144387809 Sap Controlling Sap Fico

Controlling (CO) Controlling is used for internal reporting Controlling Area is the highest hierarchy. Areas to be covered: 1. 2. 3. 4. 5. 6.

Cost element Accounting Cost centre accounting Internal orders Profit centre accounting Product costing Profitability analysis

1. Cost element Accounting: To update controlling records you have to create cost elements Cost elements are: a. Primary cost elements b. Secondary cost elements 2. Cost centre Accounts: To view department wise cost 3. Internal orders: To view costs for a specific tasks 4. Profit Centre Accounting: To view profitability, product wise, product group wise (or) location wise if business area is not activated in FI 5. Product Costing: valuation of inventories like finished goods and work in process. 6. Profitability analysis: To view profitability for number of parameters at a time like Customer wise, product wise, sales organization wise, plant wise, sale order wise This is called data cube It is a reporting tool Basic settings for controlling: FI organization structure Company ↓ Company code ↓ Business Areas

Co. organization structure Controlling

Cost centre

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Scenario – 1 Company ↓ Company code = Controlling Area ↓ ↓ Business Area  Cost Centre Controlling area at company code level, cost element is assigned to Business Area. Scenario – 2 Company = ↓ Company code ↓ Business Area 

Controlling area

Cost Centre

(Controlling area at company level) Scenario (2) is more flexible, because in this scenario when we want to view number of cost centers data for different company codes, we have to go for 2nd scenario. Also we want view No. of cost centers data for a particular company code we get in 2nd scenario by creating cost center group. Maintain controlling area: Path: SPRO  Controlling  General controlling  Organization  Maintain controlling area Double click on maintain controlling area (T. Code OKKP) Select new entries button Controlling area: 1st scenario: company code: AML 2nd scenario: Any no. (Or) name (Max 4) Give controlling area: AML Name: Controlling area for AML Company code  Controlling Area: select controlling area same as company code

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Currency type: select 10 (company code currency) Once we select 10, your currency field, chart of accounts field, fiscal year variant field updated automatically Cost centre standard hierarchy: AMLHIER (AML Hierarchy) Select save button (or) (ctrl + s) Select ‘yes’ button for the message, system to create as a standard hierarchy Select create request button Short description: Co. Customization for AML Press enter Press enter once again to saving the request Double click on Activate components/control indicators folder Select new entries button Fiscal year: 2006 For the field cost centre: select component active Select activate type check box Order management: select component active Select profit center check box Select save button (or) (ctrl + s) Ignore the message, press enter Double click on assignment of company codes folder Select new entries button Select the company code: AML Select save button (or) (ctrl + s)

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Maintain Number ranges for controlling documents Same path: (T. Code KANK) 1. Co. documents through posting from FI document: Controlling through posting of accounts in FI Module i.e. called COIN In FI you have to give the details like ↓ SA Co: Automatically generated number range intervals ↓ ‘O’ ↓ 1 – 100000 2. Report Co. line items (RKU3) Posting through FI document Ex:

Wages Dr Dept A 100000 Wages Dr Dept B 200000 Wages Dr Dept C 300000 To Bank

(COIN) 600000

2) Wages A/C Dr 600000 To Bank 600000 At the time of posting which department we are posting is don’t know After Posting (repost to CO items) (RKU3) We transfer 600000 to various cost centers (or) dept. 600000: 1) Dept A 100000 2) Dept B 200000 3) Dept C 300000 (Transfer line item wise/document wise) Here 1 FI document and 2 CO. documents are generated 3. Repost costs (RKU1): Incase split the department (or) wrong cost centre postings. Example: Dept A Dept Z Salaries April 100000  20000 May 200000  50000 (Repost to cost line items) June 200000 July 200000 August 100000 Wages: 200000 -----------Total 1000000

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Here 200000 Salaries & Wages belongs to dept Z & 800000 belongs to dept A How we shown the total transaction amount transferred to department wise Here NO FI documents Only Co. document Dept A

Dept B

100000 200000 300000 50000 150000 ---------800000

20000 50000 (Repost cost line items

Salaries A/C 1 2 3 4 5 Total

-------70000 (Repost Cost)

4) Planning Primary Costs (RKP1) (Budgeting) Maintain Number Ranges for controlling document (same path) (Transaction Code KANK) Give the controlling area: AML Select Maintain group’s button From the Menu select group  Insert Text: Co. document No. range intervals for AML From No: 1 to 100000 Enter Double click on COIN (Co. through postings from FI) Double click on RKU3 (Repost Co. line items) Double click on RKU1 (Reposts costs) Double click on RKP1 (Planning Primary cost) Select Co. document no. range intervals for AML check box From the menu select edit  Assign element group Save (or) (ctrl + s)

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Maintain versions: (Versions are nothing but budgets) - Planning for whole year (original Budget) – 0 - Revised Budget – 1 - Re revised Budget – 2 Here actual are compared with original/revised (or) re revised budgets Path: Same Path Select version ‘0’ Double click on settings for each fiscal year Give your controlling area: AML Enter Once the planning is complete select version locked check box so that no one change planned figures Save Cost element Accounting: To update Co. records we require cost elements Cost elements are 2 types 1. Primary cost elements 2. Secondary cost element 1. Primary cost elements: These are nothing but G/L expenditure/ revenue Account. Posting to primary cost elements are possible. 2. Secondary cost elements: - Other than your G/L Account - Postings are not possible - Support for allocation/settlement in Co.

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Cost element categories: Primary cost element categories: 1. Primary costs/cost – reducing revenues – used for expenditure account 3. Accrual/deferral per surcharge  used for Month end provisions in co 11. Revenues – used for sales and other income accounts 12. Sales deductions – used for expenditure like trade discount/sales conversion etc. 22. External settlement: Allocation from Co to G/L (or) Assets. Secondary cost element categories: 21. Internal settlement – Allocation from Co to Co 31. Order/project results analysis (used for work in process calculation in product costing) 41. Over head rates  used for raw material over head/production overhead calculation in product costing. 42. Assessment  used for allocation of service department cost to production departments. 43. Internal activity allocation (This is used for calculation of activity like machine hour rate/labor rate in product costing.

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Cost Centre Accounting This is used to view department wise costs. a) Creation of primary cost element May created in – FI Area - Co Area - Automatic creation of cost element b) Creation of field status group making cost center mandatory. c) Assign new field status group in G/L expenditure accounts. d) Creation of cost centers e) Creation of cost centre groups f) Creation of cost element groups g) Posting of transaction is FI h) To view cost center wise report a) Creation of primary cost element at FI Area: Use the transaction code: FS00 Select your G/L Account No: 400001 Company code: AML Enter Select edit cost element button Give valid from 01.04.2006 to date 31.12.9999 Enter Cost element category: select 1 (Primary cost/cost reducing revenues) Save Creation of primary cost element at Co. area: (T. Code FS00) Path: Accounting  Controlling  Cost element accounting  Master data  cost element  Individual processing  create primary (T. Code KA01) Cost element – 400100 Valid from 01.04.2006 to 31.12.9999 Enter Co. element category – 1 Save

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Automatic creation of primary cost element There are 3 steps in this area 1st step  make default settings. SPRO  Controlling  cost element accounting  master data  cost element  automatic creation of primary and secondary cost elements  make default setting (T. Code OKB2) Chart of Accounts  AML Enter Accounts from: 400101 to 499999 Save & save in your request Create batch input session: SPRO  Controlling  cost element accounting  Master data  Cost element  Automatic creation of primary and secondary cost elements  make default setting Create batch input session (T. Code OKB3) Controlling area: AML Valid from: 01.04.2006 valid to 31.12.9999 Session name: AML Batch input user: sap user Execute (F8) Execute batch input session: Path: SPRO  Controlling  Cost element accounting  Master data  cost element  Automatic creation of primary and secondary cost element  Execute batch input sessions (T. Code SM35) Select the session name: AML Select process button Select display errors only radio button Select process button You get message processing of batch Input sessions completed Select exit batch input button (F12) 9

To view the cost elements created Path: Accounting  Controlling  Cost element accounting  Master data  cost element  Individual processing  Display (T. Code KA03) Select the drop down button beside cost element Give the controlling area: AML, enter Creation of field status group making cost centre mandatory: Path: (T. Code: OBC4) Select field status variant: AML Double click on field status group folder Double click on G004 Double click on general data Text make it required entry field Select next group button Cost centre make it required entry field Save (or) (ctrl + s) Save in your request Assign new field status group G/L expenditure: Use the transaction code: FS00 ` G/L account: 400100 (Salaries) Company code: AML From menu  G/L Account  Change Select create/bank/interest tab Field status group: G004 Save

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G/L Account: 400300 (Rent A/C) Company code: AML From menu  G/L Account  change Select create/bank/interest tab Field status group: G004 Save Creation of cost centre: Path: Accounting  Controlling  Cost centre accounting  Master data  Cost centre  Individual processing  Create (T. Code KS01) Cost centre: Dept A Valid from: 01.04.2006 to 31.12.9999 Enter Name: Dept A Depart Cost centre: Department A Person responsible: A Cost centre category: 1 (Production) Hierarchy area: AMLHIER Business area: AMH Currency: INR Save (or) (Ctrl + s) Ignore the warning message, press enter

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Cost centre: Dept B Valid from: 01.04.2006 to 31.12.9999 Reference cost centre: Dept A Controlling area: AML Enter Name: Department B Description: Cost centre department B Basic data Person responsible: B Save (or) (ctrl + s) Ignore the warning message, press enter Cost centre: Dept C Valid from: 01.04.2006 to 31.12.9999 Reference cost centre: Dept A Controlling area: AML Enter Name: Department C Description: Cost centre department C Basic data Person responsible: C Save (or) (ctrl +s) Ignore the warning message, press enter

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Creation of Cost centre group: Path: Accounting  controlling  Cost centre Accounting  Master data  Cost centre group  Create (T. Code KSH1) Cost centre group: AMLProdu Enter AMLProdu – Production department for Co. area AML Select insert cost centre button (Shift + F4) Give the cost centre: Dept A, Dept B Save Creation of cost element group: Path: Accounting  controlling  Cost centre accounting  Master data  Cost element group  Create (T. Code KAH1) Cost element group: AMLADMIN Enter AMLADMIN – Administration expenses for AML Select insert cost element button (Shift + F4) 400300 to 400399 Enter & save

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Posting of transaction in FI T. Code: F – 02 Document date: 23.10.2006 Type: SA Company code: AML Posting: 40 Account no: 400100 (Salaries) Enter Amount: 200000 Cost centre: Dept A Text: Salary payment Posting: 40 (one more debit) Account No: 400300 (Rent account) Enter Amount: 50000 Cost centre: Dept A Text: Rent payment Posting key: 50 Account No: 200101 (IDBI Current Account) Enter Amount: ‘*’ Business area: AMH Text: Expenditure for October Document  Simulate and save

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To view cost centre wise report: Path: Accounting  Controlling  Cost centre accounting  Information system  report for cost centre accounting  line items  cost centers actual line items (KSB1). Cost centre: select dept A Execute Keep the cursor on first line item Select doc. Button (Shift + F2) Select back arrow Select change layout button (Ctrl + F8) Select ref doc. No. under column set Select value in reporting currency under columns. Select left arrow (or) show selected field button Select reference document number under column set Select document number under columns Select left arrow (or) show selected fields’ button Select business transaction under column set Select reference document number under column Select left arrow (or) show selected fields button Enter

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Repost Co. line items (RKU3) No FI document Only Co. document

400100 400300

Dept A

Dept B

Dept C

200000 50000

75000

25000

Transfer document wise/line item wise Report Co. line item: Accounting  Controlling  Cost centre accounting  actual postings  report line items  enter (T. Code KB61) Select accounting document number: 33 Company code: AML Fiscal year: 2006 Execute (F8) Double click on 200000 (First line item) New accounts assignment Amount: 75000 Cost centre: B Select next item button (Ctrl + F11) Select next button New account assignment Amount: 25000 Cost centre: Dept C Save Go and see the cost centre report (KSB1)

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Cost centre: dept A Execute (F8) To view cost element wise totals Select cost element column Select sub total button (Ctrl + Shift + F6) Repost cost: (RK01)  Split department/wrong postings to cost centre  Transfer amount wise/cost element wise  No FI document only Co. document 25000 dept C  No FI document 10000 Dept C  Only Co document Repost cost: Path: Accounting  Controlling  Cost centre accounting  Actual postings  Manual re postings of costs (T. Code: KB11N) Ccts (old) – Dept A Cost element: 400100 (Salaries) Amount: 25000 Ccts (New): Dept C Ccts (old): Dept A Cost element: 400300 (Rent) Amount: 10000 Ccts (new): Dept C Save

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Planning cost centre wise: Path: Accounting  controlling  cost centre accounting  planning  cost and activity inputs  change (T. Code KP06) Version: 0 From period: 1 To period: 12 Fiscal year: 2006 Cost center group: AMLHIER Select next page (or) page down button Cost element: 400000 to 499999 Select form based radio button Free centers to choose cost element from drop down menu and plan

Form based enter cost element list is available on screen plan against cost element

Select over view screen button (F5) Cost element: 400100 Enter plan fixed cost: 600000 Distribution key: ‘0’ (Equal distribution) Select cost element: 400100 From menu  go to  period screen F6 Select back arrow For cost element: 400300 Plan fixed cost: 540000 Distribution key: 1 To plan for department: B Select combination button (Ctrl + F12) To go to department: A Select previous combination button (Ctrl + F1) Select save button (or) (ctrl + s) 18

To view various reports cost centre wise accounting Path: controlling  cost centre accounting  information system  reports for cost centre accounting  plan/actual comparison  cost centre actual/plan/variance (T. Code S _ ALR _ 87013611) Controlling area: AML Fiscal year: 2006 From period: 7 To period: 7 Plan version: 0 Cost centre (or) values – Dept A Execute To go to transactional level Keep the cursor on salaries A/C and costs Select call up report button (F7) Double click on cost centre actual line items Keep the cursor on first line item Select document button How to set up controlling area Path: Accounting  Controlling  Cost centre accounting  environment  set controlling area (T. Code OKKS) Controlling area: AML Period lock: Path: Accounting  Controlling  Cost centre accounting  environment  period lock  change (T. Code OKP1) Controlling area: AML1 Fiscal year: 2006

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Selected button (FS)

FI

CO

a) Transaction effect FI and CO (COIN)

√

√

b) Transaction Affect only Co (RKU1/RKU3) c) Transaction effect only FI balance sheet

No

√

√

No

Keep the cursor on 01 Select lock period button (F5) Save

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Reconciliation Ledger  Reconciliation used when  When number of company codes having one controlling area  2nd scenario  It generates documents only in FI  It can be run at controlling area AML controlling area Company code AML

Dept a

Dept B

Company code ASL Dept C

Dept X

Dept Y

If salaries paid and posted FI at (F – 02) Salaries A/C 100000 Out of 100000/- salaries 20000 belongs to company code ASL (Dept x) balance 80000/- belongs to company code AML If we use the reconciliation account at cost centre level and the 20000/- is transferred to company code ASL (Dept x) it passes the entry in Financial automatically Here Reports at  No FI records Co. area In AML Books ASL Dr 20000 To Salaries A/C 20000 In ASL Books Salaries A/C Dr 20000 To AML A/C 20000

