196_BPP_EN_CL
Short Description
Descripción: Please also move this TR to QAS 500...
Description
EHP4 for SAP ERP 6.0 December 2010 English
Project with Fixed Price and T&M Billing (196) Business Process Documentation
SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany
SAP Best Practices
Project with Fixed Price and T&M Billing (196): BPD
Copyright © Copyright 2008 SAP AG. All rights reserved.
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SAP Best Practices
Project with Fixed Price and T&M Billing (196): BPD
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F2)
or the
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Project with Fixed Price and T&M Billing (196): BPD
Contents 1 2
3 4
5
6
Purpose........................................................................................................................................ 5 Prerequisites................................................................................................................................ 5 2.1 Master Data and Organizational Data...................................................................................5 2.2 Roles..................................................................................................................................... 6 Process Overview Table............................................................................................................... 7 Process Steps.............................................................................................................................. 8 4.1 Creating a Quotation............................................................................................................. 8 4.2 Creating a Customer Contract............................................................................................. 11 4.3 Maintaining Realization % on contract line..........................................................................12 4.4 Generating the Settlement Rule..........................................................................................14 4.5 Changing the Project........................................................................................................... 15 4.6 Planning Cost Elements/Activity Inputs...............................................................................17 4.7 Time Recording (211).......................................................................................................... 18 4.8 Travel Management (191)................................................................................................... 18 4.9 Creating the Fixed Price Billing Document..........................................................................19 4.10 Creating a Resource-Related Billing Request..................................................................21 4.11 Creating the Invoice for the Billing Memo Request..........................................................22 Follow-Up Processes.................................................................................................................. 23 5.1 Accounts Receivable (157).................................................................................................. 23 5.2 Closing Operations SD (203) (optional)...............................................................................23 5.3 Period End Closing Projects (207)......................................................................................24 Appendix.................................................................................................................................... 24 6.1 Reversal of Process Steps.................................................................................................. 24 6.2 SAP ERP Reports............................................................................................................... 26 6.3 Used Forms......................................................................................................................... 26
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1
Project with Fixed Price and T&M Billing (196): BPD
Project with Fixed Price and T&M Billing (196) Purpose This business scenario addresses the typical business processes of an engineering or industrial design company. An agreement with a customer for a design project requires a down payment and billing based on performance of defined milestones. The design company sets up a project structure and assigns employees to specific activities based on skill sets and availability. The project is automatically created from the contract using a predefined project structure template.
2
Prerequisites This business scenario assumes that the quotation and negotiation processes have been successfully completed. A purchase order is received from the customer, formalizing the request to create a project.
1.1 Master Data and Organizational Data SAP Best Practices Standard Values Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers. This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario. Additional Master Data (Default Values) You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists. Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation. Use the following master data in the process steps described in this document:
Service Service Plant Master data
Value
Operating concern
1000
Controlling area
1000
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Master / org. data details
Comments
«CtrllingArea_BP01_NmeCtrllingAreaLng1
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Master data
Value
Master / org. data details
Company code
1000
«CompCode_BP01_NmeCompCodeOrCo mpLng1»
Plant
1000
«Plant_BP01_ProdPlant_PlantNmeLng1»
Sales organization
1000
«SalesOrg_BP01_SalesOrgNmeLng2»
Distribution channel
10
«DistrChan_DirectSales_DistrChanNmeLn g2»
Division
10
«Divisions_01_DivisionNmeLng2»
