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UNIVERSIDAD AUTÓNOMA DE NUEVO LEÓN DIRECCIÓN DE ESTUDIOS DE NIVEL MEDIO SUPERIOR

INFORMATION AND COMMUNICATION TECHNOLOGY 1 WINDOWS 7 WORD – EXCEL− POWERPOINT 2010

AUTHORS: ELISA LANKENAU IVÁN ZALETA CARMEN VÁZQUEZ RAÚL GALLEGOS TRANSLATOR: IVÁN ZALETA

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SECRETARÍA ACADÉMICA DIRECCIÓN DE ESTUDIOS DE NIVEL MEDIO SUPERIOR

Jesús Ancer Rodríguez Rector Rogelio Garza Rivera Secretario General Ubaldo Ortiz Méndez Secretario Académico Alejandro Galván Ramírez Dirección de Estudios de Nivel Medio Superior

Biblioteca Universitaria “Raúl Rangel Frías”, 4° piso Av. Alfonso Reyes No. 4000 Nte., Col. del Norte C.P. 64440, Monterrey, Nuevo León, México Tels: (81) 8329 4121 – 8329 4122 Fax: (81) 8329 4000, ext. 6608 e-mail: [email protected] First edition 2010 Second edition 2012 © Universidad Autónoma de Nuevo León © Elisa María Lankenau Caballero Iván Zaleta Bustos Ma. del Carmen Vázquez Castro Raúl Gallegos Cerda © Translator: Iván Zaleta Bustos ISBN: Being processed Cover design: Dirección de Imagen Institucional Blanca Hardy Cedeño Special collaboration in the cover design: Claudia Novelo Chavira Printed in Monterrey, México It is forbidden the total or partial reproduction of the content of this book in any form or by any means, without permission in writing form from the Universidad Autónoma de Nuevo León

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This book was printed in June 2012 workshop on: Proveedora de Servicios Gráficos del Norte, S.A. de C.V. Isaac Garza # 1363 Ote. Col. Centro C.P. 64000 Monterrey, N.L., México Bullet of the cover: María del Socorro Moreno de León

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PRESENTATION The Educative Model of the Universidad Autónoma de Nuevo León is formed by five guiding axes that promote the education centered on learning and the education based on competences, the curricular flexibility, the internationalization and the academic innovation; this model is concrete in each level of studies that the Institution offers, through the respective Academic Model. The System of Educación Media Superior of the UANL has an Academic Model that frames the educative programs that that offers in the guiding axes. This model integrates the programs and academic projects that are oriented to guarantee the curricula with high level of quality and pertinence, according to the needs of the society in the economic, social, politics and cultural environments. Also it has been designed new educative programs that give answer to the interest and needs of the students, the demands of the social surroundings and to the graduate profiles that high education requires nowadays. The learning units that integrate each one of the educative programs of the nivel medio superior, promote the construction of general and specific competences defined for this level of studies. During his/her school career, the students must present evidence of performance that gives information about the development of each competence, understood as the concrete expression of knowledge, abilities, skills, attitudes and values that enable them to solve problems of the surroundings.

The present text of Information and Communication Technology 1, corresponds to one of the learning units of the Basic Formation of the General Baccalaureate, through its program, it promotes the knowledge of the software Windows 7 Operative System and the many application software of the Microsoft Office 2010, as: Word, Excel and PowerPoint, which permit the student to develop abilities to solve tasks in many fields they play. I am convinces that the excellence of the educative programs that the Institution offers in all its levels, ensure the formation of citizens with the academic strength and the ability to respond to the historical challenge of our society, with the global vision that merits the present time, with the firm conviction of its regional and national identity and the commitment to participate with responsibility in the interest of our country.

Dr. Jesús Ancer Rodríguez Rector Educación de calidad un compromiso social

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INTRODUCTION

In order that the students of the nivel medio superior develop the competences, the generic of the Reforma Integral de Educación Media Superior , the Generals of the UANL and those of the discipline, the Universidad Autónoma de Nuevo León, offers the student community of the Nivel Medio Superior, this new text book, formed by four stages (units), which will permit to confront problems in different contexts and situations, recognizing with it their strengths and weaknesses, choosing alternatives of solution, based on sustained criteria and assuming in a responsible way the consequence of their decisions.

The first stage covers the topic of Operative System, where the student use efficiently the tools that provides this program for the optimal manage of a computer system; the second, the word processor of Word, is a topic focused on the creation of electronic documents; the third, the spreadsheet of Excel, is a topic oriented to the performing of operations with numerical and alphanumerical data and finally, the fourth stage , with the topic of electronic presentations in PowerPoint, that is used for the creation and the design of slides formed in files called presentation. These three last stages form part of the suite of Microsoft Office 2010. We hope that this book fulfills with the purpose for which it was created and that the students achieve the competences planned here.