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Dept Z

Customization at finance: Copy company code AML customization including accounting to Path: SPRO  enterprises structure  definition  financial accounting  edit, copy, delete, check company code Double click on copy, delete, check company code (T. Code EC01) From the menu select organization object  copy organization object From company code: AML To company code: ASL Enter Select ‘yes’ for the message (For copy the G/L Accounts) Select ‘No’ button to allocate a different local currency Ignore the message press enter Select create request button Short description, customization for Aravind Steels limited Press enter Enter once again to saving the request Go on press enter till you got the message company code AML copied to ASL with out 75 number range objects. Ignore the message press enter Select back arrow Double click on edit company code data Select position button Give the company code: ASL Enter Select company code: ASL Select details button Change the company name to: Aravind Steels limited Save & Save in your request

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Assign company code to company Path: SPRO  enterprises structure  Assignment  Financial Accounting  Assign Company code to company For company code: ASL Assign company AVG then select Save button (or) (ctrl + s) Save in your request Document type ‘SA’ should allow inter company posting Use the transaction code: ‘OBA7’ Select position button Document type: SA Enter Select the document type: SA Select details button Select inter company posting check box Save Creation of 2 G/L Accounts AML Books a) FI/CO reconciliation A/C 400150 A/C (Expenses A/C with out cost element)

ASL Books a) FI/CO reconciliation Accounts ( 400150)

b) ASL A/C 0 200160

b) AML  A/C No: 200161

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Use the transaction code:FS00 Give the G/L account No: 400150 Company code: AML Select with template button Give the G/L account: 400100 (salaries account) Company code: AML Enter Change short & long text: FI/CO reconciliation account Select create/bank/interest tab Field status group: select ICCF (Co  FI reconciliation posting) Save Give the G/L Account NO: 400150 Company code: ASL Select with template button Give the G/L account No: 400150 Company code: AML Enter & save G/L Account No: 200160 Company code: AML Select with template button Give the G/L account No: 200120 (Inventory raw material) Company code: AML Enter

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Change short & long text to: Aravind steels limited Select create/bank/interest tab Field status group: G067 Save G/L Account No: 200161 Company code: ASL Select with template button Give the G/L Account No: 200160 Company code: AML Enter Change the short text & long text to: Aravind mills limited Save Prepare cross company code transactions SPRO  financial accounting  general ledger accounting  business transaction  prepare cross company code transactions FI Customization (T. Code OBYA) Give the company code 1: AML Company code 2: ASL Enter Posted in AML Cleared against ASL Debit posting key: 40 Account debit: 200160 Credit posting key: 50 Account credit: 200160

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Company code: 2 Posted in: ASL Cleared against: AML Debit posting key: 40 Account debit: 200161 Credit posting key: 50 Account credit: 200161 Save (or) (ctrl + s) Save in your request Co. Customization: Assign company code ASL to controlling area AML: Use the transaction code: OKKP Select controlling area: AML Select details button Company code to controlling area  select cross company code cost accounting Document type: SA Save Save in your request Double click on assignment of company codes folder: Select company code: AML Select copy as button Change the company code to: ASL Enter & save

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Define adjustment accounts for reconciliation posting: Path: SPRO  controlling  cost element accounting  reconciliation ledger  define adjustment accounts for reconciliation postings Double click define accounts for automatic postings From the menu select extras  select controlling area Give your controlling area: AML Enter Select change account determination button Save Give the account No: 400150 (FI/CO reconciliation account) Save & save in your request Specify document no. range for reconciliation posting: Same path: (T. code: OK13) Give the controlling area: AML Select change intervals button Select interval button Give the No. range: 01 From No: 1 to 100000 Enter & save Creation of cost centre (path: KS01) Give the cost centre: Dept X Valid from: 01.04.2006 to31.12.9999 Reference cost centre: dept A Controlling area: AML

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Enter Change the name to dept X Description, cost centre dept X Person responsible: X Company code: change to ASL Save (or) (ctrl + s) Ignore the message, press enter Posting of salaries in company code AML (F -02) Document date: 01.11.2006 Type: SA

Company code: AML

Posting key: 40

Account No: 400100 (Salaries)

Enter Amount: 100000 Cost centre: Dept A Text: salary payment Posting key: 50 Account No: 200105 (SBI current account) Enter Amount: ‘*’ Business area: AMH Text: ‘+’ Document  Simulate & save

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Go and see the G/L account: (FS10N) Give the G/L account No: 400100 (Salaries) Company code: AML Fiscal year: 2006 Execute Select back arrow Give the company code: ASL Execute Go and see the cost centre report (KSB1) Cost centre: Dept A to Dept C Execute Select back arrow Give the cost centre: Dept x Execute Reposts costs: (KB11N) Give the cost centre old: (Dept A) Cost element: 400100 (Salaries) Amount: 20000 Cost center new (Dept x) Save Go and see the G/L Account: (FS10N) Give the G/L account No: 400100 (salaries) Company code: AML

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Fiscal year: 2006 Execute Select back arrow Give the company code: ASL Execute Go and see the cost centre report (KSB 1) Cost centre: Dept A to Dept C Execute Select back arrow Give the cost centre: Dept x Execute Reconciliation ledger run: Path: accounting  Controlling  Cost element accounting  Actual postings  Reconciliation with FI (T. code: KALC) Select controlling area radio button Give the controlling area: AML Period: 8 Fiscal year: 2006 Deselect test run check box Execute Select reference document No: 1 Select back arrow Select reference document No: 2

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Cross company code postings in FI If outstanding expenses paid by ASL on behalf of AML – Entries In AML

- Outstanding expenses A/C Dr To ASL

In ASL Books -

AML Dr To Bank

Use the transaction code: (F-02) Give the document date: 01.11.2006 Type: SA Company code: ASL Posting key: 50 Account No: 200105 (SBI Current Account) Enter Give the amount: 5000 Business area: AMH Text: Out standing expenses payment on behalf of AML Posting key: 40 Account No: 100500 (Outstanding expenses) New company code: AML Enter Amount: ‘*’ Business area: AMH Text: ‘+’ Document  Simulates & Save (or) (ctrl + s)

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Double click on 3rd line item Give the business area: AMH Text: ‘+’ Select next item button Business area: AMH Text: ‘+’ Save (or) (ctrl + s) Select continue button Accrual orders: (Inputed cost calculations) - This is used for month and provisions in Co - It generates only document in CO - Cost element category – 03 – Accrual/deferred per surcharge - For irregular expenditure we use this accrual orders If the provision made only in year end in FI records. For the last month the cost of the product is high. Hence provision is made in Co regards for every month to reduce the product cost In this scenario 1st Scenario 30/11/06

Bonus A/C Dr (Dept A) To Outstanding A/C

01/12/06

Outstanding A/C To Bonus A/C

Dr

2nd Scenario (open item management) 30/11/06

Bonus A/C Dr (Dept A) To Outstanding A/C (Make entry every month)

3rd Scenario (Made provision for Bonus (in Co. Records) Salaries A/C Dr To 10% Bonus

100000 (Dept A) 10000

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If bonus paid year ending Bonus A/C Dr (Dummy A/C) To Outstanding expenses A/C

120000 120000

Creation of G/L account of bonus fund (FS00) Give the G/L account No: 400110 Company code: AML Select with template button Give the G/L account No;: 400100 (Salaries A/C) Company code: AML Enter Change short text & G/L account long text: Bonus account Save Select edit cost element button Give valid from date: 01.04.2006 to 31.12.9999 Enter Cost element category: select 3 (Accrual/deferred per surcharge) Save (or) (ctrl + s) Creation of dummy cost centre: (KS01) Give the cost centre name: Depart W Valid from 01.04.2006 to 31.12.9999 Give the reference cost centre: Dept A Controlling area: AML Enter

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Change the name to: Dept W Change the description: Cost cost centre dept W Save (or) (ctrl + s) Ignore the message, press enter Maintain overhead structure: SPRO  controlling  cost element accounting  Accrual calculation percentage method  maintain overhead structure (T. Code: KSAZ) Select create overhead structure button (F7) Overhead structure: AML1 Description: Bonus calculation for AML Select save button Give the Row 10: Base: AML 1 Enter Give the name: Salaries Select create button Row 20: overhead rate: AML2 Enter Give the name: Bonus Dependency: select KRS1 (Controlling Area) Select create button Give from to: 10 to 10 Credit: AML Enter Select create button

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Save Ignore the message, press enter Keep the cursor on overhead structure: on AML1 Select assignments button Give the controlling area: AML Select: Actual accrual radio button Select continue button Valid from: 01 2006 valid to 12 2006 Overhead structure: AML1 Save Double click on overhead structure on AML Keep the cursor on actual accrual From menu select environment  Bases Double click on AML1 (Salaries) Give from cost element: 400100 (Salaries A/C) Save Select back arrow Keep the cursor on actual accrual From the menu select environment  Overhead rates Double click on AML2 (Bonus) Valid from: 01 2006 valid to 12 2006 Actual overhead rate: 10% Save

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Select back arrow Keep the cursor on actual accrual From the menu select environment  Credits Double click on AML bonus Company code: AML Business area: AMH Valid to 12 2006 Cost element: 400110 Cost centre: Dept W Save Assign Co. number range interval for the process (KAZI) i.e. Actual cost centre accrual Use the transaction code: KANK Give the controlling area: AML Select maintain groups button Double click on KAZI Select: Co document No. range interval for AML check box From the menu select edit  Assign element group Save

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Salaries posting in cost centre in dept B (F – 02) Give the document date: 03.11.2006 Type: SA Company code: AML Posting key: 40 Account No: 400100(Salaries A/C) Enter Give the amount: 100000 Cost centre: Dept B Text: salaries posting Posting key: 50 Account No: 200105 (SBI current A/C) Enter Amount: ‘*’ Business area: AMH Text: ‘+’ Document  Simulate & save Accrual calculation Accounting  controlling  cost element accounting Actual postings  accrual calculation (KSA3) Select cost centre radio button Give the cost centre: Dept B Period: 8 Fiscal year: 2006

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Deselect: test run check box Select: Details list check box Execute Select next list level button Go and see the cost centre report (KSB1) Give the cost centre: Dept B Execute Select back arrow Give the cost centre: Dept dummy Execute Bonus provision on 31.03.2007 (F -02) Document date & posting date: 31.03.2007 Type: SA Company code: AML Posting key: 40 Account: 400110 (Bonus A/C) Enter Ignore the warning messages, press enter Give the amount: 10000/Give the cost centre: dept dummy Text: Bonus provision Posting key: 50 Account No: 100500 (Outstanding expenses)

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Enter Amount: ‘*’ Business area: AMH Text: ‘+’ Document  Simulate & save Bonus in the cost centre report (KSB1) Give the cost centre: Dept Dummy Posting date: 01.04.2006 to 31.12.2007 Execute Period and closing: Service cost Enter

Production cost enter

While posting service cost, we don’t know to which production centre it is applied. Only month ending transfer cost from one cot centre to other cost centers. Method: 1: (Here we transfer primary cost as well as secondary cost) - Receiving cost centre can not track the original cost elements - Co. document No. range intervals  RKIU Method: 2 (Distribution): -

Transfer only primary cost Receiving cost centre can track the original cost element Sender should be only cost centre Co. document No. range interval – RKIV

Method: 3 (Periodic posting): -

Transfer only primary cost Receiving cost centre can track original cost element Sender can be any cost object  Cost centre/orders Co. document No. range intervals  RKIB

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Method: 4 (Indirect actual allocation): -

Transfer quantities and values Co. document member range intervals  RKIL

Example: Service dept: C Salaries – 100000 Wages - 200000 Rent 50000 ---------350000

Dept A: 90% (315000) Dept B: 10% (35000)

Cycle: If allocation of cost elements are in different ways. We have to create No. of segments of No. of cycles. If service dept: Salaries – 100000 Rent 20000

Production Dept A B 75% 25%

Here we have 2 methods: 1. One cycle – No. of segments XYZ ↓ Seg1

↓ Seg2

2nd Method: XYZ ↓ Seg1

XYZ ↓ Seg2

Here to better follow 1st method because of you can make any no. of segments automatically. In second method we can create up to 10 methods. Statistically key figures: (S. K. F) - Statistical figures are used to allocation of costs from one cost centre to other costs centers.

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Example: No. of employees, sq. meter area etc. - It can be fixed or total - If you select category fixed, the values are common till the year end, if we don’t change in between – No. of employees. - If we select category of total, the values are to be entered each month Ex: No. of electrical units consumed, no. of telephone calls. - Here it generates co document (Number ranges for the process (RKS – (Actual statistical key figures) Assessment: Cost centre Service Dept C

Production Dept A

Production Dept B

(Key Figure) Salaries (No. of employees) Rent (Percentage basis) Creation of statistical key figure employee Path: Accounting  Controlling  Cost centre accounting  master data  statistical key figures  individual processing  create (KK01) Give the statistical key figure: Emp Enter Give the name: Employee Statistical figure unit measurement: Select PER (Persons) Key figure category: select fixed values Save Assign Co No. range interval for the process of RKS (Use the Transaction code: KANK) Co. Area: AML Select maintain groups’ button Double click on the process RKS (Enter statistical figures) Select Co. document No. range interval for AML check box From the menu select edit  Assign element group

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Save (or) (ctrl + s) Enter statistical key figures: Path: Accounting  controlling  cost centre accounting  actual postings  statistical key figures  enter (KB31N) Give the receiving cost centre: Dept A Statistical key figure: Emp (Employee) Give the total quantity: 75 Cost centre: Dept B Statistical key figure: Emp Total quantity: 25 Save Note: enter the document date & posting date: 06.10.2006 Creation of secondary cost element Path: Accounting  Controlling  Cost centre accounting  master data  cost element  individual processing  create secondary (T. Code: KA06) Give the cost element No: 1000000 Valid from: 01.04.2006 to 31.12.9999 Enter Give the name: Assessment cost element Description: Assessment cost element Cost element category: select 42 (Assessment) Save

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Creation of assessment cycle Path: Accounting  controlling  cost centre accounting  period end closing  current settings  define assessment (S _ALR _ 87005742) Double click on create actual assessment The final T. Code is (KSU1) Cycle: AML1 Start date: 01.04.2006 Enter Text: Cost allocation using assessment Select: interactive check box Purpose of interactive check box: Example: Service dept C (Rs. 100000): It allocated to

Product A – 80% - 80000 Prod Dept B – 10% - 10000 Service Dept X – 10% - 10000 (Here it will become 0 (Zero) Service Dept X: 200000 10000 (From service dept C) --------210000 It allocated to Prod Dept H - 60% - 126000 Prod Dept I - 20% - 42000 Prod Dept C- 20% - 42000 +

42000/- allocated to service dept c will be again reallocate to various dept. up to it will becomes zero (0) If you select interactive check box it will allocate the costs up to zero automatically. Select save button (or) (ctrl + s)

