155_BPD_01_EN_XX

EHP7 for SAP ERP 6.0 September 2013 English

Create Accounts and Account Groups (155.01) Master Data Procedure

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SAP Best Practices

Create Accounts and Account Groups (155.01): MDP

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SAP Best Practices

Create Accounts and Account Groups (155.01): MDP

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or the

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SAP Best Practices

Create Accounts and Account Groups (155.01): MDP

Contents 1

Purpose.................................................................................................................................. 5

2

Prerequisites.......................................................................................................................... 5 2.1

3

4

Roles............................................................................................................................... 5

Process Steps........................................................................................................................ 5 3.1

Creating GL Account....................................................................................................... 5

3.2

Creating Cost Element and Cost Element Group............................................................6

3.3

Updating Appropriate Financial Statement Version/s......................................................7

3.4

Updating Relevant GL Account Sets...............................................................................7

Appendix................................................................................................................................ 8 4.1

Reversal of Process Steps.............................................................................................. 8

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SAP Best Practices

Create Accounts and Account Groups (155.01): MDP

Create Accounts and Account Groups 1

Purpose

In this document, you create and maintain a general ledger account.

2

Prerequisites

2.1 Roles Use The following roles must have been installed to allow the relevant activities to be carried out in the SAP NetWeaver Business Client (NWBC). In addition, they must be assigned to the user or users who will perform the process steps described in this document. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.

Prerequisites The business roles have been assigned to the user who is testing this scenario. Business role

Technical name

Employee (Professional User)

SAP_NBPR_EMPLOYEE_S Assignment of this role is necessary for basic functionality.

Finance Manager

SAP_NBPR_FINACC_M

3

Process step

Maintain G/L accounti

Process Steps

3.1 Creating GL Account After you run this activity: Option A: If the account is a balance sheet item, go to step 3.3. Option B: If the account is not a balance sheet item, make the following choice: Option B1: If the P&L account requires a cost element, go to step 3.2. Option B2: If the P&L account does not require a cost element, go to step 3.3.

Use In this activity, you create a GL account.

Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu

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Accounting  Financial Accounting  General Ledger  Master Records  G/L Accounts  Individual Processing

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SAP Best Practices

Create Accounts and Account Groups (155.01): MDP  Centrally

Transaction code

FS00

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role

Finance Manager (SAP_NBPR_FINACC_M)

Business role menu

General Ledger  Master Records  G/L Accounts  Maintain G/L Account

2. On the Edit GL Account Centrally screen, enter new GL account number, company code. code 3. Choose Create with template to create a new GL account with reference to an existing GL account. In this case, most of the fields are copied from the reference GL account. 4. Choose Create to create a new account from scratch. 5. Choose the Type/ description tab. 6. Enter the Account group and select if the account is a P&L account or Balance Sheet Account. Enter the account short text and long text. 7. On the Control data and Create/bank/interest tabs, enter values in the appropriate required fields on those tabs (most importantly, currency, sort key, field status group). 8. On the Kew word/translation tab enter the languages and texts (short and long texts) for all required languages. The texts of the accounts are created in the maintenance language (see tab Type/Description). Therefore you can see in tab Key Word/translation at least one entry in the maintenance language. Here you can add the translations of other required languages. 9. Choose Save. Save

It is generally advisable to create new GL accounts with reference to existing GL accounts which are in the same number range and are similar.

Result The GL Account is created in the chart of accounts and company code. To view that the GL Account is created in the chart of accounts and company code, run the transaction FS00 or the menu path Accounting  Financial Accounting  General Ledger  Master Records  G/L Accounts  Individual Processing  Centrally.

3.2 Creating Cost Element and Cost Element Group Referenced Process Use This activity will create cost element and cost element group.

Prerequisite Before the creation of a primary cost element the corresponding account is to be created as P&L account in the chart of accounts.

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SAP Best Practices

Create Accounts and Account Groups (155.01): MDP

Procedure To execute this activity, run the 155.05 – Create Cost Element and Cost Element Group scenario using the master data in this document.

3.3 Updating Appropriate Financial Statement Version/s Use In this activity, you update the appropriate financial statement versions.

Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu

Accounting  Financial Accounting  General Ledger  Master Records  G/L Accounts  Individual Processing  Centrally

Transaction code

FS00

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role

Finance Manager (SAP_NBPR_FINACC_M)

Business role menu

General Ledger  Master Records  G/L Accounts  Maintain G/L Account

2. On the Edit GL Account Centrally Screen, Screen choose Edit Financial Statement Version. Version 3. In the Financial Statement Version dialog box, enter the appropriate Financial Statement Version, Version and then choose Enter. 4. Open the appropriate financial statement version nodes. Place the cursor on the node where the account is to be added. 5. Choose Assign Accounts. Accounts Enter the new account number, number select the D or/and C indicators and choose Enter. Enter

You may be asked, depending on the systems settings, to create a customizing order. 6. Choose Save. Save

Result The financial statement version is updated with the new account. To view new cost element group, run the transaction FS00 or choose Accounting  Financial Accounting  General Ledger  Master Records  G/L Accounts  Individual Processing  Centrally.

3.4 Updating Relevant GL Account Sets Use In this activity, you update the relevant GL account sets (or account groups).

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SAP Best Practices

Create Accounts and Account Groups (155.01): MDP

Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu

Accounting  Financial Accounting  General Ledger  Master Records  G/L Accounts  Individual Processing  Centrally

Transaction code

FS00

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role

Finance Manager (SAP_NBPR_FINACC_M)

Business role menu

General Ledger  Master Records  G/L Accounts  Maintain G/L Account

2. On the Edit GL Account Centrally screen, choose Edit Set. Set 3. On the Set dialog box, enter the appropriate Set and choose Enter. 4. Enter the new account number and choose Enter. Enter 5. Choose Save. Save

Result The financial statement version is updated with the newly created account. To view the updated financial statement version, run the transaction FS00 or use the menu path Accounting  Financial Accounting  General Ledger  Master Records  G/L Accounts  Individual Processing  Centrally.

4

Appendix

4.1 Reversal of Process Steps In productive mode it is not possible to delete accounts; in test clients accounts can be deleted with the report sapf019 (IMG configuration).

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