Authors: MAE. Elisa María Lankenau Caballero MIA. Iván Zaleta Bustos MRH. María del Carmen Vázquez Castro MC. Raúl Gallegos Cerda

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Basic of Windows 7

1.1

COMPUTER SYSTEM

1.1.1

INTRODUCTION ........................................................................................................................ 3

1.1.2

MAIN ELEMENTS ...................................................................................................................... 3 A. Hardware................................................................................................................................ 3 a. b. c. d.

Input Devices ........................................................................................................... Output Devices ........................................................................................................ Storage Devices ...................................................................................................... Processing Devices .................................................................................................

4 4 5 6

B. Software ................................................................................................................................. 7 1.2

OPERATIVE SYSTEM

1.2.1

Functions ................................................................................................................................... 8

1.2.2

Classification............................................................................................................................... 8

1.2.3

Types of Interface ....................................................................................................................... 9 A. Command Line Interface ...................................................................................................... 9 B. Graphical Interface ............................................................................................................... 9

1.3

WINDOWS 7

1.3.1

GRAPHICAL ENVIROMENT OF OPERATION .......................................................................... A. Desktop ........................................................................................................................... a. Description of Icons ................................................................................................ b. Description of the Taskbar....................................................................................... B. Jump Lists ............................................................................................................................ C. Types of Buttons .................................................................................................................. D. Libraries .........................................................................................................................

1.3.2

BASIC TASK OF WINDOWS 7................................................................................................... 17 A. Personalize the computer.................................................................................................... a. To change the image of the user´s account ........................................................... b. To change the back ground desktop ...................................................................... c. To change the color of a window ............................................................................ d. To change the sound of the system ....................................................................... e. To change the Screen saver .................................................................................. f. Personalize the Icons of the desktop ......................................................................

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10 10 11 12 13 16 16

17 17 17 18 18 19 19

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g. To change size order and alignment of the icons od the desktop ............................ h. Order icons on the desktop ..................................................................................... i. Personalize the mouse ........................................................................................... j. Personalize the Star menu .................................................................................. k. To change the action to Shut down the computer from the Star Menu .................... l. Personalize the Task bar ......................................................................................... m. To change the size of the Task bar .......................................................................... B. Editing Options ..................................................................................................................... a. Copy, Paste, Rename, Cut and Delete................................................................... b. The Recycle Bin ..................................................................................................... c. To create a Folder ................................................................................................... C. Jump Lists ........................................................................................................................... a. To open an element from a Jump List ..................................................................... b. To pin or unpin an element from a Jump List .......................................................... D. Access and creation of Libraries ......................................................................................... 1.4

20 20 20 21 21 21 22 22 22 23 23 24 24 25 26

LEARNING ACTIVITIES

Activity #1 ................................................................................................................................................... Activity #2 ................................................................................................................................................... Activity #3 ................................................................................................................................................... Activity #4 ................................................................................................................................................... Activity #5 ...................................................................................................................................................

Stage #2

28 29 30 31 32

MICROSOFT WORD 2010

2.1

GRAPHICAL ENVIROMENT OF MICROSOFT WORD

2.1.1

WORD ENVIROMENT................................................................................................................ A. To start Session .................................................................................................................. B. Main Elements of the Word Screen ..................................................................................... C. Forms of the Mouse Pointer ................................................................................................

2.2

ELABORATION OF DOCUMENTS

2.2.1

CREATION OF THE DOCUMENT.............................................................................................. 41 A. B. C. D.

Create a Document ............................................................................................................. Capture of text.................................................................................................................... Save a Document ................................................................................................................ Open a Document ...............................................................................................................

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37 37 38 40

41 42 43 44

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BASIC TOOLS EDITION ....................................................................................................................................... 45 A. B. C. D. E. F. G.

Text Selection...................................................................................................................... Eliminate text ....................................................................................................................... Undo.................................................................................................................................... Copy, Cut and Paste ........................................................................................................... Find and/or Replace ........................................................................................................... Spelling and Grammar ........................................................................................................ Navigate .............................................................................................................................

45 46 47 47 48 49 51

2.3.2

FORMAT ...................................................................................................................................... 52

2.3.3

PRINTING………………………………………………………………………………………………….53 A. Page Setup.......................................................................................................................... 53 B. Preview ............................................................................................................................... 55 C. Print .................................................................................................................................... 56

2.4

SPECIAL TOOLS

2.4.1

INSERT ...................................................................................................................................... 57 A. B. C. D. E. F. G. H. I.

