196_BPP_EN_CL

March 7, 2018 | Author: annapureddy_64 | Category: Invoice, Business Process, Sap Se, Graphical User Interfaces, Menu (Computing)
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Descripción: Please also move this TR to QAS 500...

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EHP4 for SAP ERP 6.0 December 2010 English

Project with Fixed Price and T&M Billing (196) Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Project with Fixed Price and T&M Billing (196): BPD

Copyright © Copyright 2008 SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z, System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, Duet, PartnerEdge, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

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SAP Best Practices

Project with Fixed Price and T&M Billing (196): BPD

Icons Icon

Meaning Caution Example Note Recommendation Syntax External Process

Typographic Conventions Type Style

Description

Example text

Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation.

Example text

Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT

Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text

Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT

Keys on the keyboard, for example, function keys (such as ENTER key.

Example text

Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.



Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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F2)

or the

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SAP Best Practices

Project with Fixed Price and T&M Billing (196): BPD

Contents 1 2

3 4

5

6

Purpose........................................................................................................................................ 5 Prerequisites................................................................................................................................ 5 2.1 Master Data and Organizational Data...................................................................................5 2.2 Roles..................................................................................................................................... 6 Process Overview Table............................................................................................................... 7 Process Steps.............................................................................................................................. 8 4.1 Creating a Quotation............................................................................................................. 8 4.2 Creating a Customer Contract............................................................................................. 11 4.3 Maintaining Realization % on contract line..........................................................................12 4.4 Generating the Settlement Rule..........................................................................................14 4.5 Changing the Project........................................................................................................... 15 4.6 Planning Cost Elements/Activity Inputs...............................................................................17 4.7 Time Recording (211).......................................................................................................... 18 4.8 Travel Management (191)................................................................................................... 18 4.9 Creating the Fixed Price Billing Document..........................................................................19 4.10 Creating a Resource-Related Billing Request..................................................................21 4.11 Creating the Invoice for the Billing Memo Request..........................................................22 Follow-Up Processes.................................................................................................................. 23 5.1 Accounts Receivable (157).................................................................................................. 23 5.2 Closing Operations SD (203) (optional)...............................................................................23 5.3 Period End Closing Projects (207)......................................................................................24 Appendix.................................................................................................................................... 24 6.1 Reversal of Process Steps.................................................................................................. 24 6.2 SAP ERP Reports............................................................................................................... 26 6.3 Used Forms......................................................................................................................... 26

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SAP Best Practices

1

Project with Fixed Price and T&M Billing (196): BPD

Project with Fixed Price and T&M Billing (196) Purpose This business scenario addresses the typical business processes of an engineering or industrial design company. An agreement with a customer for a design project requires a down payment and billing based on performance of defined milestones. The design company sets up a project structure and assigns employees to specific activities based on skill sets and availability. The project is automatically created from the contract using a predefined project structure template.

2

Prerequisites This business scenario assumes that the quotation and negotiation processes have been successfully completed. A purchase order is received from the customer, formalizing the request to create a project.

1.1 Master Data and Organizational Data SAP Best Practices Standard Values Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers. This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario. Additional Master Data (Default Values) You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists. Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation. Use the following master data in the process steps described in this document:

Service Service Plant Master data

Value

Operating concern

1000

Controlling area

1000

© SAP AG

Master / org. data details

Comments

«CtrllingArea_BP01_NmeCtrllingAreaLng1

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SAP Best Practices

Project with Fixed Price and T&M Billing (196): BPD

Master data

Value

Master / org. data details

Company code

1000

«CompCode_BP01_NmeCompCodeOrCo mpLng1»

Plant

1000

«Plant_BP01_ProdPlant_PlantNmeLng1»

Sales organization

1000

«SalesOrg_BP01_SalesOrgNmeLng2»

Distribution channel

10

«DistrChan_DirectSales_DistrChanNmeLn g2»

Division

10

«Divisions_01_DivisionNmeLng2»

