranges please create your own. 5. The following number ranges are already defined in standard SAP and the same being used in Best Practice India. No
From number
To number
Ext
Number range number
Starting number
Ending number
External / Internal
41
4100000000
4199999999
External
44
4400000000
4499999999
External
45
4500000000
4599999999
Internal
46
4600000000
4699999999
Internal
55
5500000000
5599999999
Internal
56
5600000000
5699999999
External
60
6000000000
6099999999
Internal
61
6100000000
6199999999
External
6. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result The changes were saved.
3.4.6
Purchase Order: Define Document Types
Use SAP manages Purchase Orders as documents. You can group the documents according to your usage. Each group can have separate or same number ranges, allowed item categories and link purchase requisition document types according to your requirements. The same document type is defined in this part.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Purchasing Purchase Order Define Document Types
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2. On the Document Types Purchase order Change make the following entries, if you want to change from standard SAP offered document types. 3. SAP standard will come with predefined document types and the same is being used in this process. 4. Please do not change any original settings described below, if you want new document types please create your own by coping from the original settings. 5. The following Document Types are already defined in standard SAP and the same being used in Best Practice India. Type
Doc. type descript.
Item
NR int. as
NR rng. ext
Document type
Document type description
Item interval
Internal number range number
External number range number
DB
Dummy purchase order
10
45
41
FO
Framework order
10
45
41
NB
Standard PO
10
45
41
UB
Stock transport ord.
10
45
41
6. For the above document types all the allowed item categories and Link purchase requisition – document types are also configured. 7. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result Data was saved.
3.4.7
Purchase Order: Setting Tolerance Limits for Price Variances
Use When processing a purchase order, the system checks whether the effective price of a PO item shows variances compared with the valuation price stored in the material master record. In addition, it checks whether the specified cash discount value is admissible.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Purchasing Purchase Order Set Tolerance Limits for Price Variance
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2. Choose the New Entries Icon to maintain the entries for company codes BP01 and BP0X. Field name
Description
R/O/C
User action and values
Note
Tolerance key
Tolerance key
R
Enter or select entry from drop down list
Select PE for price variance in purchasing
PE Company code
Company code
R
Enter BP01
Amount in
Amount in company code currency
R
Enter INR
Lower Limit
Percentage
Check Limit
Check the Limit
R
Select the radio button Check Limit
Tolerance limit %
Tolerance Limit %
R
Enter the limit as 20.00
Upper Limit
Percentage
Check Limit
Check the Limit
R
Select the radio button Check Limit
Tolerance limit %
Tolerance Limit %
R
Enter the limit as 10.00
Tolerance key
Tolerance key
R
Enter or select entry from drop down list SE
Company code
Company code
R
Enter BP01
Amount in
Amount in company code currency
R
Enter INR
Lower Limit
Percentage
Check Limit
Do not check the Limit
R
Select the radio button Do not Check
Tolerance limit %
Tolerance Limit %
R
Upper Limit
Percentage
Check Limit
Check the Limit
R
Select the radio button Check Limit
Tolerance limit %
Tolerance Limit %
R
Enter the limit as 10.00
Tolerance key
Tolerance key
R
Enter or select entry from drop down list PE
Company code
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Company code
R
Enter BP0X
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Field name
Description
R/O/C
User action and values
Amount in
Amount in company code currency
R
Enter INR
Lower Limit
Percentage
Check Limit
Check the Limit
R
Select the radio button Check Limit
Tolerance limit %
Tolerance Limit %
R
Enter the limit as 20.00
Upper Limit
Percentage
Check Limit
Check the Limit
R
Select the radio button Check Limit
Tolerance limit %
Tolerance Limit %
R
Enter the limit as 10.00
Tolerance key
Tolerance key
R
Enter or select entry from drop down list
Note
SE Company code
Company code
R
Enter BP0X
Amount in
Amount in company code currency
R
Enter INR
Lower Limit
Percentage
Check Limit
Do not check the Limit
R
Select the radio button Do not Check
Tolerance limit %
Tolerance Limit %
R
Upper Limit
Percentage
Check Limit
Check the Limit
R
Select the radio button Check Limit
Tolerance limit %
Tolerance Limit %
R
Enter the limit as 10.00
3. Save the entry by choosing on Save icon or choose Control + S.
Result Data was saved.
3.4.8
Defining Screen Layout at Document Level
Use The purpose of this activity is to make tax code mandatory field in purchase documents as this very important in excise related transactions.
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Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Purchasing → Purchase Order → Define Screen Layout at Document Level
Transaction Code
SPRO
2. On the Change View “Screen Layout: Purchase Orders”: Overview screen, make the following entries: 3. Choose ME21N Purchase Order transaction code under field marked with FldSl and Choose Details icon. 4. On the Maintain Table T162: Field Selection Group screen double-choose GR/IR Ctrl then system will take you to the Maintain Table T162: Fields for Field Selection Group screen. 5. De-select the check box Opt. entry and select check box Reqd.entry against Tax Code field label. 6. Choose Back to come back twice and save the entry by choosing Save icon or ctrl
3.4.9
+ S.
Defining the Condition types, Access Sequence, Condition Tables
Use In this you are going to define condition types, Access sequence, condition tables which are representing different pricing elements like discounts, surcharges, freight etc.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
M/06
IMG Menu
Materials Management Purchasing Conditions Define Price Determination Process Define Condition Types
2. SAP R/3 Standard system is delivered with two India specific pricing procedures JIMPOR – IN: Purchase for Imported materials and JRM000 - IN: Purchasing for Domestic materials procurement process along with relevant condition types there in. The same is used for this IMG activity. 3. For the reference of users the condition types used in both the pricing procedures are listed below: Conditio Description n Type FRB1 Freight (Value) GRWR Statistical Value JCDB IN Basic customs JCDS IN Special customs JCV1 IN CVD JEXC IN Manual Excise JEXS Taxes on the PO
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JOCM IN Octroi K000 Contrct Header Disc % KR00 Header Disc. (Value) NAVS Non-Deductible Tax P000 Gross Price P001 Gross Price R000 Discount % on Gross R001 Discount/Quantity R002 Absolute discount R003 Discount % on Net SKTO Cash Discount 4. Apart from using above mentioned SAP standard delivered condition types the following new condition types were copied to take care of ECess (Education Cess). 5. Copy two new condition types JECV with description as ECess on IN CVD and JEDB with description as ECess on IN BCD, both the condition types need to be coped from existing SAP standard condition type JCV1 - IN CVD. 6. Condition type P000 is assigned with SAP Standard Access Sequence 0002 and condition type K000 is assigned KB01 access sequence both of these access sequence are SAP Standard delivered. 7. Access sequence 0002 and KB01 are using the following Condition Tables: Access Condition Sequence Table Description 0002 118 Empties Prices (Material-Dependent) 0002 68 Outline Agreement Item: Plant-Dependent 0002 16 Contract Item 0002 16 Contract Item 0002 67 Plant Info Record per Order Unit 0002 17 Material Info Record (Plant-Specific) 0002 66 Info record per order unit 0002 18 Material Info Record 0002 25 Info Record for Non-Stock Item (Plant-Specific) 0002 28 Info Record for Non-Stock Item 0002 67 Plant Info Record per Order Unit 0002 17 Material Info Record (Plant-Specific) 0002 66 Info record per order unit 0002 18 Material Info Record KB01 19 Contract Header 8. All the above condition types, Access sequence and Condition Tables will come as part of SAP Standard Delivery.
3.4.10
Defining the Calculation Schemas
Use In the Materials Management area, a calculation schema - a framework of steps used to calculate costs, prices and taxes etc.
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Procedure 1. Access the activity using one of the following navigation options: Transaction Code
M/08
IMG Menu
Materials Management Purchasing Conditions Define Price Determination Process Define Calculation Schema
2. SAP R/3 Standard system is delivered with two India specific pricing procedures JIMPOR – IN: Purchase for Imported materials and JRM000 - IN: Purchasing for Domestic materials procurement process. The same is used for this IMG activity. 3. For the reference of users both the SAP Standard pricing procedures are reproduced here under. JRM000 - IN: Purchasing for domestic purchases 1 2 3 4 5 6 7 8 9
Step 001 001 010 010 010 010 010 010
Cntr 01 02 01 02 03 04 05 06
CTyp P000 P001 R000 R001 R002 KR00 K000 R003
10 11
015 016
00 00
JEXC
12 13 14 15 16 17 18
019 020 021 022 025 035 040
00 00 01 00 00 01 00
19 20
070 080
00 00
1 2 3 4 5 6 7 8 9
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Reqt 000 006 000 000 000 000 000 000
NAVS JOCM SKTO GRW R JEXS
SubTo 9 9 6
Description Gross Price Gross Price Discount % on Gross Discount/Quantity Absolute discount Header Disc.(Value) Contrct HeaderDisc % Discount % on Net Net including price and dis IN Manual Excise Net value incl. disc. + freigh Net value incl. disc. Non-Deductible Tax Net value incl. tax IN Octroi Cash Discount Actual value
From 000 000 001 000 000 000 000 000
To 000 000 000 000 000 000 000 000
005 000
010 000
015 000 019 020 022 020 000
000 000 000 021 000 000 000
Statistical Value Taxes on the PO
020 000
000 000
Stat
AltCTy 000 000 000 000 000 000 000 000
AltCBV 000 000 000 000 000 000 000 000
Man .
X X X X X
ActKy
Prin t X X X X X X X X
Md t
X X
X Accrls
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000 000 000 000 000 000 000 017 000 008 000
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5
X 3 X S C
X X
000 000 000 000 000 000 000 000 000 000 000
FRE
FR1
JIMPOR - IN: Purchasing for imported materials purchases 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
Step 001 001 010 010 010 010 010 010 016 020 021 022 025 026 027 029 035 037 038 040 070
Cntr 01 02 01 02 03 04 05 06 00 00 01 00 00 00 00 00 01 00 00 00 00
CTyp P000 P001 R000 R001 R002 KR00 K000 R003 JEXC
1 2 3 4 5 6 7 8 9 10 11 12 13
Print X X X X X X X X
Mdt
Reqt 000 006 000 000 000 000 000 000 000 000 000 000
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X
Description Gross Price Gross Price Discount % on Gross Discount/Quantity Absolute discount Header Disc.(Value) Contrct HeaderDisc % Discount % on Net IN Manual Excise Net value incl. disc. Non-Deductible Tax Net value incl. tax IN Basic customs IN Special customs IN CVD Freight (Value) Cash Discount ECess on IN CVD ECess on IN BCD Actual value Statistical Value
NAVS JCDB JCDS JCV1 FRB1 SKTO JECV JEDB GRWR
SubTo 9 9 6
Stat
5 X 3
AltCTy 000 000 000 000 000 000 000 000 000 000 000 000
From 000 000 001 000 000 000 000 000 000 000 000 000 022 022 022 022 020 027 025 000 020 AltCBV 000 000 000 000 000 000 000 000 000 000 000 000
To 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000
Man.
X X X X X
ActKy
Accrls
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14 15 16 17 18 19 20 21 22
000 000 000 000 017 000 000 000 008
000 000 000 000 000 000 000 000 000
X
S C
X
000 000 000 000 000 000 000 000 000
FR3 FR3 FR3 FR3 FR3 FR3
4. If you want any changes over and above standard pricing procedures please copy the procedure with Z as preceding character to your own name and modify as per your requirement.
Result Data was saved if modified the standard pricing procedures.
3.4.11
Defining the Schema Groups
Use In this setting you are going to create schema groups for purchase organization and vendors, which are group in to two groups so that both indigenous and imported pricing procedures are accessed in Purchase Orders.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Purchasing Conditions Define Price Determination Process Define Schema Group
2. After selecting this transaction system will give a popup screen; Select Schema Groups: Vendor the first option to define vendor schemas first. 3. Make the following entries by choosing New Entries Icon. Field name
Description
R/O/C
User action and values
Note
Schema gp. Vnd.
Schema Group of Vendor
R
ZD
Input the value
Description
Description of schema group
R
DOMESTIC VENDORS
Input the value
Schema gp. Vnd.
Schema Group of Vendor
R
ZI
Input the value
Description
Description of schema group
R
IMPORTED VENDORS
Input the value
4. Save the entry by choosing on Save icon or choose Control + S.
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5. For defining schema group for purchase organization choose Green Arrow (F3) icon. 6. In popup screen select the second entry i.e. Schema Groups for Purchasing Organizations. 7. In the new screen make the following entries by choosing New Entries Icon. Field name
Description
R/O/C
User action and values
Note
Schema gp. POrg
Purchase organization schema group
R
BP01
Input the value
Description
Description of schema group
R
Schema purchasing org. BP01
Input the value
8. Choose Enter key and save the entry by choosing on Save icon or choose Control + S. 9. For assignment of purchase organization schema group to purchase organization choose Green Arrow (F3) icon. 10. In popup screen select the third entry i.e. Assignment of Schema Group to Purchasing Organization. 11. In the new screen make the following entries by selecting BP01 purchase organization. Field name
Description
POrg
R/O/C
User action and values
Note
Purchase Organization
BP01
Select the line Grayed out
Purch.org. descry.
Description of purchase organization
Purchase Orgn. BP01
Select the line Grayed out
Schema group, p.org.
Schema group of purchase organization
Make the entry in the field by BP01
Make the entry
R
12. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Data was saved.
3.4.12
Defining Schema Determination
Use In this step, you assign purchasing transactions and processes to a calculation schema, which you have already created in above steps. This step will actually pick the respective indigenous or imported pricing procedures in purchase documents.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Purchasing Conditions Define Price Determination Process Define Schema Determination
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2. After selecting this transaction system will give a popup screen; Select Determine Calculation Schema for Standard Purchase Orders the first. 3. Make the following entries by choosing New Entries Icon. Field name
Description
R/O/C
User action and values
Note
Schema gp. POrg
Schema group of purchase organization
R
BP01
Enter the value
Schema gp. Vnd
Schema group of vendor
R
ZD
Enter the value
Proc.
Pricing procedure or Calculation schema
R
JRM000
Enter the value
Schema gp. POrg
Schema group of purchase organization
R
BP01
Enter the value
Schema gp. Vnd
Schema group of vendor
R
ZI
Enter the value
Proc.
Pricing procedure or Calculation schema
R
JIMPOR
Enter the value
for domestic vendors
for imported vendors
4. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Data was saved.
3.4.13 Creating Output – Condition Records: Request for Quotation Use In this step you are going to create condition record for outputting the document.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
MN01
SAP Easy Access Menu
Logistics Materials Management Purchasing Master Data Messages Request for Quotation
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2. On screen Create Output – Condition Records: Purchasing RFQ you will get Output Type field, in put the value NEU in the field and choose Enter. 3. After selecting system will give a popup screen with three radio buttons; select Purchasing Output Determination: Document Type the third icon. 4. On the screen Create Condition Record (RFQ): Fast Entry, Make the following entries. Field name
Description
R/O/C
User action and values
Note
Doc.Type
Document Type
R
AN
Input value
PartF
Partner
R
VN
Input value
Medium
Print medium
R
1
Input value
Date/time
Date and time
R
3
Input value
Select this line item and
Choose Communication icon
Output Device
Printer name
R
Give appropriate printer name
Input value
5. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Condition records saved.
3.4.14
Creating Output – Condition Records: Purchase Order
Use In this step you are going to create condition record for outputting the document.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
MN04
SAP Easy Access Menu
Logistics Materials Management Purchasing Master Data Messages Purchase Order
2. On screen Create Output – Condition Records: Purchase Order you will get Output Type field, in put the value NEU in the field and choose Enter. 3. After selecting system will give a popup screen with three radio buttons; select Purchasing Output Determination: Document Type the third icon. 4. On the screen Create Condition Record (Purchase Order): Fast Entry, Make the following entries. Field name
Description
R/O/C
User action and values
Note
Doc.Type
Document Type
R
NB
Input value
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Field name
Description
R/O/C
User action and values
Note
PartF
Partner
R
VN
Input value
Medium
Print medium
R
1
Input value
Date/time
Date and time
R
3
Input value
Select this line item and
Choose Communication icon
Output Device
Printer name
R
Give appropriate printer name
Input value
5. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Condition records saved.
3.4.15 Creating Output – Condition Records: Outline Agreement Use In this step you are going to create condition record for outputting the document.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
MN07
SAP Easy Access Menu
Logistics Materials Management Purchasing Master Data Messages Outline Agreement
2. On screen Create Output – Condition Records: Purch. Outline Agr. you will get Output Type field in put the value NEU in the field and choose Enter. 3. After selecting system will give a popup screen with three radio buttons; select Purchasing Output Determination: Document Type the third icon. 4. On the screen Create Condition Record (Outline Agreement): Fast Entry, Make the following entries. Field name
Description
R/O/C
User action and values
Note
Doc.Type
Document Type
R
MK for quantity contract
Input value
WK for value contract PartF
Partner
R
VN
Input value
Medium
Print medium
R
1
Input value
Date/time
Date and time
R
3
Input value
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Field name
Description
Select this line item and
Choose Communication icon
Output Device
Printer name
R/O/C
User action and values
Note
R
Give appropriate printer name
Input value
5. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Condition records saved.
3.4.16
Defining Permissible Partner Roles per Account Group
Use The purpose of this activity is in this step, you can specify for each account group of the vendor which roles the vendor may assume.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Purchasing → Partner Determination → Partner Roles → Define Permissible Partner Roles per Account Group
Transaction Code
SPRO
2. On the Change view “Permissible Partner Roles per Account Group”: Overview screen, make the following entries: 3. Choose New Entries icon to add the new entries. Field name
Description
User action and values
Funct
Partner function
GS
Group
Vendor Account Group
BP01
Funct
Partner function
VN
Group
Vendor Account Group
BP01
Funct
Partner function
IP
Group
Vendor Account Group
BP01
Funct
Partner function
OA
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Field name
Description
User action and values
Group
Vendor Account Group
BP01
Note
4. You can maintain additional entries if required for other account groups also. 5. Choose Enter to continue and choose Save icon to save the entries.
3.4.17
Defining Partner Schemas
Use The purpose of this activity is partner schemas allow you to group various partner roles. You can specify that certain roles in a schema are mandatory, i.e. cannot be changed after entry.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Purchasing → Partner Determination → Partner Settings in Vendor Master Record → Define Partner Schemas
Transaction Code
SPRO
2. On the View “Partner Schemas Vendor Master: Change: screen, make the following entries: 3. Choose L1 ParPr and choose Partner Functions in Procedure under dialog structure. 4. Choose partner function under Funct VN, OA, PI and GS and select check boxes under Mandatory . 5. Choose Enter to continue and choose Save icon to save the entries.
3.4.18
Assigning Partner Schemas to Vendor Groups
Use In this step you are going to assign partner schemas to vendor account groups
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Purchasing → Partner Determination → Partner Settings in Vendor Master Record → Assign Partner Schemas to Account Groups
Transaction Code
SPRO
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2. On the Change View “Assignment of Partner Schemas to Account Groups”: Overvi screen, make the following entries: 3. Choose BP01 Vendor for BP01- (External No.) under Group and input values L1, L2, L3 in PS POrg., PS VSR, PS plnt respectively. 4. Choose Enter to continue and choose Save icon to save the entries.
3.4.19
Vendor Evaluation – Defining Criteria
Use The purpose of this activity is in this step, you define the criteria by which the system computes scores for vendors and specify whether the scores for the sub-criteria are computed manually, semi-automatically, or automatically.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Purchasing → Vendor Evaluation → Define Criteria
Transaction Code
SPRO
2. On the Change View “Main Criteria”: Overview screen, make the following entries. 3. Choose 04 Service under Eval. Criteria and choose Subcriteria in Dialog Structure. 4. Choose New Entries icon and make the following entries. Field name
Description
User action and values
Subcrit.
Sub-criteria
1
Description of Criteria
Description of sub criteria
Service Level
Note
5. Choose Enter to complete the entries and choose Save icon to save the entries.
3.4.20 Defining Purchase Organization Data for Vendor Evaluation Use The purpose of this activity is in this step, you define individual Vendor Evaluation System settings for each purchasing organization.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Purchasing → Vendor Evaluation → Define Purchasing Organization Data for Vendor Evaluation
Transaction Code
SPRO
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2. On the New Entries: Details of Added Entries screen, make the following entries. 3. Choose 0001 under Purch. Organization and choose Copy As. of F6. 4. Then replace 0001 beside Purchasing Org. with BP01 and choose Enter. 5. Then system will give a popup screen saying Specify Objects to be copied on this screen choose Copy all option. 6. Then system will complete copying and gives an information message saying Number of dependent entries copied: choose Enter to confirm. 7. Choose BP01 Purchase Orgn. BP01 again and choose Main Criteria under dialog structure. 8. Choose 04 Service under Criteria and choose Subcriteria under dialog structure. 9. Choose New Entries icon and make the following entries. Field name
Description
User action and values
Subcrit.
Sub criteria
1
Weighting
Weighting factor
1
Note
10. Choose Enter to complete the entries and choose Save icon to save the entries.
3.4.21
Maintaining Rounding Profiles
Use The purpose of this activity is to maintain rounding profiles
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics – General → Quantity Optimizing and Allowed Logistics Units of Measure → Maintain Rounding Profile
Transaction Code
OWD1
2. On the Maintain Rounding Profile: Initial Screen screen, make the following entries Field name
Description
User action and values
Rounding profile
Rounding profile
YG00
Plant
Plant
BP01
Note
Choose Dynamic (F5) 3. On the Create Dynamic Rounding Profile screen Enter 3 against field Rounding off method. 4. Maintain Y1 against Rounding rule, choose Enter to complete the entries and choose Save to save the entries.
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5. By using above steps rounding rules have been configured for BP01, BP02, BP03 and BP0X plant.
3.4.22
Unit of Measure Rounding Rules
Use The purpose of this activity is to crate unit of measure rounding rules.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics – General → Quantity Optimizing and Allowed Logistics Units of Measure → Maintain Rounding
Transaction Code
SPRO
2. On the Change View “Unit of Measure Rounding Rule”: Overview screen, choose New Entries and make the following entries. Field name
Description
User action and values
Rounding rule
Rounding rule
Y1
Alt.unit of measure
Alternative unit of measure
CT
Description
Description
Carton
% rounding up
Percentage of rounding up
80.0
Rounding rule
Rounding rule
Y1
Alt.unit of measure
Alternative unit of measure
PAL
Description
Description
Pallet
% rounding up
Percentage of rounding up
80.0
Rounding rule
Rounding rule
Y1
Alt.unit of measure
Alternative unit of measure
LAG
Description
Description
Layer
% rounding up
Percentage of rounding up
80.0
3. Choose Enter to complete the entries and save by choosing Save (Ctrl
3.4.23
Note
+ S).