2.4.2

Cover................................................................................................................................... 57 Table ................................................................................................................................... 58 Pictures .............................................................................................................................. 59 Shapes ............................................................................................................................... 61 SmartArt Graph .................................................................................................................. 62 Header, Footer and Page number ...................................................................................... 63 Textbox .............................................................................................................................. 65 Equation ............................................................................................................................ 66 Symbol ........................................................................................................................... 67

MANIPULATE AN PICTURE, SHAPE, GRAPH OR TEXTBOX ……………………………………… 68

2.5 LEARNING ACTIVITIES Activity #1 ................................................................................................................................................... 69 Activity #2 ................................................................................................................................................... 71 Activity #3 ................................................................................................................................................... 72 Activity #4 ................................................................................................................................................... 73 Activity #5 ................................................................................................................................................... 74 Activity #6 ................................................................................................................................................... 75

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MICROSOFT EXCEL 2010

3.1

GRAPHICAL ENVIROMENT OF MICROSOFT EXCEL

3.1.1

MICROSOFT EXCEL ENVIROMENT ......................................................................................... 79 A. To start session .................................................................................................................... 79 B. Main Elements of the Microsoft Excel 2010 Screen ............................................................. 80

3.2

ELABORATION OF WORBOOKS

3.2.1

WORKBOOK .............................................................................................................................. A. Open a New Book ................................................................................................................ B. Save a Workbook ................................................................................................................. C. Open an Existing Workbook ................................................................................................ D. Visualize Many Opened Books ............................................................................................

3.2.2

SPREADSHEET ......................................................................................................................... 85

82 82 83 83 84

A. Insert Sheet .......................................................................................................................... 85 B. Delete Sheet ....................................................................................................................... 85 C. Rename Sheet .................................................................................................................... 85 3.2.3

TYPE OF DATA .......................................................................................................................... 86 A. Numerical Data .................................................................................................................... a. Numbers ................................................................................................................. b. Data and Hour ....................................................................................................... B. Alphanumerical Data ............................................................................................................ C. Formulas ............................................................................................................................. a. Formulas with Cell References .............................................................................. b. Functions ................................................................................................................ c. Example of Functions ............................................................................................

86 86 86 87 87 87 88 90

3.3

BASIC TOOLS

3.3.1

FORMAT OF DATA .................................................................................................................... 92 A. Data Selection ...................................................................................................................... a. Range of Cells ...................................................................................................... b. Rows/Columns ...................................................................................................... B. Undo/Redo .......................................................................................................................... a. Undo ....................................................................................................................... b. Redo ...................................................................................................................... C. Format to groups ..................................................................................................................

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a. Cells ....................................................................................................................... b. Font ......................................................................................................................... c. Alignment ................................................................................................................ d. Number ................................................................................................................... e. Clipboard ............................................................................................................... 3.3.2

93 94 95 95 96

PRINTING OF A SPREADSHEET .............................................................................................. 97 A. Page Setup .......................................................................................................................... a. Page ...................................................................................................................... b. Margins .................................................................................................................. c. Header and Footer ................................................................................................ d. Sheet ..................................................................................................................... B. Preview ............................................................................................................................... C. Print .....................................................................................................................................

97 97 97 98 99 100 100

3.4

SPECIAL TOOLS

3.4.1

APPLICATIONS IN THE SPREADSHEET ................................................................................. 101 A. B. C. D. E.

Sot ........................................................................................................................................ Fill ........................................................................................................................................ Clear..................................................................................................................................... Comments ............................................................................................................................ Charts................................................................................................................................... a. Types of Charts ...................................................................................................... b. Chart design ........................................................................................................... c. Chart style .............................................................................................................. d. Location .................................................................................................................. e. Data Selection ........................................................................................................ f. Components of a Chart .......................................................................................... F. Freeze/Unfreeze Panes ...................................................................................................... a. Freeze / Unfreeze rows .......................................................................................... b. Freeze / Unfreeze columns ................................................................................... c. Freeze / Unfreeze Rows and Columns .................................................................. G. Databases ............................................................................................................................ a. Concepts ................................................................................................................ b. Filters ..................................................................................................................... 3.5

101 101 102 102 103 103 104 104 105 105 106 107 107 107 107 108 108 109

LEARNING ACTIVITIES

Activity #1 ................................................................................................................................................... Activity #2 ................................................................................................................................................... Activity #3 ................................................................................................................................................... Activity #4 ................................................................................................................................................... Activity #5 ...................................................................................................................................................

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MICROSOFT POWER POINT 2010

4.1

GRAPHICAL ENVIROMENT OF MICROSOFT POWERPOINT

4.1.1

POWER POINT ENVIROMENT ................................................................................................. A. To start Session ................................................................................................................... B. Main parts of the Power Point 2010 Screen ........................................................................ C. Types of View ...................................................................................................................... a. Normal .................................................................................................................... b. Slide Sorter ............................................................................................................ c. Notes page ............................................................................................................

4.2

ELABORATION OF PRESENTATIONS

4.2.1

PRESENTATIONS ..................................................................................................................... 123 A. New Presentation ................................................................................................................. a. Applying a Template ............................................................................................... b. Applying a Theme .................................................................................................. B. Save the Presentation .......................................................................................................... C. Open a Presentation ........................................................................................................... D. Slide show ........................................................................................................................... a. Command Buttons ................................................................................................. b. Navigate in a Presentation .................................................................................... c. Use of the Pen and Highlighter ............................................................................. E. Print a Presentation ..............................................................................................................