Contract type

YBC3

SP: SD-Contract

Sold-to party

100100

SAP AG

Material

D300 D301

Consulting 1 FP Consulting 2 T&M

CATS Data entry profile

YSP_PS

SP: Automatic Release and Transfer

Personnel number

999102

Jennifer Stein

Operating concern

1000

Comments

1 Roles Use The following roles must have been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

Prerequisites The business roles have been assigned to the user who is testing this scenario. Business role

Technical name

Process step

Sales Administration

SAP_NBPR_SALESPERSON-S

Creating a Quotation

Service Agent

SAP_NBPR_SERVAGENT-S

Creating a Customer Contract, Maintaining Realization % on contract line

Project Manager

SAP_NBPR_PROJECTMANAGER-S

Generating the Settlement Rule, Changing the Project, Planning Cost Elements/Activity Inputs, Performing Results Analysis on the Project

Sales Billing

SAP_NBPR_BILLLING-S

Creating the Fixed Price Billing

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SAP Best Practices

Business role

Project with Fixed Price and T&M Billing (196): BPD

Technical name

Process step Document, Creating the Invoice for the Billing Memo Request

Service Employee

3

SAP_NBPR_SERVEMPLOYEE-S

Creating a Resource-Related Billing Request

Process Overview Table Process step

External process reference

Business condition

Business role

Transaction code

Creating a Quotation

Sales Administratio n

VA21

Creating a Customer Contract

Service Agent

VA41

Maintain Realization % on contract line

Service Agent

VA42

Generating the Settlement Rule

Project Manager

CJB2

Changing the Project

Project Manager

CJ20N

Planning Cost Elements/Activity Inputs

Project Manager

CJR2

Creating the Fix Price Billing Document

Sales Billing

VF01

Creating Resource-Related Billing Request

Service Employee

DP90

Expected results

External Process 211 External Process 191

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SAP Best Practices

Process step

Project with Fixed Price and T&M Billing (196): BPD

External process reference

Business condition

Creating the Invoice for the Billing Memo Request

Business role

Transaction code

Sales Billing

VF04

Expected results

Period end closing Project (207)

4 Process Steps 2

Creating a Quotation

Use The purpose of this activity is to create a quotation, which is a formal offer of services to a customer at a set price. It is usually valid for a limited period of time.

Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu

Logistics  Sales and Distribution  Sales  Quotation  Create

Transaction code

VA21

2. On the Create Quotation: Initial Screen, make the following entries: Field name

Description

User action and values

Quotation Type

Sales document type of the quotation

YBQ1

Sales Organizatio n

Selling entity responsible for the customer

1000

Distribution Channel

Customer grouping

10

Division

Product or service grouping

10

Comment

3. Choose Enter. 4. On the Create SP: Quotation: Overview screen, make the following entries. (Default data remains unchanged.)

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Project with Fixed Price and T&M Billing (196): BPD

Field name

Description

User action and values

Sold-to Party

Alphanumeric key uniquely identifying the customer

100100

Item 10 Material

Alphanumeric key uniquely identifying the service product

D300

Order Quantity

Number of service units

1

Comment

5. Select item line 10 and go to the Menu Goto – Item – Conditions 6. In the Pricing Elements table type in PR00 in the field CnTy and the value ‘1500’ in the field Amount. 7. Choose Enter. 8. Choose (F3). 9. In item line 20 make the following entries: Item 20 Material

Alphanumeric key uniquely identifying the service product

D301

Order Quantity

Number of service units

8

Valid to

Date until which the bid or quotation is binding

A day in the future

10. Choose Enter 11. Choose Save and write down the generated quotation number 2XXXXXXX for future reference. Quotation number: _________________________. 12. Choose

Back to return to the SAP Easy Access menu.