Contract type
YBC3
SP: SD-Contract
Sold-to party
100100
SAP AG
Material
D300 D301
Consulting 1 FP Consulting 2 T&M
CATS Data entry profile
YSP_PS
SP: Automatic Release and Transfer
Personnel number
999102
Jennifer Stein
Operating concern
1000
Comments
1 Roles Use The following roles must have been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.
Prerequisites The business roles have been assigned to the user who is testing this scenario. Business role
Technical name
Process step
Sales Administration
SAP_NBPR_SALESPERSON-S
Creating a Quotation
Service Agent
SAP_NBPR_SERVAGENT-S
Creating a Customer Contract, Maintaining Realization % on contract line
Project Manager
SAP_NBPR_PROJECTMANAGER-S
Generating the Settlement Rule, Changing the Project, Planning Cost Elements/Activity Inputs, Performing Results Analysis on the Project
Sales Billing
SAP_NBPR_BILLLING-S
Creating the Fixed Price Billing
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Business role
Project with Fixed Price and T&M Billing (196): BPD
Technical name
Process step Document, Creating the Invoice for the Billing Memo Request
Service Employee
3
SAP_NBPR_SERVEMPLOYEE-S
Creating a Resource-Related Billing Request
Process Overview Table Process step
External process reference
Business condition
Business role
Transaction code
Creating a Quotation
Sales Administratio n
VA21
Creating a Customer Contract
Service Agent
VA41
Maintain Realization % on contract line
Service Agent
VA42
Generating the Settlement Rule
Project Manager
CJB2
Changing the Project
Project Manager
CJ20N
Planning Cost Elements/Activity Inputs
Project Manager
CJR2
Creating the Fix Price Billing Document
Sales Billing
VF01
Creating Resource-Related Billing Request
Service Employee
DP90
Expected results
External Process 211 External Process 191
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Process step
Project with Fixed Price and T&M Billing (196): BPD
External process reference
Business condition
Creating the Invoice for the Billing Memo Request
Business role
Transaction code
Sales Billing
VF04
Expected results
Period end closing Project (207)
4 Process Steps 2
Creating a Quotation
Use The purpose of this activity is to create a quotation, which is a formal offer of services to a customer at a set price. It is usually valid for a limited period of time.
Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu
Logistics Sales and Distribution Sales Quotation Create
Transaction code
VA21
2. On the Create Quotation: Initial Screen, make the following entries: Field name
Description
User action and values
Quotation Type
Sales document type of the quotation
YBQ1
Sales Organizatio n
Selling entity responsible for the customer
1000
Distribution Channel
Customer grouping
10
Division
Product or service grouping
10
Comment
3. Choose Enter. 4. On the Create SP: Quotation: Overview screen, make the following entries. (Default data remains unchanged.)
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Field name
Description
User action and values
Sold-to Party
Alphanumeric key uniquely identifying the customer
100100
Item 10 Material
Alphanumeric key uniquely identifying the service product
D300
Order Quantity
Number of service units
1
Comment
5. Select item line 10 and go to the Menu Goto – Item – Conditions 6. In the Pricing Elements table type in PR00 in the field CnTy and the value ‘1500’ in the field Amount. 7. Choose Enter. 8. Choose (F3). 9. In item line 20 make the following entries: Item 20 Material
Alphanumeric key uniquely identifying the service product
D301
Order Quantity
Number of service units
8
Valid to
Date until which the bid or quotation is binding
A day in the future
10. Choose Enter 11. Choose Save and write down the generated quotation number 2XXXXXXX for future reference. Quotation number: _________________________. 12. Choose
Back to return to the SAP Easy Access menu.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role
Sales Administration (SAP_NBPR_SALESPERSON-S)
Business role menu
Sales Quotations Create Quotation
12. On the Create Quotation: Initial Screen, make the following entries: Field name
Description
User action and values
Quotation Type
Sales document type of the quotation
YBQ1
Sold-to Party
Alphanumeric key uniquely identifying the
100100
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Comment
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Field name
Project with Fixed Price and T&M Billing (196): BPD
Description
User action and values
Comment
customer 13. Choose Start. 14. On the Create SP: Quotation: Overview screen, make the following entries. (Default data remains unchanged.) Field name
Description
User action and values
Item 10 Material
Alphanumeric key uniquely identifying the service product
D300
Order Quantity
Number of service units
1
Comment
15. Select item line 10 and go to the Menu Item details– Pricing 16. In the Pricing Elements table type in PR00 in the field CnTy and the value ‘1500’ in the field Amount. 17. Choose Enter. 18. Choose back. 19. In item line 20 make the following entries: Item 20 Material
Alphanumeric key uniquely identifying the service product
D301
Order Quantity
Number of service units
8
Valid to
Date until which the bid or quotation is binding
A day in the future
20. Choose Enter 21. Choose Save and write down the generated quotation number 2XXXXXXX for future reference. Quotation number: _________________________. 12. Choose
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Back to return to the SAP Easy Access menu.