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Save in your request Select attach segment button: Give the segment name: segment 1 Name: salary allocation Assessment cost element: select 1000000 Sender rule: selected posted amounts Share in percentage: 100% Select actual value origin radio button Receiver rule: select variable portions Variable portion type: select actual statistical key figures Select senders/receivers tab Sender cost centre: Dept X Cost element: 400100 (salaries) Receiver cost centre group: select AML prod Select receiving tracing factor tab Statistical key figure: Emp Select receiver weighing factor tab Save Save in your request Select attach segment button Segment name: segment 2 (Rent allocation) Assessment cost element: select 1000000 Sender rule: Posted amount Sharing percentage: 1001

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Select origin value radio button Receiver rule: Fixed percentages Select senders/receivers tab Sender cost centre: Dept C Cost element: 400300 (Rent) Receiver cost centre group: AML Prod Select receiver tracing factor tab Statistical key figure: Dept A – 40% Dept B – 60% Save Save in your request Assign Co number range interval for the process (RKIU) (Use the transaction code KANK) Controlling area: AML Select maintain groups button Double click on RKIU (Actual overhead assessment) Select Co. document number range intervals for AML check box From the menu select edit  Assign element group Save (or) (ctrl + s) Go and see the cost centre report (KSB1) Give the cost centre: Dept C Give the period: 01.10.2006 to 31.10.2006 Execute

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Assessment Run: Path: Accounting  Controlling  cost centre accounting  period end – closing  single functions  allocations  Assessment (KSU5) Period: 7 Fiscal year: 2006 Deselect: Test run check box Select the cycle: AML 1 Execute Select receiver button Go and see the cost centre report (KSB1) Give the cost centre: Dept A Posting date: 01.10.2006 to 31.10.2006 Execute Internal orders: Internal orders are used & decision making purpose -

To view costs for a specific task Vehicle wise costs/ - Based on petrol expenses & repair and maintenance Telephone wise costs/exhibition costs/production order costs

-Orders are of 2 types 1. Real orders 2. Statistical orders 1. Real orders: - Settlement possible - Settlement possible in cost centre, G/L Account & Asset

2. Statistical orders: - Not possible - Only for information/decision making

- Settlement to cost centre – Internal settlement (With in Co)

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- Settlement to G/L account – External settlement STATISTICAL ORDERS: Example: Telephone orders: FI posting  G/L account no – 100000 Cost centre administration – 100000 Order  Telephone – 100000 (We did not allocate the total amount to cost centre. Only 100000 is allocated because one is real and another is statistical) a) When we post to 2 cost objects only. One object will be real and others will be statistical. b) At the time of creation of order, there is a check box for statistical order. a) Select statistical order check box

Order Statistical

b) Deselect statistical order check box

Real

Cost centre Real Statistical

In the month ending cost centers cost will be apportioned to product. i. Real Orders: Vehicle orders:

(Allocation from order to cost centre)

Order – Red FI posting – G/L Account Petrol expenses Order – Vehicle No: 1234 Settlement: It allocated to Dept A, Dept B & Dept C. (Allocation may be percentage/ratio/amount basis) ii. Statistical order (allocation from cost centre to cost centers) FI posting  G/L account -

Cost centre: Administration (Red) Order vehicle – 1234 statistical Cost centre admin: Dept A, Dept B & Dept C (Assessment)

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1st Scenario (Statistical orders) Define order type: SPRO  Controlling  Internal orders  order master data  define order types (T. Code: K0T2 _ FUNCAREA) Select new entries button Order category: 01 (Internal order (Controlling)) Enter Give the order type: AMLT Description: Telephone orders for AML Planning profile: 000001 (General budget/plan profile) Object class: Select overhead costs Select release immediately check box Save It gives the message No. range not processed Ignore the message, press enter Save in your request Select Assign/change intervals button beside No. range intervals Double click on AMLT Select Motor pool A – ZZZZZZZZZZZZ (External check box) From the menu select edit  Assign element group Save (or) (ctrl + s)

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Creation of field status group making cost centre and internal order mandatory: (T. code: OBC4) Select field status variant (AML) Double click on field status groups folder Select G004 cost Accounts Select copy as button Change the field status group to G002 Change text to: Cost Accounts (CC & IO) required CC. cost centre & IO (Internal order) Enter & Save Save in your request Select G002 and double click Double click on additional account assignments Select CO/PP order: required entry field Save Creation of G/L Account – Telephone expenses: (FS00) Give the G/L Account No: 400305 Company code: AML Select with template button Give the G/L Account No: 400300 (Rent A/C) Company code: AML Enter Change the short text & long text to telephone expenses

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Select create/bank/interest tab Change the field status group to: G002 Save Select edit cost element button Valid from 01.04.2006 to 31.12.9999 Enter Cost element category: 1 Save Creation of Internal order: Path: Accounting  Controlling  Internal orders  master data  Special functions  order  Create (KO01) Give the order type: AMLT Enter Order: TEL 66626246 (Telephone No) Short text: Telephone No: 66626246 Company code: AML Business area: AMH Select control data tab Select statistical order check box Save One more order type: AMLT Enter Give the order: TEL 66626247 Company code: AML Business area: AMH Select control data tab Select statistical order check box

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Save Creation of order group: Path: Accounting  Controlling  Internal orders  Master data  Order group  create (KOH1) Give the order group name: AML HYD TEL Enter Give the description: Hyderabad Telephones for AML Select insert order button Select: TEL 66626246 & TEL 66626247 Save Posting of transaction in FI: (F – 02) Give the document date: 13.11.2006 Type: SA Company code: AML Posting key: 40 Account No: 400305 (Telephone expenses) Enter Give the amount: 25000 Select cost centre: Dept A Give the order No: TEL 66626246 Text telephone expenses Posting key: 50 Account No: 200105 (SBI Current Account) Enter Amount: ‘*’ Business area: AMH Text: ‘+’

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Document  Simulate & Save To view order wise report: Accounting  Controlling  Internal orders  information system  Reports for Internal orders  line items  Orders: Actual time items (KOB1) Give the order No: TEL 66626246 Execute Select the line items Select document button Planning order wise: Accounting  Controlling  Internal orders  Planning  Cost and activity inputs  Change (KPF6) Give the version: 0 From period: 8 To period: 8 Fiscal year: 2006 Order: TEL 66626246 Cost element: 400305 (Telephone expenses) Select from based radio button Select overview screen button Total plan cost: Enter20000 Save (or) (Ctrl + s)

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To variance report order wise: Path: Accounting  Controlling  Internal orders  Information systems  Reports for internal orders  Plan/actual comparisons  orders: Actual/plan/variance (S _ ALR _ 87012993) Give the controlling area: AML Fiscal year: 2006 From period: 8 To period: 8 Plan version: 0 Give the order value: TEL 66626246 Execute Real orders: Creation of secondary cost element called settlement cost element (T. Code: KA06) Give the cost element: 1000001 Valid from: 01.04.2006 to 31.12.9999 Enter Give the name: Settlement cost element Give the description: settlement cost element Cost element category: select 21 (Internal Settlement) Save

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Creation of field status group making order required Use the transaction code: OBC4 Select field status variant: AML Double click on field status groups button Select G002 (Cost Account CC & IO required) Select copy as button Change the field status group to: G010 Change the text: cost accounts IO required Enter & Save Save in your request Select G010 and double click Double click on additional account assignments Cost centre: make it optional entry Save Creation of G/L Account: Petrol expenses (FS00) Give the G/L Account No: 400306 Company code: AML Select with template button Give the G/L Account No: 400300 Company code: AML Enter Change short text & Long text to: Petrol expenses Select: Create/bank/interest tab Field status group: Select G010 Save Select edit cost element button Enter Cost element category: 1

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Save Maintain allocation structures: Path: SPRO  Controlling  Internal orders  Actual postings  settlement  Maintain allocation structures. Select new entries button Allocation structure: A5 Text: Co allocation structure for AML Save, save in your request Select: A5 Double click on assignments folder Select: New entries button Give the assignment: AML Text: Vehicle order settlement Save Select: AML Double click on source folder From cost element: 400306 Save Double click on settlement cost elements folder Select new entries button Receiver new entries button Receiver category: Select CTR (Cost centre) Settlement cost element: Select 1000001 Save

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Maintain settlement profiles: Same path Double click on maintain settlement profiles Select: New entries button Give the settlement profile name: AML Description: settlement profile for AML Select: To be settled in full radio button Allocation structure: A5 Default object type: CTR (Cost centre) Select: % settlement check box Select: equalance No. check box Select: Amount settlement check box Under valid receivers For cost centre: Select settlement required Max No. of dist trials: 999 Residence time: 12 Save & Save in your request Maintain number ranges for settlement documents Same path: (T. Code: SNUM) Select maintain groups’ button Double click on AML Select standard accounting document check box From the menu select edit  Assign element group

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Save (or) (ctrl + s) Define order type: (T. code: KOT2 _ FUNCAREA) Select new entries button Order category: select 01 (Internal order controlling) Enter Give the order type: AMLV (Vehicle order type for AML) Settlement profile: Select AML Budget profile: 000001 (General budget profile) Object class: Select over head costs Select release immediately check box Save (or) (ctrl + s) It gives the message No. range not processed Ignore the message, press enter Save in your request Select Assign/change intervals button Double click on AMLV Select Motor pool A – ZZZZZZZZZZZZ check box From the menu select edit  Assign element group Save (or) (ctrl + s) Assign Co. number range interval for the process KOAO (Actual settlement) Use the T. Code: KANK) Give the controlling area: AML Select maintain groups button Double click on KOAO (Actual settlement) Select Co. document No. range intervals for AML check box From the menu select edit  Assign element group

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Save Creation of vehicle order: (T. Code KOO1) Give the order type: AMLV Enter Give the order: AP9A1234 Short text: Vehicle No: AP9A1234 Give the company code: AML Business area: AMH Select control data tab Deselect statistical order check box Select settlement rule button Category: Select CTR (Cost centre) Settlement receiver: Dept A – Percentage: 70% Category: CTR (Cost centre) Settlement receiver: Dept B – Percentage: 30% Save Ignore the warning message, press enter Posting of transaction in FI (F – 02) Give the document date: 15.11.2006 Type: SA Company code: AML Posting key: 40 Give the G/L Account No: 400306 (Petrol expenses) Enter

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Give the amount: 100000 Give the order: AP9A1234 Text: Petrol expenses Posting key: 50 Account No: 200105 (SBI current account) Enter Amount: ‘*’ Business area: AMH Text: ‘+’ Document  Simulate & Save Settlement of internal order to cost centers: Path: Accounting  Controlling  Internal orders  period end closing  Single functions  Settlement  Individual processing (K088) Give the order No: AP9A1234 Settlement period: 8 Fiscal year: 2006 Deselect test run check box Select check transaction data check box Execute Select details list button

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Budgeting and availability control SAP given 2 types of Budget Plan 1. Plan period wise

Budget 1. Budget for year wise

2. We can plan each element wise 3. Micro level

2. Budget for the whole order 3. Macro level 4. Called availability control

When you posting actual 1. If the budget cross more than 90% of budget a. It gives warning message (or) b. It gives warning message and inform to budget lead (or) c. Give error message Number range interval: 04 (Hot coded) Number range is at client level (Client wise) Define number range intervals for budgeting SPRO  Controlling  Internal orders  Budgeting & Availability control  Maintain No. ranges for budgeting (T. Code: OK11) Select change intervals button Select intervals button: No: 04 From: 4000000000 to 4999999999 Enter Define tolerance limits for availability control Same path Select new entries button Give the controlling area: AML

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Profile: 000001 (General budget profile) Transaction group: Select ++ (All activity groups) Action: select 2 (warning with maid to person responsible) Give the usage: 90% Save (or) (ctrl + s) Save in your request Specify exempt cost element from availability control (Exempted cost elements from budget) Same path: Select new entries button Give the controlling area: AML Give the C/C No: 400100 (Salaries A/C) Save in your request Maintain budget manager Same path: Select new entries button Give the controlling area: AML Order type: AMLV Object class: Select OCOST (over head) Give the user ID: SAPUSER Save (or) (ctrl + s) Save in your request

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Budgeting: Accounting  Controlling  Internal orders  Budgeting  Original budget  Change (KO22) Give the order No: AP9A1234 Select original budget button Give the budget amount: 200000 Enter From the menu select extras  Availability control  Activate Save Posting of Transaction in FI (F – 02) Give the document date: 15.11.2006 Type: SA Company code: AML Posting key: 40 Give the A/C No: 400306 (petrol expenses) Enter Give the amount: 90000 Give the order No: AP9A1234 Text: Petrol expenses Posting key: 50 Account No: 200105 Enter Amount: ‘*’ Business area: AMH Text: ‘+’ Document  Simulate & Save

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Ignore the message, press enter To view the inbox of the budget head SAP menu  Office  Work place (T. code SBWP) Select inbox folder Double click on the message It gives the message Capital work in progress line item settlement CWIP _ M/L Freight charges Installation charges Define settlement profile SPRO  Financial accounting  Asset accounting  Transactions  Capitalization of assets under construction  define/assign settlement profile Double click on define settlement profile The transaction code is (OK07) Select settlement profile A1 (settlement assets under construction) Select details button Select to be settled in full radio button Allocation stock: A1 Co. allocation structure Default object type asset type: FXA Select percentage settlement check box Select equalance No’s check box Select amount settlement ‘check box’ Under valued receivers for fixed assets Select settlement required Document type: AA

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Max No. of distribution rules: 999 Residence time: 12 Save Select back arrow 2 times Double click of assign settlement profile to company code Select for company code: AML assign settlement profile A1 Enter & Save Save in your request Creation of capital work in progress (Asset master) (T. Code: AS01) Give asset class: AML 4000 (Capital work in progress) Company code: AML Enter Description: C. W. P general Capitalization: 15.06.2006 Select time dependant tab Business area: AMH Select depreciation area tab Dep. Key: 0000 Save

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Machinery purchase postings: (T. Code (F – 90) Give document date: 01.08.2006 Posting date: 01.08.2006 Type: KR Company code: AML Posting key: 31 Vendor No: 8700001 Enter Ignore the warning message, press enter Give the amount: 200000 Business area: AMH Text: Machinery purchase posting Posting key: 70 Account No: 500000 – 0 Transaction type: 100 Enter Remove TDS codes Enter Amount: ‘*’ Text: ‘+’ Document  Simulate & save

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Fright payment: (F -02) Document date: 10.09.2006 Posting date: 10.09.2006 Type: SA Company code: AML Posting key: 70 Account: 500001 – 0 Transaction type: 100 Enter Ignore the warning message, press enter Give amount: 25000 Text: Fright payment Posting key: 50 A/C No: 200105 (SBI Current A/C) Enter Amount: ‘*’ Business area: AMH Text: ‘+’ Document  Simulate & save

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Creation of machinery asset master (AS01) Give asset class: AML 2000(Dept A) Company code: AML Enter Give description: Machine No: 40 Capitalized on: 14.11.2006 Select time depended tab Business area: AMH Select description area tab Give description key: AML1 Useful life: 20 years Period: 4 Ordinary depreciation start: 17.11.2006 Save Settlement of capital work in progress to Asset Path: Accounting  Financial accounting  Fixed assets  Capitalized asset under construction  Distribute (T. Code: AIAB) Give company code: AML Asset: 500001 Sub no: 0  Execute From the menu select edit  Select  Select all Select enter button Category select: FXA Asset

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Settlement receiver: 200004 – 0 Give percentage: 100 Select back arrow Save Select settlement button Give the asset value dated: 17.11.2006 Text: asset settlement Deselect test run check box Execute Go and see the document FB03 Enter Profit Centre Accounting - To view profitability product group wise/product wise/location wise/ If business area is not used in FI 1) One location – No. of product groups | Cement

Hyderabad | Steels

| Pharma

In that case you can get profitability. 2) Each location different product group Hyderabad ↓ Cement

Bangalore ↓ Steel

Mumbai ↓ Pharma

Profitability as well as balance sheet The advantage of profit centre will be derived through derivation rules. Example: expenditure – Through cost centers

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Revenues – Automatic account assignment In case of balance sheet items through business area We have to create a dummy profit centre -

Transfer to respective profit centre We create derivation rules. Future transaction will not go to dummy profit centre.