Maintaining Account Assignment Categories
Use The purpose of this activity is to maintain account assignment categories
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Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Purchasing → Account Assignment → Maintain Account Assignment Categories
Transaction Code
SPRO
2. On the Change View “Account Assignment Categories”: Overview screen, choose New Entries make the following entries: Field name
Description
User action and values
Acct Assignment Cat.
Account assignment category
9 and description beside this field All aux.acct.assgts.
Acct.asg.changebale
Account assignment changle
Check this tick box
AA Changeable at IR
Account assignment change at invoice receipt
Check this tick box
Consumption posting
Consumption posting
V
Acct modification
Account modification
VAX
Ind:Acct.assgt.scr.
Account assignment indicator
1
Distribution
Distribution
1
Partial invoice
Partial invoice
2
Invoice receipt
Invoice receipt
Check this tick box
Note
On the field block, choose Opt. Entry for the following fields other fields can be Hidden. Asset subnumber, CO/PP order, Cost CEnter, Deletion indicator, Details account assgt. Block, G/L account (Required field), Goods recipient/ship-to party, Project, Qty./percent. Mat.acct. assgt, Sales document schedule, Sales order, Unloading point.
3. Choose Enter to complete the entries and choose Save icon to save the entries.
3.4.24
Releasing Procedure for Purchase Documents
Use
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This setting is incorporated to just give demonstration of how SAP Release procedure works. The aim of this procedure is to replace manual written authorization procedures using signatures by an electronic one, while maintaining the dual Ctrl principle. The person responsible processes the purchasing document in the system, thereby marking it with an "electronic signature" which can give the document legal force.
3.4.24.1
Creation of Characteristics
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Purchasing → Purchase Order → Release Procedure for Purchase Orders → Edit Characteristic
Transaction Code
CT04
2. On the Characteristic screen, make the following entries. 3. In put POVAL in filed Characteristic and choose Create (White paper) icon or Ctrl begin creation of characteristic. Field name
Description
User action and values
Table Name
Table Name
CEKKO
Field Name
Field Name
GNETW
+ F3
to
Note
Select Addnl Data tab
Choose Enter to continue, system will give an information message saying Format Data taken from ABAP dictionary, Choose Enter again to continue. Select Basic Data tab Description
Description
Total net order value
Status
Status
Released
Data Type
Data type
Currency format
Number of characters
Number of characters
15
Decimal places
Decimal places
2
Currency
Currency
INR
Interval vals allowed
Interval values allowed
Check this tick box
Multiple Values
Multiple values allowed
Select this radio button
Selected by system
4. Choose Enter to complete the entries 5. Choose Save icon or Ctrl
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+ S
to save the characteristic.
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Creation of Class
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Purchasing → Purchase Order → Release Procedure for Purchase Orders → Edit Class
Transaction Code
CL02
2. On the Class screen, make the following entries: Field name
Description
User action and values
Class
Class
PORELPROC
Class Type
Class Type
032
Note
Choose Create icon or white paper icon to create new class. Description
Description
Purchase Order Release Procedure
Status
Status
Released
Choose Char. Tab to input characteristic name. Characteristic
Characteristic
POVAL
Created in above step
3. Choose Enter to complete the entries 4. Choose Save icon or Ctrl
+ S
to save the characteristic.
Result Class type 032: Class PORELPROC created.
3.4.24.3
Configuration of Release Procedure
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
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Transaction Code
SPRO
2. On executing the transaction system will give a popup screen choose Release Groups, system will display Change View “Release Groups: External Purchasing Document”: Overview. 3. Choose New Entries icon and make the following entries: Field name
Description
User action and values
Rel. Group
Release Group
02
Class
Class Name
PORELPROC
Description
Description
PO Release Procedure
Note Created in above step
4. Choose Enter to complete the entries 5. Choose Save icon or Ctrl
+ S
to save the entries.
6. Choose yellow arrow to go back to popup screen. 7. Choose Release Codes to select. 8. Choose New Entries icon and make the following entries: Field name
Description
User action and values
Note
Grp
Release group
02
Created in above step
Code
Release Code
01
Workflow
Workflow
Leave it blank
Description
Description
Purchase Officer
Grp
Release group
02
Code
Release Code
02
Workflow
Workflow
Leave it blank
Description
Description
Materials Manager
Created in above step
9. Choose Enter to complete the entries 10. Choose Save icon or Ctrl
+ S
to save the entries.
11. Choose yellow arrow to go back to popup screen. 12. Choose Release indicator to select. 13. Choose New Entries icon and make the following entries: Field name
Description
User action and values
Release ind.
Release Indicator
1
Released
Released
Leave it blank
Chgable
Changeability
4
Value change %
Change of value
10%
Description
Description
Purchase Order Blocked
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User action and values
Note
nd
Go to 2 line and input the following values: Release ind.
Release Indicator
2
Released
Released
Select Check box
Changeable
Changeability
6
Description
Description
Purchase Order Released
14. Choose Enter to complete the entries 15. Choose Save icon or Ctrl
+ S
to save the entries.
16. Choose yellow arrow to go back to popup screen. 17. Choose Release Strategies to select. 18. Choose New Entries icon and make the following entries: 19. System will give new screen New Entries: Details of Added Entries Field name
Description
User action and values
Release Group
Release group
02
Rel. Stategy
Release Strategy
S1
Note
Capital Items Release Release Code
Release Code 1
01
Release Code
Release Code 2
02
20. Choose Enter to complete the entries. 21. Choose Release prerequisites icon and select check box 02 at the bottom and choose Enter. 22. Choose Release statuses icon, system will give a popup screen system will default 1, 1 and 2 entries one by one as a default. Choose Continue. 23. Choose Classification icon, here you can see Total net order value is displayed, please input >= 1.00 INR value in the white placed and choose Enter. 24. Choose Next Screen icon or choose F8 to continue. 25. If you want to simulate the release procedure you can choose Release Simulation icon. 26. Choose Enter to complete the entries. 27. To save the settings choose Save icon or Ctrl
+ S.
Result Release procedure is saved.
3.4.24.4
Assignment of Values to Release Procedure
As a default all the purchase documents >= Rs. 1000000.00 is suggested in the following step of release procedure, if you want to have different one you need to change the value
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in the following step. If you do not want release procedure you may change the value to Zero.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Cross-Application Components → Classification System → Assignments → Assign Object to Classes
Transaction Code
CL20N
2. On the Class screen, make the following entries: Field name
Description
User action and values
Class Type
Class Type
032
Note
Choose Enter to Assign values. Release group
Release Group
02
Rel. Strategy
Release strategy
S1
Choose Enter. System will give Class name in Assignments, Double choose Class Name. System will display Characteristic name Total net order value. Assign the value >= 1000000.00 INR against filed Value. 3. Choose Enter to complete the entries 4. Choose Save icon or Ctrl
+ S
to save the characteristic.
3.5 Valuation and Account Assignment Settings 3.5.1
Defining Valuation Control
Use For account determination, you can group together valuation areas by activating the valuation grouping code. This makes the configuration of automatic postings much easier.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMWM
IMG Menu
Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Define Valuation control
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2. Since you are going to use SAP Standard setting, no special settings are required. Field name
Description
R/O/C
User action and values
Note
Valuation grouping code
Valuation grouping code
R
Radio button will come as default selection
No setting required
3.5.2
Grouping Together Valuation Areas
Use The valuation grouping code makes it easier to set automatic account determination. Within the chart of accounts, you assign the same valuation grouping code to the valuation areas you want to assign to the same account.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMWD
IMG Menu
Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Group Together Valuation Areas
2. On the screen Acct Determination for Val. Areas: Over view make the following entries: Field name
Description
R/O/C
User action and values
Note
Va. Area
Valuation Area
R
Select BP01
Select that line
CoCode
Company code
R
Select BP01
Select that line
Company Name
Company Name
R
India Best Practices Ltd
Chrt/Accts
Chart of Accounts
R
CAIN
Val.grpg Code
Valuation Grouping code
R
Enter 0001 in this filed
Input the value
3. Repeat the step above for BP02 depot plant. Field name
Description
R/O/C
User action and values
Note
Va. Area
Valuation Area
R
Select BP02
Select that line
CoCode
Company code
R
Select BP01
Select that line
Company Name
Company Name
R
India Best Practices Ltd
Chrt/Accts
Chart of Accounts
R
CAIN
Val.grpg Code
Valuation Grouping code
R
Enter 0001 in this filed
Input the value
4. Repeat the step above for BP03 depot plant. Field name
Description
User action and values
Note
Va. Area
Valuation Area
Select BP03
Select that line
CoCode
Company code
Select BP01
Select that line
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Field name
Description
User action and values
Note
Company Name
Company Name
India Best Practices Ltd
Chrt/Accts
Chart of Accounts
CAIN
Val.grpg Code
Valuation Grouping code
Enter 0001 in this filed
Input the value
5. Repeat the step above for BP0X plant. Field name
Description
User action and values
Note
Va. Area
Valuation Area
Select BP0X
Select that line
CoCode
Company code
Select BP0X
Select that line
Company Name
Company Name
India Best Practices Ltd
Chrt/Accts
Chart of Accounts
CAIN
Val.grpg Code
Valuation Grouping code
Enter 0001 in this filed
Input the value
6. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Data was saved.
3.5.3
Defining Valuation Classes
Use The valuation class is a group of materials with the same account determination. If a transaction is to be posted to different accounts depending on the valuation class.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMSK
IMG Menu
Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Define Valuation Classes
2. In this IMG activity all the SAP Standard settings are used. 3. System will display three push buttons select the first one Account category reference: Wherein all the SAP Standard settings are used. Field name
Description
R/O/C
User action and values
Acct cat. Reference
Account category reference
R
No action required
Description
Description of Account category reference
R
No action required
© SAP AG
Note
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4. The following values already maintained in Standard SAP R/3 and the same is used. Account category reference
Description
0001
Reference for raw materials
0002
Ref. for operating supplies
0003
Reference for spare parts
0004
Reference for packaging
0005
Reference for trading goods
0006
Reference for services
0007
Ref. for non valuated material
0008
Ref. for semi finished products
0009
Ref. for finished products
5. No user action required. 6. To go to next step choose Green Arrow or F3. 7. System will again display three push buttons select the second one Valuation Class wherein all the SAP Standard settings are used. 8. In this setting a relation is established between Valuation Classes and Account Category References. 9. The following entries are already available in Standard SAP system and the same is being used here. Valuation Class
Description of Valuation Class
Account category reference
Description
0710
Equipment 1
0001
Reference for raw materials
0720
Equipment 2
0001
Reference for raw materials
1210
Spec. complex fixed asset
0002
Ref. for operating supplies
0001
Reference for raw materials
0001
Reference for raw materials
0001
Reference for raw materials
0001
Reference for raw materials
0002
Ref. for operating supplies
0002
Ref. for operating supplies
0003
Reference for spare parts
0004
Reference for packaging
0005
Reference for trading goods
0006
Reference for services
0007
Ref. for non valuated material
0008
Ref. for semi finished products
3000 3001 3002 3003 3030 3031 3040 3050 3100 3200 3300 7900
© SAP AG
Raw materials 1 Raw materials 2 Raw materials 3 Raw materials 4 Operating supplies Operating supplies 2 Spare parts Packaging and empties Trading goods Services Non valuated material
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J05 – Materials Management: Configuration Guide Semi finished products
0009
Ref. for finished products
Finished products 10. No user action required. 11. To go to next step choose Green Arrow or F3. 12. System will again display three push buttons select the third one Material Type/account category reference wherein all the SAP Standard settings are used. 13. In this setting a relation is established between Material types and Account Category References. 14. The following entries are already available in Standard SAP system and the same is being used here. Material Type
Material Type Description
Account category reference
Description
ABF
Waste
0007
Ref. for non valuated material
CONT
Kanban containers
COUP
Coupons
0005
Reference for trading goods
DIEN
Services
0006
Reference for services
ERSA
Spare parts
0003
Reference for spare parts
FERT
Finished products
0009
Ref. for finished products
FGTR
Beverages
0005
Reference for trading goods
FHMI
Prod. resources/tools
0008
Ref. for semi finished products
FOOD
Foods (excl. perishable
0005
Reference for trading goods
FRIP
Perishables
0005
Reference for trading goods
HALB
Semi finished products
0008
Ref. for semi finished products
HAWA
Trading goods
0005
Reference for trading goods
HERS
Manufacturer parts
HIBE
Operating supplies
0002
Ref. for operating supplies
IBAU
Maintenance assemblies
INTR
Intra materials
0001
Reference for raw materials
KMAT
Configurable materials
0008
Ref. for semi finished products
LEER
Empties
0004
Reference for packaging
LEIH
Returnable packaging
0004
Reference for packaging
LGUT
Empties (retail)
0004
Reference for packaging
MODE
Apparel (seasonal)
0005
Reference for trading goods
NLAG
Non-stock materials
NOF1
Nonfoods
0005
Reference for trading goods
PIPE
Pipeline materials
0001
Reference for raw materials
PLAN
Trading goods (planned)
0005
Reference for trading goods
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PROC
Process materials
0009
Ref. for finished product
PROD
Product groups
0008
Ref. for semi finished pro
ROH
Raw materials
0001
Reference for raw materials
UNBW
Nonvaluated materials
0007
Ref. for non valuated mate
VERP
Packaging
0004
Reference for packaging
VKHM
Additionals
0005
Reference for trading goods
VOLL
Full products
0005
Reference for trading goods
WERB
Product catalogs
0005
Reference for trading goods
WERT
Value-only materials
0005
Reference for trading goods
WETT
Competitor products
15. No user action is required.
3.5.4
Activating Split Valuation
Use The purpose of this activity is to activate split valuation.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Valuation and Account Assignment → Split Valuation → Activate Split Valuation
Transaction Code
OMW0
2. On the Activate Valuation screen, choose radio button against Split material valuation active. 3. Choose Enter to complete the entries and save the entries by choosing Save icon.
3.5.5
Defining Valuation Class for HAWA
Use The purpose of this activity is to create new valuation class for material type HAWA.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Valuation and Account Assignment → Account Determination → Account Determination Without Wizard → Define Valuation Classes
Transaction Code
OMSK
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2. On the Account Category Reference / Valuation Class screen, choose Valuation class choose New Entries and make the following entries Field name
Description
User action and values
ValCl
Valuation class
3110
Description
Description
Trading goods Project
Acct cat. Ref.
Account category reference
0005
Note
3. Choose Enter to complete the entries and save by choosing Save icon.
3.5.6
Configuring Automatic Account Assignment
Use In this step, you enter the system settings for Inventory Management and Invoice Verification transactions for automatic postings to G/L accounts.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMWB
IMG Menu
Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Configure Automatic Postings
2. On the screen Automatic Postings please select the push button Account assignment icon. 3. Here in this step all the standard settings from SAP are used and are mentioned in the following table: Chart of Transaction Valuation General Valuation Debit G/L Credit G/L Accoun Key grouping Modification Class Account Account t code CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN
© SAP AG
AKO AKO AKO AKO AKO AKO AKO AKO AKO AKO AKO AUM AUM
0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001
3000 3001 3030 3031 3040 3050 3100 3200 3300 7900 7920 3000 3001
58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000
45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000
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SAP Best Practices CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN
© SAP AG
J05 – Materials Management: Configuration Guide AUM AUM AUM AUM AUM AUM AUM AUM AUM BSD BSD BSD BSD BSD BSD BSD BSD BSD BSD BSV BSV BSV BSV BSV BSV BSV BSV BSV BSV BSX BSX BSX BSX BSX BSX BSX BSX BSX BSX BSX BSX BSX BSX DIF EKG EKG EKG EKG EKG EKG
0001 0001 0001 0001 0001 0001 0001 0001 0001
0001 0001 0001 0001 0001 0001 0001 0001 0001 0001
3002 3003 3030 3031 3040 3050 3100 7900 7920 3000 3001 3002 3003 3030 3031 3040 3050 7900 7920 3000 3001 3002 3003 3030 3040 3050 3100 7900 7920
0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001
1210 3000 3001 3002 3003 3030 3031 3040 3050 3100 7900 7920
0001 0001 0001 0001 0001 0001
3000 3001 3002 3003 3030 3040
58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 50000000 50000000 50000000 50000000 50000000 50000000 50000000 50000000 50200000 50200000 24330000 24330000 53120000 24340000 24340000 24340000 24340000 24100000 24100000 24110000 24120000 24300000 24310000 24300000 58013000 53030000 53030000 53030000 53030000 53030000 53030000
45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 50000000 50000000 50000000 50000000 50000000 50000000 50000000 50000000 50200000 50200000 24330000 24330000 53120000 24340000 24340000 24340000 24340000 24100000 24100000 24110000 24120000 24300000 24310000 24300000 45600000 53030000 53030000 53030000 53030000 53030000 53030000
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SAP Best Practices CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN
© SAP AG
J05 – Materials Management: Configuration Guide EKG EKG EKG FR1 FR2 FR3 FR4 FRE FRL GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB
0001 0001 0001
0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001
3050 3100 7900
AUA AUA AUF AUF AUF BSA BSA BSA BSA BSA BSA BSA BSA BSA INV INV INV INV INV INV INV INV INV VAX VAX VAX VAX VAX VAX VAX VAX VAX VAY VAY VAY VAY VAY VAY VAY VAY VBO
7900 7920 3040 7900 7920 3000 3001 3002 3030 3040 3050 3100 7900 7920 3001 3002 3030 3031 3040 3050 3100 7900 7920 3000 3001 3030 3031 3040 3050 3100 7900 7920 3000 3001 3030 3031 3040 3050 7900 7920 3000
53030000 53030000 53030000 50600000 14800000 34300000 14810000 50600000 58120000 50200000 50200000 50200000 50200000 50200000 24341000 24341000 24341000 24341000 24341000 24341000 24301000 24301000 24301000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 58012000 50000000 50000000 50000000 50000000 50000000 50000000 50000000 50200000 50200000 50000000 50000000 58010000 58010000 58021100 58152000 50200000 50200000 50000000
53030000 53030000 53030000 50600000 14800000 34300000 14810000 50600000 58120000 50200000 50200000 50200000 50200000 50200000 24341000 24341000 24341000 24341000 24341000 24341000 24301000 24301000 24301000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 45500000 50000000 50000000 50000000 50000000 50000000 50000000 50000000 50200000 50200000 50000000 50000000 58010000 58010000 58021100 58152000 50200000 50200000 50000000
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SAP Best Practices CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN
© SAP AG
J05 – Materials Management: Configuration Guide GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB
0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001
VBO VBO VBO VBO VBO VBO VBO VBO VBR VBR VBR VBR VBR VBR VBR VBR VBR VKA VKA VKA VKA VKA VKA VKA VKA VNG VNG VNG VNG VNG VNG VNG VNG VNG VQP VQP VQP VQP VQP VQP VQP VQP VQP VQY VQY VQY VQY VQY VQY VQY
3001 3030 3031 3040 3050 3100 7900 7920 3000 3001 3030 3031 3040 3050 7900 7920 3000 3001 3030 3031 3040 3050 7900 7920 3000 3001 3030 3031 3040 3050 3100 7900 7920 3000 3001 3030 3031 3040 3050 3100 7900 7920 3000 3001 3030 3031 3040 3050 3100
50000000 50000000 50000000 50000000 50000000 50000000 50200000 50200000 50000000 50000000 50000000 58010000 58010000 58021100 58152000 50100000 50200000 50000000 50000000 58010000 58010000 58021100 58152000 50200000 50200000 58014000 58014000 58014000 58014000 58014000 58014000 58014000 50100000 50100000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000
50000000 50000000 50000000 50000000 50000000 50000000 50200000 50200000 50000000 50000000 50000000 58010000 58010000 58021100 58152000 50100000 50200000 50000000 50000000 58010000 58010000 58021100 58152000 50200000 50200000 58014000 58014000 58014000 58014000 58014000 58014000 58014000 50100000 50100000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000 58015000
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SAP Best Practices CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN
© SAP AG
J05 – Materials Management: Configuration Guide GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB GBB KDG KDM KDR KDV KTR LKW LKW LKW LKW LKW LKW LKW LKW LKW LKW LKW MVA PRC PRC PRC PRC PRC PRC PRC PRC PRC PRC PRC PRD PRG PRK PRP PRQ PRV PRY QST RAP
0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001
VQY VQY ZOB ZOB ZOB ZOB ZOB ZOB ZOB ZOB ZOB ZOF ZOF
0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001
7900 7920 3000 3001 3030 3031 3040 3050 3100 7900 7920 7900 7920
3000 3001 3002 3003 3030 3031 3040 3050 3100 7900 7920 A
0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001
3000 3001 3002 3003 3030 3031 3040 3050 3100 7900 7920
50100000 50100000 50000000 50000000 50000000 50000000 50000000 50000000 50000000 50200000 50200000 50200000 50200000 58240000 58240000 58240000 58240000 50200000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 34100000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 50200000 58013000 58013000 13113900 58013000
50100000 50100000 50000000 50000000 50000000 50000000 50000000 50000000 50000000 50200000 50200000 50200000 50200000 44400000 44400000 44400000 44400000 50200000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 58166000 34100000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 50200000 45600000 45600000 13113900 45600000
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SAP Best Practices CAIN RKA CAIN UMB CAIN UMB CAIN UMB CAIN UMB CAIN UMB CAIN UMB CAIN UMB CAIN UMB CAIN UMB CAIN UMB CAIN UMB CAIN UMD CAIN UPF CAIN WRX 4. No user action is required.
J05 – Materials Management: Configuration Guide
0001 0001 0001 0001 0001 0001 0001 0001 0001 0001 0001
3000 3001 3002 3003 3030 3031 3040 3050 3100 7900 7920
34400000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58013000 58160000 13110100
34400000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 45600000 58160000 13110100
5. To assign GL accounts for newly created valuation class do the following activities: 6. On the screen Automatic Postings please select the push button Account assignment icon. 7. Here in this step all the settings made for the valuation class created in above step mentioned in the following table: ChAc
Trs
VGCd
AM
ValCl
G/L Acct
G/L Acct
Chart of accounts
Transaction key
Vauation Grouping code
Accoun t modifier
Valuation class
Debit G/L Accoun t
Credit G/L Account
CAIN BSV 0001 3110 CAIN BSX 0001 3110 CAIN GBB 0001 BSA 3110 CAIN GBB 0001 INV 3110 CAIN GBB 0001 VAX 3110 CAIN UMB 0001 3110 8. Choose Enter to continue and choose save to save the entries.