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role

Sales Administration (SAP_NBPR_SALESPERSON-S)

Business role menu

Sales  Quotations  Create Quotation

12. On the Create Quotation: Initial Screen, make the following entries: Field name

Description

User action and values

Quotation Type

Sales document type of the quotation

YBQ1

Sold-to Party

Alphanumeric key uniquely identifying the

100100

© SAP AG

Comment

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SAP Best Practices

Field name

Project with Fixed Price and T&M Billing (196): BPD

Description

User action and values

Comment

customer 13. Choose Start. 14. On the Create SP: Quotation: Overview screen, make the following entries. (Default data remains unchanged.) Field name

Description

User action and values

Item 10 Material

Alphanumeric key uniquely identifying the service product

D300

Order Quantity

Number of service units

1

Comment

15. Select item line 10 and go to the Menu Item details– Pricing 16. In the Pricing Elements table type in PR00 in the field CnTy and the value ‘1500’ in the field Amount. 17. Choose Enter. 18. Choose back. 19. In item line 20 make the following entries: Item 20 Material

Alphanumeric key uniquely identifying the service product

D301

Order Quantity

Number of service units

8

Valid to

Date until which the bid or quotation is binding

A day in the future

20. Choose Enter 21. Choose Save and write down the generated quotation number 2XXXXXXX for future reference. Quotation number: _________________________. 12. Choose

© SAP AG

Back to return to the SAP Easy Access menu.

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SAP Best Practices

3

Project with Fixed Price and T&M Billing (196): BPD

Creating a Customer Contract

Use The purpose of this activity is to define the professional service agreement between the service provider and the customer. Saving the service agreement automatically triggers the creation of the project.

Prerequisites The confirmation of customer requirements triggers the creation of a contract. The materials indicated in the service agreement are assigned to the standard network template S-EXT and the standard project template S-EXT, which then permits the automatic creation of a new project.

Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu

Logistics  Sales and Distribution  Sales  Contract  Create

Transaction code

VA41

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role

Service Agent (SAP_NBPR_SERVAGENT-S)

Business role menu

Service Processing  Service Agreements Contracts  Create Contract

2. On the Create Contract: Initial Screen, make the following entries: Field name

Description

User action and values

Contract Type

Sales document type of the contract

YBC3

Sales Organizatio n

Selling entity responsible for the customer

1000

Distribution Channel

Customer grouping

10

Division

Product or service grouping

10

Comment

3. Choose Create with Reference (F8). 4. In the following dialog box select the Quotation tab page. Enter the quotation number created earlier. Choose Copy (F5). 5. On the Create SP: PS- Contract: Overview screen, select the submitted entries. Choose Save.

If the column Order quantity is not visible, scroll to the right and use drag and drop to move the column next to the right side of the Target quantity column.

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Project with Fixed Price and T&M Billing (196): BPD

6. If a dialog box appears, enter the WBS elements 004XXXXXXX-10 in the field WBS Element for item 10 and the WBS element 004XXXXXXX-20 for item 20. Choose Continue (Enter) 7. If no dialog box appears, select item lines 10 and 20 and go to the menu (More…) Goto – Item – Account assignment. Check the entry in the field WBS Element for both items. (004XXXXXXX10, 004XXXXXXX-20). Choose Save. 8. Write down the generated contract number 4XXXXXXX for future reference. Contract number: _________________________. The standard project S-EXT is read to generate a new project 004XXXXXXX. The last eight digits will be the identical with the contract number. Project definition number: _________________________. 9. Choose

Back to return to the SAP Easy Access menu.

Result The budget check has been carried out. The system issues the message: SP: PS-Contract 4XXXXXXX has been saved.

4

Maintaining Realization % on contract line

Use To ensure that the WIP is properly valued, contract-specific price conditions are applied either during set-up or later whenever the need arises to change the WIP valuation. For this purpose, a contract line-specific surcharge condition is defined, which affects the WIP valuation.

Prerequisites A contract has been created.

Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu

Logistics  Sales and Distribution  Sales  Contract  Change

Transaction code

VA42

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role

Service Agent (SAP_NBPR_SERVAGENT-S)

Business role menu

Service Processing  Service AgreementsContracts  Change Contract

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SAP Best Practices

Project with Fixed Price and T&M Billing (196): BPD

2. On the Change Contract: Initial Screen, enter the open PO number (contract) created in the previous step and select Enter. 3. Select item for T&M (material D301) and go to menu (More…)Extras  Pricing Agreement  Item 4. Create a condition rate by choosing on the button Field name

Description

User action and values

Condition type

Select applicable condition type

YBS2

Material

Select material for T&M

D301

Amount

% value

Enter a value, e.g.: 20

Valid from

Start date

Enter actual date

Valid to

End date

Enter date 31/12/9999

Comment

price reduction -20 %

Alternative would be condition with no date restriction

4. Choose Save. The system goes back to the overview Change SP: PS- Contract 4XXXXXXX If you do not save your entries, the calculated values are lost for further processing. 5. Save the contract.