119 119 120 121 121 122 122

123 123 124 124 125 126 126 127 128 129

4.3

BASIC TOOLS

4.3.1

INSERT ELEMENTS ................................................................................................................. A. Slides .................................................................................................................................. a. New Slide ............................................................................................................... b. Delete Slide ........................................................................................................... c. Side Layout ........................................................................................................... B. Slide Theme ........................................................................................................................ a. Themes Group ....................................................................................................... b. Background Group ................................................................................................

4.3.2

INSERT OBJECTS .................................................................................................................... 134 A. Illustration group .................................................................................................................. a. Picture ................................................................................................................... b. Clip Art .................................................................................................................. c. Capture ................................................................................................................. d. Photo Album ..........................................................................................................

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130 130 130 131 131 132 132 133

134 134 135 135 137

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B. Text Group ........................................................................................................................... a. Textbox................................................................................................................... b. WordArt ................................................................................................................... c. Header and Footer ................................................................................................. d. Object ..................................................................................................................... C. Media Clips group ................................................................................................................ a. Movie ..................................................................................................................... b. Sound .................................................................................................................... D. Illustration group ................................................................................................................... a. Shapes .................................................................................................................. b. SmartArt ................................................................................................................ c. Chart ..................................................................................................................... 4.4

SPECIAL TOOLS

4.4.1

ANIMATION OF OBJECTS ........................................................................................................ A. Animation of Objects ........................................................................................................... B. Slide Transition ................................................................................................................... C. Links .................................................................................................................................... a. Hyperlink ............................................................................................................... b. Action ....................................................................................................................

4.5

LEARNING ACTIVITIES

Activity #1 ................................................................................................................................................... Activity #2 ................................................................................................................................................... Activity #3 ................................................................................................................................................... Activity #4 ................................................................................................................................................... Activity #5 ................................................................................................................................................... Activity #6 ...................................................................................................................................................

138 138 138 139 140 141 141 143 144 144 145 145

147 147 148 148 149 150

151 153 154 155 156 157

BIBLIOGRAPHY ........................................................................................................................................ 158

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STAGE #1 BASICS OF WINDOWS 7

COMPETENCE OF THE STAGE: The student classifies and describes the main components of a computer system and applies the basic functions of the Operative System Windows 7 for the optimal management of applications and solutions of daily problems of programs, files and/or folders. ELEMENTS OF COMPETENCE: The student:     

Classifies and describes the hardware and software of a computer system Classifies the operative system and describes its basic functions Describes the types of common interfaces in the operative systems Identifies the components of the graphical environment of operation of Windows 7 Applies the basic tools of operation of Windows 7

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COMPUTER SYSTEM

1.1.1 INTRODUCTION

One of the basic and main tools in the world of the information and communication technology is the computer. Since its beginnings it has come to play an essential role in the human being life that we do not imagine life without this important tool. The knowledge society requires its application in every area in which it operates, in industry, in medicine, in design, in commerce, in telecommunications, in videogames and in a series of activities indispensable in the daily work of the human being. To understand its function and main parts will allow you to use it in a more productive way, applying it in the different activities that you get on, achieving a more effective performance. The computer, since its appearance in the human life, has suffered several transformations, classifying its technological development in generations. Each generation has carry out men to create new knowledge, not only in the technological development of the computer, but it has cover and transformed different areas of the human knowledge. The future of the world of the computer will continue evolving and will be objective in the development of industries, research centers, professionals and all person interested in the technological advance, who will be in charge that this tool transforms and reach unimaginable applications.

1.1.2 MAIN ELEMENTS A computer system is the one that is composed by devices of physical components (Hardware) that interact through a set of established instructions (Software) to reach an objective.

A.- Hardware Hardware is defined as a join of components of physical devices that intervene in a computer system.

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In a computer system, the computer is the basic element and indispensable nowadays, comes from latin Computare (―To calculate‖) and it is defined as an electronic device capable to interpret input and output orders, besides to process and to store information. The language that can only read the computer is the machine language. While for the computer is easy to read, for the human being is almost impossible to understand, since it consists strictly in the combinations of numbers (1 and 0). This is why it was created the high level languages, such as C language, Visual basic language, Robot Karel language, etc, which use commands and instructions understandable by the user and from which the computers are programmed. The components of a computer can be classified, according to the function they perform in: Input devices, Output devices, Processing and Storage. a.- Input Devices. They are the ones from which the information is introduced to the computer to be processed or transformed. Some examples are: keyboard, bar code reader, scanner, mouse, webcam, and microphone, touch screen, etc.

b.- Output Devices They are the ones that shows the user the data previously transformed or processed. The most used are: the printer, which shows the information in written form, the monitor, which presents all the information in a visual form, the speakers, which present the information in sound form.