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Project with Fixed Price and T&M Billing (196): BPD
Creating a Customer Contract
Use The purpose of this activity is to define the professional service agreement between the service provider and the customer. Saving the service agreement automatically triggers the creation of the project.
Prerequisites The confirmation of customer requirements triggers the creation of a contract. The materials indicated in the service agreement are assigned to the standard network template S-EXT and the standard project template S-EXT, which then permits the automatic creation of a new project.
Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu
Logistics Sales and Distribution Sales Contract Create
Transaction code
VA41
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role
Service Agent (SAP_NBPR_SERVAGENT-S)
Business role menu
Service Processing Service Agreements Contracts Create Contract
2. On the Create Contract: Initial Screen, make the following entries: Field name
Description
User action and values
Contract Type
Sales document type of the contract
YBC3
Sales Organizatio n
Selling entity responsible for the customer
1000
Distribution Channel
Customer grouping
10
Division
Product or service grouping
10
Comment
3. Choose Create with Reference (F8). 4. In the following dialog box select the Quotation tab page. Enter the quotation number created earlier. Choose Copy (F5). 5. On the Create SP: PS- Contract: Overview screen, select the submitted entries. Choose Save.
If the column Order quantity is not visible, scroll to the right and use drag and drop to move the column next to the right side of the Target quantity column.
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Project with Fixed Price and T&M Billing (196): BPD
6. If a dialog box appears, enter the WBS elements 004XXXXXXX-10 in the field WBS Element for item 10 and the WBS element 004XXXXXXX-20 for item 20. Choose Continue (Enter) 7. If no dialog box appears, select item lines 10 and 20 and go to the menu (More…) Goto – Item – Account assignment. Check the entry in the field WBS Element for both items. (004XXXXXXX10, 004XXXXXXX-20). Choose Save. 8. Write down the generated contract number 4XXXXXXX for future reference. Contract number: _________________________. The standard project S-EXT is read to generate a new project 004XXXXXXX. The last eight digits will be the identical with the contract number. Project definition number: _________________________. 9. Choose
Back to return to the SAP Easy Access menu.
Result The budget check has been carried out. The system issues the message: SP: PS-Contract 4XXXXXXX has been saved.
4
Maintaining Realization % on contract line
Use To ensure that the WIP is properly valued, contract-specific price conditions are applied either during set-up or later whenever the need arises to change the WIP valuation. For this purpose, a contract line-specific surcharge condition is defined, which affects the WIP valuation.
Prerequisites A contract has been created.
Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu
Logistics Sales and Distribution Sales Contract Change
Transaction code
VA42
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role
Service Agent (SAP_NBPR_SERVAGENT-S)
Business role menu
Service Processing Service AgreementsContracts Change Contract
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Project with Fixed Price and T&M Billing (196): BPD
2. On the Change Contract: Initial Screen, enter the open PO number (contract) created in the previous step and select Enter. 3. Select item for T&M (material D301) and go to menu (More…)Extras Pricing Agreement Item 4. Create a condition rate by choosing on the button Field name
Description
User action and values
Condition type
Select applicable condition type
YBS2
Material
Select material for T&M
D301
Amount
% value
Enter a value, e.g.: 20
Valid from
Start date
Enter actual date
Valid to
End date
Enter date 31/12/9999
Comment
price reduction -20 %
Alternative would be condition with no date restriction
4. Choose Save. The system goes back to the overview Change SP: PS- Contract 4XXXXXXX If you do not save your entries, the calculated values are lost for further processing. 5. Save the contract.