Result A contract line-specific surcharge/discount is applied to the contract and will affect the WIP valuation and the resource-related billing accordingly.

5

Generating the Settlement Rule

Use This transaction automatically generates the results analysis key and settlement rule in the project. The settlement rules determine the controlling object that will receive the revenues and costs of the project.

Prerequisites The settlement rule and results analysis key of the project may be generated at any time once you have created the project. A default settlement strategy, that is, a settlement rule determination based on certain project criteria, must be defined for a settlement generation to occur.

Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI)

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SAP Best Practices

Project with Fixed Price and T&M Billing (196): BPD

SAP Menu

Logistics  Project System  Financials  Period-end Closing  Single functions  Settlement Rule  Individual Processing

Transaction code

CJB2

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role

Project Manager (SAP_NBPR_PROJECTMANAGER-S)

Business role menu

Project Management  Project Execution  FinancialsGenerate Settmt Rule: Indiv.Proc.

2. If the Set Operating Concern dialog box appears, make the following entries: Field name

Description

User action and values

Controlling Area

Select applicable condition type

1000

Comment

% value Start date End date 3. Choose Enter. 4. On the Generate Settlement Rules: WBS Elements screen, make the following entries. Field name

Description

User action and values

Sales Document

Key identifying sales document

Empty

Project

Key identifying project definition

Empty

WBS Element

Enter the first WBS Element from the contract

004XXXXXXX-10

With Hierarchy

Includes all sub items below WBS element

Select

Period

Period signifying the start of the analysis

Current period, for example 006 for June

Fiscal Year

Fiscal year

Current fiscal year, for example 2007

Test Run

Simulation control

Deselect

Detailed Lists

Generates list of the updated database records

Select

Comment

5. Choose Execute. 6. Choose Next List Level

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Project with Fixed Price and T&M Billing (196): BPD

A profitability segment settlement rule was generated for the billing element 00400000XX-10. At the same time, the results analysis key YBSV02 was assigned to the WBS element. 7. Repeat steps 4 to 6 for WBS Element 00400000XX-20. 7. Choose

Back to return to the SAP Easy Access menu.

Result The settlement rules and results analysis keys have been generated for the accounting elements.

6

Changing the Project

Use This transaction is used to review the design project and make changes to the RA key and cost determination. The RA key is used to differentiate types of results analysis / WIP calculation. Thereafter, the project is released.

Prerequisites Personnel staffing has been determined.

Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu

Logistics  Project System  Project  Project Builder

Transaction code

CJ20N

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role

Project Manager (SAP_NBPR_PROJECTMANAGER-S)

Business role menu

Project Management  Project Planning  Project  Project Builder

2. The first time you access this transaction, the system displays a dialog box Project Builder: Options to welcome you to the project builder. To continue, select Skip this in future and then choose

Set options (Enter).

3. In the subsequent dialog box Project Builder: User-specific options, select the Preview last project indicator. This recommended setting allows you to access the last project you worked on. Accept all other default settings and choose Continue (Enter).

You can change these settings at any time in the future by choosing Settings  Options on the Project Builder screen. 4. On the Project Builder screen, choose Open (above the upper part of the left screen side). 5. In the Open Project dialog box, make the following entries:

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Project with Fixed Price and T&M Billing (196): BPD

Field name

Description

User action and values

Comment

Project definition

Number of project definition

Enter Project nr. 004xxxxxxx

Project number was created automatically when the contract was saved.