Set controlling area: SPRO  Controlling  Profit centre accounting  Basic settings  Set Controlling area Give controlling area: AML Enter Maintain controlling area settings: SPRO  Controlling  Profit centre accounting  Basic settings  controlling area settings  maintain controlling area settings (T. code: OKE5) Standard hierarchy: AML Select elimination of internal business volume check box Profit centre local currency type Select 20 (i.e. controlling area currency) Select confirm button Select store transactions currency check box Save Creation of dummy profit centre: Path: SPRO  controlling  Profit centre accounting  Master data  Profit centre  create dummy profit centre (T. code: KE59) Double click on create dummy profit centre Give dummy profit centre: AML dummy

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Select basic data button Give the name: AML dummy Description: Dummy profit centre for AML Profit centre group: AML Save Set control parameters for actual data Path: SPRO  Controlling  Profit centre accounting  Basic settings  controlling area settings  Activate direct postings  set control parameters for Actual data (T. Code: 1KEE) Select new entries button From year: 2006 Select line item check box Select on line transfer check box Save Maintain plan versions Path: SPRO  Controlling  Profit centre accounting  basic settings  controlling area settings  activate direct postings  plan versions  maintain plan versions Select version: 0 Double click on settings for profit centre A/C folder Select new entries button Year: 2006 Select on line transfer check box Select line item check box ER (Exchange rate): Type: B (Bank setting) Select save button

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Save in your request Define number ranges for local documents Path: SPRO  Controlling  Profit centre accounting  actual postings  Basic setting actual  define number ranges for local documents (T. Code GB02) Select maintain groups button Select actual document from direct posting with GB01 check box From the menu select intervals maintain Give your company code: AML Enter Select interval button Year: 2006 From No: 1 to 100000 Enter & Save Select back arrow Select planned document from direct posting with GB01 check box From menu select interval maintain Give your company code: AML Enter Select interval button Year: 2006 From: 100001 to 200000 Enter & Save

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Creation profit centre: Path: Accounting  Controlling  Profit centre accounting  Master data  profit centre  individual processing  create KE51 Give the profit centre: Cement Select master data button Analysis period 01.04.2006 to 31.12.9999 Give the name: Cement Long text: Profit centre cement Person response: A Profit centre group: AML Select activate button Profit centre: STEEL Select master data button Name: Steel Long text: profit centre steel Person response: B Profit centre group: AML Select activate button Assign profit centre in cost centre Accounting  Controlling  Cost centre accounting  Master data  cost centre  Individual processing  change (T. code: KS02) Give the cost centre: Dept A Enter Assign the profit centre: Cement

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Select save button Ignore the warning message, press enter Cost centre: Dept B Enter Give profit centre: Steel Select save button Ignore the warning message, press enter Creation of revenue element – (FS00) G/L account No: 300000 (Sales account0 Company code: AML Enter Select edit cost element button Enter Cost element category: Select 11 (Revenues) Save Maintain automatic account assignment of revenue elements Path: SPRO  Controlling  Profit centre accounting Actual postings  Maintain automatic assignment of revenue elements (T. Code: OKB9) Select new entries button Give the company code: AML Cost element: 300000 Account assignment detail Select business area is mandatory Save, Save in your request

73

Select AML and then double click on detail per business area/select new entries button (1) Hyderabad | | | Cement Steel Pharma 300000 – Sales cement Hyd  Cement 300001 – Sales steels Hyd  Steels 300002 – Sales Pharma Hyd  Pharma (2)

Hyderabad ↓ Cement

Bangalore ↓ Steel

Mumbai ↓ Pharma

300000 – Sales Hyderabad - cement Bangalore – Steel Mumbai – Pharma Give the business area: AMH Give the profit centre: Cement Give the business area: AMB Give the profit centre: Steel Save Choose additional balance sheet & Profit & Loss A/C It is applicable only second scenario Path: Same path Select choose accounts Transaction code: 3KEH Select new entries button

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Account from: 100000 to 299999 Default profit centre: Cement Save & Save in your request Select profit centre detail button Select create step button Give the step description: Profit centre derivation for item through Business area Under define name: GSBER (Business area) Save Select maintain rule values button Select source field interval on/off button Note down A/C No: 100000 to A/C No: 299999 Business area: AMH Give the up due profit centre: Cement From A/C: 100000 to A/c: 299999 Business area: AMB Profit centre: Steel Creation of Accounts group Path: Accounting  Controlling  Profit centre accounting  Master data  Account group  Create (T. Code KDH1) Give the account group: PL items Enter Profit & Loss account for AML Select insert accounts button Give account 300000 – 499999 Save

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Select back arrow Next A/C group: BS items Enter Give the description: Balance sheet account for AML Select insert account button Give the range 100000 to 299999 Save Planning profit centre wise for P&L items Path: Accounting  Controlling  Profit centre Accounting  planning  Cost/revenues  Change (T. Code 7KE1) Version: 0 From period: 8 to period: 8 Fiscal year: 2006 Company code: AML Profit centre: Cement Account group: PL items Select from based radio button Select overview screen button For A/C No: 300000(Sales) Profit centre reporting currency: 500000 For A/C No: 400100 (salaries) Profit centre reporting currency: 400000 Save

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Planning for Balance sheet Accounts profit centre wise Path: Accounting  Controlling  Profit centre accounting  Planning  Balance sheets accounts  change (T. code: 7KE3) Version: 0 From period: 8 to period: 8 Fiscal year: 2006 Company code: AML Profit centre: Cement A/C group: BS items Select from based radio button Select overview screen button For A/C No: 100300 (SBI rupee term loan) Plan: 100000 For account No: 200105 Plan: 100000 Save Credit sales posting in FI (F – 22) Give document date: 20.11.2006 Type: DR Company code: AML Posting key: 01 Account No: 6200001 Enter

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Give the amount: 450000 Business area: AMH Text: Credit sales postings Posting key: 50 Account No: 300000(Sales A/C) Enter Amount: ‘*’ Business area: AMH Text: ‘+’ Document  Simulate Ignore the warning message, press enter Save (or) ctrl+s Expenditure posting (F – 02) Document date: 20.11.2006 Document type: SA Posting key: 40 Account No: 400100 (salaries A/C) Enter Give amount: 425000 Cost centre: Dept A Text: Salary payment Posting key: 50 Account No: 200105 (SBI Current account) Enter Amount: ‘*’ Business area: AMH Text: ‘+’ Document  Simulate & save

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To view various reports profit centre wise for P&L items Path: Accounting  Controlling  Profit centre accounting  Information system  Reports for profit centre accounting  Interactive reporting  Profit centre group  plan/actual/variance Transaction code: S _ ALR _ 87013326 From period: 8 to period: 8 Fiscal year: 2006 Plan version: 0 Profit centre values: Cement Profit & Loss account group: PL items Execute To view variance report profit centre wise for Balance sheet accounts Path: Same path Transaction code: S _ ALR _ 87013336 From period: 8 to period: 8 Fiscal year: 2006 Plan version: 0 Profit centre values: Cement Balance sheet account group: BS items Execute

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Transfer values from one profit centre to another profit centre Path: Accounting  Controlling  Profit centre accounting  Actual posting  Profit centre document  enter (T. Code: 9KE0) Select layout: 8A – 001 Execute Give the company code: AML Select entry screen button Give profit centre: Cement Account No: 400100 (salaries A/C) In profit centre local currency: 200000 Save

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Integration Organization structure Company ↓

In SD: combination of sales organization, distribution channel & division they call at as one sales area. Movement types: Posting keys in FI 101  Material receipt against purchase order/production 102  Reversal of 101 201  Issue to cost centre (stores of all departments) 202  Reversal of 201 261  Issue to orders (Raw material shows) 262  Reversal of 261 521  Material receipt with out production order 522  Reversal of 521 561  Opening stock taking

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562  Reversal of 561 601  Delivery 602  Reversal of 601 Process key (Transaction key) These are system defined keys 1) BSX  Inventory postings 2) WRX  GR/IR clearing (G.R – Goods receipts) (I.R – Invoice receipts) 3) PRD  Price difference/production order differences 4) GBB  Offsetting entry for inventory posting a) VBR – consumption b) VNG – Scrapping c) BSA – Opening stocks taking d) SUF – Production receipt against production order e) ZOF – Production receipt with out production order f) VAY – Delivery where sales account is a revenue element g) VAY - Delivery where sales account is not a revenue account h) AUA – Production order differences GBBVBR – Raw material consumption A/C Dr BSX To Inventors raw material local A/C Valuation class: - Valuation class determines the G/L accounts to be posted automatically. a) Raw material: 4 valuation classes – Local - Imported - Inter unit - Inter company b) Stores: 2 valuation classes - Local - Imported b) Finished goods: 1 valuation class -Own goods

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Valuation grouping code/valuation modification key/ valuation modifier

Chart of Accounts: AML

AML

Hyd

Bangalore

Rm1

Valuation area (plant)

ASL

Hyd

Mumbai

Rm2

Hyderabad Bangalore Bangalore

Bangalore

Rm3

Bangalore

Rm1

Rm4

Chart of accounts

ALL

Company Code

AML AML AML

Mumbai

Rm2

Rm3

Valuation group code

AML AML AML

X X X

Advantage is we need not create valuation group code each company code wise. Material types

Price control

Purchase price

1. Raw material – ROH V – Moving average price - Available 2. Stores & Spares – FRSA V - Moving average price - Available 3. Packing material – VERP V - Moving average price - Available 4. Finished goods – FERT S – Standard price Raw material + overheads 5. Semi finished goods: Purchased – HALB Produces – HALB -

V – Moving average price - Available S – Standard price - Raw material + overheads

6. Traded goods – HAWA -

V – Moving average price

7. Services – DIEN

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Material types – similar to account groups in G/L In M.M we create material mater -

Material master is to be created under material type Material master to be created at plant level When no. of plants are using same material it will be extended to other plants Material periods we can open 2 periods at a time In G/L it is called as tabs, where as in MM it is called

-

Basic data Purchase data Sales data MRP data MRP data Ware house Quality Accounting Costing

No. of views like:

Why systems support inventory account, not purchase account: Purchase order Price – 10 Qty – 5 Taxes 8% Cenvat 4% VAT Other expenses  2% In normal accounting system RM 1

If other expenses not taken

Opening stock Add: Purchases

0 63 ------63 Less: Closing stock 10

84

Consumption

-----X_

If invoice is not taken (Only Delivery challan copy is taken) Opening stock 0 Purchases ----0 Closing stock 20 -----Consumption _X_

0

In SAP Opening stock - 0 Purchases 5 -63 Consumption 3 – 37 -----Closing stock 2 – 26 (Here the price of the goods is taken from purchase order). MM flow (Material management flow) 1. Material requisition: Production dept to stores – called internals If the material not available, stores department raised. 2. Purchase requisition – stores to purchase dept 3. Purchase dept call for enquiry, quotations & price comparisons 4. Raising the purchase order by purchase dept Purchase order contains  Vendor, Material, plant, quality, rate, delivery terms and payment terms 5. Release procedure – Work flow Up to 10000  Manager Purchases 6. Goods receipt  (G.R) G.R should be against purchase Inventory Raw material local Dr – Balance sheet current asset – BSX To GR/IR clearing raw material local – Balance sheet current Liabilities – WRX 7. Invoice verification  Verification against GR (or)/Purchase orders

85

GR/IR clearing Raw material Dr – Balance current Liabilities – WRX To party – Sundry creditors – Balance sheet current liabilities – Feam po 8. Consumption: Raw material consumption local Dr – P&L debit – GBBVBR To Inventory raw material local – B/S current assets - BSX 9. Wages payment: Wages A/C Dr To Bank A/C 10. Production receipt: Inventory finished goods (At product cost) Dr – Balance sheet current assets – BSX Increase/decreased stock finished goods – P/L A/C credit – GBBAUF (Production order) GBBZOF (NO production order)

11. Delivery: Increase/decrease in stock finished goods – P&L credit: GBBVAY – sales (At product) GBBVAX – Sales not revenue account To Inventory finished goods – Balance sheet current asset – BSX 12. Sales billing: Customer A/C Dr – Sundry debtors – Balance sheet current Asset – From sale order To sales – P&L A/C credit – ERL Profit & Loss A/c (10) Increase/decrease in finished goods

(8) Raw material consumption

10 0

(9) Wages

10

(11) Increase/decrease in finished goods

Surplus in Profit & Loss

40

(12) Sales

15

11 0 0 11 0

150

150

86

0

Balance Sheet (6) GR/IR

100

(7) GR/IR

100

(7) Sundry Creditors

(6) Inventory Raw material

100

(8) Inventory Raw material

100

0 10 0

Surplus in P&L A/C 40

(9) Bank (10) Inventory finished goods 11) Inventory finished goods (12) Sundry debtors

0 -10

110 110

14 0

0 150

140

Integration is based on 3 rules: 1. In material master we specially valuation class 2. For valuation class we assign G/L accounts based on the nature of transaction. 3. Stores person when he received (or) issues material he will enter movement type, material number and quantity. Accounts will be updated automatically based on account assignment to valuation class which is specified in material master.