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c.- Storage Devices They are the ones that permit to store or to save information. These are classified in: main and secondary memory.  The Main Memory.- This memory acts directly with the CPU in all the input and output operations, allowing to store and to recover instantly data and programs with which it is working. Basically it is composed by:



ROM (Read Only Memory), it is a programmed memory by the manufacturer and it is a permanent memory. Once the data has been written in this memory, they cannot be changed, only they can be read. It contains instructions t boot and to check the computer for its good performance, the user does not have option to modify it.



RAM (Random Access Memory), is a memory that stores information that is being executed in that moment so it can be processed quickly. The information that it contains is renewed constantly and when the computer is restart or it is shut down, all information contained in it is lost, reason why it is called volatile memory. The capacity of the RAM affects directly the performance of the programs and the amounts of data that can be processed. The user has the option to modify it, acquiring additional modules, generally in order to increment it.

 The Secondary Memory.- Also called secondary storage; it permits to save programs and data in a permanent way; the most used storage devices are the hard disks (internal and external), the floppy disks (already becoming obsolete), compact disks (CD), digital video disks (DVD), memories USB, among others. The unit to measure the storage capacity is the BYTE; it is conformed from the initials of BinarY Term. The smallest unit of information is the Bit, which is conformed from a BInary digit. A BIT can contain one of two values, 1 or 0. The combination of BITs makes a BYTE. The different amounts of memory are mentioned according to the following terms: KB.- Kilobytes (1,024 bytes) MB.- Megabytes (1,048, 576 bytes) GB.- Gigabytes (1,073,741,824) TB.- Terabytes (Approximately 10^12 bytes) PB.- Petabytes (Approximately 10^15 bytes)

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The devices that read and write data in a storage device are called storage units. These are identified with letters and the symbol of (:). It is commonly referred to the floppy disks unit with the letters A OR B, the hard disk unit with the letters C or D, in case that the computer has two hard disks or is portioned, the unit of DVD/CD with the letters D or E and the letters from E to Z for the network connections or devices with USB port.

d.- Processing Devices The Central Process Unit, also called CPU is the component in charge to transform data into information; it Is considered as the brain of the computer, where most of the operations are carried out. Among the most important are the arithmetic and logic operations. The Central Process Unit is hosted in one single chip called miscroprocessor, this microprocessor is connected to other devices through a main board called Mother Board, which is installed inside a special cabinet. It is very common to refer to this cabinet as the CPU, however, this is one of the elements that are inside. The unit to measure the processing velocity is the Herts (Hz) and it is according to the type of microprocessor: Intel Pentium, Centrino, Atom, AMD Athlon, Inter Core Duo, etc.

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B.- Software It is the set of instructions or programs that are introduced in a computer in order to carry out a process.

To order the great variety of software, this is classified in: 1. System Software. It administrates and controls the operation of the hardware. It refers to the operative system and all utility program that manage the resources of the computer. A utility program performs a specific task, related to the administration of the resources of the system, such as disks units, printers, networks and other devices. 2. Application Software. It permits to execute specific tasks from the user. It is composed of applications designed for the final user, such as Word Processors, Spreadsheets, Presentations, databases, games, etc.

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OPERATIVE SYSTEM

The Operative System is the most important program of a computer. It is defined as the set of programs that take the absolute control, both hardware and software. Booting a computer is the process by which the operating system is loaded in memory. All computers must have installed an operative system.

1.2.1

FUNCTIONS

Some of the main functions of the operative system: 1.- It interprets and executes the instructions through the interface that provides to the user. 2.- It optimizes communication between input and output devices (I/O). 3.- It coordinates the processing of tasks. 4.- It provides diagnostic errors of the basic parts of the computer. 5.- It serves as a connection to run the application software. The hardware of the computer does not perform nothing by itself, it requires the software and first the operative system, which has the purpose to provide the necessary instructions so the software interacts with the hardware and that the application software works in a way that the user and the computer communicate. The first program installed in the computer is the operative system through a process of installation and configuration; at the moment to turn on the computer, this is loaded into memory and it is prepared to receive orders from the user. There are different operative systems installed in the computers, some of them are Windows, UNIX and LINUX.

1.2.2 CLASSIFICATION The operative system can be classified in the following form:   

Multiuser. It permits to two or more users to execute programs at the same time. Multitask. It permits that two or more programs or applications are executed at the same time. Multiprocessing. It permits the execution of a program in more than one CPU.

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1.2.3 Type of interface It is the presentation of the medium where the user introduces orders or commands to the operative system and this to the hardware. The interface is the communication means through which the user interacts with the software.

A.- Command Line Interface In this type of interface, the operative system provides a command line in which the user introduces the instructions or commands formed by characters. The commands are instructions or orders given from the keyboard with a proper syntax of the interface. Examples of this operative system: MS-DOS and UNIX.

B.- Graphical Interface In this interface, the execution of commands and programs is achieved by selecting figures or icons that represent them, or by displaying menus or windows. Examples of this operative system: Windows, Mac OSx, LINUX. Some of the advantage that gives this graphical environment:  

The graphical environment is more enjoyable and friendly for the user. The applications designed to operate with these systems have a standard design which facilitates their learning.