3.5.7
500000 243000 243010 580120 502000 580130
500000 243000 243010 455000 502000 456000
Configuring Price Change in Previous Period/Previous Year
Use The purpose of this activity is to configure price change in previous period / previous year.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
© SAP AG
Materials Management → Valuation and Account Assignment → Account Determination → Configure Price Change in Previous
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Transaction Code
SPRO
2. On the Change View “Price Change in Previous Period, not in current period”: screen, make the following entries Field name
Description
User action and values
CoCd
Company code
BP01
Price carr.over
Price carryover
Do not check this tick box
CoCd
Company code
BP0X
Price carr.over
Price carryover
Do not check this tick box
Note
3. Choose Enter to complete the entries and choose Save icon to save the entries.
3.6 Logistics Invoice Verification Settings 3.6.1
Maintaining Default Values for Tax Codes
Use In this step of IMG activity you are going to maintain default tax code for Company Codes.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Logistics Invoice Verification Incoming Invoices Maintain Default Values for Tax Codes
2. On the screen Tax Defaults in Invoice Verification screen maintain the following entries: 3. Choose New Entries icon or choose F5. Field name
Description
R/O/C
User action and values
Note
Company Code
Company code
R
BP01
Input the value
Enter Company Code
Company code
Choose Enter R
Enter
BP0X
Input the value
Choose Enter
4. Choose Save or Control + S to save the settings.
Result © SAP AG
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Data was saved.
3.6.2
Activating Direct Posting to G/L Accounts and Material Accounts
Use In this step, you configure whether you can make postings to G/L accounts and material accounts during invoice entry and document parking.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Logistics Invoice Verification → Incoming Invoices → Activate Direct Posting to G/L Accounts and Material Accounts
Transaction Code
SPRO
2. On the Change view “Customizing: Direct posting in Log. Invoice Verification screen, make the following entries. 3. Select check box against Dir .posting to G/L Acct = active. 4. Select check box against Dir. posting to matl = active.
3.6.3
Configuring How Unplanned Delivery Costs are Posted
Use In this step of IMG activity you are going to define how system is going to take care of Unplanned Delivery Cost for Company Codes.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Logistics Invoice Verification Incoming Invoices Configure How Unplanned Delivery Costs Are Posted
2. On the screen Posting Delivery Costs: screen maintain the following entries: 3. Choose New Entries icon or choose F5. Field name
Description
R/O/C
User action and values
Note
Company Code
Company code
R
BP01
Input the value
Enter Company Code
© SAP AG
Company code
Choose Enter R
BP0X
Input the value
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SAP Best Practices Field name
J05 – Materials Management: Configuration Guide Description
R/O/C
Enter
User action and values
Note
Choose Enter
4. Choose Save or Control + S to save the settings.
Result Data was saved.
3.6.4
Configuring How Exchange Rate Differences are treated
Use In this step of IMG activity you are going to define how exchange rages are going to be taken care for Company Codes when exchange rate fluctuates.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Materials Management Logistics Invoice Verification Incoming Invoices Configure How Exchange Rate Differences are Treated
2. On the screen Treatment of Exch. Rate Differences: screen maintain the following entries: 3. Choose New Entries icon or choose F5. Field name
Description
R/O/C
User action and values
Note
Company Code
Company code
R
BP01
Input the value
Enter Company Code
Company code
Choose Enter R
Enter
BP0X
Input the value
Choose Enter
4. If BP01 entry already maintained please leave it as it is or. 5. Choose Save or Control + S to save the settings.
Result Data was saved.
3.6.5
Setting Tolerance Limits for Logistics Invoice Verification
Use
© SAP AG
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When processing an invoice, the SAP R/3 System checks each item for variances between the invoice and the purchase order or goods receipt. Various different types of variances are defined in tolerance keys.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMR6
IMG Menu
Materials Management Logistics Invoice Verification Incoming Block Set Tolerance Limits
2. On the screen Tolerance Limits: Overview, enter the following details 3. Choose New Entries icon to get new screen. Field name
Description
R/O/C
User action and values
Note
Tolerance key
Tolerance key
R
AN
Input the value
Company code
Company code
R
BP01
Input the value
Upper Limit
Absolute
R
Radio button Do not check
Select radio button
Tolerance key
Tolerance key
R
AP
Input the value
Company code
Company code
R
BP01
Input the value
Upper Limit
Absolute
R
Radio button Do not check
Select radio button
Tolerance key
Tolerance key
R
BD
Input the value
Company code
Company code
R
BP01
Input the value
Upper Limit
Absolute
R
Radio button Check limit
Select radio button and input value
Val. 2.56 Tolerance key
Tolerance key
R
BR
Input the value
Company code
Company code
R
BP01
Input the value
Lower Limit
Percentage
R
Radio button Check Limit
Select radio button and input value
Tolerance limit% 25 Upper limit
Percentage
R
Radio button Check Limit Tolerance limit% 25
Select radio button and input value
Tolerance key
Tolerance key
R
BW
Input the value
Company code
Company code
R
BP01
Input the value
Lower Limit
Percentage
R
Radio button Check Limit
Select radio button and input value
Tolerance limit% 5 Upper limit
Percentage
R
Radio button Check Limit Tolerance limit% 2
© SAP AG
Select radio button and input value
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Field name
Description
R/O/C
User action and values
Note
Tolerance key
Tolerance key
R
DQ
Input the value
Company code
Company code
R
BP01
Input the value
Lower Limit
Absolute
R
Radio button Do not Check
Select radio button
Upper limit
Absolute
R
Radio button Do not check
Select radio button
Lower Limit
Percentage
R
Radio button Do not Check
Select radio button
Upper limit
Percentage
R
Radio button Do not check
Select radio button
Tolerance key
Tolerance key
R
DW
Input the value
Company code
Company code
R
BP01
Input the value
Upper Limit
Absolute
R
Radio button Do not Check
Select radio button
Tolerance key
Tolerance key
R
KW
Input the value
Company code
Company code
R
BP01
Input the value
Lower Limit
Absolute
R
Radio button Check Limit
Select radio button and input value
Tolerance limit 10.23 Upper limit
Absolute
R
Radio button Check Limit Tolerance limit 5.11
Lower Limit
Percentage
R
Radio button Check Limit Tolerance limit% 20
Upper limit
Percentage
R
Radio button Check Limit Tolerance limit% 5
Select radio button and input value Select radio button and input value Select radio button and input value
Tolerance key
Tolerance key
R
PP
Input the value
Company code
Company code
R
BP01
Input the value
Lower Limit
Absolute
R
Radio button Check Limit
Select radio button and input value
Tolerance limit 10.23 Upper limit
Absolute
R
Radio button Check Limit Tolerance limit 5.11
Lower Limit
Percentage
R
Radio button Check Limit Tolerance limit% 20
Upper limit
Percentage
R
Radio button Check Limit Tolerance limit% 5
© SAP AG
Select radio button and input value Select radio button and input value Select radio button and input value
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Field name
Description
R/O/C
User action and values
Note
Tolerance key
Tolerance key
R
PS
Input the value
Company code
Company code
R
BP01
Input the value
Lower Limit
Absolute
R
Radio button Check Limit
Select radio button and input value
Tolerance limit 10.23 Upper limit
Absolute
R
Radio button Check Limit Tolerance limit 10.23
Lower Limit
Percentage
R
Radio button Check Limit Tolerance limit% 10
Upper limit
Percentage
R
Radio button Check Limit Tolerance limit% 10
Select radio button and input value Select radio button and input value Select radio button and input value
Tolerance key
Tolerance key
R
ST
Input the value
Company code
Company code
R
BP01
Input the value
Upper limit
Absolute
R
Check limit 51.13
Input the value
Tolerance key
Tolerance key
R
VP
Input the value
Company code
Company code
R
BP01
Input the value
Lower Limit
Percentage
R
Do not check
Input the value
Upper limit
Percentage
R
Check limit 25.00
Tolerance key
Tolerance key
R
AN
Input the value
Company code
Company code
R
BP0X
Input the value
Upper Limit
Absolute
R
Radio button Do not check
Select radio button
Tolerance key
Tolerance key
R
AP
Input the value
Company code
Company code
R
BP0X
Input the value
Upper Limit
Absolute
R
Radio button Do not check
Select radio button
Tolerance key
Tolerance key
R
BD
Input the value
Company code
Company code
R
BP0X
Input the value
Upper Limit
Absolute
R
Radio button Check limit
Select radio button and input value
Val. 2.56 Tolerance key
Tolerance key
R
BR
Input the value
Company code
Company code
R
BP0X
Input the value
Lower Limit
Percentage
R
Radio button Check Limit
Select radio button and input value
Tolerance limit% 25
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Field name
Description
R/O/C
User action and values
Note
Upper limit
Percentage
R
Radio button Check Limit
Select radio button and input value
Tolerance limit% 25 Tolerance key
Tolerance key
R
BW
Input the value
Company code
Company code
R
BP0X
Input the value
Lower Limit
Percentage
R
Radio button Check Limit
Select radio button and input value
Tolerance limit% 5 Upper limit
Percentage
R
Radio button Check Limit Tolerance limit% 2
Select radio button and input value
Tolerance key
Tolerance key
R
DQ
Input the value
Company code
Company code
R
BP0X
Input the value
Lower Limit
Absolute
R
Radio button Do not Check
Select radio button
Upper limit
Absolute
R
Radio button Do not check
Select radio button
Lower Limit
Percentage
R
Radio button Do not Check
Select radio button
Upper limit
Percentage
R
Radio button Do not check
Select radio button
Tolerance key
Tolerance key
R
DW
Input the value
Company code
Company code
R
BP0X
Input the value
Upper Limit
Absolute
R
Radio button Do not Check
Select radio button
Tolerance key
Tolerance key
R
KW
Input the value
Company code
Company code
R
BP0X
Input the value
Lower Limit
Absolute
R
Radio button Check Limit
Select radio button and input value
Tolerance limit 10.23 Upper limit
Absolute
R
Radio button Check Limit Tolerance limit 5.11
Lower Limit
Percentage
R
Radio button Check Limit Tolerance limit% 20
Upper limit
Percentage
R
Radio button Check Limit Tolerance limit% 5
Select radio button and input value Select radio button and input value Select radio button and input value
Tolerance key
Tolerance key
R
PP
Input the value
Company code
Company code
R
BP0X
Input the value
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Field name
Description
R/O/C
User action and values
Note
Lower Limit
Absolute
R
Radio button Check Limit
Select radio button and input value
Tolerance limit 10.23 Upper limit
Absolute
R
Radio button Check Limit
Select radio button and input value
Tolerance limit 5.11 Lower Limit
Percentage
R
Radio button Check Limit
Select radio button and input value
Tolerance limit% 20 Upper limit
Percentage
R
Radio button Check Limit
Select radio button and input value
Tolerance limit% 5 Tolerance key
Tolerance key
R
PS
Input the value
Company code
Company code
R
BP0X
Input the value
Lower Limit
Absolute
R
Radio button Check Limit
Select radio button and input value
Tolerance limit 10.23 Upper limit
Absolute
R
Radio button Check Limit
Select radio button and input value
Tolerance limit 10.23 Lower Limit
Percentage
R
Radio button Check Limit
Select radio button and input value
Tolerance limit% 10 Upper limit
Percentage
R
Radio button Check Limit
Select radio button and input value
Tolerance limit% 10 Tolerance key
Tolerance key
R
ST
Input the value
Company code
Company code
R
BP0X
Input the value
Upper limit
Absolute
R
Check limit 51.13
Input the value
Tolerance key
Tolerance key
R
VP
Input the value
Company code
Company code
R
BP0X
Input the value
Lower Limit
Percentage
R
Do not check
Input the value
Upper limit
Percentage
R
Check limit 25.00
4. Choose Enter key and Choose Save or Control + S to save entries.
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3.6.6
J05 – Materials Management: Configuration Guide
Vendor Specific Tolerances Configuration
Use In this step, you define tolerance groups for each company code. You can assign these tolerance groups to each vendor in the vendor master record.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Logistics Invoice Verification → Incoming Invoices → Configure Vendor-Specific Tolerances
Transaction Code
SPRO
2. On the Change View “Vendor-specific Tolerances”: Overview screen, maintain the following entries. 3. Select company code 0001 and choose Copy As (F6) icon and replace company code 0001 as BP01 and choose Enter to completely copy the entries. System may give some information messages please choose Enter to continue. 4. Similarly you can maintain tolerance limits for BP0X company code also. 5. Select company code 0001 and choose Copy As (F6) icon and replace company code 0001 as BP0X and choose Enter to completely copy the entries. System may give some information messages please choose Enter to continue. 6. Choose Enter to continue and save the entries by choosing Save icon.
3.6.7
Setting of Checking Duplicate Invoices
Use The In this step, you can configure for each company code if the system is to check for duplicate invoices when you Enter invoices. This check should prevent incoming invoices being Entered and paid more than once.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Logistics Invoice Verification → Incoming Invoices → Set Check for Duplicate Invoices
Transaction Code
SPRO
2. On the Change View “Duplicate Invoice Check”: Overview screen, make the following entries. 3. If company codes BP01 and BP0X already exist on screen select the Check boxes below Check Co. code, Check Reference, Check inv. Date. If company codes does not exists on screen you can copy from 0001 company code.
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J05 – Materials Management: Configuration Guide
3.7 Consumption Based Planning Settings 3.7.1
Maintaining Plant Parameters
Use In this work step, you make the settings that you require for carrying out consumption-based planning and for carrying out the material forecast and materials requirement planning.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
OMI8
IMG Menu
Materials Management Consumption-Based Planning Plant Parameters Carry Out Overall Maintenance of Plant Parameters
2. On the screen Plant Parameters for Materials Requirements Planning Choose Plant parameters block Choose Create. 3. System will display a new popup screen for entering Plant, Enter BP01 Plant code here and Choose Create icon. 4. System will again display another popup menu here also Choose Create icon for BP01 plant. 5. After completing the create formalities, choose the second icon Maintain for maintaining plant parameters. 6. System will display a popup menu here on this screen maintain entry BP01 Plant code and Choose Maintain icon to continue. 7. System will display a new screen Maintain Plant Parameters, on this various push buttons are available, do the settings one by one as per the following: Field name
Description
R/O/C
Environment
Number ranges
Choose
Number ranges
Planned orders
Choose
NRe pl. orders
Number range for planned orders
R
01
Input the value
Simulative planned orders
R
01
Input the value
Save
Reserv./depend.reqmts
© SAP AG
Reservations and dependent requirement number ranges
User action and values
Note
Save and choose green arrow to come back to number range screen R
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Field name
Description
R/O/C
User action and values
Note
Nr.StTrRes/DepR
Number range
R
01
Input the value
Save and choose green arrow to come back to number range screen Purchase requisitions
Number range for purchase requisitions
R
01
Input the value
Save and choose green arrow to come back to number range screen MRP List
MRP List number ranges
R
01
Input the value
Save and choose green arrow to come back to number range screen Sim. Dependent reqmts
Simulative dependent requirements
R
01
Input the value
Save and choose green arrow to come back to number range screen Choose again green arrow to come main screen Master Data
MRP Controllers
Choose
Choose New Entries
Plant
Plant
R
BP01
Input the value
MRP Controller
MRP Controller
R
001/002/003
Input the value
Title of MRP Controller
R
Controller One/two/three
Input the value
Save and choose green arrow to come back to Plant Parameters screen Floats
Maintain Floats
Choose Choose New Entries icon
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Field name
Description
R/O/C
User action and values
Note
Plant
Plant code
R
BP01
Input value
SMKey
Schedule margin key
R
000
Input value
Plant
Plant code
R
BP01
Input value
SMKey
Schedule margin key
R
001
Input value
Op.Pd.
Opening period
O
10
Input value
FIBefProd.
Float before production
O
2
Input value
FIAftrProd
Float after production
O
1
Input value
Release Per.
Release period
O
5
Input value
Go to second line
Save and choose green arrow to come back to Plant Parameters screen Planned Orders
Conv.plndOrd>purch.req
Choose
Plant
Plant
R
BP01
Input value
Number of planned orders
Number of planned orders
O
500
Input value
Save and choose green arrow to come back to Plant Parameters screen Dep.reqmt vailability
R
Choose
Plant
Plant code
O
BP01
ChR
Check Rule for availability check
R
PP
Grayed out
Save and choose green arrow to come back to Plant Parameters screen Planning run
External procurement
Plant
Plant
O
BP01
Input value
Scheduing info record / agreem.
Scheduling info records and agreements
O
Check
Tick the box
© SAP AG
Choose
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Field name
Description
R/O/C
User action and values
Note
Account assignment unknown
Account assignment for unknown
O
U
Input value
Save and choose green arrow to come back to Plant Parameters screen Planning horizon
Planning horizon Planning horizon
Choose O
100
Input value
Save and choose green arrow to come back to Plant Parameters screen Error handling
Error handling
Choose
Max.pur.ord.pr.
Maximum number of purchase order proposals
O
500
Input value
SMRPG
Substitute MPR controller
O
001
Input value
Save and choose green arrow to come back to Plant Parameters screen Item numbers
Item numbers
Choose
Item PurRq
Items numbers of purchase requisitions
R
10
Input value
Item of stock transfer resrv.
Item number of the stock transfer reservation
R
100
Input value
Save and choose green arrow to come back to Plant Parameters screen 8. Save the entries by choosing Save icon or by choosing Control + S on your key board. 9. To maintain plant parameters for other plants please repeat the following steps:
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10. On the screen Plant Parameters for Materials Requirements Planning choose Plant parameters block choose Create. 11. System will display a new popup screen for Entering Plant, Enter BP02 Plant code here and choose Create icon. 12. System will again display another popup menu here also choose Create icon for BP02 plant. 13. After completing the create formalities, choose the second icon Maintain for maintaining plant parameters. 14. System will display a popup menu here on this screen maintain entry BP02 Plant code and choose Maintain icon to continue. 15. System will display a new screen Maintain Plant Parameters, on this various push buttons are available, do the settings one by one as per the following: Field name
Description
User action and values
Environment
Number ranges
Choose
Number ranges
Planned orders
Choose
NRe pl. orders
Number range for planned orders
01
Input the value
Simulative planned orders
01
Input the value
Save
Save and choose green arrow to come back to number range screen
Reserv./depend.reqmts
Reservations and dependent requirement number ranges
Nr.StTrRes/DepR
Number range
01
Note
Input the value
Save and choose green arrow to come back to number range screen Purchase requisitions
Number range for purchase requisitions
01
Input the value
Save and choose green arrow to come back to number range screen MRP List
MRP List number ranges
01
Input the value
Save and choose green arrow to come back to number range screen Sim. Dependent reqmts
© SAP AG
Simulative dependent requirements
01
Input the value
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SAP Best Practices Field name
J05 – Materials Management: Configuration Guide Description
User action and values
Note
Save and choose green arrow to come back to number range screen Choose again green arrow to come main screen Master Data
MRP Ctrllers
Choose
Choose New Entries
Plant
Plant
BP02
Input the value
MRP Ctrller
MRP Ctrller
001/002/003
Input the value
Title of MRP Ctrller
Ctrller One/two/three
Input the value
Save and choose green arrow to come back to Plant Parameters screen Floats
Maintain Floats
Choose Choose New Entries icon
Plant
Plant code
BP02
Input value
SMKey
Schedule margin key
000
Input value
Plant
Plant code
BP02
Input value
SMKey
Schedule margin key
001
Input value
Op.Pd.
Opening period
10
Input value
FIBefProd.
Float before production
2
Input value
FIAftrProd
Float after production
1
Input value
Release Per.
Release period
5
Input value
Go to second line
Save and choose green arrow to come back to Plant Parameters screen Planned Orders
Conv.plndOrd>purch.req
Choose
Plant
Plant
BP02
Input value
Number of planned orders
Number of planned orders
500
Input value
© SAP AG
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SAP Best Practices Field name
J05 – Materials Management: Configuration Guide Description
User action and values
Note
Save and choose green arrow to come back to Plant Parameters screen Dep.reqmt vailability
Choose
Plant
Plant code
BP02
ChR
Check Rule for availability check
PP
Grayed out
Save and choose green arrow to come back to Plant Parameters screen Planning run
External procurement
Choose
Plant
Plant
BP02
Input value
Scheduing info record / agreem.
Scheduling info records and agreements
Check
Tick the box
Account assignment unknown
Account assignment for unknown
U
Input value
Save and choose green arrow to come back to Plant Parameters screen Planning horizon
Planning horizon
Choose
Planning horizon
100
Input value
Save and choose green arrow to come back to Plant Parameters screen Error handling
Error handling
Choose
Max.pur.ord.pr.
Maximum number of purchase order proposals
500
Input value
SMRPG
Substitute MPR Ctrller
001
Input value
Save and choose green arrow to come back to Plant Parameters screen
© SAP AG
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Field name
Description
User action and values
Note
Item numbers
Item numbers
Choose
Item PurRq
Items numbers of purchase requisitions
10
Input value
Item of stock transfer resrv.
Item number of the stock transfer reservation
100
Input value
Save and choose green arrow to come back to Plant Parameters screen 16. Save the entries by choosing Save icon or Ctrl
+ S
on your key board.