6. Choose Open (Enter). 7. On the Project Builder: Project 004XXXXXXX screen, move the vertical bar to the right to fully display the icons and column headings in project structure area. Choose Expand all. 8. To assign your design project a unique description, change the short text of the project definition by selecting the icon of the project definition (first line Project Structure: description). In the text field next to the Project def. field in the Identification and view selection area, change the default text to a description which uniquely identifies your design project. 9. Select the WBS element 004xxxxxxx-10 on the left screen side and the Control tab page on the right screen side. Enter YBSV01 in the Results Analysis Key field. 10. To release the project, select the project definition and choose (More…)Edit  Status  Release. The system issues the message Status was set. The project status changes to released. 11. Save the project changes. 12. Expand the top WBS element node in Project Structure: Description by double-clicking it. Make a note of the Network Identification number (4XXXXXX). Network Identification number:_______________________________ 13. Choose Exit to return to the SAP Easy Access menu.

Result The System Message Project 004xxxxxxx is being changed is displayed.

7

Planning Cost Elements/Activity Inputs

Use This transaction is used to create planning data on WBS element for Fix price. It is required to in results analysis / WIP calculation.

Prerequisites Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu

Logistics  Project System  Financials  Planning Costs in WBS  Cost and Activity Inputs  Change

Transaction code

CJR2

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role

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Project with Fixed Price and T&M Billing (196): BPD

Business role

Project Manager (SAP_NBPR_PROJECTMANAGER-S)

Business role menu

Project Management  Project Execution  Financials  Planning Cost Elements/Activity Inputs Change

2. On the Planning Cost Elements/Activity Inputs Change: Initial Screen choose Next Layout (CtrlF8) to change layout to 1-702 if it is not displayed. 3. Make the following entries: Field name

Description

User action and values

Version

Planversion

0 (Plan/actual version)

Comment

From period

1

To period

12

Fiscal Year

Actual Year

WBS Element

004XXXXXXX-10

Sender cost center

1321

Services/ Consulting

Sender activity type

8

Consulting

4. Choose Overview Screen (F5). 5. On the Planning Cost Elements/Activity Inputs Change: Overview screen enter 8 hours in the Total Plan Consumption column. Choose Post (Ctrl+S) to post your entries. In the lower part of the screen the message The modified data has been posted appears.

8

Time Recording (211) External Process

Use The Cross-Application Time Sheet (CATS) is the tool used for recording time worked by an employee on a certain assignment. In this scenario the sales order is the focal point of the process as it collects labor.

Requisites Receiver WBS element (004XXXXXXX-20) needs to be released.

Procedure Complete all activities described in the Business Process Documentation of the scenario: To accomplish activities of the scenario Time Recording (211), carry out the process steps in the relevant Business Process Documentation using the following master data from:

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Project with Fixed Price and T&M Billing (196): BPD

Master data

Value

Comments

Data Entry Profile

YBPS

SP Project

Key Date

Today’s date

Accept default of today’s date

Personnel Number

999102

Jennifer Stein

Receiver WBS element

Released WBS element 004XXXXXXX-20

Enter the WBS element that will collect time and cost

Hours

Time worked on the receiving object

8 hours on day before yesterday

9

Travel Management (191) External Process

Use While recording working times in CATS you can switch over to travel management to enter travel expenses on the used cost object in your scenario.

Procedure Complete all activities described in the Business Process Documentation of the scenario: To accomplish activities of the scenario Travel Management (191), carry out the process steps in the relevant Business Process Documentation using the following master data: Master data

Value

Comments

Personnel Number

999101

Dom Jens

From

Start date and time of trip

Enter date and time Default value when coming from Time Recording

End

End date and time of trip

Enter date and time Default value when coming from Time Recording

Reason

Consulting

Reason for trip

City

Santiago

Enter the city as target of the trip

Country

CL

Default

Cost Assignment

Released WBS element 004XXXXXXX-20

Cost assignment of the trip Default value when coming from Time Recording

Expense Type

Line item 1, enter MTWG Line item 2, enter BENZ

Expense type describes the kind of expenses

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Project with Fixed Price and T&M Billing (196): BPD

Master data

Value

Comments

Amount

Line item 1, enter 100 Line item 2, enter 50

Amount of the expense type

10 Creating the Fixed Price Billing Document Use The fixed price billing document is created to invoice the customer for the fixed price part of the project.

Prerequisites A contract has been created.

Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu

Logistics  Sales and Distribution  Billing  Billing Document  Create

Transaction code

VF01

2. On the Create Billing Document screen, make the following entries: Field name

Description

User action and values

Document

The number that uniquely identifies the sales, delivery, or billing document.