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1.3 WINDOWS 7

1.3.1 GRAPHICAL ENVIRONMENT OF OPERATION A.- Desktop Once Windows is loaded in memory, there appears the window called Desktop, from which the user takes the control of the computer; Possibly is a little different from the one that you have in your computer, because Windows permits to organize and personalize. The working area is composed by the following elements:

2

3

1

4

1.-

Desktop: It is the working area and it occupies the entire screen.

2.-

Mouse Pointer: It permits to select (1 click) and execute applications (2 clicks).

3.-

Icons: They are objects on the desktop. They represent programs and short-cuts to folders, files and programs. It is distinguished two types: icons of program and icons of short-cuts: both have properties that can be modified by the user.

4.-

Taskbar: It is used to give access to many applications, it is composed by: Start menu, Direct access area, Open applications area and Status area. By default it is always visible in all the applications.

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a.- Description of Icons  Recycle Bin.- Icon that is used as a electronic garbage container. It stores temporary the deleted files or folders to recover them in necessary case, or to delete them definitely when empty the recycle bin.

 Short-cuts.- They are icons representative of an application. They are distinguished by the little square with the arrow in the left inferior corner. They contain the path to the executable file of the application to open it from any place, and they can be created by the user.

 Files.- Group of data or information identified with a name. Almost all information stored in a computer must be in a form of file. There are different types of files: data files, text files, executable files, etc.

 Folder.- Icon that can contain one or many files and/or folders.

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b.- Description of the Taskbar Open applications area Button of Start menu Button that gives access to the Start menu.

It shows the applications that are in execution with nonpushed buttons and the active application through a pushed button.

Status area It shows information of the system as the hour, the date, printer status and special programs of the user.



Start Menu (Start button). When clicking on this button, it is displayed the Start menu, which shows a blank area where the user can organize and personalize the files, according to his/her preferences. This is the main Access of the user to the files, programs, folders and configuration of the computer. The Start menu has the following basic parts:

Left Pane. It shows a list of the recently used programs by the user; besides it contains the options of:  

All programs. It shows a list of the installed programs in the computer. Search box. Option that permits to the user to perform searches of files and folders stored in the computer.

Right pane. It permits the Access to folders, files, options of configuration, besides the computer shutdown options.

By default, at the beginning there are none file or program in the Start menu, they appear when the user opens a programs or file for the first time, which has the option to remove them from the list or leave it so that whenever the user opens the Start menu, there appears.

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B.- Jump Lists The version of Windows 7 includes the characteristic of the list called Jump lists, for the Start menu and the Task bar. The Jump list are lists of recent applications, as files, folders or Web pages, organized by the program determined to open it. This characteristic permits the user an easier and quicker access to his/her recent and/or favorite applications, also he/she has the option to anchor (set) his/her favorite elements to the Jump list.



All programs.- The option All programs shows a complete list of the programs installed in the computer.

Find Programs and Files.- The Start menu includes also a Search box, which is used to find files, folders, programs and messages of email stored in the computer. The user writes the word or text in the Search box, immediately the search of information start and the results will be shown, temporary above Search box of the Start menu.

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

Right pane.- The Right Pane of the Start menu shows indispensable elements of Windows, which are:



User (Personal folder). This folder contains the user‘s name that has started the session of Windows. It contains files of the user, besides folders that are displayed in a predetermined way.



Documents. Folder where the user can store his/her files, programs and/or folders.



Images. Folder where the user can store and organize his/her images in a digital format.



Music. Folder where the user can store and play music and different types of audio.



Computer. Window that shows the disk units, cameras, printers, scanners and other devices connected to the computer.



Control Pane. Window where the user can personalize the appearance and functionality of the computer, install or uninstall programs, configure network connections and administrate user accounts.



Printer and faxes. Window where the user can see the information about installed printer and other devices.



Set Program Access and Defaults. Window where the user can select the program(s) that wants that Windows uses by default.



Help and Support. Window where the user can find help topics related to the use of Windows and from the computer equipment.

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Dialog boxes.- A dialog box is a window that permits to execute an option, perform questions or give information to the user or indicates the status or progress of an action of a process. For example: Title

Main instruction

Command buttons

Footer area Progressive access

Task pane.- The Task pane is similar to a dialog box, it just is presented in a pane instead of a separate window and it has more direct access.

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Type of Buttons.

There are in Windows different types and styles of buttons, next it is mention some of them.

Type of Buttons

Name Checkbox

Function It permits to select many options in a simultaneous way

Option button

It permits to select only one of the showed options

Command button

It permits to execute immediately the option

Textbox

It permits to introduce information through the keyboard

Drop-drown button

It permits to select from a list that is displayed when the arrow is pushed

Expanded button It permits show/hide part of the content of the window Split button

D.-

It permits to show the different variations of an option, in a way that the user selects one he/she desires

Libraries.