Material No

Valuation class

RM1

3000 RM local

RM2

3001 RM Imported

Inventory Postings (BSX) 200121 (Inventory R.M. local)

GR/IR clearing (WBX) 150000 (GR/IR clearing RM local

Consumption GBRVBR

200122 (Inv. RM imported)

150001 (GR/IR clearing RM 87 Imported)

400001 (Imp. Material consumption)

400000 (Raw material consumption)

Example: Po1

Po1

Move type 101

Raw material 1

Material No  RM1

Qty: 100

Qty: 20 Kgs

Rate – 5

Save

Vendor – 1234

Movement type 101 – Debit BSX – 200121 Inventory raw materials – Qty in GRX Rate as per PO = 100 Credit WRX – 150000  GR/IR clearing. 1st rule: In material master we specify valuation class: Here RM1 & RM2 (Material master) is specify the valuation Class 3000 RM local & 3001 RM imported respectively. (2) For valuation class we assign G/L accounts based on the nature of transaction. Here valuation class (3000 RM local & 3001 RM Imported) Assign G/L accounts Inv. Postings (BSX) ( 200121 – Inventory raw material local, 20012 – Inv. Raw material imported), GR/IR clearing. WRX (150000 – GR/IR clearing), 150001 (GR/IR clearing raw material imported)

88

Price differences

Batch

Moving average

Stocks fully available

Stocks partly available

Stocks not available

Batch mode: Batch: 1 2

-

1

-

Qty

Rate

Amount

100 200 ------300 10

10 40

1000 8000 -------9000 100 ------8900 + 180 -------9080 --------

10

Receipt: a) Inv. Raw material local A/C Dr 1000 – BSX To GR/IR clearing raw material local 1000 – WRX Consumption: b) Raw material consumption local Dr To Raw material local Price difference:

100 – GBBVBR 100 – BSX

Inv. Verification GR/IR clearing raw material 1000 Inv. Raw material local 200 To party

89

1200

Moving average: Stock partly available Qty

Rate

100 200 ----300 Consumption 280 ----20 Price difference ----20 -----a) Receipt:

Amount

10 40 ----30 30

1000 8000 -------9000 8400 -------600 40 ------640 --------

Inv. Raw material local Dr 1000 – BSX To GR/IR clearing raw material 1000 – WRX b) Consumption: Raw material consumption local Dr 8400 – GBBVBR To Inv. Raw material 8400 – BSX c) Inv. Verification: GR/IR clearing raw material local Price difference raw material Inv. Raw material To party

1000 – WRX 160 – Prd 40 (20*2) – BSX 1200 (from P.O)

The difference between batch method and moving average method In batch method it checks with material No and Batch Number only. Moving average Qty 100 200 -----300 Consumption 300

-

Stocks not available Rate Amount 10 1000 40 8000 ----------30 9000 30 9000

a) Receipt:

90

Inv. Raw material load Dr 1000 – BSX To GR/IR clearing raw material 1000 – WRX b) Consumption: Raw material consumption local Dr 9000 – GBBVBR To Inv. Raw material 9000 – BSX c) Inv. Verification: GR/IR clearing raw material 1000 – WRX Price difference raw material 2000 – PRD To party

SD to FI 1. Enquiry and quotation 2. Sale order: Material, qty, plant, sales organization, rate, delivery terms, payment. 3. delivery: With out post goods issue (With out PGI) – No transfer of ownership With post goods issue (With PGI) – Transfer of ownership FOB(Free on Board): Example: Plant ↓ Hyd

Port ↓ Chennai

Customer

Delivery without PGI

Delivery with PGI

Only material No FI document

Material document FI document

Inv/Dec in stock finished goods – Dr  GBBVAY (Sales revenue element)  GBBVAX (Sales not revenue element) To Inventory finished goods – BSX a) Billing: Billing should be with reference to delivery

91

Billing: In SD module there is a pricing procedure Procedure: i) From region – Andhra Pradesh To region - Andhra Pradesh Customer - Taxable Material - Tax Billing Basic XXX Excise XXX VAT XXX -------Bill amount XXX ii) From Region – Andhra Pradesh To Region – Andhra Pradesh Customer – Non taxable Material – Non taxable Here in this case the buyer is purchasing in local state and same is exported – under Form H Billing is Basic XXX -------Bill amount XXX iii) From region – Andhra Pradesh To Region – Andhra Pradesh Customer – Taxable Material – Taxable Billing is Basic XXX Excise XXX CST XXX -------Bill amount XXX_ iv) From Region – Andhra Pradesh To Region – India

92

Customer – Non taxable Material – Non taxable Billing Basic XXX -------Bill amount XXX Condition type: KOFI

Assignment of Accounts: (1) (2) (3) (4) (5) Application Condition Chart of Sales Account area type accounts org assignment group for customer V – Sales & distribution

KOFI

V

KOFI

V

V

AML Hyd

01

AML

Hyd

01

KOFI

AML

Hyd

01

KOFI

AML

Hyd

01

93

(6) (7) (8) Account Accounts G/L assets key accounts group for materials 03 300001ERL Sales local own goods 01 ERL 300002 – Sales local taxed goods 03 ERF 400320 – Freight local own good 01 ERF 400321 – Freight local traded

goods (5)

Account assignment group for Customer

(6)

01 – Domestic revenues 02 – Foreign revenues 03 – Affiliated company revenue Account asset group for material

(7)

01 – Trade goods 02 – Services 03 – Finished goods Accounts key: ERL – Sales revenue ERF – Freight revenue ERB – Rebate (Trade discount) ERS – Sales deduction (Commissions)

MM – Integration step 1. Define plant Path: SPRO  Enterprises structure  definition  logistics  general  define, copy, delete, check plant Double click on define plant Select new entries button Give plant: AMLP Assign factory calendar: A2 (AML Hyderabad factory calendar) Save Give the name: AML Hyderabad factory plant Give the country: IN (India) Enter Select create request button Give the short description: MM Customization for AML Enter

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Press enter to save in your request Define copy, delete, check division: Path: same path Select define, copy, delete, check division Double click on define division Select new entries button Division A1  Name: Cement division Save Save in your request Maintain storage location: Path: SPRO  enterprises structure  Definition  Materials management  Maintain storage location Give the plant: AMLP Enter Select new entries button Give the storage location: Hyd Give the description: Hyderabad storage location Save Save in your request Maintain purchasing organization: Path: same path Select new entries button Give the purchase organization: AMLR: Raw Material of purchase order Save

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Save in your request Assign plant to company code: Path: SPRO  enterprises structure  assignment  Logistics  general  assign plant to company code Select find button Give company code: AML Enter Select: AML Select assign button Select: AMLP check box Enter Save (or) (ctrl + s) Save in your request Assign business area to plant/valuation area and division: Path: same path Select plant/valuation area – Division button Select new entries button Plant: AMLP Division: A1 Give the business area: AMH Select save (or) (ctrl + s) Save in your request Assign purchasing organization to company code:

96

SPRO  enterprises structure  assignment  materials management  assign purchasing organization to company code Select find button Give the company code: AML Enter Select company code: AML Select assign button Select: AMLR check box Enter Save (or) (ctrl + s) Save in your request Creation of Material group: Path: SPRO  logistics general  Material group  create material group Material group: CHEMICAL Give the material group description: Chemicals Save Creation of purchasing group: Path: SPRO  materials management  purchasing  create purchasing groups Select new entries button Purchase group: AML Description: Raw material purchase group Save Save in your request Maintain company codes for materials management: Path: SPRO  logistics  general  material master  basic settings  maintain company codes for materials management

97

Select position button Give the company code: AML Enter For the company code: AML Give the year: 2006 Give the period: 7 Select ABP check box ABP  Allow back period postings Select save button (or) (ctrl + s) Ignore the warning message Press enter Press enter to save in your request Define attributes of material types: SPRO  logistics general  material master  basic settings  material types  define attributes of material types Select material type: ROH (Raw material) Double click on qty/value updating folder Select position button Give the valuation area: AMLP Enter For AMLP: select qty updating check box & value updated check box Save Save in your request Select back arrow Select material type: FERT (Finished product) Double click on qty/value updating folder Select position button

98

Give the plant: AMLP Enter For AMLP: select qty updating check box & value updated check box Save Set tolerance groups for purchase orders: Path: SPRO  materials management  purchasing  purchase order  set tolerance limits for price variance. Select: Tolerance key PE & Tolerance key: SE For company code: 1000 Select copy as button Change the company code: AML Press enter Once the company code to AML for SE Enter & Save Save in your request Set tolerance limits for goods receipt: Path: SPRO  materials management  inventory management & physical inventory  goods receipt  set tolerance limits Select tolerance key: B1, B2, &VP for company code 1000 Select copy as button Change the company code to AML for B1 Enter Change the company code: AML for B2 Enter

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Change the company code: AML for VP Enter & save Save in your request Plant parameters: Path: Up to inventory management & physical inventory path is same Plant parameters Select plant: 1000 Select copy as button Give the plant: AMLP Enter & Save Save in your request Maintain default values for tax codes: Path: SPRO  materials management  logistics invoice verification  incoming invoice  maintain default values for tax codes Select new entries button Company code: AML Select tax code: VO Save (or) (ctrl + s) Set Tolerance limits for invoice verification: Path: SPRO  materials management  Logistics invoice verification  invoice block  set tolerance limits. Select tolerance key BD Select tolerance key ST for company code 1000 Select copy as button Change the company code: AML Enter

100

Once again change the Co code to AML for ST Enter & Save Save in your request Define automatic status change Up to logistics invoice verification the path is same Invoice verification in back ground  Define automatic status Change Select new entries button Give the company code: AML Save Save in your request Creation of GL master (FS00) 1. 2. 3. 4.

Inventory raw material local under current assets, loans advance. In finished good under current assets, land & advances GR/IR clearing raw material local under current liabilities & provisions Increase/decrease finished goods under the group increase/decrease the stocks 5. Raw material consumption local under raw material consumption group Use the transaction code: FS00 Give the G/L account No: 200121 Company code: AML Select with template button Give the G/L account No: 200120 (Inv. Raw material) Company code: AML Enter Change short text & long text to: Inventory raw material local Select create/bank/interest tab Field status group change to G006 (Material accounts)

101

Select post automatically only check box Save (or) (ctrl + s) 2) G/L account No: 200122 Company code: AML Select with template button Give the G/L account No: 200121 Enter Change short text & G/L long text to: Inventory finished goods Save 3) G/L account No: 100510 Company code: AML Select with template button Give the G/L account No: 100500 (Out standing expenses) Company code: AML Enter Change short text & G/L long text to: GR/IR clearing raw material local Select control data tab Tax category: * (All tax types allowed) Select posting with out tax allowed check box Select create/bank/interest tab Field status group: G045 Save 4) G/L account No: 300200

102

Company code: AML Select with template button Give the G/L account No: 300100 (Exchange gain) Company code: AML Enter Change the account group to: Increase/decrease in stocks Change short text & G/L long text to: Increase/decrease in stocks finished goods Select create/bank/interest tab Field status group: G030 (Change in stock accounts) Save G/L account No: 400000 Company code: AML Select with template button Give the G/L account No: 400100 (Salaries account) Enter Change the account group to: Raw material consumption Change short text & G/L long text to: Raw material consumption local Select create/bank/interest tab Field status group: G003 Save Select edit cost element button Valid from date: 01.04.2006 to 31.12.9999 Enter Cost element category: 1

103

Save Group together valuation areas: Path: SPRO  materials management  valuation & account assignment  account determination  account determination with out wizard  group together valuation areas Select position button Give the valuation area: AML1 Enter For valuation area: AMLP – valuation grouping code: X Save Save in your request Define valuation classes: Path: same path Select valuation class button Select valuation class 3000 raw material Select copy as button Change the valuation class, class to AML1 Change the description to Raw materials local Enter Select valuation class: 7920 (Finished product) check box Select copy as button Change the valuation class to AML2 Change the description: finished goods Enter & save Save in your request

104

Configure automatic postings: Path: same path Select cancel button Select account assignment button Transaction code: 0BYC Double click on BSX (Inventory postings) Give the chart of accounts: AML Enter Select valuation modifier check box Select valuation class check box Save Valuation modifier: X Valuation class: AML1 Give the account No: 200121 (Inventory raw material local) Valuation modified: X Valuation class: AML2 Account No: 200122 Save Save in your request Select back arrow Double click on WRX (GR/IR clearing) Select valuation modifier check box Select valuation class check box Save Valuation modifier: X

105

Valuation class: AML1 Account No: 100510 (GR/IR raw material) Save Save in your request Select back arrow Double click on GBB (offsetting entry for Inventory postings) Select general modification check box Valuation modifier check box Valuation class check box Save Valuation modifier: X General modification: VBR Valuation class: AML Account No: 400000 Valuation modifier: X General modification: AUF Valuation class: AML2 Account No: 300200 (Increase/decrease in stock) Valuation modifier: X General modification: Z0F Valuation class: AML2 Account No: 300200 Valuation modifier: X General modification: VAY Valuation class: AML2

106

Account No: 300200 Valuation modifier: X General modification: VAX Valuation class: AML2 Account No: 300200 Save Save in your request

Document types & number ranges: (OBA7) Select position button Select document type: WE (Goods receipt) Select details button Note down the number range: 50 Select No. range information button Give the company code: AML Select change intervals button Select interval button No. range: 50;

year: 2006

From no: 800001 to 900000 Enter & Save Select back arrow 3 times Select type: WA (goods issue)

107

Select details button Note down the number range: 49 Select No. range information button Give the company code: AML Select change intervals button Select interval button No. range: 49

year: 2006

From no: 900001 to 1000000 Enter & Save Select back arrow 3 times Select type: RE (Gross invoice receipt) Select details button Note down the number range: 51 Select No. range information button Give the company code: AML Select change intervals button Select interval button No. range: 51

year: 2006

From no: 1000001 to 1100000 Enter & Save Creation of vendor master in MM (Path: XK01) Give the company code: AML Purchase organization: AMLR

108

Account group: AML2 Enter Give the name of the vendor: Reliance industries Country: In (India) Select next screen button 3 times Reconciliation account: 100501 Sort key: 012 Select next screen button Payment terms: 0001 Select next screen button 3 times Order currency: INR Select GR based invoice verification check box Save Material master creation: Path: Logistics  materials management  material master  material  create (General)  Immediately (MM01) Give the material No: AMLRM! Industry sector: Mechanical Engineering Material type: Raw material Press select views button Select: Basic data 1 Select: purchasing Select: General plan data/storage/ accounting1 Select organization levels button Give the plant: AMLP Storage location: Hyd Enter Give the description: Raw material 1

109

Base unit of measurement: Kg Material group: Chem (Chemical) Select purchasing tab Purchasing group: AML (Raw material purchase group) Select accounting 1 tab Division: A1 (Cement division) Valuation class: AML1 (Raw materials local) Price control: V (Moving average price) Moving price: 50/Total stock: 0 Total value: 0 Save To open material periods: Path: Logistics  materials management  Material master  other  Close period (T. code: MMPV) Give the from company code: AML Period: 8 Fiscal year: 2006 Select check & close period radio button Execute Select back arrow From company code: AML Period: 9 Fiscal year: 2006 Select check & close period radio button Execute Purchase order creation:

110

Path: Logistics  Materials management  Purchasing  Purchase order  Create  Vendor/supplying plant known (T. Code: ME21N) Give the vendor number: 6400001 Purchasing organization: AMLR Company code: AML Purchasing group: AML Item: 10 Material: AMLRM1 P. O. quantity: 100 Net price: 75/Plant: AMLP Save Note down the P. O. No: 4500014522 Goods receipts: Logistics  materials management  inventory management  goods movement  Goods receipt  for purchase order  P. O. No known (T. Code: MIGO) Give the purchase order No: 4500014522 Enter Select quantity tab Quantity in delivery note: 100 Kegs Select item OK check box Select where tab Storage location: Hyd Save Display material document: Path: Logistics  materials management  Inventory management  Material document  Display (T. Code: MB03) Enter