Contract number

Comment

3. Choose Execute (F8). 4. On the Debit Memo (L2) Create: Overview of Billing Items screen, note the billing item. 5. Select item 10 and choose Item pricing condtn at the bottom. 6. To return to the Invoice (F2) Create: Overview of Billing Items, choose Billing Items (overview) at the top. 7. Choose Save. 8. Choose

Back to return to the SAP Easy Access menu.

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role

Billing Administrator (SAP_NBPR_BILLING-S)

Business role menu

Sales  Billing

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Project with Fixed Price and T&M Billing (196): BPD

2. On the Billing screen, choose Billing Due List tab or the Billing due List query (refresh the current query if necessary). 3. Choose Show Quick Criteria Maintenance, enter the relevant search criteria and select the Order-Related flag. Choose Apply. 4. Select the lines with the sales documents (for example, the order number from step 4.2) you want to bill then choose Billing in Background. 5. The system displays a list of the created billing documents.

Result The system issues the message: Document XXXXXXXX has been saved. You have posted the revenue to the project and created the accounting documents.

11Creating a Resource-Related Billing Request Use Billing takes place in two steps. In the first one a billing memo request (Billing Request) is created, in the second the actual billing document is created based on the billing request. In this activity a billing request is being created from the actual time and materials.

Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu

Logistics  Customer Service  Service Processing  Completion  Billing Request  Process Individually

Transaction code

DP90

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role

Service Employee (SAP_NBPR_SERVEMPLOYEE-S)

Business role menu

Customer Service  Service Processing Billing  CS: Resource-Related Billing Doc.

2. On the Resource-Related Billing Request: Initial Screen, make the following entries: Field Name

Description

User Action and Values

Sales Document

Billable sales document

Sales Contract created in previous step

Sales Document Item

Billable sales document

Positions of the sales order to be billed (20)

Comment

3. To start creating the billing request, choose Create billing Request (enter). 4. On the Billing request for resource-related billing document : Expenses screen save the billing request by choosing Save Billing Request (Shift + F7) 5. A dialog box is displayed. Choose Yes. 6. On the Change Debit Memo Req. 70000xxx: Overview screen, select the Sales tab page, delete the billing block by leaving the field blank and choose Good service in the Order reason field.

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7. Choose

Project with Fixed Price and T&M Billing (196): BPD

Back

8. To save the Debit Memo Request, choose Save (Ctrl. + S). Make a note of the billing request number. Billing Request: _______________________________. 9. Choose

Back (F3) to return to the SAP Easy Access menu.

Result The system issues the message: Document XXXXXXXX has been saved.

12Creating the Invoice for the Billing Memo Request Use In this activity the invoice is generated from the billing memo request.

Procedure 1. Access the transaction using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP Menu

Logistics  Customer Service  Service Processing  Completion  Billing Document  Process Billing Due List

Transaction code

VF04

2. On the Create Billing Document: Initial screen, make the following entries: Field Name

Description

User Action and Values

SD Document

Billing Request from the previous step

Order-related

X

Comment

3. To display the billing list choose DisplayBillList. 4. On the Maintain Billing Due List screen, save the proposed debit memo by choosing Save (ctrl. + S). This generates the billing document. 5. To display the invoice number, select the line and choose Documents. Then select the line with the invoice number and choose Disp.doc. Now the invoice is displayed. 6. Choose

Back (F3) four times to return to the SAP Easy Access menu.

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role

Sales Billing (SAP_NBPR_BILLING-S)

Business role menu

Sales  Billing

2. On the Billing screen, choose Billing Due List tab or the Billing due List query (refresh the current query if necessary).

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3. Choose Show Quick Criteria Maintenance, enter the relevant search criteria and select the Order-Related flag. Choose Apply. 4. Select the lines with the sales documents (that is, the debit memo request from the previous step) you want to bill then choose Billing in Background. 5. The system displays a list of the created billing documents.

2 Follow-Up Processes You have finished all activities that are part of the business process described in this document. To accomplish subsequent activities of this business process, carry out the process steps described in one or more of the following scenarios, using the master data from this document.