17. To maintain plant parameters to other plants please follow the steps again. 18. On the screen Plant Parameters for Materials Requirements Planning choose Plant parameters block choose Create. 19. System will display a new popup screen for Entering Plant, Enter BP03 Plant code here and choose Create icon. 20. System will again display another popup menu here also choose Create icon for BP03 plant. 21. After completing the create formalities, choose the second icon Maintain for maintaining plant parameters. 22. System will display a popup menu here on this screen maintain entry BP03 Plant code and choose Maintain icon to continue. 23. System will display a new screen Maintain Plant Parameters, on this various push buttons are available, do the settings one by one as per the following: Field name
Description
User action and values
Environment
Number ranges
Choose
Number ranges
Planned orders
Choose
NRe pl. orders
Number range for planned orders
01
Input the value
Simulative planned orders
01
Input the value
Save
Save and choose green arrow to come back to number range screen
Reserv./depend.reqmts
Reservations and dependent requirement number ranges
Nr.StTrRes/DepR
Number range
© SAP AG
01
Note
Input the value
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J05 – Materials Management: Configuration Guide Description
User action and values
Note
Save and choose green arrow to come back to number range screen Purchase requisitions
Number range for purchase requisitions
01
Input the value
Save and choose green arrow to come back to number range screen MRP List
MRP List number ranges
01
Input the value
Save and choose green arrow to come back to number range screen Sim. Dependent reqmts
Simulative dependent requirements
01
Input the value
Save and choose green arrow to come back to number range screen Choose again green arrow to come main screen Master Data
MRP Ctrllers
Choose
Choose New Entries
Plant
Plant
BP03
Input the value
MRP Ctrller
MRP Ctrller
001/002/003
Input the value
Title of MRP Ctrller
Ctrller One/two/three
Input the value
Save and choose green arrow to come back to Plant Parameters screen Floats
Maintain Floats
Choose Choose New Entries icon
Plant
Plant code
BP03
Input value
SMKey
Schedule margin key
000
Input value
Plant code
BP03
Input value
Go to second line Plant
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Field name
Description
User action and values
Note
SMKey
Schedule margin key
001
Input value
Op.Pd.
Opening period
10
Input value
FIBefProd.
Float before production
2
Input value
FIAftrProd
Float after production
1
Input value
Release Per.
Release period
5
Input value
Save and choose green arrow to come back to Plant Parameters screen Planned Orders
Conv.plndOrd>purch.req
Choose
Plant
Plant
BP03
Input value
Number of planned orders
Number of planned orders
500
Input value
Save and choose green arrow to come back to Plant Parameters screen Dep.reqmt vailability
Choose
Plant
Plant code
BP03
ChR
Check Rule for availability check
PP
Grayed out
Save and choose green arrow to come back to Plant Parameters screen Planning run
External procurement
Choose
Plant
Plant
BP03
Input value
Scheduing info record / agreem.
Scheduling info records and agreements
Check
Tick the box
Account assignment unknown
Account assignment for unknown
U
Input value
Save and choose green arrow to come back to Plant Parameters screen
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Field name
Description
User action and values
Planning horizon
Planning horizon
Choose
Planning horizon
100
Note
Input value
Save and choose green arrow to come back to Plant Parameters screen Error handling
Error handling
Choose
Max.pur.ord.pr.
Maximum number of purchase order proposals
500
Input value
SMRPG
Substitute MPR Ctrller
001
Input value
Save and choose green arrow to come back to Plant Parameters screen Item numbers
Item numbers
Choose
Item PurRq
Items numbers of purchase requisitions
10
Input value
Item of stock transfer resrv.
Item number of the stock transfer reservation
100
Input value
Save and choose green arrow to come back to Plant Parameters screen 24. Save the entries by choosing Save icon or Ctrl + S on your key board. 25. To maintain plant parameters to other plants please follow the steps again.
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26. On the screen Plant Parameters for Materials Requirements Planning choose Plant parameters block choose Create push button. 27. System will display a new popup screen for Entering Plant, Enter BP0X Plant code here and choose Create icon. 28. System will again display another popup menu here also choose Create icon for BP0X plant. 29. After completing the create formalities, choose the second icon Maintain for maintaining plant parameters. 30. System will display a popup menu here on this screen maintain entry BP0X Plant code and choose Maintain icon to continue. 31. System will display a new screen Maintain Plant Parameters, on this various push buttons are available, do the settings one by one as per the following: Field name
Description
User action and values
Environment
Number ranges
Choose
Number ranges
Planned orders
Choose
NRe pl. orders
Number range for planned orders
01
Input the value
Simulative planned orders
01
Input the value
Save
Save and choose green arrow to come back to number range screen
Reserv./depend.reqmts
Reservations and dependent requirement number ranges
Nr.StTrRes/DepR
Number range
01
Note
Input the value
Save and choose green arrow to come back to number range screen Purchase requisitions
Number range for purchase requisitions
01
Input the value
Save and choose green arrow to come back to number range screen MRP List
MRP List number ranges
01
Input the value
Save and choose green arrow to come back to number range screen Sim. Dependent reqmts
© SAP AG
Simulative dependent requirements
01
Input the value
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SAP Best Practices Field name
J05 – Materials Management: Configuration Guide Description
User action and values
Note
Save and choose green arrow to come back to number range screen Choose again green arrow to come main screen Master Data
MRP Ctrllers
Choose
Choose New Entries
Plant
Plant
BP0X
Input the value
MRP Ctrller
MRP Ctrller
001/002/003
Input the value
Title of MRP Ctrller
Ctrller One/two/three
Input the value
Save and choose green arrow to come back to Plant Parameters screen Floats
Maintain Floats
Choose Choose New Entries icon
Plant
Plant code
BP0X
Input value
SMKey
Schedule margin key
000
Input value
Plant
Plant code
BP0X
Input value
SMKey
Schedule margin key
001
Input value
Op.Pd.
Opening period
10
Input value
FIBefProd.
Float before production
2
Input value
FIAftrProd
Float after production
1
Input value
Release Per.
Release period
5
Input value
Go to second line
Save and choose green arrow to come back to Plant Parameters screen Planned Orders
Conv.plndOrd>purch.req
Choose
Plant
Plant
BP0X
Input value
Number of planned orders
Number of planned orders
500
Input value
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SAP Best Practices Field name
J05 – Materials Management: Configuration Guide Description
User action and values
Note
Save and choose green arrow to come back to Plant Parameters screen Dep.reqmt vailability
Choose
Plant
Plant code
BP0X
ChR
Check Rule for availability check
PP
Grayed out
Save and choose green arrow to come back to Plant Parameters screen Planning run
External procurement
Choose
Plant
Plant
BP0X
Input value
Scheduing info record / agreem.
Scheduling info records and agreements
Check
Tick the box
Account assignment unknown
Account assignment for unknown
U
Input value
Save and choose green arrow to come back to Plant Parameters screen Planning horizon
Planning horizon
Choose
Planning horizon
100
Input value
Save and choose green arrow to come back to Plant Parameters screen Error handling
Error handling
Choose
Max.pur.ord.pr.
Maximum number of purchase order proposals
500
Input value
SMRPG
Substitute MPR Ctrller
001
Input value
Save and choose green arrow to come back to Plant Parameters screen
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Field name
Description
User action and values
Note
Item numbers
Item numbers
Choose
Item PurRq
Items numbers of purchase requisitions
10
Input value
Item of stock transfer resrv.
Item number of the stock transfer reservation
100
Input value
Save and choose green arrow to come back to Plant Parameters screen 32. Save the entries by choosing Save icon or by choosing Ctrl + S on your key board.
Result Consumption based planning / Materials requirement planning settings completed.
3.7.2
Activation of Material Requirement Planning
Use The purpose of this activity is to activate Material Requirement Planning for plants.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Materials Management → Consumption-Based Planning → Planning → Activate Material Requirements Planning
Transaction Code
OMDU
2. On the Activation screen, make the following entries 3. Choose Material Requirement Planning icon and you can see plants BP01, BP02, BP03 and BP0X under Plnt. 4. Activate Material requirement planning by selecting check boxes against each plant under Activate requirement planning. 5. Save the entries by choosing Save icon or Ctrl + S.
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3.8 Tax on Goods Movement - India 3.8.1
Basic Settings
3.8.1.1
Maintaining Excise Registrations
Use As per the legal requirement every plant, which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to see how to maintain Excise Registrations.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General → Tax on Goods Movements → India → Basic Settings → Maintain Excise Registrations
Transaction Code
SPRO
2. On the Excise Registrations: screen, make the following entries: 3. Choose New Entries icon for maintaining the new excise registrations.
Please note that Registration descriptions, numbers, address etc., are just indicative only. You need to input you actual registration details. To give demo the following dummy data is created which may not have any validity. Field name
Description
User action and values
Excise Reg.
Excise registration id
1
Reg. Description
Title of registration ID
BP01 MFG PLANT EXCISE REGISTRATION
ECC No.
ECC Number
Enter ECC No. for example
Note
ECC/1/1/2001 Excise Reg. No. Excise Range
Excise registration number
Enter for example
Excise Range
Enter for example
REG-10001 BANGALORE RANGE
Excise Division
Excise Division
Enter for example BANGALORE DIVISION
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Field name
Description
User action and values
Commissionerate
Commissionerate
Enter for example
Note
KARNATAKA COMMISSIONARATE Liable to AED
Liability to Additional Excise Duty
Check the tick box
If you are covered under AED only
Liable to SED
Liability to Special Excise Duty
Check the tick box
If you are covered under SED only
Liable to Cess
Liability to Cess
Check the tick box
If you are covered under CESS only
Partial credit
Partial credit
Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
Indicator NCCD
Indicator for NCCD applicability
Check this tick box
4. Choose Enter complete the entries 5. Save the entries by choosing Save icon or choose Ctrl
+ S.
6. To maintain the entries for BP02 Depot Plant follow the steps mentioned above: 7. On the Excise Registrations: screen, make the following entries: 8. Choose New Entries icon for maintaining the new excise registrations Field name
Description
User action and values
Excise Reg.
Excise registration id
2
Reg. Description
Title of registration ID
BP02 DEPOT PLANT EXCISE REGISTRATION
ECC No.
ECC Number
Enter ECC No. for example
Note
ECC/1/2/2001 Excise Reg. No. Excise Range
Excise registration number
Enter for example
Excise Range
Enter for example
REG-20001 MUMBAI RANGE
Excise Division
Excise Division
Enter for example MUMBAI DIVISION
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Field name
Description
User action and values
Commissionerate
Commissionerate
Enter for example
Note
MAHARASTRA COMMISSIONARATE Liable to AED
Liability to Additional Excise Duty
Check the tick box
If you are covered under AED only
Liable to SED
Liability to Special Excise Duty
Check the tick box
If you are covered under SED only
Liable to Cess
Liability to Cess
Check the tick box
If you are covered under CESS only
Partial credit
Partial credit
Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
Indicator NCCD
Indicator for NCCD applicability
Check this tick box
9. Choose Enter complete the entries 10. Save the entries by choosing Save icon or Ctrl
+ S.
11. To maintain the entries for BP03 Plant follow the steps mentioned above: 12. On the Excise Registrations: screen, make the following entries: 13. Choose New Entries icon for maintaining the new excise registrations Field name
Description
User action and values
Excise Reg.
Excise registration id
3
Reg. Description
Title of registration ID
BP03 PLANT EXCISE REGISTRATION
ECC No.
ECC Number
Enter ECC No. for example
Note
ECC/1/3/2001 Excise Reg. No. Excise Range
Excise registration number
Enter for example
Excise Range
Enter for example
REG-30001 BANGALORE RANGE
Excise Division
Excise Division
Enter for example BANGALORE DIVISION
Commissionerate
Commissionerate
Enter for example KARNATAKA COMMISSIONARATE
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Field name
Description
User action and values
Note
Liable to AED
Liability to Additional Excise Duty
Check the tick box
If you are covered under AED only
Liable to SED
Liability to Special Excise Duty
Check the tick box
If you are covered under SED only
Liable to Cess
Liability to Cess
Check the tick box
If you are covered under CESS only
Partial credit
Partial credit
Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
Indicator NCCD
Indicator for NCCD applicability
Check this tick box
14. Choose Enter complete the entries 15. Save the entries by choosing Save icon or Ctrl + S. 16. To maintain the entries for BP0X Plant follow the steps mentioned above: 17. On the Excise Registrations: screen, make the following entries: 18. Choosing New Entries icon for maintaining the new excise registrations Field name
Description
User action and values
Excise Reg.
Excise registration id
5
Reg. Description
Title of registration ID
BP0X PLANT EXCISE REGISTRATION
ECC No.
ECC Number
Enter ECC No. for example
Note
ECC/1/5/2001 Excise Reg. No. Excise Range
Excise registration number
Enter for example
Excise Range
Enter for example
REG-50001 BANGALORE RANGE
Excise Division
Excise Division
Enter for example BANGALORE DIVISION
Commissionerate
Commissionerate
Enter for example KARNATAKA COMMISSIONARATE
Liable to AED
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Liability to Additional Excise Duty
Check the tick box
If you are covered under AED only
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Field name
Description
User action and values
Note
Liable to SED
Liability to Special Excise Duty
Check the tick box
If you are covered under SED only
Liable to Cess
Liability to Cess
Check the tick box
If you are covered under CESS only
Partial credit
Partial credit
Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
Indicator NCCD
Indicator for NCCD applicability
Check this tick box
19. Choose Enter complete the entries 20. Save the entries by choosing Save icon or choose Ctrl
+ S.
Result Data was saved.
3.8.1.2
Maintaining Company Code Settings for Taxes
Use In this IMG setting you are going to maintain Company Code BP01 for purchase taxes.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movement India Basic Settings Maintain Company Code Settings
Transaction Code
SPRO
2. On the screen Company Code Settings: choose New Entries icon and maintain the following entries: Field name
Description
User action and values
Note
Company Code
Company code
BP01
Input value
CENVAT Doc. Type
CENVAT Document type
SA
Input value
Utl FI Doc Type
Utilization document type
SA
Input value
Debit Acc Override
Debit account
Tick the check box
Tick
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Field name
Description
User action and values
Note
Aut ad ind
Automatic adjustment indicator
Tick the check box
Tick
Imm. Credit on capital goods
Immediate credit on capital goods
Tick the check box
Tick
First month
First month of financial year
April
Select
Exc Sel Days
Due days for excise invoice
30
Input value
No. Exc Inv Sel
No of excise invoices selection
10
Input value
EI Sel. Proc.
Excise invoice selection process
FIFO
Select
Rounding duty on procurement
Rounding duty on procurement
Tick the check box
Tick
Rounding duty on removal
Rounding duty on removal
Tick the check box
Tick
Exch. rate type for CVD
Exchange rate type for CVD
M
Input
Exchange rate type for exports
Exchange rate type for exports
M
Input
CVD account
CVD GL account
14810000
3. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl key board.
+ S
on your
4. To add another company code, please repeat the above step again. 5. On the screen Company Code Settings: choose New Entries icon and maintain the following entries: Field name
Description
User action and values
Note
Company Code
Company code
BP0X
Input value
CENVAT Doc. Type
CENVAT Document type
SA
Input value
Utl FI Doc Type
Utilization document type
SA
Input value
Debit Acc Override
Debit account
Tick the check box
Tick
Aut ad ind
Automatic adjustment indicator
Tick the check box
Tick
Imm. Credit on capital goods
Immediate credit on capital goods
Tick the check box
Tick
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Field name
Description
User action and values
Note
First month
First month of financial year
April
Select
Exc Sel Days
Due days for excise invoice
30
Input value
No. Exc Inv Sel
No of excise invoices selection
10
Input value
EI Sel. Proc.
Excise invoice selection process
FIFO
Select
Rounding duty on procurement
Rounding duty on procurement
Tick the check box
Tick
Rounding duty on removal
Rounding duty on removal
Tick the check box
Tick
Exch. rate type for CVD
Exchange rate type for CVD
M
Input
Exchange rate type for exports
Exchange rate type for exports
M
Input
CVD account
CVD GL account
14810000
6. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl key board.
+ S
on your
Result Company code is maintained for taxation.
3.8.1.3
Maintaining Plant Settings for Excise Information
Use As per the legal requirement every plant which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to maintain Excise Information for plants.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General → Tax on Goods Movements → India → Basic Settings → Maintain Plant Settings
Transaction Code
SPRO
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2. On the Plant Settings: screen, make the following entries: 3. Choose New Entries icon for maintaining the new entries. Field name
Description
User action and values
Plant
Plant code
BP01
Depot
Depot
Leave it blank
Exc. Reg.
Excise Registration id
1
GRs per EI
Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
Plant
Plant code
BP02
Depot
Depot
Check the box
Exc. Reg.
Excise Registration id
2
GRs per EI
Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
Plant
Plant code
BP03
Depot
Depot
Leave it blank
Exc. Reg.
Excise Registration id
3
GRs per EI
Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
Plant
Plant code
BP0X
Depot
Depot
Leave it blank
Exc. Reg.
Excise Registration id
5
GRs per EI
Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
Note
Entries for BP01 Do not check as BP01 is mfg plant.
Entries for BP02 Check as BP02 is a Depot plant.
Entries for BP03 Do not check as BP03 is mfg plant.
Entries for BP0X
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Do not check as BP0X is mfg plant.
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4. Choose Enter to finish the entries. 5. Save the entries by choosing Save icon or by choosing Ctrl
+ S.
Result Data was saved.
3.8.1.4
Maintaining Excise Groups
Use As per the legal requirement in India each Excise Group has to have one set of books. In this step you are going to configure the Excise Groups for both the plants.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Basic Settings Maintain Excise Groups
Transaction Code
SPRO
2. On the Excise Groups: screen, make the following entries: 3. Choose New Entries icon for maintaining the new entries. Field name
Description
User action and values
Excise Group
Excise Group
10
Plant
Plant code
BP01
Description
Description of group
BP01 MFG PLANT EXCISE GROUP
Excise Reg.
Excise Registration no.
01
No. of GR per EI
Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challan quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Note
Entries for BP01
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Field name
Description
User action and values
Consumption
Consumption entry in registers
Check this tick box
Depot indicator
Depot indicator
Do not check tick box
Folio number
Folio numbers
Do not check tick box
Depot Excise Invoice
Depot Excise Invoice
Do not check tick box
EI Capture
Excise Invoice capturing
Check tick box
Post EI in MIGO
Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
Note
4. Choose Enter to finish the entries. 5. Save the entries by choosing Save icon or by choosing Ctrl
+ S.
6. To maintain the Excise Group for Internal subcontracting of BP01 plant, please repeat the steps mentioned above. 7. On the Excise Groups: screen, make the following entries: 8. Choose New Entries icon for maintaining the new entries. Field name
Description
User action and values
Excise Group
Excise Group
11
Plant
Plant code
BP01
Description
Description of group
INTERNAL SUBCONTRACTING EXCISE GROUP FOR BP01 PLANT
Excise Reg.
Excise Registration no.
1
No. of GR per EI
Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challana quantity in goods receipt
Tick this check box
Note
Entries for BP02
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Field name
Description
User action and values
Note
Excise inv during Billing
Excise Invoice during billing
Do not tick
Leave blank
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption
Consumption entry in registers
Check this tick box
Depot indicator
Depot indicator
Do not Check tick box
Folio number
Folio numbers
Do not Check tick box
Depot Excise Invoice
Depot Excise Invoice
Do not Check tick box
EI Capture
Excise Invoice capturing
Check tick box
Post EI in MIGO
Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
9. Choose Enter to finish the entries. 10. Save the entries by choosing Save icon or by choosing Ctrl
+ S.
11. To maintain the Excise Group for BP02 depot plant, please repeat the steps mentioned above. 12. On the Excise Groups: screen, make the following entries: 13. Choose New Entries icon for maintaining the new entries. Field name
Description
User action and values
Excise Group
Excise Group
20
Plant
Plant code
BP02
Description
Description of group
BP02 DEPOT PLANT EXCISE GROUP
Excise Reg.
Excise Registration no.
2
No. of GR per EI
Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Note
Entries for BP02
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Field name
Description
User action and values
Default Challan Qty in GR
Default challana quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption
Consumption entry in registers
Check this tick box
Depot indicator
Depot indicator
Check tick box
Folio number
Folio numbers
Check tick box
Depot Excise Invoice
Depot Excise Invoice
Check tick box
EI Capture
Excise Invoice capturing
Check tick box
Post EI in MIGO
Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
Note
Leave blank
14. Choose Enter to finish the entries. 15. Save the entries by choosing Save icon or by choosing Ctrl
+ S.
16. To maintain the Excise Group for BP03 plant, please repeat the steps mentioned above. 17. On the Excise Groups: screen, make the following entries: 18. Choose New Entries icon for maintaining the new entries. Field name
Description
User action and values
Excise Group
Excise Group
30
Plant
Plant code
BP03
Description
Description of group
BP03 REG. WARE HOUSE PLANT EXCISE GROUP
Excise Reg.
Excise Registration no.
3
Note
Entries for BP02
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Field name
Description
User action and values
No. of GR per EI
Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challana quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption
Consumption entry in registers
Check this tick box
Depot indicator
Depot indicator
Do not Check tick box
Folio number
Folio numbers
Do not Check tick box
Depot Excise Invoice
Depot Excise Invoice
Do not Check tick box
EI Capture
Excise Invoice capturing
Check tick box
Post EI in MIGO
Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
Note
Leave blank
19. Choose Enter to finish the entries. 20. Save the entries by choosing Save icon or by choosing Ctrl
+ S.
21. To maintain the Excise Group for BP0X plant, please repeat the steps mentioned above. 22. On the Excise Groups: screen, make the following entries: 23. Choose New Entries icon for maintaining the new entries. Field name
Description
User action and values
Excise Group
Excise Group
X0
Plant
Plant code
BP0X
Description
Description of group
BP0X INTER COMPANY PLANT EXCISE GROUP
Note
Entries for BP02
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Field name
Description
User action and values
Excise Reg.
Excise Registration no.
5
No. of GR per EI
Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challana quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption
Consumption entry in registers
Check this tick box
Depot indicator
Depot indicator
Do not Check tick box
Folio number
Folio numbers
Do not Check tick box
Depot Excise Invoice
Depot Excise Invoice
Do not Check tick box
EI Capture
Excise Invoice capturing
Check tick box
Post EI in MIGO
Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
Note
Leave blank
24. Choose Enter to finish the entries. 25. Save the entries by choosing Save icon or by choosing Ctrl
+ S.
Result Data was saved.
3.8.1.5
Maintaining Series Groups
Use
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In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents. Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Basic Settings Maintain Series Groups
Transaction Code
SPRO
2. On the Excise Document Series: screen, make the following entries: 3. Choose New Entries icon for maintaining the new entries. Field name
Description
User action and values
Series Grp
Series group
11
Series Des
Description of series group
BP01 MFG PLANT DOMESTIC SERIES GROUP
Exc. Reg.
Excise Registration
1
No utilization
No utilization
Do not check tick box
Imm. Util.
Immediate utilization
Do not check tick box
Series Grp
Series group
12
Series Des
Description of series group
INTERNAL SC SERIES GROUP FOR BP01
Exc. Reg.