111

Select accounting documents button Select accounting document number Inventory RM local 7500 – AMLRM1 – AML1 (BSX0 To GR/IR RM local 7500 – AMLRM1 – AML1 (WRA) Qty in GR * rate as per PO 100 * 75 = 7500

Invoice verification: Path: logistics  Materials management  logistics  Invoice verification  Document entry  enter invoice (MIRO) Invoice date: 25.11.2006 Reference party bill no: 5678 Amount: 7500/Text: Invoice verification Select payment tab Give the base line date: 02/12/2006 Payment terms: 0001 Give the purchase order No: 4500014522 Enter Save Ignore the warning message, enter From the menu select invoice document  display

112

Select follow on documents button Double click on accounting document No: Reliance industries A/C Dr 7500 (From purchase order) To GR/IR clearing RM local 7500  AMLRM1 – AML1 (WRX)

Goods issue for consumption: Path: Logistics  materials management  inventory management  goods movement  Goods issue (MB1A) Give the movement type: 201 Plant: AMLP Storage location: Hyd Enter Give the cost centre: Dept A Material number: AMLRM1 Qty: 10 kegs Save From the menu select goods issue  Display Enter Select accounting documents button Select accounting document No

113

Inventory RM local 750 (AMLRM1 – AML1 (BSX0 RM consumption  750  AMLRM1 – AML1  GBBVBR To view material ledger: Logistics  Materials management  Inventory management  environment  stock  stock for posting date (MB5B) Give the material No: AMLRM1 Company code: AML Plant: AMLP Select date: 01.04.2006 to 31.03.2007 Select: value added stock radio button Execute

SD to FI Integration Insert regions: SPRO  general settings  set countries  Insert regions Select new entries button Give the country: IN (India) Region: AP;

Description: Andhra Pradesh

Save Define sales organization SPRO  Enterprises structure  Definition  sales & distribution  define, copy, delete check sales organization Double click on define sales organization Select new entries button Sales organization: AMLS Description: Hyderabad sales organization Statistics currency: INR 114

Save (or) (Ctrl + s) Ignore the warning message, press enter Name: Hyderabad sales organization Country: IN (India) Enter Select create request button Short description: SD Customization for AML Enter Press enter to saving the request Define distribution channel Same path Double click on define distribution channel Select new entries button Distribution channel: AD Description: Direct sales Save Save in your request Define shipping point: SPRO  enterprises structure  definition  logistics execution  define, copy, delete, check shipping point. Double click on define shipping point Select new entries button Give the shipping point: AMSH Description: Hyderabad shipping point

115

Save Give the name: Hyderabad shipping point Country: IN (India) Enter Press enter to save in your request

Assign sales organization to company code SPRO  enterprises structure  Assignment  sales and distribution  Assign sales organization to company code Select final button Give the company code: AML Enter Select company code: AML Select assign button Select: AMLS check box Enter Save (or) (Ctrl + s) Save in your request Assign distribution channel to sales organization Same path Select find button

116

Give: AMLS Enter Select: AMLS Select: Assign button Select: AD check box (Direct sales) Enter & Save Save in your request

Assign division to sales organization Same path Select find button Give: AMLS Enter Select: AMLS Select: Assign button Select: A1 (Cement division) Enter & Save Save in your request Set up sales area: Path: same path Select find button Give: AMLS

117

Enter Select: AMLS Select: Assign button Select: AD check box (Direct sales) Enter Keep the cursor on AD Select: assign button Select: A1 (Cement division check box) Enter & Save Save in your request Assign sales organization – Distribution channel – plant Select find button Give: AMLS Enter Select: AMLS Select assign button Select AMLP check box Enter & Save Save in your request Define rules by sales area: SPRO  enterprises structure  Assignment  Sales and distribution  Business area account assignment  define rules by sales area Select position button Give the sales organization: AMLS Enter

118

For AMLS select rule 001 (Business area determination from plant/division Save Save in your request Assign shipping point to plant SPRO  enterprises structure  assignment  logistics execution  assign shipping point to plant Select find button Give: AMLP Enter Select: AMLP Select: Assign button Select: AMSH (Hyderabad shipping point) check box Enter & save Define pricing procedure determination SPRO  sales & distribution  Basic functions  pricing  pricing control  define & Assign pricing procedures Double click on define pricing procedure determination Select new entries button Sales organization: AMLS Distribution channel: AD (Direct sales) Division: A1 (Cement division) Document procedure: A (Standard) Customer pricing procedure: Select 1 (Standard)

119

Pricing procedure: Select RVW01 (Standard) Condition type: Select PRO0 (Price) Save Save in your request Define tax determination rules: SPRO  Sales & distribution  Basic functions  Taxes  define tax determination rules Select new entries button Tax country: select IN (India); sequence: 1 Tax category: Select MWST (Output tax) Save Creation of G/L master, sales local own goods (FS00) Give the G/L account No: 300001 Company code: AML Select with template button G/L account No: 300000 (Sales account) Company code: AML Enter Change short text & G/L account long text to: Sales local own goods Select create/bank/interest tab Field status group: G029 (Revenue accounts) Save Select edit cost element button Valid from date: 01.04.2006 to 31.12.9999 Enter

120

Cost element category: 11 (Revenues) Save Assignment of accounts for automatic postings: SPRO  sales & distribution  Basic functions  accounts assignment/costing  Revenue account determination  Assign G/L accounts (T. Code: VKOA) Double click on table: 001 Select new entries button Application area: Select V (Sales & distribution) Condition type: Select KOFI Chart of accounts: AML Sales organization: AMLS Account assignment group for customer: select 01 (Domestic revenues) Account assignment group for materials: Select 03 (finished goods) Account key: select ERL (Sales revenues) G/L account No: 300001 (Sales local own goods) Save Save in your request Set up partner determination: 4 types of partners: SP – Sold to party – fixed – Net modifiable SH – Ship to party BP – Bill to party PY – Payee Path: SPRO  sales & distribution  Basic functions  partner determination  set up partner determination Double click on set up partner determination for customer master Double click on partners function folder

121

Select: SP (Sold to party) Double click on account groups – function assignment folder Select new entries button Partner function: SP (Sold to party), enter: SH (AML); BP (AML2), PY (AML2) Account group: AML2 (SD customers for AML) Enter & Save Save in your request

Double click on partner’s determination procedures folder Select new entries button Give the partner determination procedure: AML Name: AML (Partner determination procedure) Save Ignore the message, press enter Select: AML Double click on partner functions in procedure folder Select new entries button Give the partner function: SP (Sold to party) Select not modifiable check box Select mandatory function check box Partner function: SH (Ship to party) Select mandatory function check box

122

Select: BP (Bill to party); select mandatory function check box Select: PY (Payee); select mandatory function check box Save (or) (ctrl + s) Select back arrow 2 times Select: AML Double click on partner determination procedure assignment folder Select position button Account group: AML2 Enter For AML2: Assign AML Save Assign shipping points: SPRO  logistics execution  shipping  Basic shipping functions  shipping point & goods receive point determination  assign shipping points Select new entries button Shipping condition: 01 (As soon as possible) Loading group: 0003 (Manual) Plant: AMLP Proposed shipping point: AMSH Save, save in your request Creation of customer master: (XD01) Account group: Select SD customers for AML Company code: AML Sales organization: AMLS Distribution channel: AD Division: A1

123

Enter Give the customer name: VBC Industries Ltd Country: IN (India) Region: AP Select company code data button Reconciliation A/C: 200110 (Sundry debtors) Sort key: 031 Select payment transactions tab Terms of payment: 0001 Select sales area button Customer pricing procedure: Select 1 (standard) Select: shipping tab Delivery priory: Select 02 (Normal) Shipping conditions: Select 01 (As soon as possible) Select: Billing document tab Select: Price determination check box Inco terms: select EXW (From plant) Account assignment group: Select 01 (Domestic revenues) Output tax classification: select 1 (Liable for tax) Save Creation of finished goods material master: (MM01) Give the material no: AMLFG Industrial sector: Mechanical engineering Material type: Finished product

124

Press: select views button Select: Basic data Select: Sales: sales Org data1 Select: sales: sales org data2 Select: Sales: general/plant data Select: MRP Select: General/plant/data/storage Select: accounting 1 Select organization levels button Give the plant: AMLP Storage location: Hyd Sales organization: AMLS Distribution channel: AD Enter Give the description: Finished product Base unit of measurement: Kg Gross weight: 1000 Grams Select: Sales: sales organization data1 tab Division: A1 Tax classification: Select1 (Full tax) Select: Sales: sales organization to tool tab Account assignment: select 03 (Finished goods) Select: sales: general/plant

125

Availability check: Select KP (No check) Transportation group: 0003 (Container) Loading group: 0003 (Manual) Select: MRP1 tab MRP Type: Select ND (No planning) Select: accounting 1 tab Valuation class: AML2 (Finished products) Price control: Select S (Standard price) Standard price: 400/Select save button (or) (Ctrl + s) Creation of condition types: Logistics  sales & Distribution  Master Data  conditions  select using condition type  Create (VK11) Give the condition type: PR00 (Price) Select: Key combination button Select: Material with release status radio button Enter Give the material No: AMLFG Amount: 500/Valid on: 01.04.2006 to 31.03.2007 Save (or) (ctrl +s) Select back arrow Give condition type: MWST (Output tax) Select key combination button Select domestic taxes radio button Enter

126

Give the country: IN (India) Valid on 01.04.2006 to 31.12.9999 Tax classification customer: 1 (Liable for Tax) Tax classification for material: 1 Tax code: Select AO Save Ignore the message, press enter

Profitability analysis (CO – PA) Co – Controlling PA – Profitability analysis This is used to view profitability for number of parameters at a time. If the client want to view profitability Product wise/customer wise/sales order wise/plant wise/sales organization wise -

This is called data cube This is a reporting tool Product costing is based on the based on data flown from MM, PP, FI, CO

-

Account based/costing based/both wise profitability analysis Here we create operating concern

-

equal to controlling area (or) above controlling area

Here we have

Operating concern can be

Controlling area can be equal to company code (or) above company code Structure: company code = controlling area = operating concern 127

We are using called data structure Data structure | Characteristics ↓ Sales order Customer Product Sales organization Plant Sales employee Industry

| value fields ↓ Sales Cost of goods sold Net profit

Profitability segment: In consist of  system defaulted characteristics Client required characteristics Example of client required characteristics: 1. Sales employee wise profitability 2. Industry wise profitability Data flow in profitability analysis SD to FI a) Enquiry & quotation b) Sale order: customer, product plant, sales organization, quantity, price, delivery terms & payment terms c) Delivery: with out post goods issue/with post goods issue d) Billing Define operating concern: SPRO  controlling  profitability analysis  structures  define operating concern  Maintain operating concern. Operating concern: 1234 (It should be 4) Select create button Ignore the warning message, press enter Give the description: Operating concern for AML

128

Select costing based check box, actual based check box Select attributes tab Give the operating concern currency: INR Select company code currency check box Fiscal year variant: V3 Save Select data structure tab Select create button under data structure Select the characteristic: KNVTNR (Sales employee) Select left arrow Select value fields tab Select: VV010 (Revenues) Select: VV140 (Cost of goods sold) Select left arrow From the menu select data structure  save From the menu select data structure  Activate Select back arrow Select ‘yes’ button for the message to generate the operating concern environment. Ignore the message, press enter Define profitability segment characteristics: (In segment level characteristics) Path: same path (T. Code: KUQ3) Give the operating concern: 1234 Enter For product & Customer Select costing base & Account base radio butt

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Save Save in your request Assign controlling area: to operating concern: Path: SPRO  enterprises structure  assignment  controlling  assign controlling area to operating concern Select position button Give the controlling area: AML Enter: for controlling area: AML, assign operating concern: 1234 Save Ignore the warning message, press enter Define No. ranges for actual postings: SPRO  controlling  profitability analysis  flows of actual values  initial steps  define number ranges for actual postings (T. Code: KEN1) Give the operating concern: 1234 Select maintain groups’ button Select generated groups check box From the menu select interval  maintain Give the No from: 1 to 999999999 Save Maintain assignment of SD conditions to Co – PA value fields Path: SPRO  controlling  profitability analysis  flows of actual values  transfer of billing documents  assign value fields Double click on maintain assignment of SD conditions to CO-PA value fields (T. Code: KE41) Select new entries button Open one more session & set operating concern idea

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Path: SPRO  controlling  profitability analysis  structures  set operating concern Give the operating concern: IDEA Enter Use the transaction code: KE41 Come to the 1st session Give the condition type: PR00 (Rice) Select value fields – VV010 (Revenues) Select VPRS (Costs) Select value fields – VV140 (Cost of goods sols) Save Maintain PA (Profitability analysis) structure for direct postings: SPRO  controlling  profitability analysis  flows of actual values  direct postings from FI/MM  maintain PA transfer structure for direct postings (T. code: KET2) Select the structure: FI (Financial accounting to CO – PA) Double click on assignment lines folder Select: 20 (Direct revenues from FI) Double click on source folder Give the cost element: from 300000 to 399999 Double click on value fields’ folder Select new entries button Qty/value  select value field Fixed variable  select 1 (Fixed amounts) Value fields  select VV010 (Revenue) Save Save in your request 131

Double click on assignment lines folder Select assignment: 10 (Direct costs from FI) Give the cost element: from 400000 to 499999 Double click on value fields’ folder Select new entries button Qty/value  select value field Fixed variable  select 1 (Fixed amounts) Value fields  select VV140 (Cost of goods sold) Save Activate profitability analysis: Path: same path (T. Code: KEKE) Select position button Give the controlling area: AML Enter For controlling area: DRL – Active status select a4 (Component active For both types of profitability analysis) Save Save in your request Sale order creation: Path: Logistics  sales & distribution  sales  order  create (T. Code: VA01) Give the sales organization: AMLH Distribution channel: AD Division: A1 Order type: OR (standard order)

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Enter Sold to party: VBC Industries Pvt. Ltd Give the P. O. order: 5678 Required delivery date: 03.12.2006 Delivery plant: AMLP Payment terms: 0001 Item: 10; Material No: AMLFG Order qty: 1 kg Enter Ignore the messages, press enter Select item 10 From the menu select  go to item condition Select: Shipping tab From the menu select edit  Incompletion log Save (or) (ctrl + s) Note: Sales order No: 8209 Production receipt with out production order: Path: Logistics  Materials management  Inventory management  Goods movement  goods receipt  Other (MB1C) Give the movement type: 521 Plant: AMLP Storage location: Hyd

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Enter Give the material type: AMLFG Qty: 20 Kegs Save Ignore the warning message, press enter From the menu select other goods receipts  display Enter Select accounting documents button Select accounting document No: Account No

Description

INR

200122 300201

Inventory FG 10000 – DRLFG1 – DRL1 (BSX) Inc/Dec in stock FG 10000 – DRLFG1 – DRL1 – (GBBZAX) ↓ Qty & standard price