Result A contract line-specific surcharge/discount is applied to the contract and will affect the WIP valuation and the resource-related billing accordingly.
5
Generating the Settlement Rule
Use This transaction automatically generates the results analysis key and settlement rule in the project. The settlement rules determine the controlling object that will receive the revenues and costs of the project.
Prerequisites The settlement rule and results analysis key of the project may be generated at any time once you have created the project. A default settlement strategy, that is, a settlement rule determination based on certain project criteria, must be defined for a settlement generation to occur.
Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI)
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SAP Menu
Logistics Project System Financials Period-end Closing Single functions Settlement Rule Individual Processing
Transaction code
CJB2
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role
Project Manager (SAP_NBPR_PROJECTMANAGER-S)
Business role menu
Project Management Project Execution FinancialsGenerate Settmt Rule: Indiv.Proc.
2. If the Set Operating Concern dialog box appears, make the following entries: Field name
Description
User action and values
Controlling Area
Select applicable condition type
1000
Comment
% value Start date End date 3. Choose Enter. 4. On the Generate Settlement Rules: WBS Elements screen, make the following entries. Field name
Description
User action and values
Sales Document
Key identifying sales document
Empty
Project
Key identifying project definition
Empty
WBS Element
Enter the first WBS Element from the contract
004XXXXXXX-10
With Hierarchy
Includes all sub items below WBS element
Select
Period
Period signifying the start of the analysis
Current period, for example 006 for June
Fiscal Year
Fiscal year
Current fiscal year, for example 2007
Test Run
Simulation control
Deselect
Detailed Lists
Generates list of the updated database records
Select
Comment
5. Choose Execute. 6. Choose Next List Level
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A profitability segment settlement rule was generated for the billing element 00400000XX-10. At the same time, the results analysis key YBSV02 was assigned to the WBS element. 7. Repeat steps 4 to 6 for WBS Element 00400000XX-20. 7. Choose
Back to return to the SAP Easy Access menu.
Result The settlement rules and results analysis keys have been generated for the accounting elements.
6
Changing the Project
Use This transaction is used to review the design project and make changes to the RA key and cost determination. The RA key is used to differentiate types of results analysis / WIP calculation. Thereafter, the project is released.
Prerequisites Personnel staffing has been determined.
Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu
Logistics Project System Project Project Builder
Transaction code
CJ20N
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role
Project Manager (SAP_NBPR_PROJECTMANAGER-S)
Business role menu
Project Management Project Planning Project Project Builder
2. The first time you access this transaction, the system displays a dialog box Project Builder: Options to welcome you to the project builder. To continue, select Skip this in future and then choose
Set options (Enter).
3. In the subsequent dialog box Project Builder: User-specific options, select the Preview last project indicator. This recommended setting allows you to access the last project you worked on. Accept all other default settings and choose Continue (Enter).
You can change these settings at any time in the future by choosing Settings Options on the Project Builder screen. 4. On the Project Builder screen, choose Open (above the upper part of the left screen side). 5. In the Open Project dialog box, make the following entries:
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Project with Fixed Price and T&M Billing (196): BPD
Field name
Description
User action and values
Comment
Project definition
Number of project definition
Enter Project nr. 004xxxxxxx
Project number was created automatically when the contract was saved.
6. Choose Open (Enter). 7. On the Project Builder: Project 004XXXXXXX screen, move the vertical bar to the right to fully display the icons and column headings in project structure area. Choose Expand all. 8. To assign your design project a unique description, change the short text of the project definition by selecting the icon of the project definition (first line Project Structure: description). In the text field next to the Project def. field in the Identification and view selection area, change the default text to a description which uniquely identifies your design project. 9. Select the WBS element 004xxxxxxx-10 on the left screen side and the Control tab page on the right screen side. Enter YBSV01 in the Results Analysis Key field. 10. To release the project, select the project definition and choose (More…)Edit Status Release. The system issues the message Status was set. The project status changes to released. 11. Save the project changes. 12. Expand the top WBS element node in Project Structure: Description by double-clicking it. Make a note of the Network Identification number (4XXXXXX). Network Identification number:_______________________________ 13. Choose Exit to return to the SAP Easy Access menu.