Excise Registration
1
No utilization
No utilization
Do not check tick box
Imm. Util.
Immediate utilization
Do not check tick box
Address
Address
Address =1
Series Grp
Series group
13
Series Des
Description of series group
SUBCONTRACT CHALLAN SERIES GROUP BP01
Exc. Reg.
Excise Registration
1
Note
Other fields leave blank
Other fields leave blank
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Field name
Description
User action and values
No utilization
No utilization
Do not check tick box
Imm. Util.
Immediate utilization
Do not check tick box
Series Grp
Series group
15
Series Des
Description of series group
BP01 MFG PLANT EXPORT SERIES GROUP
Exc. Reg.
Excise Registration
1
No utilization
No utilization
Do not check tick box
Imm. Util.
Immediate utilization
Do not check tick box
Series Grp
Series group
21
Series Des
Description of series group
BP02 DEPOT PLANT SERIES GROUP
Exc. Reg.
Excise Registration
2
No utilization
No utilization
Do not check tick box
Imm. Util.
Immediate utilization
Do not check tick box
Series Grp
Series group
31
Series Des
Description of series group
BP03 REG.WARE HOUSE PLANT SERIES GROUP
Exc. Reg.
Excise Registration
3
No utilization
No utilization
Do not check tick box
Imm. Util.
Immediate utilization
Do not check tick box
Series Grp
Series group
X1
Series Des
Description of series group
BP0X INTERCOMPANY PLANT SERIES GROUP
Exc. Reg.
Excise Registration
5
Note
Other fields leave blank
Other fields leave blank
Other fields leave blank
Other fields leave blank
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Field name
Description
User action and values
No utilization
No utilization
Do not check tick box
Imm. Util.
Immediate utilization
Do not check tick box
Note
Other fields leave blank 4. Choose Enter to finish the entries. 5. Save the entries by choosing Save icon or by choosing Ctrl
+ S.
Result Data was saved.
3.8.2
Determination of Excise Duty
3.8.2.1
Maintaining Excise Defaults
Use In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Maintain Excise Defaults
Transaction Code
SPRO
2. On the Tax Default Information: screen, make the following entries: 3. Choose New Entries icon for maintaining the new entries. Field name
Description
User action and values
Tax proc.
Tax procedure
TAXINN
CVD Cond.
CVD condition type
JCV1
Exp tax cd
Expected Tax code
Tax jur.cd
Tax jurisdiction code
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Field name
Description
A/P BED Cond
A/P BED condition type
A/P SED cond
A/P SED Condition type
A/P AED cond
A/P AED condition type
A/R BED cond
A/R BED condition type
A/R SED cond
A/R SED condition type
A/R AED cond
A/R AED condition type
A/R CESS cond
A/R CESS condition type
BED perc
BED percentage condition type
AED perc
AED percentage condition type
SED perc
SED percentage condition type
Cess per
CESS percentage condition type
NCCD AP
NCCD Condition type AP
NCCD AR
NCCD Condition type AR
NCCD Perc
NCCD Percentage
ECS AP
Education Cess condition type AP
ECS AR
Education Cess condition type AR
ECS Perc
Education Cess condition type percentage
ECS Cond.
Education Cess condition type AP Imports
User action and values
Note
JNED
JECV
4. Choose Enter complete the entries 5. Save the entries by choosing Save icon or choose Ctrl
+ S.
Result © SAP AG
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Data was saved.
3.8.2.2
Assignment of Tax Code to Company Codes
Use The purpose of this activity is assigning the tax code for purchasing documents to the company codes where it will be used. This activity is done if you use condition-based excise determination.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty ConditionBased Excise Determination Assign Tax Code to Company Codes
Transaction Code
SPRO
2. On the Change view “Tax Codes for Excise Duties Using Condition Techniques”: screen, make the following entries. 3. Choose New Entries icon and input BP01 and BP0X under Company Code and input V0 tax code beside company codes or under Tax Code. 4. Enter to continue and save the entries by choosing Save icon or Ctrl + S.
3.8.2.3
Classifying Condition Types
Use In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
© SAP AG
Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty ConditionBased Excise Determination Classify Condition Types
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SAP Best Practices Transaction Code
J05 – Materials Management: Configuration Guide SPRO
2. As a default SAP will offer the following settings, please do not change the original settings.
Procedure JINDEP JINDEP JINDEP JINDEP JINDEP JINDEP JINDEP JINDEP JINEXP JINEXP JINEXP JINEXP JINEXP JINEXP JINEXP JINEXP JINFAC JINFAC JINFAC JINFAC JINFAC JINFAC JINFAC JINFAC JINSTO JINSTO JINSTO JINSTO JINSTO JINSTO JINSTO JINSTO TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ
© SAP AG
Condition Type JCEP JCET JEAP JEAT JESP JEST JEXP JEXT JCEP JCET JEAP JEAT JESP JEST JEXP JEXT JCEP JCET JEAP JEAT JESP JEST JEXP JEXT JCEP JCET JEAP JEAT JESP JEST JEXP JEXT JAIP JAIQ JAOP JAOQ JAX1 JAX2 JIPC JIPL JIPS
Condition Name A/R Cess Percentage A/R Cess total A/R AED Percentage A/R AED total A/R SED Percentage A/R SED total A/R BED Percentage A/R BED total A/R Cess Percentage A/R Cess total A/R AED Percentage A/R AED total A/R SED Percentage A/R SED total A/R BED Percentage A/R BED total A/R Cess Percentage A/R Cess total A/R AED Percentage A/R AED total A/R SED Percentage A/R SED total A/R BED Percentage A/R BED total A/R Cess Percentage A/R Cess total A/R AED Percentage A/R AED total A/R SED Percentage A/R SED total A/R BED Percentage A/R BED total AED Inventory Percentage AED Inventory Quantity Based AED Set Off condition Percentage AED Set Off condition Quantity Based AED Set Off condition Total AED Inventory Total A/P Central Sales tax A/P Local Sales tax A/P ST setoff
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SAP Best Practices TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINJ TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN
J05 – Materials Management: Configuration Guide JMIP JMIQ JMOP JMOQ JMX1 JMX2 JSIP JSIQ JSOP JSOQ JSX1 JSX2 JAIP JAIQ JAOP JAOQ JAX1 JAX2 JEC1 JEC2 JEX1 JEX2 JIPC JIPL JIPS JMIP JMIQ JMOP JMOQ JMX1 JMX2 JNIP JNOP JNX1 JNX2 JSIP JSIQ JSOP JSX1 JSX2
BED Inventory Percentage BED Inventory Quantity Based BED Set Off condition Percentage BED Set Off condition Quantity based BED Set Off condition Total BED Inventory Total SED Inventory Percentage SED Inventory Quantity Based SED Set Off Condition Percentage SED Set Off Condition Quantity Based SED Set Off Condition Total SED Inventory Total AED Inventory Percentage AED Inventory Quantity Based AED Set Off condition Percentage AED Set Off condition Quantity Based AED Set Off condition Total AED Inventory Total ECS Set Off condition Percentage ECS Inventory Percentage ECS Set Off condition Total ECS Inventory Total A/P Central Sales tax A/P Local Sales tax A/P ST setoff BED Inventory Percentage BED Inventory Quantity Based BED Set Off condition Percentage BED Set Off condition Quantity based BED Set Off condition Total BED Inventory Total NCCD Inventory Percentage NCCD Set Off condition Percentage NCCD Set Off condition Total BED Inventory Total SED Inventory Percentage SED Inventory Quantity Based SED Set Off ConditionPercentage SED Set Off Condition Total SED Inventory Total
3. Apart from above default settings you need to take the following setting by choosing New Entries icon. After completing entries choose Save to save entries. Procedure TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN
© SAP AG
Condition Type JAIP JAIQ JAOP JAOQ JAX1 JAX2
Condition Name AED Inventory Percentage AED Inventory Quantity Based AED Set Off condition Percentage AED Set Off condition Quantity Based AED Set Off condition Total AED Inventory Total
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SAP Best Practices TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN TAXINN
3.8.2.4
J05 – Materials Management: Configuration Guide JEC1 JEC2 JEX1 JEX2 JIPC JIPL JIPS JMIP JMIQ JMOP JMOQ JMX1 JMX2 JNIP JNOP JNX1 JNX2 JSIP JSIQ JSOP JSX1 JSX2
ECS Set Off condition Percentage ECS Inventory Percentage ECS Set Off condition Total ECS Inventory Total A/P Central Sales tax A/P Local Sales tax A/P ST setoff BED Inventory Percentage BED Inventory Quantity Based BED Set Off condition Percentage BED Set Off condition Quantity based BED Set Off condition Total BED Inventory Total NCCD Inventory Percentage NCCD Set Off condition Percentage NCCD Set Off condition Total BED Inventory Total SED Inventory Percentage SED Inventory Quantity Based SED Set Off ConditionPercentage SED Set Off Condition Total SED Inventory Total
Maintaining Excise Accounts per Excise Transactions
Use In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type. If you use sub transaction types, Enter the accounts for each sub transaction type as well.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Account Determination Specify Excise Accounts per Excise Transaction
Transaction Code
SPRO
3. On the Transaction Code Vs Accounts: screen, make the following entries: 4. Choose New Entries icon for maintaining the new entries. As a default some entries already maintained. Do not disturb them; maintain entries as per the following table. Excise TT Sub DC Account name Transaction Indicator
© SAP AG
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SAP Best Practices Excise Transaction Type 57CM 57CM 57CM 57CM 57FC 57FC 57FC 57FC 57FC 57FC 57FC 57FC 57FC 57FC 57FC 57FC 57FC 57FC 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR ARE1 ARE1 ARE1 ARE1 ARE1 ARE1 ARE1 ARE1 ARE3 ARE3 ARE3 ARE3 ARE3
© SAP AG
J05 – Materials Management: Configuration Guide Sub Transaction
01 01 01 01 01 01 01
01 01 01 01 01 01 01 01
Debit / Credit Indicator Credit Debit Debit Debit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit
Account name
CENVAT clearing account RG 23 BED account RG 23 ECS Account RG 23 NCCD account PLA BED account PLA ECS Account PLA NCCD account RG 23 BED account RG 23 ECS Account RG 23 NCCD account CENVAT clearing account PLA BED account PLA ECS Account PLA NCCD account RG 23 BED account RG 23 ECS Account RG 23 NCCD account CENVAT clearing account CENVAT clearing account PLA BED account PLA ECS Account PLA NCCD account RG 23 BED account RG 23 ECS Account RG 23 NCCD account CENVAT reversal account CENVAT clearing account PLA BED account PLA ECS Account PLA NCCD account RG 23 BED account RG 23 ECS Account RG 23 NCCD account CENVAT reversal account CENVAT clearing account PLA BED account PLA ECS Account PLA NCCD account RG 23 BED account RG 23 ECS Account RG 23 NCCD account CENVAT reversal account CENVAT clearing account PLA BED account PLA ECS Account PLA NCCD account RG 23 BED account
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SAP Best Practices ARE3 ARE3 ARE3 CAPE CAPE CAPE CAPE CAPE CAPE CAPE CEIV CEIV CEIV CEIV CEIV CEIV CEIV CEIV CEIV CEIV CEIV DIEX DIEX DIEX DIEX DIEX DIEX DIEX DIEX DIEX DIEX DIEX DIEX DIEX DLFC DLFC DLFC DLFC DLFC DLFC DLFC DLFC DLFC DLFC DLFC DLFC EWPO EWPO EWPO EWPO
© SAP AG
J05 – Materials Management: Configuration Guide
OH OH OH OH OH OH OH
Credit Credit Debit Credit Debit Debit Debit Debit Debit Debit Credit Debit Debit Debit Debit Debit Debit Debit Debit Debit Debit Credit Debit Debit Debit Debit Debit Credit Debit Debit Debit Debit Debit Debit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Debit Credit Debit Debit Debit
RG 23 ECS Account RG 23 NCCD account CENVAT reversal account CENVAT on hold account CENVAT on hold account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT suspense account PLA AED account PLA BED account PLA ECS Account PLA NCCD account PLA SED account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT clearing account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT clearing account CENVAT on hold account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account PLA AED account PLA BED account PLA cess account PLA ECS Account PLA NCCD account PLA SED account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT suspense account CENVAT clearing account RG 23 AED account RG 23 BED account RG 23 ECS Account
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SAP Best Practices EWPO EWPO EWPO EWPO EWPO EWPO EWPO EWPO GRPO GRPO GRPO GRPO GRPO GRPO GRPO GRPO GRPO GRPO GRPO GRPO GRPO GRPO MRDY MRDY MRDY MRDY MRDY MRDY MRDY MRDY MRDY MRDY MRDY MRDY MRRD MRRD MRRD MRRD MRRD MRRD MRRD MRRD MRRD MRRD MRRD MRRD MRWO MRWO MRWO MRWO
© SAP AG
J05 – Materials Management: Configuration Guide
10 10 10 10 10 10
30 30 30 30 30 30 30
Debit Debit Credit Debit Debit Debit Debit Debit Credit Debit Debit Debit Debit Debit Debit Credit Debit Debit Debit Debit Debit Debit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit
RG 23 NCCD account RG 23 SED account CENVAT clearing account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT clearing account CENVAT on hold account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT clearing account CENVAT on hold account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account PLA AED account PLA BED account PLA cess account PLA ECS Account PLA NCCD account PLA SED account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT clearing account PLA AED account PLA BED account PLA cess account PLA ECS Account PLA NCCD account PLA SED account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT clearing account PLA AED account PLA BED account PLA cess account PLA ECS Account
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SAP Best Practices MRWO MRWO MRWO MRWO MRWO MRWO MRWO MRWO OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR TR6C TR6C TR6C TR6C TR6C TR6C
© SAP AG
J05 – Materials Management: Configuration Guide
10 10 10 10 10 10 10 10 10 10 10 10 30 30 30 30 30 30 30 30 30 30 30 30
Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Debit Credit Debit Debit Debit Debit Debit
PLA NCCD account PLA SED account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT clearing account PLA AED account PLA BED account PLA cess account PLA ECS Account PLA NCCD account PLA SED account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT suspense account PLA AED account PLA BED account PLA cess account PLA ECS Account PLA NCCD account PLA SED account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT suspense account PLA AED account PLA BED account PLA cess account PLA ECS Account PLA NCCD account PLA SED account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT suspense account PLA on hold account PLA AED account PLA BED account PLA cess account PLA ECS Account PLA NCCD account
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SAP Best Practices TR6C UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ
J05 – Materials Management: Configuration Guide Debit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Credit Debit
PLA SED account PLA AED account PLA BED account PLA cess account PLA ECS Account PLA NCCD account PLA SED account RG 23 AED account RG 23 BED account RG 23 ECS Account RG 23 NCCD account RG 23 SED account CENVAT clearing account
Out off above table the following SAP Standard settings are already maintained in system. Please do not disturb any standard settings. ETT Excise Transaction Type 57CM 57CM 57FC 57FC 57FC 57FC 57FC 57FC 57NR 57NR 57NR 57NR 57NR 57NR 57NR 57NR ARE1 ARE1 ARE1 ARE1 ARE3 ARE3 ARE3 ARE3 CAPE CAPE CAPE
© SAP AG
Sub TrnTyp Sub Transaction
DC ind Debit / Credit Indicator
Acct name Account name
Credit Debit Credit Credit Debit Credit Credit Debit Credit Credit Credit Debit Credit Credit Credit Debit Credit Credit Credit Debit Credit Credit Credit Debit Credit Debit Debit
CENVAT Clearing account RG 23 BED Account PLA BED Account RG 23 BED Account CENVAT Clearing account PLA BED Account RG 23 BED Account CENVAT Clearing account CENVAT Clearing account PLA BED Account RG 23 BED Account CENVAT Reversal Account CENVAT Clearing account PLA BED Account RG 23 BED Account CENVAT Reversal Account CENVAT Clearing account PLA BED Account RG 23 BED Account CENVAT Reversal Account CENVAT Clearing account PLA BED Account RG 23 BED Account CENVAT Reversal Account CENVAT on hold Account CENVAT on hold Account RG 23 AED Account
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SAP Best Practices CAPE CAPE CEIV CEIV CEIV CEIV CEIV CEIV CEIV DIEX DIEX DIEX DIEX DLFC DLFC DLFC DLFC DLFC DLFC DLFC DLFC EWPO EWPO EWPO EWPO GRPO GRPO GRPO GRPO GRPO MRDY MRDY MRDY MRDY MRDY MRDY MRDY MRDY MRRD MRRD MRRD MRRD MRRD MRRD MRRD MRRD MRWO MRWO MRWO MRWO
© SAP AG
J05 – Materials Management: Configuration Guide Debit Debit Credit Debit Debit Debit Debit Debit Debit Credit Debit Debit Debit Credit Credit Credit Credit Credit Credit Credit Debit Credit Debit Debit Debit Credit Debit Debit Debit Debit Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Credit Debit Credit Credit Credit Credit
RG 23 BED Account RG 23 SED Account CENVAT Suspense Account PLA AED Account PLA BED Account PLA SED Account RG 23 AED Account RG 23 BED Account RG 23 SED Account CENVAT Clearing account RG 23 AED Account RG 23 BED Account RG 23 SED Account PLA AED Account PLA BED Account PLA Cess Account PLA SED Account RG 23 AED Account RG 23 BED Account RG 23 SED Account CENVAT Suspense Account CENVAT Clearing account RG 23 AED Account RG 23 BED Account RG 23 SED Account CENVAT Clearing account CENVAT on hold Account RG 23 AED Account RG 23 BED Account RG 23 SED Account PLA AED Account PLA BED Account PLA Cess Account PLA SED Account RG 23 AED Account RG 23 BED Account RG 23 SED Account CENVAT Clearing account PLA AED Account PLA BED Account PLA Cess Account PLA SED Account RG 23 AED Account RG 23 BED Account RG 23 SED Account CENVAT Clearing account PLA AED Account PLA BED Account PLA Cess Account PLA SED Account
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SAP Best Practices MRWO MRWO MRWO MRWO OTHR OTHR OTHR OTHR OTHR OTHR OTHR OTHR TR6C TR6C TR6C TR6C TR6C UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ UTLZ
J05 – Materials Management: Configuration Guide Credit Credit Credit Debit Credit Credit Credit Credit Credit Credit Credit Debit Credit Debit Debit Debit Debit Credit Credit Credit Credit Credit Credit Credit Debit
RG 23 AED Account RG 23 BED Account RG 23 SED Account CENVAT Clearing account PLA AED Account PLA BED Account PLA Cess Account PLA SED Account RG 23 AED Account RG 23 BED Account RG 23 SED Account CENVAT Suspense Account PLA on hold Account PLA AED Account PLA BED Account PLA Cess Account PLA SED Account PLA AED Account PLA BED Account PLA Cess Account PLA SED Account RG 23 AED Account RG 23 BED Account RG 23 SED Account CENVAT Clearing account
5. Choose Enter complete the entries 6. Save the entries by choosing Save icon or choose Ctrl
+ S.
Result Data was saved.