Delivery: Logistics  sales & Distribution  sales  order  subsequent functions  outbound delivery (VL01N) Give the shipping point: AMLS Give the sales order number: 8209 (What it is created in sales order) Enter Actual GI date (Goods issue date): 03.12.2006 Select item: 10 Select picking tab Pick quantity: Enter 1 Select post goods issue button

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From the Menu select out bound delivery  display Enter From the Menu select environment  Document flow Keep the cursor on goods issue Select display document button Select accounting documents button Select accounting document No: 200122 300201

Inventory FG Inc/dec in stock FG

500  DRLFG1  DRL1 – (BSX) 500  DRLFG1  DRL1 – GBBVAY

Billing document: Same path: (VF02) Select the delivery document No: 11341 Enter Save From the menu select billing document  display Select accounting button Select accounting document No Report generation through report painter Define forms SPRO  Controlling  Profitability analysis  information system  report components  define forms  define forms for profitability reports Double click on create form Give the form name: AML Description: AML Form (T. Code: KE34) 135

Select two axes (Matrix) radio button Select create button Select operating concern currency radio button Enter Double click on: Row 1 Select value field with characteristics radio button Enter Value field select: VV01 (Revenue) Select: Confirm button Double click on: Row2 Select value field with characteristics radio button Enter Value field select: VV140 (Cost of goods sold) Select: Confirm button Double click on: Row3 Select formula radio button Enter Select Y001 (Revenue) Select Minus (-) button Select Y002 (Cost of goods sold button) Enter Short description: Net profit Select copy short text button

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Enter Double click on column1 Select characteristics radio button Enter Select from the available characteristics plan/actual indicator Select left arrow For plant/actual indicator: Select 0 (Actual data) Select confirm button Save From the menu select edit  General data selection  General data selection From the available characteristics select record type, select period/year Select left arrow For record type: select from column B to column select F (Billing data) For period/year For from column: Select variable on/off check box Local variable: enter1 Enter For to column: Select variable on/off check box Give the local variable: 2 Enter Select confirm button From the menu select extras  Variables  variables of definition 1- description: From period/year 2- description: To period/year

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Enter & Save Create profitability report: Same path Double click on create profitability report Transaction code: KE31 Give the report name: AML Profit Description: AML Profitability Select: Report with form radio button Give the form name: AML Select create button Select customer, product, plant, select sales organization from characteristics list Select left arrow Select output type tab Select: Class drill down radio button Select available on selection screen check box Save Select execute button Give from period/year: 01.2006 To period/year: 12.2006 Execute Ignore the message, select ‘yes’ button To view product wise: From the menu select navigate  switch drill down

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Double click on product

Product costing This is used for valuation of inventories like work in process & finished goods. -

Data is flow from MM, PP, FI&CO modules Product costing made easy- sap labs When we will take production – It will be standard cost In the month ending we will knows the actual cost The differences will be settle variances of accounts

Data flow in product costing: Example: Product AMLFG1 Cost sheet

AML finished goods

Raw material Raw material overheads Production cost

XXX (Qty from BOM * Rate from material master XXX (10% of raw material) XXX (hours required * machine hour rate) --------Cost of goods manufacturing XXX (COGM) Admn& selling& dist exp XXX -----Cost of goods sold XXX

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Sales budget  Production budget Sales budget: Make to order Make to stock Production budget: Material requirement plan Overheads planning MM Material master Accounting view Raw material (AMLRM1) – Moving average price – 75/(AMLRM2) – Moving average price – 100/-

PP: Bill of material (BOM) required for production AMLRM1 – 1kg AMLRM2 – 1kg Dept A 

Dept B

Dept C

X



Dept D  Work centre in PP  (Finished goods (AMLFG)

Finished product (AMLFG) process flow A  C  D (Routing) Salaries – 200000 Wages - 500000 Rent 20000 ----------720000 Machines – 100 Machines Machine hours = 100 * 24 hours * 30 days = 72000 machine hours Machine hour rate = 720000/72000 = 10/- per hour To produce finished product AMLFG say 5 machine has = 5 * 10 = 50

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Creation of secondary cost elements: 1. Overhead cost element 2. Activity cost element Use the transaction code: KA06 Use the cost element: 1100000 Valid from: 01.04.2006 to 31.12.9999 Enter Give the name: RM overhead rate Description: RM overhead rate Cost element category: select 41 (Overhead rate) Save One more cost element: 1200000 Valid from: 01.04.2006 to 31.12.9999 Enter Give the name: Activity cost element Description: Activity cost element Cost element category: select 43 (Internal activity allocation) Save Creation o f activity type: (Called machine hour) Accounting  controlling  cost centre accounting  master data  activity type  individual processing  create (KL01) Activity type: AML Valid from: 01.04.2006 to 31.12.9999 Enter

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Name: Machine hour Description: Machine hour Activity unit: Select H (Hour) Cost centre categories: Select * (All cost centre categories) Enter Activity type category: select 1 (Manual entry, manual allocation) Allocation cost element: select 1200000 Save

Creation of 2 cost centers: (KS01) Give the cost centre: Dept G Valid from: 01.04.2006 to 31.12.9999 Reference cost centre: Dept A Controlling area: AML Enter Change the name to dept G Description: Cost centre dept G Other fields are common Save (or) (ctrl + s) One more cost centre: Dept H Valid from: 01.04.2006 to 31.12.9999 Reference cost centre: Dept A Controlling area: AML

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Enter Change the name to dept H Cost centre: Dept H Cost centre category: Select 9 (Allocation cost centre) Save

Creation of cost centre group: (KSH1) Give the cost centre group: AML Prod Enter Give the cost centre group: AML prod Select insert cost centre button Give the cost centre: Dept G Select save button (or) (ctrl + s) Define overhead keys: SPRO  Controlling  product cost controlling  basic settings for material costing  overhead  define overhead keys Select new entries button Overhead key name: AML Description: AML Overhead key Save

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Save in your request Define overhead group: Same path Select new entries button Valuation area: AMLP Overhead group: AML Overhead key: AML Name of overhead group: Overhead group for AML Save Save in your request Define calculation bases: SPRO  controlling  product cost controlling  product cost planning  basic settings for material costing  overhead  costing sheet components  define calculation bases Select new entries button Base: A1 Name: Raw materials Save, Save in your request Select: A1 Double click on details folder Give the controlling area: AML Enter Select new entries button From cost element: 400000 to 400099 Save

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Select back arrow 3 times Select: New entries button Base: A2 Name: Production cost, Save Select: A2 Double click on details folder Give the controlling area: AML Enter Select new entries button From cost element: 400100 to 400299 : 400500 : 1200000 Save (or) (Ctrl + s) Define percentage overhead rates: Path: same path Select: new entries button Overhead rate: A3 Name: Raw material overhead rate Dependency: Select DO10 (Overhead type/H key) Save Save in your request Select: A3 Double click on details folder Ignore the message, press enter Select new entries button Valid from: 01.04.2006 to 31.03.2007 Controlling area: AML

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Overhead type: Select 2 (Planned overhead rate) Overhead key: AML Percentage: 15% One more: Valid from: 01.04.2006 to 31.03.2007 Controlling area: AML Overhead type: Select 1 (Actual overhead rate) Overhead key: AML Percentage: 10% Save Save in your request Define credits: Same path Select new entries button Give the credit key: A4 Name: Raw Material credit key Save Save in your request Select: A4 Double click on details folder Give the controlling area: AML Enter Select new entries button Valid to: 31.03.2007 Cost element: 1100000 (Raw material overhead rate)

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Fixed percentage: 100% Cost centre: Dept H Save Example: RM1 – Handling charges Dr - Dept H – 3000 To Bank 3000 RM2 – Handling charges Dr – Dept H – 7000 To Bank 7000 Dept H Handling 10000 | 3000 Charges | 7000 (7000 + 3000) | ------10000 Production 1 production2 RM cost 30000 RM Cost 70000 10% of cost 3000 10% of cost 7000 Define costing sheet: SPRO  Controlling  product cost controlling  basic settings for material costing  overhead  define costing sheets Select new entries button Costing sheet: AML Description: AML costing sheet Select: AML Double click on costing sheet rows folder Select new entries button Give Row: 10, Basic: A1 (Raw materials) Row: 20, overhead rate: A3 (Raw material overhead rate) From: 10 to Row 10: Credit: A4 Row: 30, Base: A2 (Production cost) Row: 40, Description: Cost of goods manufacture From Row 10 to Row 30 Save (or) (Ctrl + s) Assign costing sheet to costing variant:

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SPRO  controlling  Product cost controlling  product cost planning  material cost estimate with quantity structure  define costing variants Transaction code: OKKN Select costing variant: PPL1 (Standard cost estimate (Material)) Select details button Select valuation variant button Select create button (Beside valuation variant/plant) Select new entries button Give the plant: AMLP Save, Save in your request Select back arrow Select valuation variant: 001 with plant: AMLP Select details button Select overhead tab Give the costing sheet: AML – costing sheet The costing sheet: AML – costing sheet Save Define cost component structure: SPRO  controlling  product cost controlling  product cost planning  basic settings for material costing  define cost component structure Select structure: 01 Double click on: Cost components with attributes folder Select: cost component 10 (Raw materials) Double click on assignment cost components – cost element interval folder Select new entries button

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Cost component structure: 01 Chart of accounts: AML From cost element: 400000 to 400099 Cost element: 010 (Raw materials) Save, ignore the warning message, and enter Save in your request Double click on cost components with attributes folder Select component: 80 (Material overhead) Double click on assignment cost component – cost element interval Select: new entries button Cost component structure: 01 Chart of accounts: AML From cost element: 1100000 (Overhead rate) Cost component: 080 (Material overhead) Save Double click on cost elements with attributes folder Select cost component: 50 (Production machine) Double click on assignment cost component – cost element interval folder Select new entries button Cost component structure: 01 Chart of accounts: AML From cost element: 400100 to 400299 Cost element structure: 050

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One more Cost component structure: 01 Chart of accounts: AML From cost element: 400500 Cost element structure: 050 Cost component structure: 01 Chart of accounts: AML From cost element: 1200000 Cost element structure: 050 Save Double click on cost element structure folder For ‘0’ select activate check box Save (or) (ctrl + s) Determine person responsible for work centre: Path: SPRO  production  Basic data  work centre  general data  determine person responsible Select new entries button Give the plant: AMLP Person responsible: A Give the responsible: Mr. A Save Save in your request Define MRP controller: (MRP: Material requirement planning) SPRO  production  material requirements planning  master data  define MRP controllers Select new entries button Give the plant name: AMLP MRP controller: B

150

Description: Mr. B Save Save in your request Define floats (Scheduling margin key) (Floats: Cushion period) Path: SPRO  production  materials requirement planning  planning  scheduling & capacity parameters  define floats (Schedule margin key) Select new entries button Give the plant name: AMLP Schedule margin key: AML Opening period: 2 days Float before production: 2 days Float after production: 2 days Release period: 2 days Save Save in your request Define production scheduler: SPRO  production  shop floor control  master data  define production scheduler Select new entries button Plant: AMLP Production scheduler: C Production scheduler name: Mr. C Save (or) (ctrl + s) Planning cost centre wise (KP06)

151

Version: 0 From period: 9 to 9 Fiscal year: 2006 Cost centre: Dept G Next page Cost centre: 400100 (Salaries) Select form based radio button Select over view screen button Give plan fixed cost: 720000 Save Planning for machine hours: Accounting  controlling  cost centre accounting  planning  activity ad put/prices  change (KP26) Version: 0 From period: 9 to period: 9 Year: 2006 Cost centre: Dept G Activity type: AML Select form based radio button Select overview screen button Give plan activity 72000 (100 machines * 3 shifts * 30 days) Save Machine down rate calculation: Accounting  controlling  cost centre accounting  planning  allocations  price calculation (KSPI)

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Select cost centre group radio button Give the cost centre: AMLPRODN Version: 0 From period: 9 to period: 9 Fiscal year: 2006 Execute Select save button (or) (ctrl + s) Ignore the message, press enter

Creation of material master: (MM01) Give the material number: AMLRM2 Industry sector: Mechanical engineering Material type: Raw material Press: select use button Select: Basic data, purchasing, general plant data/storage one, accounting Select organization levels button Give the plant: AML Storage location: Hyd Enter Give the description: Raw material Basic unit of measurement: Kg Material group: Chem Select purchasing tab

153

Purchasing group: AML Select: Accounting1 tab Valuation class: AML1 Price control: V Moving price: 100 Save

Creation of finished goods master (MM01): Material No: AMLFG1 Industrial sector: Mechanical engineering Material type: Finished product Press select views button Select: Basic data1, MRP1, MRP2, work scheduling, general plant data/storage1, Accounting1, costing1. Select organization levels button Plant: AMLP Storage location: Hyd Enter Give the description: Finished product1 Basic unit of measurement: Kg Select: MRP1 tab

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MRP type: select PD (MRP) MRP controller: Select B (Mr. B) Lot size: select Ex (Lot for lot order quantity) Select MRP2 Tab In house production: 0 days Schedule margin key: AML Select work schedule time tab Ignore the warning message, enter Production: Scheduler C Select accounting1 tab Valuation class: AML2 Price control: S (Standard) Give the standard price: 300/Select costing1 tab Overhead group: Select AML Availability check: Select KP (No check) Save Creation of Bill of material: Logistics  production  master data  bills of material  bill of material  material BOM  Create (CS01) Give the material No: AMLFG1 Plant: AMLP BOM usage: Select 1 (Production) Enter

155

Give the component For item 10: AMLRM1;

Qty: 1 Kg

Item 20: AMLRM2;

Qty: 1

Save Creation of work centre: Logistics  production  master data  work centers  work centre  create (CR01) Work centre: Dept G Work centre category: select 0001 (Machine) Select basic data button Give the description: Work centre Dept G Person responsible: A Usage, select 009 (All task lists types) Standard value key: SAP1 (Normal production) Select costing tab Start date: 01.04.2006 Cost centre: Dept G For activity machine: Give the activity type AML Performance unit: H (Hour) Formula key: SAP002 (Production machine types) Save Creation of routing: Logistics  Production  master data  routings  routings  standard routings  create (CA01)

156

Give the material No: AMLFG1 Plant: AMLP Enter Usage: select1 (Production) Status: Select 4 (Release (General)) Select operation button For operation at tab give the work centre: Dept G Control key: Select PP01 (In house production) Select operation: 10 and double click Machine: standard values: 5 Unit: H (hours) Save Creation of cost estimate with quality structure: Accounting  controlling  product cost controlling  product cost planning  material costing  cost estimate with quantity structure  create (T. Code: CK11N) Give the material: AMLFG Plant: AMLP Costing variant: PPC1 (Standard cost estimate) Enter Give the costing date from: 08.12.2006 Costing date to 31.12.9999 Qty structure date: 08.12.2006 Valuation date: 08.12.2006 Enter Standard cost should be: 251.25 Cost sheet RM – AMLRM1 – 75 - AMLRM2 - 100