Result The System Message Project 004xxxxxxx is being changed is displayed.
7
Planning Cost Elements/Activity Inputs
Use This transaction is used to create planning data on WBS element for Fix price. It is required to in results analysis / WIP calculation.
Prerequisites Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu
Logistics Project System Financials Planning Costs in WBS Cost and Activity Inputs Change
Transaction code
CJR2
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
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Business role
Project Manager (SAP_NBPR_PROJECTMANAGER-S)
Business role menu
Project Management Project Execution Financials Planning Cost Elements/Activity Inputs Change
2. On the Planning Cost Elements/Activity Inputs Change: Initial Screen choose Next Layout (CtrlF8) to change layout to 1-702 if it is not displayed. 3. Make the following entries: Field name
Description
User action and values
Version
Planversion
0 (Plan/actual version)
Comment
From period
1
To period
12
Fiscal Year
Actual Year
WBS Element
004XXXXXXX-10
Sender cost center
1321
Services/ Consulting
Sender activity type
8
Consulting
4. Choose Overview Screen (F5). 5. On the Planning Cost Elements/Activity Inputs Change: Overview screen enter 8 hours in the Total Plan Consumption column. Choose Post (Ctrl+S) to post your entries. In the lower part of the screen the message The modified data has been posted appears.
8
Time Recording (211) External Process
Use The Cross-Application Time Sheet (CATS) is the tool used for recording time worked by an employee on a certain assignment. In this scenario the sales order is the focal point of the process as it collects labor.
Requisites Receiver WBS element (004XXXXXXX-20) needs to be released.
Procedure Complete all activities described in the Business Process Documentation of the scenario: To accomplish activities of the scenario Time Recording (211), carry out the process steps in the relevant Business Process Documentation using the following master data from:
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Master data
Value
Comments
Data Entry Profile
YBPS
SP Project
Key Date
Today’s date
Accept default of today’s date
Personnel Number
999102
Jennifer Stein
Receiver WBS element
Released WBS element 004XXXXXXX-20
Enter the WBS element that will collect time and cost
Hours
Time worked on the receiving object
8 hours on day before yesterday
9
Travel Management (191) External Process
Use While recording working times in CATS you can switch over to travel management to enter travel expenses on the used cost object in your scenario.
Procedure Complete all activities described in the Business Process Documentation of the scenario: To accomplish activities of the scenario Travel Management (191), carry out the process steps in the relevant Business Process Documentation using the following master data: Master data
Value
Comments
Personnel Number
999101
Dom Jens
From
Start date and time of trip
Enter date and time Default value when coming from Time Recording
End
End date and time of trip
Enter date and time Default value when coming from Time Recording
Reason
Consulting
Reason for trip
City
Santiago
Enter the city as target of the trip
Country
CL
Default
Cost Assignment
Released WBS element 004XXXXXXX-20
Cost assignment of the trip Default value when coming from Time Recording
Expense Type
Line item 1, enter MTWG Line item 2, enter BENZ
Expense type describes the kind of expenses
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Master data
Value
Comments
Amount
Line item 1, enter 100 Line item 2, enter 50
Amount of the expense type
10 Creating the Fixed Price Billing Document Use The fixed price billing document is created to invoice the customer for the fixed price part of the project.
Prerequisites A contract has been created.
Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu
Logistics Sales and Distribution Billing Billing Document Create
Transaction code
VF01
2. On the Create Billing Document screen, make the following entries: Field name
Description
User action and values
Document
The number that uniquely identifies the sales, delivery, or billing document.