3.8.2.5
Assigning G/L Accounts to Excise Transaction Types
Use In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts to Excise Transaction Types.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Account Determination Specify G/L Accounts per Excise Transaction
Transaction Code
SPRO
© SAP AG
Page 132 of 203
SAP Best Practices
J05 – Materials Management: Configuration Guide
2. On the Excise Account Assignment Table: screen, make the following entries: 3. Choose New Entries icon for maintaining the new entries as per the following table. S.No
Excise Gp
ETT
CoCd
Sub TrnTyp
ChAc
RG23A BED
RG23A AED
RG23A SED
S.No
Excise Group
Excise Transaction type
Company Code
Sub Transactio n Type
Chart of Account
RG23A BED
RG23A AED
RG23A SED
10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 11 11 11 11 11 11 11 11 11 11 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30
57FC 57NR ARE1 ARE3 CAPE CEIV DIEX DIEX DLFC EWPO EWPO GRPO GRPO MRDY MRRD MRWO OTHR OTHR TR6C UTLZ CAPE DIEX DLFC EWPO GRPO MRDY MRWO OTHR TR6C UTLZ 57FC 57NR ARE1 ARE3 CAPE CEIV DIEX DLFC EWPO GRPO GRPO MRDY MRRD MRWO OTHR OTHR TR6C
BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01 BP01
01 01
CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN
24820000 24820000 24820000 24820000 24820000 24820000 24820000 24820000 13113910 24820000 24820000 24820000 24820000 24820000 24820000 24820000 40011000 24820000 24820000 40011000 24820000 24820000 13113910 24820000 24820000 24820000 24820000 40011000 24820000 40011000 24820000 24820000 24820000 24820000 24820000 24820000 24820000 13113910 24820000 24820000 24820000 24820000 24820000 24820000 40011000 24820000 24820000
24840000 24840000 24840000 24840000 24840000 24840000 24840000 24840000 13113910 24840000 24840000 24840000 24840000 24840000 24840000 24840000 40011000 24840000 24840000 40011000 24840000 24840000 13113910 24840000 24840000 24840000 24840000 40011000 24840000 40011000 24840000 24840000 24840000 24840000 24840000 24840000 24840000 13113910 24840000 24840000 24840000 24840000 24840000 24840000 40011000 24840000 24840000
24840000 24840000 24840000 24840000 24840000 24840000 24840000 24840000 13113910 24840000 24840000 24840000 24840000 24840000 24840000 24840000 40011000 24840000 24840000 40011000 24840000 24840000 13113910 24840000 24840000 24840000 24840000 40011000 24840000 40011000 24840000 24840000 24840000 24840000 24840000 24840000 24840000 13113910 24840000 24840000 24840000 24840000 24840000 24840000 40011000 24840000 24840000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47
© SAP AG
OH
10 30
10
01 01
30
30
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SAP Best Practices 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64
J05 – Materials Management: Configuration Guide
30 X0 X0 X0 X0 X0 X0 X0 X0 X0 X0 X0 X0 X0 X0 X0 X0
UTLZ 57FC 57NR ARE1 ARE3 CAPE CEIV DIEX DLFC EWPO GRPO MRDY MRRD MRWO OTHR TR6C UTLZ
BP01 BP0X BP0X BP0X BP0X BP0X BP0X BP0X BP0X BP0X BP0X BP0X BP0X BP0X BP0X BP0X BP0X
S.No
RG23C BED
RG23C AED
RG23C SED
S.No
RG23C BED
RG23C AED
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0
© SAP AG
CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN CAIN
40011000 24820000 24820000 24820000 24820000 24820000 24820000 24820000 13113910 24820000 24820000 24820000 24820000 24820000 40011000 24820000 40011000
40011000 24840000 24840000 24840000 24840000 24840000 24840000 24840000 13113910 24840000 24840000 24840000 24840000 24840000 40011000 24840000 40011000
40011000 24840000 24840000 24840000 24840000 24840000 24840000 24840000 13113910 24840000 24840000 24840000 24840000 24840000 40011000 24840000 40011000
Offset
Mod.Clea r
PLA BED
PLA AED
PLA SED
RG23C SED
Offset
Mod.Clea r
PLA BED
PLA AED
PLA SED
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
24930000
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
54000000
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113910
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
01 01
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SAP Best Practices
21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54
2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0
© SAP AG
J05 – Materials Management: Configuration Guide
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113910
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
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55 56 57 58 59 60 61 62 63 64
2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0 2485000 0
J05 – Materials Management: Configuration Guide
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
24860000
24870000
24920000
13113920
24880000
24890000
24900000
S.No
PLA CESS
CENVAT OH
CENVAT sse
PLA On Hld
Reversal
G/L RG23AN
G/L RG23CN
S.No
PLA CESS
CENVAT OH
CENVAT sse
PLA On Hld
Reversal
G/L RG23A NCCD
G/L RG23C NCCD
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
54000000
24920000
13113930
13113910
13113910
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000 24930000
13113910 13113910
24920000 24920000
13113930 13113930
24840100 24840100
24870100 24870100
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000
© SAP AG
Page 136 of 203
SAP Best Practices
21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54
0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000
© SAP AG
J05 – Materials Management: Configuration Guide
24930000
13113920
24920000
13113930
24840100
24870100
24930000
13113920
24920000
13113930
24840100
24870100
24930000
13113920
24920000
13113930
13113910
13113910
24930000
13113920
24920000
13113930
24840100
24870100
24930000
13113920
24920000
13113930
24840100
24870100
24930000
13113920
24920000
13113930
24840100
24870100
24930000
13113920
24920000
13113930
24840100
24870100
24930000
13113920
24920000
13113930
24840100
24870100
24930000
13113920
24920000
13113930
24840100
24870100
24930000
13113920
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
54000000
24920000
13113930
13113910
13113910
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000 24930000
13113910 13113910
24920000 24920000
13113930 13113930
24840100 24840100
24870100 24870100
Page 137 of 203
SAP Best Practices
55 56 57 58 59 60 61 62 63 64
0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0 2491000 0
J05 – Materials Management: Configuration Guide
24930000
13113910
24920000
13113930
24840100
24870100
24930000
54000000
24920000
13113930
13113910
13113910
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
24930000
13113910
24920000
13113930
24840100
24870100
S.No
G/L PLANCC
G/L RG23AE
G/L RG23CE
G/L PLAECS
S.No
G/L PLA NCCD
G/L RG23A ECess
G/L RG23C ECess
G/L PLA ECess
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
13113910
13113910
13113910
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200 24840200
24870200 24870200
24880200 24880200
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 1311391 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010
© SAP AG
Page 138 of 203
SAP Best Practices
19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52
0 2488010 0 2488010 0 2488010 0 2488010 0 1311391 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 1311391 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010
© SAP AG
J05 – Materials Management: Configuration Guide
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
13113910
13113910
13113910
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
13113910
13113910
13113910
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200 24840200
24870200 24870200
24880200 24880200
Page 139 of 203
SAP Best Practices 0 2488010 0 2488010 0 2488010 0 1311391 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0 2488010 0
53 54 55 56 57 58 59 60 61 62 63 64
J05 – Materials Management: Configuration Guide
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
13113910
13113910
13113910
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
24840200
24870200
24880200
4. Choose Enter complete the entries 5. Save the entries by choosing Save icon or choose Ctrl
+ S.
Result Data was saved.
3.8.3
Transactions: Incoming Excise Invoices
3.8.3.1
Selecting Fields
Use In this IMG activity, you specify which fields you want in the Incoming Excise Invoices transaction. This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
© SAP AG
Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Select Fields
Page 140 of 203
SAP Best Practices Transaction Code
J05 – Materials Management: Configuration Guide SPRO
2. The following entries comes as part of Standard SAP system: Modifiable field Delete Additional data Additional data Additional data Additional data Additional data Additional data Additional data Additional data Additional value Additional value Additional value Business Area ECC No. Excise Division Excise Range Material Description Material Type Preprinted serial no. Rejection code Ship-from vendor
3.8.3.2
Field Name OK_NOT_OK J_1IEXITEM-ADDLDATA4 J_1IEXITEM-ADDLDATA3 J_1IEXITEM-ADDLDATA2 J_1IEXITEM-ADDLDATA1 J_1IEXHEAD-ADDLDATA4 J_1IEXHEAD-ADDLDATA3 J_1IEXHEAD-ADDLDATA2 J_1IEXHEAD-ADDLDATA1 J_1IEXITEM-ADDLVAL2 J_1IEXITEM-ADDLVAL1 J_1IEXHEAD-ADDLVAL J_1IEXHEAD-GSBER J_1IEXHEAD-EXCCD J_1IEXHEAD-EXCDI J_1IEXHEAD-EXCRG J_1IEXITEM-MAKTX J_1IEXITEM-CAPIND J_1IEXHEAD-PREPRN J_1IEXHEAD-REJ_CODE J_1IEXHEAD-SHIPFROM
Input X X X X X X X X X X X X X X X X X X X X X
Req.
Disp
Hide
HiLi
Defining Processing Modes per Transaction
Use In this IMG activity, you specify which processing modes are used in the various Incoming Excise Invoice transactions. This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define processing modes per Transaction
Transaction Code
SPRO
2. The following entries comes as part of Standard SAP system: Transaction Code J1IA101 J1IA101
© SAP AG
Processing Mode Capture Excise Invoice Change
Active X
Page 141 of 203
SAP Best Practices J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA302 J1IA302 J1IA302 J1IA302 J1IA302 J1IA302 J1IA302
© SAP AG
J05 – Materials Management: Configuration Guide
Display Post Cancel Update Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse
X X X X X
X X X
X
X
X
X
X
X X X X X X X X X
Page 142 of 203
SAP Best Practices J1IA302 J1IA302 J1IA303 J1IA303 J1IA303 J1IA303 J1IA303 J1IA303 J1IA303 J1IA303 J1IA303 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P
© SAP AG
J05 – Materials Management: Configuration Guide
Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Change Display Post Cancel Update Reverse Create ARE-1 Create ARE-3
X
X
X
X
X
X X X X X
X X
X X X X
Page 143 of 203
SAP Best Practices
3.8.3.3
J05 – Materials Management: Configuration Guide
Defining Reference Documents per Transaction
Use In this IMG activity, you specify for each combination of transaction and processing mode which reference documents you want the users to be able to use. This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define Reference Documents per Transaction
Transaction Code
SPRO
2. The following entries comes as part of Standard SAP system: Transaction Code J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101
© SAP AG
Processing Mode Change Change Change Change Change Change Change Display Display Display Display Display Display Display Post Post Post Post Post Post Post Post Post Post Post Post Post Cancel Cancel
Reference Document Internal Excise Invoice Vendor Excise Invoice Outgoing Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice Outgoing Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Purchase Order Stock Transport Order Scheduling Agreement Contract Goods Receipt Without Purchase Order Internal Excise Invoice Vendor Excise Invoice Outgoing Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice
Active
X X
X X
Page 144 of 203
SAP Best Practices J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA101 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA102 J1IA103
© SAP AG
Cancel Cancel Cancel Cancel Cancel Update Update Update Update Reverse Reverse Reverse Reverse Create ARE-1 Create ARE-3 Create ARE-3 Create ARE-3 Create ARE-3 Change Change Change Change Display Display Display Display Display Display Display Post Post Post Post Post Post Cancel Cancel Cancel Cancel Update Update Update Update Reverse Reverse Reverse Reverse Create ARE-1 Create ARE-3 Change
J05 – Materials Management: Configuration Guide Outgoing Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Outgoing Excise Invoice Purchase Order Stock Transport Order Scheduling Agreement Outgoing Excise Invoice Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE3 Internal Document Internal Excise Invoice Vendor Excise Invoice Outgoing Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE3 Internal Document ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Outgoing Excise Invoice Outgoing Excise Invoice Internal Excise Invoice
X
X X
X X
X
X
X X
X
X
Page 145 of 203
SAP Best Practices J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA103 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104
© SAP AG
Change Change Change Change Change Display Display Display Display Display Display Post Post Post Post Post Post Cancel Cancel Cancel Cancel Update Update Update Update Reverse Reverse Reverse Reverse Create ARE-1 Create ARE-3 Change Change Change Change Change Change Display Display Display Display Display Display Post Post Post Post Post Post Cancel
J05 – Materials Management: Configuration Guide Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE3 Internal Document ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Outgoing Excise Invoice Outgoing Excise Invoice Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice
X X
X X
X X
Page 146 of 203
SAP Best Practices J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA104 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA301 J1IA302 J1IA302 J1IA302
© SAP AG
Cancel Cancel Cancel Cancel Cancel Update Update Update Update Reverse Reverse Reverse Reverse Create ARE-1 Create ARE-3 Change Change Change Change Change Change Display Display Display Display Display Display Post Post Post Post Post Post Cancel Cancel Cancel Cancel Update Update Update Update Reverse Reverse Reverse Reverse Create ARE-1 Create ARE-3 Change Change Change
J05 – Materials Management: Configuration Guide Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Outgoing Excise Invoice Outgoing Excise Invoice Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE3 Internal Document ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Outgoing Excise Invoice Outgoing Excise Invoice Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document
X X
X X
X X
X
X X
X X X
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© SAP AG
Change Display Display Display Display Display Display Post Post Post Post Post Post Cancel Cancel Cancel Cancel Update Update Update Update Reverse Reverse Reverse Reverse Create ARE-1 Create ARE-3 Change Change Change Change Display Display Display Display Display Display Post Post Post Post Post Post Cancel Cancel Cancel Cancel Update Update Update
J05 – Materials Management: Configuration Guide ARE3 Internal Document Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE3 Internal Document ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Outgoing Excise Invoice Outgoing Excise Invoice Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE3 Internal Document Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE3 Internal Document ARE1 Internal Document ARE1 Form ARE3 Internal Document
X
X X
X
X
X X
X
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SAP Best Practices J1IA303 J1IA303 J1IA303 J1IA303 J1IA303 J1IA303 J1IA303 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IA304 J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX
© SAP AG
J05 – Materials Management: Configuration Guide
Update Reverse Reverse Reverse Reverse Create ARE-1 Create ARE-3 Change Change Change Change Display Display Display Display Display Display Post Post Post Post Post Post Cancel Cancel Cancel Cancel Update Update Update Update Reverse Reverse Reverse Reverse Create ARE-1 Create ARE-3 Capture Excise Invoice Capture Excise Invoice Capture Excise Invoice Capture Excise Invoice Capture Excise Invoice Change Change Change Change Change Change Display Display
ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Outgoing Excise Invoice Outgoing Excise Invoice Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE3 Internal Document Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE3 Internal Document ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Outgoing Excise Invoice Outgoing Excise Invoice Purchase Order Stock Transport Order Scheduling Agreement Goods Receipt Without Purchase Order Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice
X
X X
X
X X
X X X X X X X
X X
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SAP Best Practices J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_C J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P
© SAP AG
J05 – Materials Management: Configuration Guide
Display Display Display Display Post Post Post Post Post Post Cancel Cancel Cancel Cancel Cancel Cancel Capture Excise Invoice Capture Excise Invoice Capture Excise Invoice Capture Excise Invoice Capture Excise Invoice Change Change Change Change Change Change Display Display Display Display Display Display Post Post Post Post Post Post Cancel Cancel Cancel Cancel Cancel Cancel Capture Excise Invoice Capture Excise Invoice Capture Excise Invoice Capture Excise Invoice Capture Excise Invoice
ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Purchase Order Stock Transport Order Scheduling Agreement Goods Receipt Without Purchase Order Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Purchase Order Stock Transport Order Scheduling Agreement Goods Receipt Without Purchase Order
X X
X X
X X X X X
X X
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SAP Best Practices J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P J1IEX_P
3.8.3.4
J05 – Materials Management: Configuration Guide
Change Change Change Change Change Change Display Display Display Display Display Display Post Post Post Post Post Post Cancel Cancel Cancel Cancel Cancel Cancel
Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form Internal Excise Invoice Vendor Excise Invoice ARE1 Internal Document ARE1 Form ARE3 Internal Document ARE3 Form
X X
X X
X X
X X
Maintaining Rejection Codes
Use In this IMG activity, you define the rejection codes that are used in the Incoming Excise Invoices transaction.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Maintain Rejection Codes
Transaction Code
SPRO
2. On the Change View: “Rejection Codes”: Over view screen, make the following entries: 3. Choose New Entries icon for maintaining the new entries. Field name
Description
User action and values
Note
Rejection Code
Rejection Code
10
Input value
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Field name
Description
User action and values
Note
Description
Description of rejection code
Discrepancy in Excise Invoice
Input value
Post Ind
Posting indicator
Leave it blank
4. Choose Enter complete the entries 5. Save the entries by choosing Save icon or choose Ctrl
+ S.
Result Data was saved.
3.8.3.5
Maintaining Movement Types Involve Excise Invoice
Use In this IMG activity, you specify which movement types relating to goods receipts involve excise invoices. The system uses this information during the goods receipt procedure. When you post a goods receipt using one of the movement types that you have specified here, the system prompts you to Enter the excise invoice.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
© SAP AG
Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Specify which Movement Types Involve Excise Invoice.
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2. On the Movement Type versus Register Relevance: screen, make the following entries: 3. Choose New Entries icon for maintaining the new entries. Movmt Type
Register
Movement Type
Register
101
Register RG1
101
Register RG23A
101
Register RG23C
102
Register RG1
102
Register RG23A
102
Register RG23C
103
Register RG23A
103
Register RG23C
104
Register RG23A
104
Register RG23C
122
Register RG23A
122
Register RG23C
124
Register RG23A
124
Register RG23C
131
Register RG1
132
Register RG1
261
Register RG23A
261
Register RG23C
262
Register RG23A
262
Register RG23C
561
Register RG1
562
Register RG1
601
Register RG1
641
Register RG1
561
Register RG23A
561
Register RG23C
602
Register RG1
642
Register RG1
Note
4. Choose Enter complete the entries 5. Save the entries by choosing Save icon or choose Ctrl
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Result Data was saved.
3.8.3.6
Subcontracting Attributes
Use The subcontracting attributes help determine conditions for a combination of an excise group, a transaction type, and a sub-transaction type. The conditions such as the number of excise items per subcontracting challan, if the non-excisable materials have to be filtered or not when the subcontracting challan is created, the movement type groups for issues and receipts and the hierarchy of determining the excise base value are mentioned here.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Logistics General Tax on Goods Movement India Business Transactions Subcontracting Subcontracting Attributes
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries: 3. Choose New Entries icon and maintain the following entries: Field name
Description
R/O/C
User action and values
Excise Group
Excise group
R
10
Excise TT
Excise transaction Type
R
57FC
Sub Transaction Type
Sub transaction Type
R
01
Sub Tran Type Text
Sub transaction type description
R
57FC CHALLAN
Subc. Period
Subcontracting maximum number of days
R
180
Ratesubcontracting
Rate of subcontracting
O
Leave it blank
Mvt Grp Issues
Material issue movement groups
R
0001
Mvt Grp Receipt
Materials receipts movement groups
R
0002
Filter Non excise
Filter non excisable materials
O
Leave it blank
EI Items
Excise invoice items
O
10
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Note
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Field name
Description
R/O/C
User action and values
No. range no.
Number range
R
01
Ass. Val. / Exc. Inv.
Assessable value
R
Assessable value table first then Excise Invoice
Subcon Out Type
Subcontracting output type
R
J1IF
Note Select from drop down list
4. Choose Enter to complete the inputs. 5. Choose Save icon or choose Control + S to save the entries.
Result Data was saved.
3.8.3.7
Maintaining Movement Type Groups
Use In this setting you are going to group together movement types into two groups 0001 and 0002, i.e. issue movements and receiving movements.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Logistics General Tax on Goods Movement India Business Transactions Subcontracting Maintain Movement Type Groups
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries: 3. Choose New Entries icon and maintain the following entries: Field name
Description
R/O/C
User action and values
Mvt Group
Movement type group
R
0001
Movement type
Movement type
R
122
Special stock
Special stock type
R
Leave it blank
Mvt Group
Movement type group
R
0001
Movement type
Movement type
R
102
Special stock
Special stock type
R
Leave it blank
Mvt Group
Movement type group
R
0001
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Field name
Description
R/O/C
User action and values
Movement type
Movement type
R
541
Mvt Group
Movement type group
R
0001
Movement type
Movement type
R
544
Special stock
Special stock type
R
O
Special stock
Special stock type
R
Mvt Group
Movement type group
R
0002
Movement type
Movement type
R
542
Special stock
Special stock type
R
Mvt Group
Movement type group
R
0002
Movement type
Movement type
R
101
Special stock
Special stock type
R
Mvt Group
Movement type group
R
0002
Movement type
Movement type
R
543
Special stock
Special stock type
R
O
Note
4. Choose Enter to complete the inputs. 5. Choose Save icon or choose Control + S to save the entries.
Result Data was saved.
3.8.3.8
Utilization Determination
Use In this IMG activity, you specify which CENVAT accounts are to be debited by the Fortnight Utilization of CENVAT report: When the report calculates how much excise duty you must remit, it automatically proposes which CENVAT accounts the duty should be debited to. Here, you specify those defaults.
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Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Business Transactions Utilization Utilization Determination
Transaction Code
SPRO
2. On the Movement Type versus Register Relevance: screen, make the following entries: 3. Choose New Entries icon for maintaining the new entries. Excise gp
ACC Name
Excise Group
Account Name
10
PLA AED account
10
PLA BED account
10
PLA SED account
10
RG 23A AED account
10
RG 23A BED account
10
RG 23A SED account
10
RG 23C AED account
10
RG 23C BED account
10
RG 23C SED account
11
PLA AED account
11
PLA BED account
11
PLA SED account
11
RG 23A AED account
11
RG 23A BED account
11
RG 23A SED account
11
RG 23C AED account
11
RG 23C BED account
11
RG 23C SED account
Note
4. Similarly you can copy the entries from excise group 10 to 11, 20, 30, 40 and X0 excise groups. During copying system may give warning message, please ignore that. 5. Choose Enter complete the entries 6. Save the entries by choosing Save icon or choose Ctrl
+ S.
Result © SAP AG
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Data was saved.
3.8.3.9
Excise Registers
Use In this IMG activity, for each of your company codes, you specify which SAP script forms the system prints the excise registers with.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Business Transactions Excise Registers Specify SAP Script Forms
Transaction Code
SPRO
2. On the Table for all the layouts of excise reporting: screen, maintain the following entries. SAP as a standard will come with some ready made forms; the same are being used here. CoCd
Reg. name
Lay. num
Form
Layout description
Tcode/prog
Company Code
Register Name
Layout number
Form
Layout description
Tcode/prog
BP01
PLA Register
001
J_2I_PLA
PERSONAL LEDGER ACCOUNT
J_2IPLA
001
BP01
PLACONS Register
001
J_2I_PLA
PERSONAL LEDGER ACCOUNT
J_2IPLA
001
BP01
RG1 Register
001
J_2I_RG1
RG1 REGISTER
J_2IRRG1
001
BP01
RG1RI Register
001
J_2I_RG1
RG1 DAILY STOCK REPORT
J_2IRCG1
001
BP01
RG23A1 Register
001
J_2IRG23A_PART1
RG23A PART1
J_2IRAP1
001
BP01
RG23A2 Register
001
J_2IRG23A_PART2
RG23A PART2
J_2IRAP2
001
BP01
RG23C1 Register
001
J_2IRG23C_PART1
RG23A PART1
J_2IRCP1
001
BP01
RG23C2 Register
001
J_2IRG23C_PART2
RG23A PART2
J_2IRCP2
001
BP01
RG23D Register
001
J_2I_RG23D
RG23D REGISTER
J_2IRG23
001
BP01
RT12 Register
001
J_2I_RT12_ABSTRA
RT12 - MONTHLY ABSTRACT
J_2IRT12
001
BP01
RT12 Register
002
J_2I_RT12_DETLS
RT12 - DETAILS
J_2IRT12
001
BP01
RT12 Register
003
J_2I_RT12_3
RT12 - FORM 3
J_2IRT12
001
BP0X
PLA Register
001
J_2I_PLA
PERSONAL LEDGER ACCOUNT
J_2IPLA
001
BP0X
PLACONS Register
001
J_2I_PLA
PERSONAL LEDGER ACCOUNT
J_2IPLA
001
BP0X
RG1 Register
001
J_2I_RG1
RG1 REGISTER
J_2IRRG1
001
BP0X
RG1RI Register
001
J_2I_RG1
RG1 DAILY STOCK REPORT
J_2IRCG1
001
BP0X
RG23A1 Register
001
J_2IRG23A_PART1
RG23A PART1
J_2IRAP1
001
BP0X
RG23A2 Register
001
J_2IRG23A_PART2
RG23A PART2
J_2IRAP2
001
BP0X
RG23C1 Register
001
J_2IRG23C_PART1
RG23A PART1
J_2IRCP1
001
BP0X
RG23C2 Register
001
J_2IRG23C_PART2
RG23A PART2
J_2IRCP2
001
BP0X
RG23D Register
001
J_2I_RG23D
RG23D REGISTER
J_2IRG23
001
BP0X
RT12 Register
001
J_2I_RT12_ABSTRA
RT12 - MONTHLY ABSTRACT
J_2IRT12
001
BP0X
RT12 Register
002
J_2I_RT12_DETLS
RT12 - DETAILS
J_2IRT12
001
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RT12 Register
J05 – Materials Management: Configuration Guide 003
J_2I_RT12_3
RT12 - FORM 3
J_2IRT12
3. Choose Enter to complete the entries. 4. To save the entries choose Save icon or choose Ctrl
+ S.
Result Data was saved.