The concept of library is a new feature of Windows 7. They are defined as locations in which all kind of documents, music, images and other files are administrated. You can browse the files just as you would in a folder, or see them organized by properties like data, type and author. This may seem like a older, however, the difference is that the library joins stored files in many locations. In other words, libraries actually do not store elements, but they monitor folders that contain them and permit to obtain access to such elements and organize them in many ways. The version of Windows 7 contains by default 4 libraries: Documents, Picture, Music and Vide. Besides, it permits the user to create his/her own libraries. Academic Technical Committee of Information and Communication Technology

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1.3.2 BASIC TASKS OF WINDOWS 7 A.-

Personalize the computer

The Start menu and the Desktop are two elements most used in Windows 7. One of the actions if any user is to personalize the computer; this is, to give the working characteristics according to the user preferences, so that his/her expertise and task in the computer be more enjoyable and productive.

a.-

To change the image of the user’s account.

The image of the user account is displayed in the upper part of the right pane of the Start menu. To change this image it is performed the following procedure. Procedure to change the image of the user‘s account: 1.- Click on the Start menu and in the image that is in the upper part of the right pane. It is shown a dialog box with the options: Create a password, Change my picture, Change my name, Change my account type, etc. 2.- Click on Change my picture. It is displayed other dialog box where it is selected the new image for the account. 3.- Click on the desired image and in the button Change my picture. (In the case that it is desired a proper image, then click on Browse for more pictures; there appears the library of images, it is selected the desired image and then click on Open). b.-

To change the background desktop.

The Background desktop (also know as Wallpaper), can be changed by one already included in Windows or it can be an image from the library of images or a personal image. Follow the next procedure. Procedure to change the background desktop: 1.- Click with the right button of the mouse in the area of the Windows Desktop. It is shown the contextual menu, click on Properties. There appears a window to change the visual effects and the sounds of the computer. 2.- Click on Desktop. It is shown many images divided by themes (or you can click on the button Browse to find the folder that contains the image that is desired to use as background). 3.- Click on image. Immediately the Desktop will change its background by the one selected. 4.- In Position it is displayed the options to fill in the Desktop: Center, Tile, Stretch, etc. Also you can select more than one background with the Ctrl key+ mouse. When performing this action, it is activated Change picture each, there you can select the time in which each selected background will appear. This permits to add an attractive and visual background to the Desktop, like a presentation with slides of PowerPoint. 5.- When finishing, click on Save.

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To change the color of a window.

Windows permits to change the color of the frame of the windows, from the Start menu and from the Task bar, follow the procedure.

Procedure to change the color of a window:

1.- Click with the right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Properties. 2.- Click on Window color. 3.- Click on the desired color and slide the button the button of Color intensity to one of your preference. 4.- Expand the button Show mixing colors. With this option you can change the Tone, the Saturation and the Brightness. Adjust to one that you desire. 5.- Finally click on Save changes.

d.- To change the sounds of the system.

Other characteristic of Windows is top lay sounds when it is produced determinate events in the computer. Windows includes by default many combinations of sound (a collection of related sounds) for common events. Besides, some themes of the desktop have their own combination of sounds. Besides, some themes of the desktop have their own combination of sounds. An event can be an action of the user (for example, to start a session) or an action of the computer. To change the combination of sounds do the following procedure: Procedure to change the sounds of the system: 1.- Click with the right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Personalize. 2.- Click on Sounds. 3.- It is displayed the dialog box Sounds. Select the tag Sounds. In the list Combination of sounds is shown different styles of sound, from Caligrafía to Tarde. Click on the one that you desire and click on Ok. 4.- In the list Program events, click on the events with the icons of the speakers and then click on Test, in order to listen the type of combination of select sounds.

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To change the Screen saver.

A screen saver is an image of animation that appears in the screen when it is inactive by adeterminate period of time. Windows includes different screensavers, besides that can be created screensavers by you with personal pictures saved in the computer or downloads them from Internet. To change the screensaver perform the following procedure.

Procedure to change the screen saver: 1.- Click with the right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Properties. 2.- Click on Screen Saver. 3.- It is displayed the window Settings. Click on the list of Screen Saver (It is shown the different screensavers that Windows has by default). Select one. 4.- Click on the button Preview, observe in the monitor the effect of the selected screensaver. Click on the different types of screensavers; at the end leave one of your preference. 5.- Click on Apply and on Ok.

f.- Personalize the icons of the Desktop The icons that appear in the Desktop can modify their size, change or eliminate. Perform the following procedure:

Procedure to personalize the icons of the Desktop:

1.- Click with the right button of the mouse in an area of the desktop, from the contextual menu select Personalize. 2.- From the left side of the window, select Change icons from the desktop. It is displayed the dialog box Icons of the desktop setup. 3.- Click on the checkbox Control Pane to select it and click on Apply. Without closing this window observe that in the Desktop is the new icon Control pane. Click again on the checkbox Control Pane to deactivate it and click on Apply. Observe now that this icon is no more in the Desktop. 4.- Below the section Icons of the desktop is shown pictures that correspond to some icons of Windows. These can be changed according to the preferences of the user and you have the button Change Icon. 5.- Select one of the pictures of the icons of Windows. Click on Change icon. Itis displayed the window Change Icon, here it is shown a list of icons the Windows has by default. Select one of them and click on Ok. Click on Apply and Ok. g.-

To change the size, order and alignment of the icons of the Desktop.