Contract number
Comment
3. Choose Execute (F8). 4. On the Debit Memo (L2) Create: Overview of Billing Items screen, note the billing item. 5. Select item 10 and choose Item pricing condtn at the bottom. 6. To return to the Invoice (F2) Create: Overview of Billing Items, choose Billing Items (overview) at the top. 7. Choose Save. 8. Choose
Back to return to the SAP Easy Access menu.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role
Billing Administrator (SAP_NBPR_BILLING-S)
Business role menu
Sales Billing
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2. On the Billing screen, choose Billing Due List tab or the Billing due List query (refresh the current query if necessary). 3. Choose Show Quick Criteria Maintenance, enter the relevant search criteria and select the Order-Related flag. Choose Apply. 4. Select the lines with the sales documents (for example, the order number from step 4.2) you want to bill then choose Billing in Background. 5. The system displays a list of the created billing documents.
Result The system issues the message: Document XXXXXXXX has been saved. You have posted the revenue to the project and created the accounting documents.
11Creating a Resource-Related Billing Request Use Billing takes place in two steps. In the first one a billing memo request (Billing Request) is created, in the second the actual billing document is created based on the billing request. In this activity a billing request is being created from the actual time and materials.
Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu
Logistics Customer Service Service Processing Completion Billing Request Process Individually
Transaction code
DP90
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role
Service Employee (SAP_NBPR_SERVEMPLOYEE-S)
Business role menu
Customer Service Service Processing Billing CS: Resource-Related Billing Doc.
2. On the Resource-Related Billing Request: Initial Screen, make the following entries: Field Name
Description
User Action and Values
Sales Document
Billable sales document
Sales Contract created in previous step
Sales Document Item
Billable sales document
Positions of the sales order to be billed (20)
Comment
3. To start creating the billing request, choose Create billing Request (enter). 4. On the Billing request for resource-related billing document : Expenses screen save the billing request by choosing Save Billing Request (Shift + F7) 5. A dialog box is displayed. Choose Yes. 6. On the Change Debit Memo Req. 70000xxx: Overview screen, select the Sales tab page, delete the billing block by leaving the field blank and choose Good service in the Order reason field.
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7. Choose
Project with Fixed Price and T&M Billing (196): BPD
Back
8. To save the Debit Memo Request, choose Save (Ctrl. + S). Make a note of the billing request number. Billing Request: _______________________________. 9. Choose
Back (F3) to return to the SAP Easy Access menu.
Result The system issues the message: Document XXXXXXXX has been saved.
12Creating the Invoice for the Billing Memo Request Use In this activity the invoice is generated from the billing memo request.
Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu
Logistics Customer Service Service Processing Completion Billing Document Process Billing Due List
Transaction code
VF04
2. On the Create Billing Document: Initial screen, make the following entries: Field Name
Description
User Action and Values
SD Document
Billing Request from the previous step
Order-related
X
Comment
3. To display the billing list choose DisplayBillList. 4. On the Maintain Billing Due List screen, save the proposed debit memo by choosing Save (ctrl. + S). This generates the billing document. 5. To display the invoice number, select the line and choose Documents. Then select the line with the invoice number and choose Disp.doc. Now the invoice is displayed. 6. Choose
Back (F3) four times to return to the SAP Easy Access menu.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role
Sales Billing (SAP_NBPR_BILLING-S)
Business role menu
Sales Billing
2. On the Billing screen, choose Billing Due List tab or the Billing due List query (refresh the current query if necessary).
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3. Choose Show Quick Criteria Maintenance, enter the relevant search criteria and select the Order-Related flag. Choose Apply. 4. Select the lines with the sales documents (that is, the debit memo request from the previous step) you want to bill then choose Billing in Background. 5. The system displays a list of the created billing documents.
2 Follow-Up Processes You have finished all activities that are part of the business process described in this document. To accomplish subsequent activities of this business process, carry out the process steps described in one or more of the following scenarios, using the master data from this document.