3.8.4
Business Transactions: Tools
3.8.4.1
Number Ranges
Use As a proof of performing transactions SAP will give document number. You can maintain the number ranges for all CIN Number range objects using this transaction.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
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Logistics General Tax on Goods Movements India Tools Number Ranges
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001
SAP Best Practices Transaction Code
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2. On the Number Rage Object Maintenance: screen, give the Object name and choose Number Range icon, then system will prompt for new screen.
As per the table indicated for each and every Object you need to maintain the number ranges. Here in this table Year, From number and To number are give for example only. As per the requirement you can incorporate the current year and from and to number ranges.
These number ranges to be given for all Objects and all Excise groups separately. 3. On this new screen give the Excise Group or Excise Series depending on object and maintain the number ranges. 4. Choose Interval icon, then system will give new screen with name Maintain Number Range Interval. 5. On this screen choose Interval icon or choose Shift+F1, then maintain No, Year, From number and To numbers as per the table mentioned below: 6. After giving the number ranges for each and every object choose Save icon or choose Ctrl S to save the number ranges.
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J05 – Materials Management: Configuration Guide Excise Group
J_1IINTNUM
No
Year
From number
To number
01
9999
0000000001
0000099999
J_1IRG23A1
10
01
2003
0000000001
0000099999
J_1IRG23A2
10
01
2003
0000000001
0000099999
J_1IRG23C1
10
01
2003
0000000001
0000099999
J_1IRG23C2
10
01
2003
0000000001
0000099999
J_1IRG23D
20
01
2003
0000000001
0000099999
J_1IINTPR2
10
01
2003
0000000001
0000099999
J_1IPLA2
10
01
2003
0000000001
0000099999
J_1IRG1
10
01
2003
0000001000
0000099999
7. The above number ranges and objects needs to be maintained for the current year and all the excise groups of 10,11,30 and X0. For 20 only J_1IRG23D object is required as this is declared as depot. Object
Series Group
No
Year
From number
To number
J_1IEXCLOC
11
01
2003
1100000001
1100099999
J_1IEXCLOC
12
01
2003
1200000001
1200099999
J_1IEXCLOC
21
01
2003
2100000001
2100099999
J_1I57FC
11
01
2003
0000000001
0000099999
J_1IEXCEXP
12
01
2003
0000005000
0000009000
J_1IDEPINV
21
01
2003
0000000001
0000099999
8. The above number ranges and objects needs to be maintained for the current year and all the excise series groups 11,12,13,15,21,31 and X1.
Result The changes were saved.
3.8.4.2
Long Texts
Use In this IMG activity, you define the different types of long texts that you want to be able to maintain in the various excise transactions This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
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Logistics General Tax on Goods Movements India
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Transaction Code
SPRO
2. The following entries comes as part of Standard SAP system: Object J1IA J1IA J1IA J1IA J1IARE1 J1IARE1 J1IARE1 J1IARE1 J1IEX J1IEX J1IEX J1IEX J1IF J1IF J1IF J1IF J1IF J1IF J1IG J1IH J1IH J1II J1II J1IJ J1IM J1IS J1IS J1IU J1IW J1IW
3.8.4.3
ID 0001 0002 0003 DNLD 0001 0002 0003 0004 0001 0002 0003 DNLD 0001 0002 0003 DNLD IDEN PROC 0001 0001 DNLD 0001 DNLD 0001 0001 0001 DNLD DNLD 0001 DNLD
Description Excise invoice text Bill of lading text Shipment details text Download Mode of transport Export obligation Excise Seal Number Container number Excise invoice text Bill of lading text Shipment details text Download text Sub contracting challan Sub contractors norms Shipping instructions Download Identification marks Nature of processing Invoice JV text Download Excise invoice Download Excise depot details Depot excise invoice item Excise other movements -header Download text Header Download
INCL.ID
NA X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X
Message Ctrl
Use In this activity, you can specify whether a given message should appear as a warning message or an error message. This setting comes as a default in Standard SAP.
Procedure
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1. Access the activity using one of the following navigation options: IMG Menu
Logistics General Tax on Goods Movements India Tools Message Ctrl
Transaction Code
SPRO
2. The following entries comes as part of Standard SAP system: Application Area 4F 4F 4F 4F 4F 4F 4F 4F 8I 8I 8I 8I 8I 8I 8I 8I 8I 8I
Message No. 122 153 167 168 176 180 181 194 103 184 312 339 478 542 575 576 577 634
Transaction Code
User
Message Type Warning Error Error Warning Error Warning Warning Warning Warning Warning Warning Warning Warning Error Warning Warning Warning Warning
3.9 Extended Withholding Tax – Basic Settings 3.9.1
Checking Withholding Tax Countries
Use The withholding tax country is needed for printing the withholding tax form. Activities 1. Check the country list delivered with the standard system. 2. Compare it with the official list from the tax authorities and make corrections where necessary.
Procedure
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3. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Check Withholding Tax Countries
4. On the Change View “Country Keys for Withholding Tax”: Overview screen, make the following entries Field name
Description
Cty
R/O/C
User action and values
Note
Country
IN
Country Key
Wcty
Withholding Tax Country
IN
As Country Key and With holding Tax country key is same for India
Description
Description
India
Description of with holding tax Country
5. To save the entries use the Save Icon or choose Ctrl+S.
3.9.2
Defining Official Withholding Tax Codes
Use The withholding tax keys correspond to the Official Withholding Tax laws i.e. official income tax Section Code, according to which tax is withheld. The system can therefore assign the withholding tax items to the correct withholding tax return.
Procedure 1. Access the activity using one of the following navigation options: Transaction Code
SPRO
IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Define Official Withholding Tax Codes
2. System will give a pop screen; make country IN entry in this field. 3. On the Change View “Official withholding tax key – Descriptions”: Overview screen, make the following entries for the Country IN Official Key
Name
194A
Interest income other than securities
194C
Payment to contractors
194D
Insurance Commission
194I
Rent
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Official Key
Name
National Tax Code
194J
Prof/Technical services
195
Payment to foreign nationals
4. To save the entries use the Save Icon or choose Ctrl+S.
3.9.3
Defining Reasons for Exemption
Use In this activity reasons for exemption from withholding tax will be defined. You can Enter this indicator in the vendor master record or in the company code withholding tax master record information.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Define Reasons for Exemption
Transaction Code
SPRO
2. On the Change View “Withholding Tax type: Reasons for Exemption”: Overview screen, make the following new entries for the Country IN Official Key
Name
01
Exemption granted by AO
02
Exemption granted by ITO
03
Exemption granted by AC(IT)
04
Exemption granted by DC(IT)
3. To save the entries use the Save Icon or choose Ctrl+S.
3.10 Defining Branch Office For Indian Withholding tax purpose Business Place is being used as Branch Office to meet the process requirements.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
© SAP AG
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → India → Define Business Place
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Transaction Code
SPRO
2. System will give a popup screen, Enter company code BP01 and choose Enter. 3. On the Change View “Business Place”: Details screen, make the following entries for the Company Code BP01 Field name
Description
User action and values
Business Place
Business Place Key
BP01
Name 1
Name of Business Place
India Best PracticesBus.Place
Note
4. Choose Enter or choose the Address icon to maintain the address details 5. Maintain the address details for the Business Place BP01 in the detail address screen: Field name Name 1
Description
User action and values
Note
India Best PracticesB.Place
Name of the Tax office
Name 2 Name 3 &
Enter required necessary details
Name 4 Search Term1
BP
Search Term 2
BUSINESS PLACE ST2
Street/House number
MG Road
Postal Code
522000
City
Bangalore
Country
IN
Region
10
Postal Address of Business Place
Time Zone Jurisdiction Code Language
EN
6. Choose Enter to leave the Address details screen 7. To save the entries use the Save Icon or choose Ctrl+S.
3.11 Defining Section Code Use
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Section Code is used for each tax deduction account number (TAN) and accordingly to which TDS Certificates and Annual returns will be filed with tax authorities.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → South Korea → Define Section Code
Transaction Code
SPRO
2. System will give a pop screen, input company code BP01 in the filed and Enter to continue. 3. On the Change View “Section Codes”: Overview screen, make the following entries for the Company Code BP01: Field name
Description
User action and values
Section Code
Section Code Key
BP01
Name 1
Name of Section code
India Best Practices Ltd
Business Place
Business Place reference
Blank
Note
4. Choose Enter or choose the Address icon to maintain the address details 5. Maintain the address details for the Section Code BP01 in the detail address screen: Field name
Description
User action and values
Name 1
India Best Practices Ltd.,
Name 2
Section Code Name 2
Search Term1
Note If any can be maintained Maintain the TAN (Tax deduction Account Number)
Search Term 2 Street/House number
MG Road
Postal Code
522000
City
Bangalore
Country
IN
Region
10
Time Zone
India
Jurisdiction Code Language
EN
6. Choose Enter to leave the Address details screen 7. To save the entries use the Save Icon or choose Ctrl+S.
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3.12 Maintaining Factory Calendar to Section Code Use Which days the tax offices that you work with are open. The system uses this information when you post a vendor invoice, so that it can allow for public holidays when it determines the tax due date.
Procedure 1. Access the activity using one of the following navigation options: Menu
System →Services →Table Maintenance → Extended Table Maintenance
Transaction Code
SM30
2. On the Maintain Table Views: Initial Screen, Enter J_1IEWTCALID_N in filed Table/View, and choose Maintain icon to continue. 3. On the Change View “Calendar for Payment Due date – EWT India Section Code”: Overview screen, make the following New Entries: Field name
Description
User action and values
Company Code
Company Code Key
BP01
Section Code
Section Code key
BP01
Factory Calendar
Factory Calendar Key
IN
Rule
Tax Rule
Day Before
Note
4. To save the entries use the Save Icon or choose Ctrl+S.
3.13 Extended Withholding Tax - Calculation 3.13.1
Defining Withholding Tax Type for Invoice Posting
Use This Withholding tax type is used for withholding and posting tax at the time of creating an invoice liability of the Vendor.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
© SAP AG
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Invoice Posting
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2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN Field name
Description
User action and values
Withholding Tax Type
Withholding Tax Type
I1
Description
Description of the Withholding Tax Type
INV-CONTRACTORS.TDS SEC.194C
Base amount to calculate tax
Select the Gross Amount radio button
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of Withholding tax
Activate the Post W/tax amount check box
Accumulation of W/holding Tax
Select the No Accumulation Radio button
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
Note
Calculation Base Amount -Gross Amount Rounding Rule
Accumulation Type No Accumulation Ctrl Data
3. To save the entries use the Save Icon. 4. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
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Field name
Description
User action and values
Withholding Tax Type
Withholding Tax Type
I2
Description
Description of the Withholding Tax Type
INV-ADVERT. CONTRACTS - TDS SEC.194C
Base amount to calculate tax
Select the Gross Amount radio button
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of Withholding tax
Activate the Post W/tax amount check box
Accumulation of W/holding Tax
Select the No Accumulation Radio button
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
Note
Calculation Base Amount -Gross Amount Rounding Rule
Accumulation Type No Accumulation Ctrl Data
5. To save the entries use the Save Icon. 6. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries: Field name
Description
User action and values
Withholding Tax Type
Withholding Tax Type
I3
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Note
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Field name
Description
User action and values
Description
Description of the Withholding Tax Type
INV-PROFESSIONAL FEES-TDS SEC.194J
Base amount to calculate tax
Select the Gross Amount radio button
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of Withholding tax
Activate the Post W/tax amount check box
Accumulation of W/holding Tax
Select the No Accumulation Radio button
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
Note
Calculation Base Amount -Gross Amount Rounding Rule
Accumulation Type No Accumulation Ctrl Data
7. To save the entries use the Save Icon. 8. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries: Field name
Description
User action and values
Withholding Tax Type
Withholding Tax Type
I4
Description
Description of the Withholding Tax Type
INV-RENT-TDS SEC.194I(HuF/Ind)
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Note
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User action and values
Base amount to calculate tax
Select the Gross Amount radio button
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of Withholding tax
Activate the Post W/tax amount check box
Accumulation of W/holding Tax
Select the No Accumulation Radio button
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
Note
Calculation Base Amount -Gross Amount Rounding Rule
Accumulation Type No Accumulation Ctrl Data
9. To save the entries use the Save Icon. 10. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries: Field name
Description
User action and values
Withholding Tax Type
Withholding Tax Type
I5
Description
Description of the Withholding Tax Type
INV-RENT-TDS SEC.194I(Others)
Base amount to calculate tax
Select the Gross Amount radio button
Note
Calculation Base Amount -Gross Amount
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User action and values
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of Withholding tax
Activate the Post W/tax amount check box
Accumulation of W/holding Tax
Select the No Accumulation Radio button
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
Note
Rounding Rule
Accumulation Type No Accumulation Ctrl Data
11. To save the entries use the Save Icon. 12. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries: Field name
Description
User action and values
Withholding Tax Type
Withholding Tax Type
I6
Description
Description of the Withholding Tax Type
INV-COMMISSION-TDS SEC.194D
Base amount to calculate tax
Select the Gross Amount radio button
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Note
Calculation Base Amount -Gross Amount Rounding Rule Round W/tax amnt. up
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Field name
Description
User action and values
Post W/tax amount
Posting of Withholding tax
Activate the Post W/tax amount check box
Accumulation of W/holding Tax
Select the No Accumulation Radio button
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
Note
Accumulation Type No Accumulation Ctrl Data
13. To save the entries use the Save Icon.
3.13.2
Defining Withholding Tax Types for Payment Posting
Use The purpose of this activity is to define the withholding tax type for deduction of TDS at the time of payment.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Payment Posting
Transaction Code
SPRO
2. On the Change View “Define Withholding tax type definition: Posting at time of Payment” screen, make the following New Entries for the Country IN: Field name
© SAP AG
Description
User action and values
Note
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Field name
Description
User action and values
Description
Description of the Withholding Tax Type
PAYMENTCONTRACTORS.-TDS SEC.194C
Base amount to calculate tax
Select the Gross Amount radio button
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Cash Discount – Cash discount Pre W/tax
Tax Deduction on net of Discounts
Select the C/disc pre W/tx radio button
Post W/tax amount
Posting of Withholding tax
Activate the Post W/tax amount check box
Accumulation of W/holding Tax
Select the No Accumulation Radio button
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
Central Invoice – No Central Invoice
Receipt of Invoice – Central Invoice
Select the radio button for No Central Invoice
Minimum Check – Minimum Check at Item level
Minimum Check at item level
Select the radio button for minimum check at item level
Note
Calculation Base Amount -Gross Amount Rounding Rule
Accumulation Type No Accumulation Ctrl Data
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3. To create the other Payment Withholding tax Type copy the above to the following Withholding Tax Types: Withholding Tax Type Key
Description of With holding Tax Type for Payment Posting
P2
PAY-ADVERT.CONTRACTS-TDS SEC.194C
P3
PAY-PROFESSIONAL FEES-TDS SEC.194J
P4
PAY-RENT-TDS SEC.194I(HuF/Ind)
P5
PAY-RENT-TDS SEC.194I(Others)
P6
PAY-COMMISSION-TDS SEC.194D
All other values remain same as P1 type which is defined in the previous step. 4. To save the entries use the Save Icon or choose Ctrl+S.
3.13.3 Defining Withholding Tax Type for Ecess at invoice posting Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of creating an invoice liability of the Vendor.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Invoice Posting
Transaction Code
SPRO
2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS. 3. Select Tax type P1 and copy as tax type ‘EA’. 4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’ 5. Select Check Box ‘ Inherit Base’ and Enter 6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below: Reference Withholding Tax Type
Description
ECESS Tax Type
Description
I1
INVCONTRACTORS.ECESS- SEC.194C
E1
INVCONTRACTORS.ECESS- SEC.194C
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Reference Withholding Tax Type
Description
ECESS Tax Type
Description
I2
INVADVERT.CONTRAC TS-TDS SEC.194C
E2
INVADVERT.CONTRAC TS-ECESS SEC.194C
I3
INVPROFESSIONAL FEES-TDS SEC.194J
E3
INVPROFESSIONAL FEES-ECESS SEC.194J
I4
INV-RENT-TDS SEC.194I(HuF/Ind)
E4
INV-RENT-ECESS SEC.194I(HuF/Ind)
I5
INV-RENT-TDS SEC.194I(Others)
E5
INV-RENT-ECESS SEC.194I(Others)
I6
INV-COMMISSIONTDS SEC.194D
E6
INV-COMMISSIONECESS SEC.194D
To save the entries use the Save Icon
3.13.4 Defining Withholding Tax Type for Ecess at Payment posting Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of posting a payment to the Vendor.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
© SAP AG
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Payment Posting
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2. On the Change View “Withholding tax type Definition: Posting at time of Pay” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS. 3. Select Tax typeP1 and copy as tax type ‘EA’. 4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’ 5. Select Check Box ‘ Inherit Base’ 6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below: Reference Withholding Tax Type
Description
ECESS Tax Type
Description
P1
PAYCONTRACTORS.TDS SEC.194C
EA
PAYCONTRACTORS.ECESS SEC.194C
P2
PAYADVERT.CONTRAC TS-TDS SEC.194C
EB
PAYADVERT.CONTRAC TS-ECESS SEC.194C
P3
PAYPROFESSIONAL FEES-TDS SEC.194J
EC
PAYPROFESSIONAL FEES-ECESS SEC.194J
P4
PAY-RENT-TDS SEC.194I(HuF/Ind)
ED
PAY-RENT-ECESS SEC.194I(HuF/Ind)
P5
PAY-RENT-TDS SEC.194I(Others)
EE
PAY-RENT-ECESS SEC.194I(Others)
P6
PAY-COMMISSIONTDS SEC.194D
EF
PAY-COMMISSIONECESS SEC.194D
7. To save the entries use the Save Icon
3.13.5
Defining Rounding Rule for Withholding Tax Types
Use The purpose of this activity is to maintain the rounding rule. At the time of posting withholding tax system will round the values to be posted for withholding tax as per the rounding rules.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
© SAP AG
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation →
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Transaction Code
2. On the Change View “Withholding Tax Rounding Rules”: Overview screen, make the following New Entries: Company Code
Withholding Tax Type
Currency
Unit
BP01
I1
INR
100
BP01
I2
INR
100
BP01
I3
INR
100
BP01
I4
INR
100
BP01
I5
INR
100
BP01
I6
INR
100
BP01
P1
INR
100
BP01
P2
INR
100
BP01
P3
INR
100
BP01
P4
INR
100
BP01
P5
INR
100
BP01
P6
INR
100
BP01
E1
INR
100
BP01
E2
INR
100
BP01
E3
INR
100
BP01
E4
INR
100
BP01
E5
INR
100
BP01
E6
INR
100
BP01
EA
INR
100
BP01
EB
INR
100
BP01
EC
INR
100
BP01
ED
INR
100
BP01
EE
INR
100
BP01
EF
INR
100
Note
3. To save the entries use the Save Icon or choose Ctrl+S.
3.13.6
Defining Withholding Tax Codes
Use
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The purpose of this activity is to define the withholding tax codes. The rates are maintained through withholding tax code. The withholding tax rate contains Base withholding tax rate and Surcharge on base with holding tax rate. This can be maintained as two different with holding tax codes (i.e. base withholding tax rate in one code and surcharge in another code) or together withholding tax rate can be maintained. Base withholding tax rate and surcharge rate together one withholding tax code is defined.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Codes → Define Withholding Tax Codes
Transaction Code
SPRO
2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
I1
I1
INVCONTS.CORPTDS SEC.194C2.05%
194C
100
1
2.05%
I2
I2
INVADV.CONTS.COR P-TDS SEC194C1.025%
194C
100
1
1.025%
I3
I3
INVPROF/TECH..COR P-TDS SEC.194J5.125%
194J
100
1
5.125%
I4
I4
INVRENT.HUF/INDIVI DUAL-TDS SEC.194I-15%
194I
100
1
15%
I5
I5
INVRENT.CORP/OTH ER-TDS SEC.194I20.50%
194I
100
1
20.50%
I6
I6
INVCOMMISSN.CORP -TDS SEC.194D5.125%
194D
100
1
5.125%
P1
P1
PAYCONTS.CORPTDS SEC.194C2.050%
194C
100
1
2.05%
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W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
P2
P2
PAYADV.CONTS.COR P-TDS SEC194C1.025%
194C
100
1
1.025%
P3
P3
PAYPROF/TECH..COR P-TDS SEC.194J5.125%
194J
100
1
5.125%
P4
P4
PAYRENT.HUF/INDIVI DUAL-TDS SEC.194I-15%
194I
100
1
15%
P5
P5
PAYRENT.CORP/OTH ER-TDS SEC.194I20.500%
194I
100
1
20.500%
P6
P6
PAYCOMMISSN.CORP -TDS SEC.194D5.500%
194D
100
1
5.125%
3. To save the entries use the Save Icon or choose Ctrl+S.
3.13.7
Defining Withholding Tax Codes (ECESS)
Use The purpose of this activity is to define the withholding tax codes for ECESS. The rates are maintained through withholding tax code. The withholding tax rate contains ECESS percentage for each withholding tax type.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Codes → Define Withholding Tax Codes
Transaction Code
SPRO
2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
EI
E1
INV-CONTS -ECESS SEC.194C
194C
100
1
2%
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W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
E2
E2
INV-ADV.CONTS. -ECESS SEC194C
194C
100
1
2%
E3
E3
INV-PROF/TECH.. -ECESS SEC.194J
194J
100
1
2%
E4
E4
INVRENT.HUF/INDIVI DUAL-ECESS SEC.194I
194I
100
1
2%
E5
E5
INVRENT.CORP/OTH ER-ECESS SEC.194I
194I
100
1
2%
E6
E6
INV-COMMISSN. -ECESS SEC.194D
194D
100
1
2%
EA
EA
PAY-CONTS. ECESS SEC.194C
194C
100
1
2%
EB
EB
PAY-ADV.CONTS. -ECESS SEC194C
194C
100
1
2%
EC
EC
PAY-PROF/TECH -ECESS SEC.194J
194J
100
1
2%
ED
ED
PAYRENT.HUF/INDIVI DUAL-ECESS SEC.194I
194I
100
1
2%
EE
EE
PAYRENT.CORP/OTH ER-ECESS SEC.194I
194I
100
1
2%
EF
EF
PAYCOMMISSN.CORP -ECESS SEC.194D
194D
100
1
2%
3. To save the entries use the Save Icon or choose Ctrl+S.
3.13.8 Portraying Dependencies Between Withholding Tax Types Use The purpose of this activity is to assign the Base amount withholding Tax type( on which ECESS is to be calcualated ) to the ECESS Tax type number
Procedure
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1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding tax base amount→Portray Dependencies Between Withholding Tax Types
Transaction Code
SPRO
2. On the Change View “Maintain Dependencies of Withholding tax Type”: Overview screen, Select the tax code ‘E1’ for the Country IN 3. Choose ‘Details’ Button 4. Enter the’ I1’ tax type number ‘19’ in the field ‘ Depend on type no’ 5. Repeat the steps from 2 to 4 for the remaining Ecess Tax Types as detailed below: W/Tax Type
Description of W/tax Code
Ecess Tax type no
Base amt. tax type no
EI
INV-CONTS -ECESS SEC.194C
31
19
E2
INV-ADV.CONTS. -ECESS SEC194C
32
20
E3
INV-PROF/TECH.. -ECESS SEC.194J
33
21
E4
INVRENT.HUF/INDIVI DUAL-ECESS SEC.194I
34
22
E5
INVRENT.CORP/OTH ER-ECESS SEC.194I
35
23
E6
INV-COMMISSN. -ECESS SEC.194D
36
24
EA
PAY-CONTS. ECESS SEC.194C
37
25
EB
PAY-ADV.CONTS. -ECESS SEC194C-
38
26
EC
PAY-PROF/TECH -ECESS SEC.194J
39
30
ED
PAYRENT.HUF/INDIVI DUAL-ECESS SEC.194I
40
27
EE
PAYRENT.CORP/OTH ER-ECESS SEC.194I
41
28
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W/Tax Type
Description of W/tax Code
Ecess Tax type no
Base amt. tax type no
EF
PAYCOMMISSN.CORP -ECESS SEC.194D
42
29
3.13.9
Checking Recipient Types
Use The purpose of this activity is to define the Recipient Types. Recipient Types are used for tax payment and tax reporting. Recipient Types will be assigned in the Vendor Master Record.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Check Recipient Types
Transaction Code
SPRO
2. On the Change View “Vendor Types of Recipient for Withholding tax Type”: Overview screen, make the following entries for the Country IN Withholding Tax Type
Recipient Type
Text
I1
CO
Companies
I1
OT
Others
I2
CO
Companies
I2
OT
Others
I3
CO
Companies
I3
OT
Others
I4
OT
Others
I5
CO
Companies
I6
CO
Companies
I6
OT
Others
P1
CO
Companies
P1
OT
Others
P2
CO
Companies
P2
OT
Others
P3
CO
Companies
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Withholding Tax Type
Recipient Type
Text
P3
OT
Others
P4
OT
Others
P5
CO
Companies
P6
CO
Companies
P6
OT
Others
E1
CO
Companies
E1
OT
Others
E2
CO
Companies
E2
OT
Others
E3
CO
Companies
E3
OT
Others
E4
OT
Others
E5
CO
Companies
E6
CO
Companies
E6
OT
Others
EA
CO
Companies
EA
OT
Others
EB
CO
Companies
EB
OT
Others
EC
CO
Companies
EC
OT
Others
ED
OT
Others
EE
CO
Companies
EF
CO
Companies
EF
OT
Others
3. To save the entries use the Save Icon or choose Ctrl+S.
3.13.10 Maintaining Tax Due Dates Use The purpose of this activity is to identify the Tax Payable due date from the date of deduction / posting.