2.1 Accounts Receivable (157) External Process Use In this activity you post the incoming payment.

Procedure Complete all activities described in the Business Process Documentation of the scenario: Accounts Receivable (157) (Chapters “Post Payments using Automatic Payments Program”, “Post Incoming Payment from Customer Manually”, “Automatic Clearing of open items in customer accounts”, “Manual Clearing of Open items in customer accounts”) using the master data from this document.

2.2 Closing Operations SD (203) (optional) External Process Use This scenario describes the collection of periodic activities such as day ending activities or legal requirements like Intrastat and Extrastat reporting.

Procedure Complete all activities described in the Business Process Documentation of the scenario: Closing Operations SD (203) (Chapters “Review Sales Documents blocked for billing”, “Review Billing Due List”, “Review Log of collective invoice creation” and “Review List Blocked (for accounting) Billing Documents”) using the master data from this document.

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Project with Fixed Price and T&M Billing (196): BPD

2.3 Period End Closing Projects (207) External Process

Use Additional activities have to be carried out in this project. These are executed collectively as a part of month-end closing. For more information on the month-end closing procedure, see the Business Process Documentation Period End Closing Projects (207). Note that month-end closing can only be executed once a month.

5

Appendix 13 Reversal of Process Steps In the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.

Creating a Quotation Transaction code (SAP GUI)

VA21

Reversal:

Delete Quotation

Transaction code (SAP GUI)

VA22

Business role

Sales Administration (SAP_BPR_SALESPERSON-S)

Business role menu

Sales  Quotations  Change Quotation

Comment

Sales Document  Delete

Creating a Customer Contract Transaction code (SAP GUI)

VA41

Reversal:

Delete Contract

Transaction code (SAP GUI)

VA42

Business role

Service Agent (SAP_BPR_SERVAGENT-S)

Business role menu

Service Processing  Contracts  Change Contract

Comment

Sales Document  Delete

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Project with Fixed Price and T&M Billing (196): BPD

Changing Project Transaction code (SAP GUI)

CJ20N

Reversal:

Delete Project

Transaction code (SAP GUI)

CJ20n

Business role

Project Manager (SAP_BPR_PROJECTMANAGER-S)

Business role menu

Project Management  Project Execution  Project

Comment

Delete Project (Close Project: goto Edit – Status – Close – Set)

Delete Billing Document Transaction code (SAP GUI)

VF01

Reversal:

Delete Billing Document

Transaction code (SAP GUI)

VF02

Business role

Sales Billing (SAP_BPR_SALESPERSON-S2)

Business role menu

Sales  Billing  Change Billing Document

Comment

Billing Document  Cancel

Creating Resource-Related Billing Request Transaction code (SAP GUI)

DP90

Reversal:

Delete Sales Document

Transaction code (SAP GUI)

VA02

Business role

Sales Billing (SAP_BPR_SALESPERSON-S2)

Business role menu

Sales Billing  Billing  Change Sales Order

Comment

Sales Document  Delete

Creating the Invoice for the Billing Memo Request Transaction code (SAP GUI)

VF04

Reversal:

Cancel Billing Document

Transaction code (SAP GUI)

VF02

Business role

Sales Billing (SAP_BPR_SALESPERSON-S2)

Business role menu

Sales  Billing  Change Billing Document

Comment

Billing Document  Cancel

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14 SAP ERP Reports Use The table below lists the most frequently used reports that help you obtain additional information on this business process. You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports: 

Financial Accounting: SAP ERP Reports for Accounting (221)



Logistics Processes: SAP ERP Reports for Logistics (222)

Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

Reports Report title

Transaction code

Costs/Revenues/Expenditures/Receipts

S_ALR_87013531

Plan/Actual/Variance

S_ALR_87013532

Actual Costs/Revenues

CJI3

Actual/Commitment/Total/Plan in CO Area Currency

S_ALR_87013542

Comment

2.4 Used Forms Common Form Name

Form Type

Used in Process Step

Output Type

Technical name

Sales Invoice

Smartforms

Billing

RD00

YBAA_SDINV

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