157

-----RM overhead 15% Production costs (5*10) machine hours

175.00 26.25 50.00 --------251.25

From the menu select: Cost  Display cost components Select save button (or) (ctrl + s) Enter

Marking & Releasing Display material master: Logistics  materials management  material master  material  display  display current (MM03) Give the material number: AMLFG1 Press select views button Select costings2, view Select organization levels button Give the plant: AMLP Enter Marking, updates future price – 09.2006 Price – 251.25 - 09.2006Price – 251.25 Release – updates current price – 251.25 Use of marking & Releasing is  for the next month if the product Value is increased it is estimated in the current month and applicable in the next month 158

Path for Marking & Releasing: Accounting  controlling  product cost controlling  product cost planning  material costing  price update (T. Code: CK24) Give posting period/fiscal year: 9.2006 Company code: AML Plant: AMLP Material: AMLFG1 Select test run check box Select marking allowance button Select company code: AML Give the costing variant: PPC1 (Standard cost estimate) Save Select back arrow Deselect test run check box Execute Select: AMLFG1 Select costing2 tab Select back arrow 2 times Select release button Executes Select: AMLFG1 Select: costing 2 tab Actual costing: (check costing variants for manufacturing orders)

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SPRO  controlling  product cost controlling  cost object controlling  product cost by order  manufacturing orders  check costing variants for manufacturing orders (PP) (T. Code: OPL1) Select costing variant: PPP1 (Production order plan) Select details button Select valuation variant button Select create button beside valuation variant/plant Select new entries button In Plant: AMLP Save Save in your request Select back arrow Select valuation variant: 006 (with AMLP) Select details button Select overhead tab Costing sheet: Assign AML costing sheet Save Select back arrow Select: Costing variant: PPP2 (Production order actual) Select details button Select valuation variant button Select create button beside valuation variant/plant Select new entries button In plant: Give AMLP

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Select overhead tab Save Save in your request Select back arrow Select: 007 with AMLP Select details button Select: AML closing sheet Save

Define goods received valuation for order delivery: SPRO  controlling  product cost controlling  cost object controlling  product cost by order  define goods received valuation for order delivery Select new entries button Valuation area: AMLP Valuation variant: 007 (Production order – Actual) Save Save in your request Define results analysis keys: SPRO  controlling  product cost controlling  cost object controlling  product cost by order  period end closing  work in process  define results analysis keys (T. Code: OKG1) Result analysis key: FERT (WIP calculation for production orders) Save Define cost element for WIP calculation:

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Same path Double click on create cost element Transaction code: KA06 Give the cost element: 1300000 (Secondary cost element) Valid from: 01.04.2006 to 31.12.9999 Enter Name: order/project result analysis Description: order/project result analysis Cost element category: 31 (Order/project results analysis) Save One more cost element: 1300001 Valid from: 01.04.2006 to 31.12.9999 Give the reference cost element: 1300000 Controlling area: AML Enter & Save One more cost element: 1300002 Valid from: 01.04.2006 to 31.12.9999 Give the reference cost element: 1300000 Controlling area: AML Enter & Save Cost element: 1300003 Valid from: 01.04.2006 to 31.12.9999 Give the reference cost element: 1300000 Controlling area: AML

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Enter & Save Cost element: 1300004 Valid from: 01.04.2006 to 31.12.9999 Give the reference cost element: 1300000 Controlling area: AML Enter & Save

Creation of 2 G/L accounts: (FS00) 1. work in process – under current assets, loans & advances 2. increase/decrease in stocks WIP under increase/decrease of stocks group Transaction code: FS00 Give the G/L account No: 200123 Company code: AML Select with template button Give the G/L account No: 200121 (Inv. Raw material local) Company code: AML Enter Change short text & long text to: work in process Select create/bank/interest tab Deselect post automatically check box Save

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Give the G/L account No: 300201 Company code: AML Select with template button Give the G/L account No: 300200 (Increase/decrease in stocks) Company code: AML Enter Change short text & long text: Increase/decrease in stocks in WIP Save

Define results analysis versions: SPRO  controlling  product cost controlling  cost object controlling  product cost by order  period and closing  work in process  define results analysis versions Select new entries button Select: AML Technical result analysis cost element: 1300000 Save Save in your request Define valuation method: (Actual Costs) Same path Select new entries button Select actual costs button Give the controlling area: AML Result analysis version: 0

164

Result analysis key: FERT Enter Save Save in your request Define line ID’s: Same path Select line ID: ABR, EK, EL, & FK for controlling area 1000 Select copy as button Give your controlling area: AML for all the 4 items Enter & Save Save in your request Define assignment: Path: same path Select EK (Direct costs) for controlling area: 1000 Select copy as button Give the controlling area: AML In the masked cost element enter: 00004000 + + Enter & Save Save in your request Select: EL for controlling area: AML Masked cost element: enter 00003 + + + + Enter Select line ID - EK (production costs) for controlling area: 1000 Select copy as button Give the controlling area: AML

165

Masked cost element: enter 00004001 + + Enter Select the item what we are created Select copy as button Give the mask cost element: 00004002 + + Enter Select the both items what we are created Select copy as button For 1st one mark cost element give: 00004005 + + For 2nd one give mask cost element give: 0001 + + + + + + Enter & save Define update: Path: same path (T. Code: OKGA) Select new entries button Give the controlling area: AML Version: 0 Result analysis key: FERT Line ID: EF (Direct costs) Category: Select K (Costs) Work in process cost element: 1300001 Results: 1300002 Controlling area: AML Version: 0 Result analysis key: FERT Line ID: FK (Production costs)

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Category: K (Costs) WIP: 1300003 Results: 1300004 Controlling area: AML Version: 0 Result analysis key: FERT Line ID – ABR Category: A (Settled cost) Save Save in your request Define posting rules: for settling work in process: Path: same path (T. Code: OKG1) Select new entries button Controlling area: AML Company code: AML Result analysis version: 0 Result analysis category: WIPR (Work in process with requirement to capitalized) P&L account: 300201 (Increase/decrease in stock WIP) Balance sheet account: 200123 (Work in process balance sheet accounts) Save Save in your request Define results analysis versions: Path: same path (T. Code: OKG9) Select controlling area: AML

167

Select details button Select transfer to financial accounting check box Select save button (or) (Ctrl + s) Ignore the message, press enter Save in your request Define variance keys: SPRO  controlling  product cost controlling  cost object controlling  product cost by order  period end closing  variance calculation  define variance keys (T. Code: OKV1) Select new entries button Variance key name: AML Description key: Variance key for AML Save, save in your request Define default variance keys for plants: Same path Select position button Give the plant: AMLP Enter For AMLP plant assign variance key: AML Save Save in your request Define target costs versions: Path: same path Select target cost version for controlling area: 1000 Select copy as button Controlling area: AML Description: Target cost version for AML

168

Enter & Save Save in your request Create allocation structure: SPRO  controlling  product cost controlling  cost object controlling  product cost by order  period end closing  settlement  create allocation structure. Select new entries button Allocation structure: A4 Text: AML allocation structure for product costing Save, save in your request Select: A4 (What we are created) Double click on assignments folder Select new entries button Give the assignment: AML Text: overheads Save Select: AML Double click on source folder From cost element: 400000 to cost element 499999 Save Double click on settlement cost elements folder Select new entries button Receiver category: select ord (order) Settlement cost element: 1000001

169

Save Create settlement profile: Same path Select new entries button Settlement profile: AML1 Description: Settlement profile for AML Select: To be settled radio button Allocation structure: A4 Select % settlement check box Select equivalence number check box Select amount settlement check box Under valid receivers for order settlement required Maximum number of distribution: 999 Residence time 12 months Save Assign Co number range interval for the process KZPI (Actual overhead periodic) RKL (Actual activity allocation) Transaction code: KANK Give the controlling area: AML Select maintain groups’ button Double click on KZPI Double click on RKL Select co document No. range intervals for AML check box

170

From the menu select edit  Assign element group Save Maintain exchange rate type for M & P for INR to EURO: M – Average rate P – Cost planning Transaction code: OB08 Select new entries button Exchange rate type: M Valid from: 01.04.2006 From currency: INR To currency: EURO Direct quotation: 0.2 Save Save in your request Exchange rate: P Valid date: 01.04.2006 From currency: INR to Currency: EURO Direct quotation: 0-2 Save (or) (ctrl + s) Creation of G/L account: (FS00) Production order difference account Give the G/L account No: 400201 Company code: AML

171

Select with template button G/L account No: 400200 (Conversion charges) Company code: AML Enter Change short text & G/L text to: production order differences Select create/Bank/interest tab Field status group: G014 (MM Adjustment Accounts) Save

One more account G/L Account No: 100599 Company code: AML Select with template button Give G/L account No: 100500 (Outstanding expenses) Company code: AML Enter Change short text & G/L text to: stock taking account Select create/Bank/interest tab Field status group: G049 (Manufacturing costs account) Select control data tab Deselect open item management check box Save Select the G/L account: 300200 (Increase/decrease stock FG)

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Company code: AML Select create/bank/interest tab Field status group change to: G036 Save Select edit cost element button Valid from: 01.04.2006 to 31.12.9999 Enter Cost element category: select 22 (External settlement) Save Assignment of accounts for automatic postings: Transaction code: OBYC Double click on PRD (Cost price differences) Give your chart of accounts: AML Select valuation modifier check box Save Valuation modifier: X Account Number: 400201 Save Save in your request Select back arrow Double click on GBB Valuation modifier: X General modification: AUA

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Valuation class AML2 Account No: 300200 Valuation modifier: X General modification: BSA Valuation class: AML1 Account: 100599 (Stock taking account) Save Save in your request

Define order type dependant parameters: SPRO  production  shop floor control  master data  order  define order type dependant parameters (T. Code: OPL8) Select order type: PP0K (For plant 1000) Select copy as button Give the plant: AMLP Enter & Save Define scheduling parameters for production orders: Up to shop floor control the path is same Operations  scheduling  define scheduling parameter for production orders (T. Code: OPU3) Select order type: PP01 (for plant 1000) Select copy as button Change the plant to AMLP Enter & Save

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Save in your request Define checking control: Up to shop floor control the path is same Operations  availability check  defines checking control (T. Code: OPJK) Select order type: PP02 (with business function) & Order type: PP01 with business function 2 for plant 1000 Select copy as button Give your plant: AML1 Enter Once again give your plant: AMLP Enter & Save Save in your request Define confirmation parameters: Up to shop floor control the path is same Operations  confirmations  Define confirmation parameters Transaction code: OPK4 Select order type: PP010 (for plant 1000) Select copy as button Give the plant: AMLP Enter & Save Creation of production order: Path: Logistics  production  production control  orders  create  with material (T. Code: COOK) Give the material no: AMLFG1 Production plant: AMLP Planning plant: AMLP

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Order type: PP01 (Standard production order) Enter Total quantity – 10kgs Start date & Finished date: 10.12.2006 Select cost order button Ignore the warning messages, enter From the menu select go to  analysis Select back arrow Select release order button Save Note down order No: 60002846 From the menu select order  display Transaction code: CO03 Enter Select assignment tab Note down the reservation number: 17516 AML Raw material to receipt by way of opening stock Path: Logistics  materials management  Inventory management  gods movement  goods receipt  other (MB1C) Give the movement type: 561 Plant: AMLP Storage location: Hyd Enter Give the material No: AMLRM2 Give the qty: 100Kgs Save From the menu select other goods receipts  display Enter Select accounting documents button Select accounting document number

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89 - 200121 – Inventory RM local -10000 – AMLRM2 – AML – BSX 91 – 100599 – Stock taking A/C – 10000 – AMLRM2 – AML – AMLTGBB BSX 10000: Qty & rate as per material master Goods issued for production order Path: Logistics  materials management  inventory management  goods movement  goods issue (T. Code: MB1A) Select to reservation button Give the reservation number: 17516 Enter Give actual consumption AMLRM1 – 15kgs AMLRM2 – 15kgs Save From the menu select goods issue  display Enter Select accounting documents button Select accounting document number Work in process calculation: Path: Accounting  controlling  product cost controlling  cost object controlling  product cost by order  period end closing  single functions  work in process  individual processing  calculate (KKAX) Give the order: 60002845 WIP to period: 9 (December) Fiscal year: 2006 RA (Result analysis) version: select 0 Select test run check box Execute 177

Select back arrow and deselect check run and execute Settlement of work in process to accounts: Up to period end closing the path is same Single functions  settlement  individual processing (T. code: K088) Give the order No: 60002845 Settlement period: 9 Fiscal year: 2006 Select test run check box Execute Select back arrow Deselect test run check box Execute Select detail list button Select accounting documents button Select accounting document number 50 – 300201 – Inc/Dec in stock WIP – 2625 – P & L A/C 40 – 200123 – Work in process – 2625 – Balance sheet Actual overhead calculation Path: up to period end closing the path is same Single functions  overhead  individual processing (KGI2) Give the order No: 60002845 Period: 9 Fiscal year: 2006

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Select test run check box Select dialog display check box Execute Select back arrow Deselect test run check box Execute Confirmation of production order: Logistics  production  production control  confirmation  enter  for operations  time ticket (CO11N) Give the order number: 60002845 Operation: 10 Confirmation type: select final confirmation Yield: 10kgs For activity2: give the qty: 60 Unit of measurement: H Save Production receipt against production order Logistics  materials management  inventory management  goods movement  goods receipt  for order (MB31) Give the document date & posting date: 21.12.2006 Movement type: 101 Give order No: 60002845 Plant: AMLP

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Storage location: Hyd Enter, ignore the warning message and press enter Save From the menu select goods receipt  display Enter Select accounting documents button Select accounting document No To make order technically complete (IECO) Logistics  production  production control  order  change (CO02) Give the order No: 60002845 Enter To close the order from the menu select functions  restrict processing  technically complete Save Assign variance key in material master (MM02) Give the material No: AMLFG1 Select organization levels button Plant: AMLP Enter Select costing 1 tab Assign variance key: AML Save Calculation of variances: Up to period end closing the path is same Single functions  Variances  individual processing (KKS2) Give the order: 60002845

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Period: 9 Fiscal year: 2006 Select test run check box Execute Select back arrow Deselect run check box Execute Open one more session with (T. Code: CO03) (Order display) Give the order No: 60002845 Enter From the menu select go to  costs  analysis Calculation of work in process once again for December (KKAX) Give the order number: 6002845 WIP period: 9 Fiscal year: 2006 RA version: 0 Select test run check box Execute Select back arrow Deselect test run check box Execute Settlement of work in process of accounts (K088) Give the order No: 6002845 Settlement period: 9 Fiscal year: 2006

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Select test run check box Execute Select back arrow Deselect test run check box Execute Select detailed list button Select accounting documents button Select accounting document no 91 – 300200 – Inc/Dec in stock FG1 – 975 – (AMLFG1 – AML2 – GBBAVA 83 – 400201 – Prod. Order difference – 975 – AMLFG1 – AML2 – PRD 40 – 300201 – Inc/Dec in stock WIP – 2625 50 – 200123 – work in process. THE END

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