Procedure
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1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → India → Maintain Tax Due Dates
Transaction Code
SPRO
2. On the Change View “Tax Due Dates”: Overview screen, make the following entries: Country
Official Withholding Tax Key
Recipient Type
No. of Days
IN
194C
CO
777
IN
194C
OT
777
IN
194D
CO
777
IN
194D
OT
777
IN
194I
CO
777
IN
194I
OT
777
IN
194J
CO
777
IN
194J
OT
777
IN
195
CO
IN
195
OT
3. To save the entries use Save icon or Ctrl+S.
3.13.11 Maintaining Surcharge Rates Use The purpose of this activity is to identify the surcharge rate, which is included in the base rate of Withholding Tax Code. The surcharge rates will be used by the system for reporting.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → India → Surcharges → Maintain Surcharge Rates (Surcharges combined with basic WH Tax Codes)
Transaction Code
SPRO
2. On the Change View “Surcharge Rates”: Overview screen, make the following New Entries: Company Code
Withholding Tax Type
Withholding Tax Code
Recipient Type
Surcharge
BP01
I1
I1
CO
10%
BP01
I2
I2
CO
10%
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Company Code
Withholding Tax Type
Withholding Tax Code
Recipient Type
Surcharge
BP01
I3
I3
CO
10%
BP01
I4
I4
OT
BP01
I5
I5
CO
10%
BP01
I6
I6
CO
10%
BP01
P1
P1
CO
10%
BP01
P2
P2
CO
10%
BP01
P3
P3
CO
10%
BP01
P4
P4
OT
BP01
P5
P5
CO
10%
BP01
P6
P6
CO
10%
3. To save the entries use save icon or Ctrl+S.
3.13.12 Assigning Types of Companies to Withholding Tax Codes Use The purpose of this activity is to identify the types of withholding tax codes and the same will be used in the reports.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → India → Settings for Annual Returns → Assign types of Companies to withholding tax code
Transaction Code
SPRO
2. On the Change View “Assign Types of Company To Withholding Tax Codes”: Overview screen, make the following New Entries Country
Withholding Tax Type
Withholding Tax Code
Company Type
IN
I1
I1
Contractors
IN
I1
I9
Contractors
IN
I2
I2
Advertising
IN
I2
I9
Advertising
IN
P1
P1
Contractors
IN
P1
P9
Contractors
IN
P2
P2
Advertising
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Country
Withholding Tax Type
Withholding Tax Code
Company Type
IN
P2
P9
Advertising
IN
W1
W1
Contractors
IN
wa
wa
Contractors
3. To save the entries use Save icon or Ctrl+S.
3.14 Extended Withholding Tax – Company Code Assignment 3.14.1
Assigning Withholding Tax Type to Company Code
Use The purpose of this activity is to assign the withholding tax types defined to the Company Code.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Company Code → Assign Withholding Tax Types to Company Code
Transaction Code
SPRO
2. On the Change View “Withholding tax information for company code per W/tax:” screen, make the following New Entries: Company Code
Withholdi ng Tax Type
With/tax agent
W/Tax obligated from
W/Tax obligated to
Customer data subject to W/tax
BP01
I1
Activate
01.04.2003
31.12.2999
Activate
BP01
I2
Activate
01.04.2003
31.12.2999
Activate
BP01
I3
Activate
01.04.2003
31.12.2999
Activate
BP01
I4
Activate
01.04.2003
31.12.2999
Activate
BP01
I5
Activate
01.04.2003
31.12.2999
Activate
BP01
I6
Activate
01.04.2003
31.12.2999
Activate
BP01
P1
Activate
01.04.2003
31.12.2999
Activate
BP01
P2
Activate
01.04.2003
31.12.2999
Activate
BP01
P3
Activate
01.04.2003
31.12.2999
Activate
BP01
P4
Activate
01.04.2003
31.12.2999
Activate
BP01
P5
Activate
01.04.2003
31.12.2999
Activate
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Company Code
Withholdi ng Tax Type
With/tax agent
W/Tax obligated from
W/Tax obligated to
Customer data subject to W/tax
BP01
P6
Activate
01.04.2003
31.12.2999
Activate
BP01
E1
Activate
01.04.2003
31.12.2999
Activate
BP01
E2
Activate
01.04.2003
31.12.2999
Activate
BP01
E3
Activate
01.04.2003
31.12.2999
Activate
BP01
E4
Activate
01.04.2003
31.12.2999
Activate
BP01
E5
Activate
01.04.2003
31.12.2999
Activate
BP01
E6
Activate
01.04.2003
31.12.2999
Activate
BP01
EA
Activate
01.04.2003
31.12.2999
Activate
BP01
EB
Activate
01.04.2003
31.12.2999
Activate
BP01
EC
Activate
01.04.2003
31.12.2999
Activate
BP01
ED
Activate
01.04.2003
31.12.2999
Activate
BP01
EE
Activate
01.04.2003
31.12.2999
Activate
BP01
EF
Activate
01.04.2003
31.12.2999
Activate
3. To save the entries use save icon or choose Ctrl+S.
3.14.2
Activating Extended Withholding Tax Code
Use The purpose of this activity is to activate the extended withholding tax code for the Company Code. SAP R/3 system supports two types of withholding taxes •
Standard Withholding Tax (Classic)
•
Extended Withholding Tax
Prerequisites Take a decision to activate the extended withholding tax functionality or classic withholding functionality.
Once you have activated extended withholding tax, you cannot return to using previous withholding tax processing.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
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Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Company Code → Activate Extended withholding tax
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Transaction Code
2. On the Change View “Enhanced Withholding tax functions active”: Overview screen, make the following entry: Field name
Description
User action and values
Note
Company Code
Company Code
BP01
Defaulted
Company Name
Name of Company Code
India Best Practices Ltd
Defaulted
Ext.W/Tax
Extended Withholding
Activate the check box
Activate the extended with holding tax
3. To save the entries use save icon or use Ctrl+S.
3.14.3
Defining Accounts to post the Withholding Tax
Use The purpose of this activity is to assign the General Ledger Master records to post the withholding tax deducted, which will be paid to the government subsequently.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → Accounts for withholding tax→ Define Accounts for Withholding Tax to be paid over
Transaction Code
SPRO
2. On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following entries for the Chart of Accounts CAIN: Withholding Tax Type
Withholding Tax Code
General Ledger Account
I1
I1
13113940
I1
I9
13113940
I2
I2
13113940
I2
I9
13113940
I3
I3
13113940
I3
I9
13113940
I4
I4
13113940
I5
I5
13113940
I6
I6
13113940
I6
I9
13113940
P1
P1
13113940
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Withholding Tax Type
Withholding Tax Code
General Ledger Account
P1
P9
13113940
P2
P2
13113940
P2
P9
13113940
P3
P3
13113940
P3
P9
13113940
P4
P4
13113940
P5
P5
13113940
P6
P6
13113940
P6
P9
13113940
E1
E1
13113940
E2
E2
13113940
E3
E3
13113940
E4
E4
13113940
E5
E5
13113940
E6
E6
13113940
EA
EA
13113940
EB
EB
13113940
EC
EC
13113940
ED
ED
13113940
EE
EE
13113940
EF
EF
13113940
3. To save the entries use save icon or choose Ctrl+S. One General Ledger account has been assigned for all withholding tax types and codes to post the deduction. If required different general ledger account can be maintained in the combination of Withholding Tax Type and Withholding Tax Code. General ledger account needs to be maintained on open item basis to perform the withholding tax clearing. Make the necessary changes in the General ledger account manually.
3.15 Maintaining Number Group for Internal Challan Numbers Use
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You are going to create number range groups
Procedure 1. Access the activity using one of the following navigation options: Menu
System → Services → Table Maintenance → Extended Table Maintenance
Transaction Code
SM30
2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWTNUMGR_1 and choose the Maintain push button. 3. On the Change View Number Groups for Internal Challan Numbers – EWT India: Section Code screen, make the following entries Company Code
Section Code
Off. W/Tax Key
Number Group
BP01
BP01
194C
10
BP01
BP01
194J
10
BP01
BP01
194I
10
BP01
BP01
194D
10
BP01
BP01
194A
10
4. To save the entries use save icon or choose Ctrl+S.
3.16 Assignment of Number Ranges 3.16.1
Assigning Number Ranges to Number Groups
Use In this IMG activity, you assign each number group to a number range.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
© SAP AG
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Remittance Challan → Assign Number Ranges to Number Groups
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Transaction Code
SPRO
2. On the Change View “INTERNAL NO RANGE FOR CHALLANS-EWT INDIA:”OVERVIEW screen make the following entries. Field name
Description
User action and values
Number Group
Number Group
10
Int NR
Internal Number Range Key
02
Note
3. To save the entries use Save icon or choose Ctrl+S.
3.16.2
Maintaining Number Ranges
Use The purpose of this activity is to maintain the number ranges that the system is to use to number the remittance challans while posting the TDS Challan.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Remittance Challan → Maintain Number Ranges
Transaction Code
SPRO
2. On the Internal number ranges for Challan screen, select the Change Groups push button. 3. On the Maintain Number Ranges Groups screen, select the check box Group without text. 4. Select the from the menu Interval → Maintain and assign the Company Code BP01 on the pop screen 5. Select on the “Maintain Number Range Intervals” screen, select the menu Edit → Insert Year or Insert Year push button. Field name
Description
User action and values
Year
Year for which number range being defined
2003
From Number
Starting number of series
1000
To Number
Ending number of series
1999
Note
6. If the number group is in un-assigned group, select the number group ‘10’ (put the cursor on the number group 10 and choose the select element icon) 7. Select the check box “Group without Text” and choose the Assign Element Group push button. 8. To save the entries use save icon or choose Ctrl+S.
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The challan numbers are year dependent. In case you need to maintain the number range for new Fiscal year, maintain the number range to the new fiscal year, use the following additional steps. 9. To maintain the number range for another fiscal year, select the check box “Group without Text” on the “Maintain Number Range Groups” screen and select from the menu Interval → Maintain and assign the Company Code as BP01. 10. Select the number rage 2003, which displayed in the screen, on the “Maintain Number Range Intervals” screen, select the menu Edit → Insert Year. 11. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to. 12. To save the entries use save icon or choose Ctrl+S.
3.16.3
Maintaining Number Groups and SAP Script Forms
Use The purpose of this activity is to specify which SAP script forms will be used to use to print the withholding tax certificates.
Prerequisites Check SAP Script Form J_1IEWTCERT which is delivered with the Standard system for generation of withholding tax certificates. If required copy from the 000 client to the client you are using.
Procedure 1. Access the activity using one of the following navigation options: Menu
System → Services → Table Maintenance → Extended Table Maintenance
Transaction Code
SM30
2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWT_CERT_N and choose the Maintain push button. 3. On “Change view “SAP Script Forms / Section indicators for EWT Certificate” screen, make the following New Entries. Company Code
Section Code
Off. With holding Tax key
BP01
BP01
BP01
From
Number Group
194C
J_1IEWT_CERT
11
BP01
194D
J_1IEWT_CERT
16
BP01
BP01
194I
J_1IEWT_CERT
14
BP01
BP01
194J
J_1IEWT_CERT
13
BP01
BP01
194A
J_1IEWT_CERT
19
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4. To save the entries use save icon or choose Ctrl+S
3.16.4
Assigning Number Ranges to Number Groups
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Withholding Tax Certificates for Vendors and Customers → Assign Number Ranges to Number Groups
Transaction Code
SPRO
2. To maintain on the “Change View “Number Ranges for Withholding Tax Certificates”: Overview” screen, make the following New Entries. Number Group
Internal Number Range
11
11
13
13
14
14
16
16
19
19
3. To save the entries use save icon or choose Ctrl+S
3.16.5
Maintaining Number Ranges
Use The purpose of this activity is to maintain the number ranges that the system is to use to number the Withholding Tax Certificates.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Withholding Tax Certificates for Vendors and Customers → Maintain Number Ranges
Transaction Code
SPRO
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2. To maintain on the “Withholding Tax Certificates (India)” screen, select the Maintain Groups push button. 3. The Groups defined in the previous step will be appearing on the screen i.e. 11, 13, 14, 16, and 19.
The certificate numbers are year dependent. In case of New Fiscal year, maintain the number range to the new fiscal year, Use the following additional steps: 4. Select the check box above the number range group ID on the “Maintain number range groups” screen. 5. Select from the menu Interval → Maintain and assign the Company Code as BP01. 6. On the “Maintain Number Range Intervals” screen select the number rage 2003, which displayed in the screen, and select from the menu Edit → Insert Year. 7. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to, for each Number group. Number Range should not overlap between the number groups. Number group
Fiscal year
From Number
To Number
11
2003
110000
119999
13
2003
130000
139999
14
2003
140000
149999
16
2003
160000
169999
19
2003
190000
199999
Current Number
8. The group text not transported and maintain manually. 9. To save the entries use save icon or choose Ctrl+S.
3.17 E-Filing, India Localisation Annual Legal Report The Program gives the output in e-file with a different set of records. As per the Government circular, the e-file should have records for which certificates have been printed. To enable the customers to have better usable output , along with e-file SAP provides an Higherarchial ALV report Functionality that will present the list of documents in the form of workflow. The ALV report not only will have documents from which certificates have been printed but also the Document workflow details from the internal challan updation stage. The following are customization steps for E- filing Annual Report
3.17.1
Reason Code Mapping
Use In this IMG activity, you create Reason codes for Exemption Certificate.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
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System → Services → Table Maintenance → Extended Table
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Transaction Code
2. On the Change View “Maintain Table Views: Initial Screen:” OVERVIEW screen make the following entries. Field name
User action and values
Table/View
j_1irsncodem
Note
3. To maintain the entries choose Enter. 4. On the Change View “Change view Exemption Reason Code; e-Filing India Localisation” OVERVIEW screen make the following entries. Country
Exemption Reson
Off Rsn Cd
IN
01
Lower Deduction/No Deduction thru Certificate u/s 197
IN
02
Lower Deduction/No Deduction thru Certificate u/s 197
IN
03
Lower Deduction/No Deduction thru Certificate u/s 197A
IN
04
Lower Deduction/No Deduction thru Certificate u/s 197A
5. To save the entries use save icon or choose Ctrl+S.
3.17.2
State Code Mapping
Use In this IMG activity, you create State codes as per Government E-filing.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
System → Services → Table Maintenance → Extended Table Maintenance
Transaction Code
SM30
2. On the Change View “Maintain Table Views: Initial Screen: ”OVERVIEW screen make the following entries. Field name
User action and values
Table/View
J_1ISTATECD
Note
3. To maintain the entries choose Enter.
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4. On the Change View “Change view State Codes; e-Filing Localisation India” OVERVIEW screen make the following entries. Country
State Code
Description
IN
1
ANDAMAN AND NICOBAR ISLANDS
IN
2
ANDHRA PRADESH
IN
3
ARUNACHAL PRADESH
IN
4
ASSAM
IN
5
BIHAR
IN
6
CHANDIGARH
IN
7
DADRA & NAGAR HAVELI
IN
8
DAMAN & DIU
IN
9
DELHI
IN
10
GOA
IN
11
GUJARAT
IN
12
HARYANA
IN
13
HIMACHAL PRADESH
IN
14
JAMMU & KASHMIR
IN
15
KARNATAKA
IN
16
KERALA
IN
17
LAKSHAWADEEP
IN
18
MADHYA PRADESH
IN
19
MAHARASHTRA
IN
20
MANIPUR
IN
21
MEGHALAYA
IN
22
MIZORAM
IN
23
NAGALAND
IN
24
ORISSA
IN
25
PONDICHERRY
IN
26
PUNJAB
IN
27
RAJASTHAN
IN
28
SIKKIM
IN
29
TAMILNADU
IN
30
TRIPURA
IN
31
UTTAR PRADESH
IN
32
WEST BENGAL
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Country
State Code
Description
IN
33
CHHATISHGARH
IN
34
UTTARANCHAL
IN
35
JHARKHAND
5. To save the entries use save icon or choose Ctrl+S.
3.17.3 Mapping legal state codes vis-à-vis state codes in vendor master Use In this IMG activity, you assign State codes as per Government E-filing to Region Codes of State maintained in vendor master.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
System → Services → Table Maintenance → Extended Table Maintenance
Transaction Code
SM30
2. On the Change View “Maintain Table Views: Initial Screen: ”OVERVIEW screen make the following entries. Field name
User action and values
Table/View
J_1ISTATECDM
Note
3. To maintain the entries choose Enter. 4. On the Change View “Change view State Codes; e-Filing Localisation India” OVERVIEW screen make the following entries. Country
Region
State Code
IN
01
2
IN
02
3
IN
03
4
IN
04
5
IN
05
10
IN
06
11
IN
07
12
IN
08
13
IN
09
14
IN
10
15
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Country
Region
State Code
IN
11
16
IN
12
18
IN
13
19
IN
14
20
IN
15
21
IN
16
22
IN
17
23
IN
18
24
IN
19
26
IN
20
27
IN
21
28
IN
22
29
IN
23
30
IN
24
31
IN
25
32
IN
26
1
IN
27
6
IN
28
7
IN
29
8
IN
30
9
IN
31
17
IN
32
25
IN
33
33
IN
34
34
IN
35
35
5. To save the entries use save icon or choose Ctrl+S.
3.17.4
Assigning Physical File path to Logical File path
Use In this IMG activity, you assign Physical File path in which SAP TDS file is saved to Logical File path.
Procedure 1. Access the activity using one of the following navigation options: IMG Menu
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Command Box
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SAP Best Practices Transaction Code
J05 – Materials Management: Configuration Guide FILE
2. Ignore the Caution ‘ table is cross-client’ and Enter 3. On the Change View “Logical File path Definition: ”OVERVIEW screen make the following entries. Field name
User action and values
Logical File Path
J_1I_EFILE_DOWNLOAD
Name
Downloand for E-file, India Loacalization
Note
4. To maintain the entries choose Enter. 5. Select Logical File path and choose ‘Assignment of Physical Paths to Logical Path’ 6. On the Change View “Assignment of Physical Path to Logical Path: ”OVERVIEW screen make the following entries. Field name
User action and values
Note
Logical File Path
J_1I_EFILE_DOWNLOAD
Default value
Name
Downloand for E-file, India Loacalization
Default value
Syntax Group
WINDOWS NT
Input Value
Physical Path
D:\usr\sap\SR3\DVEBMGS00\work\
Microsoft Windows NT
Input Value
Consult the Basis Administrator for Physical Path. 7. To save the entries use save icon or choose Ctrl+S.
4 Configuration CATTs 4.1 Maintaining Address for Business Place Use The purpose of this activity is to maintain the Business Place Address using the CATT.
If address maintained along with Creation of Business Place manually, no need to run this CATT.
Prerequisites Business Place must be created in the system.
Procedure Address already maintained at step 3.5 above.
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SAP Best Practices
J05 – Materials Management: Configuration Guide
4.2 Maintaining Address for Section Code Use The purpose of this activity is to maintain the Section Code Address using the CATT.
If address maintained along with Creation of Section Code manually, no need to run this CATT.
Prerequisites Section Code must be created in the system.
Procedure Address already maintained at step 3.5 above.
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