2.1 Accounts Receivable (157) External Process Use In this activity you post the incoming payment.
Procedure Complete all activities described in the Business Process Documentation of the scenario: Accounts Receivable (157) (Chapters “Post Payments using Automatic Payments Program”, “Post Incoming Payment from Customer Manually”, “Automatic Clearing of open items in customer accounts”, “Manual Clearing of Open items in customer accounts”) using the master data from this document.
2.2 Closing Operations SD (203) (optional) External Process Use This scenario describes the collection of periodic activities such as day ending activities or legal requirements like Intrastat and Extrastat reporting.
Procedure Complete all activities described in the Business Process Documentation of the scenario: Closing Operations SD (203) (Chapters “Review Sales Documents blocked for billing”, “Review Billing Due List”, “Review Log of collective invoice creation” and “Review List Blocked (for accounting) Billing Documents”) using the master data from this document.
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2.3 Period End Closing Projects (207) External Process
Use Additional activities have to be carried out in this project. These are executed collectively as a part of month-end closing. For more information on the month-end closing procedure, see the Business Process Documentation Period End Closing Projects (207). Note that month-end closing can only be executed once a month.
5
Appendix 13 Reversal of Process Steps In the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.
Creating a Quotation Transaction code (SAP GUI)
VA21
Reversal:
Delete Quotation
Transaction code (SAP GUI)
VA22
Business role
Sales Administration (SAP_BPR_SALESPERSON-S)
Business role menu
Sales Quotations Change Quotation
Comment
Sales Document Delete
Creating a Customer Contract Transaction code (SAP GUI)
VA41
Reversal:
Delete Contract
Transaction code (SAP GUI)
VA42
Business role
Service Agent (SAP_BPR_SERVAGENT-S)
Business role menu
Service Processing Contracts Change Contract
Comment
Sales Document Delete
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Changing Project Transaction code (SAP GUI)
CJ20N
Reversal:
Delete Project
Transaction code (SAP GUI)
CJ20n
Business role
Project Manager (SAP_BPR_PROJECTMANAGER-S)
Business role menu
Project Management Project Execution Project
Comment
Delete Project (Close Project: goto Edit – Status – Close – Set)
Delete Billing Document Transaction code (SAP GUI)
VF01
Reversal:
Delete Billing Document
Transaction code (SAP GUI)
VF02
Business role
Sales Billing (SAP_BPR_SALESPERSON-S2)
Business role menu
Sales Billing Change Billing Document
Comment
Billing Document Cancel
Creating Resource-Related Billing Request Transaction code (SAP GUI)
DP90
Reversal:
Delete Sales Document
Transaction code (SAP GUI)
VA02
Business role
Sales Billing (SAP_BPR_SALESPERSON-S2)
Business role menu
Sales Billing Billing Change Sales Order
Comment
Sales Document Delete
Creating the Invoice for the Billing Memo Request Transaction code (SAP GUI)
VF04
Reversal:
Cancel Billing Document
Transaction code (SAP GUI)
VF02
Business role
Sales Billing (SAP_BPR_SALESPERSON-S2)
Business role menu
Sales Billing Change Billing Document
Comment
Billing Document Cancel
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14 SAP ERP Reports Use The table below lists the most frequently used reports that help you obtain additional information on this business process. You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports:
Financial Accounting: SAP ERP Reports for Accounting (221)
Logistics Processes: SAP ERP Reports for Logistics (222)
Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.
Reports Report title
Transaction code
Costs/Revenues/Expenditures/Receipts
S_ALR_87013531
Plan/Actual/Variance
S_ALR_87013532
Actual Costs/Revenues
CJI3
Actual/Commitment/Total/Plan in CO Area Currency
S_ALR_87013542
Comment
2.4 Used Forms Common Form Name
Form Type
Used in Process Step
Output Type
Technical name
Sales Invoice
Smartforms
Billing
RD00
YBAA_SDINV
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