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Procedure to change the size, order and alignment of the Desktop: 1.- Click with the right button of the mouse in an area of the Desktop of Window, from the contextual menu select View. 2.- Select one of the size options. Observe that in the desktop is shown the icons according to the selected size. 3.- Active again the option View. Now select Organize icons automatically, so Windows organize automatically the order of the icons. Align icons to the grid permits to order the icons from the desktop in case that any of them are out of each grid square. Click on this icon. 4.- Show icons of the desktop permits to show/hide icons on the Desktop. Click on Show icons of the desktop and observe that the icons are no more in the screen. Click again on this icon to show the icons on the desktop. h.- Order icons on the desktop. Procedure to order the icons of the desktop: 1.- Click with the right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Sort by. 2.- Click on each one of them so you observe the way in which Windows order the icons on the Desktop. At the end leave the order by name.

i.

Personalize the mouse.

One of the most used elements is the mouse. This is useful in many applications; Windows permits to personalize it, so that it helps you to improve your performance. Procedure to personalize the mouse: 1.- Click with he right button of the mouse in an area of the Desktop of Windows, from the contextual menu select Personalize. 2.- From the left side of the window select Change mouse pointers. It is displayed the dialog box Properties: Mouse. 3.- Click on the tag Buttons. Here is shown the option of change the use of the mouse for left or right. You can also change the velocity of the double click (slower of faster), moving the slider. 4.- Click on the tag Pointer options. 5.- Click on the tag Scroll. It permits to change the configuration of the vertical and horizontal scroll.

j. -

Personalize the Start menu Procedure to personalize the Start menu:

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Click with the right on the Start menu. It is displayed two options: Properties and Open windows explorer. Select Properties; there appears the window Task bar properties and from the Start menu With the tags: Task bar, Start menu and Tool bar. Click on the tag Start menu and click on Personalize. This button permits to configure the way that the links,icons and menus are shown and behave in the Start menu; it also permits to select the amount of recent programs to show and the number of recent elements in the list of Jump list. The button Use predetermined is used to leave Windows to configure to previous options. Click on Cancel in all displayed windows.

2.

3. k.-

To change the action to shut down the computer from Start menu

The shutdown option in Windows 7 is by default the Shutdown button. However, this action can be changed following the next steps. Procedure to change the action Shut down the computer of the Start menu: 1. Click with the right button on the Task bar( or on the Start menu) and click on Properties. 2. It is displayed the window Properties of the task bar and from the Start menu. Click on the tag Start menu. 3. Click on the list Power button action. It is shown the actions: Change user, Close session, Block, Restart, Suspend, Hibernate and Shut down. Select, for example, Change user and click on Apply and Ok. 4. Now test the new adjustment, click on the Start menu, observe that the shutdown button is not shown, it is displayed Change user. 5. Activate again the window Properties of the task bar and from the star menu, in the list Power button action now select Shut down, click on Apply and Ok. 6. Test now, open the Start menu, and observe that is shown again the Shutdown button. l.-

Personalize the Task bar

The task bar is in the inferior part of the desktop of Windows. It can be personalized according to the preferences of the user. Follow the next steps to change its characteristics. Procedure to personalize the taskbar: 1. Click with the right button on the Start menu. It is displayed two options: Properties and Open Windows explorer. Select Properties. There appears the window Properties of the task bar and from the start menu with the tags: Task bar, Start menu and Tool bars. 2. Click on the tag Task bar. It contains the options to block and hide the task bar, to use small icons, locate the task bar in the screen. 3. Select different options and click on Apply so that you can see the change in the monitor. 4. At the end close the window Properties of the taskbar and from the start menu.

m.-

To change the size of the task bar Procedure to change the size of the taskbar:

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2.

First verify that the Task bar is unblocked then locate the mouse pointer in the upper border until it change to a vertical double headed arrow ( ). Drag the mouse pointer to the Desktop (up). Observe that the Task bar is getting bigger. Perform again the same procedure, but now drag the border downwards, so that it remains in one single line and block the Task bar to avoid that it change its size by error.

B.-

Edition options

Other characteristic of Windows are the edition options. These permits to cut, copy, paste, eliminate files and/or folders, besides it has the option to create a new folder. a.

Copy, Paste, Rename, Cut and Delete Procedure to copy, Paste, Rename, Cut and Delete:

1. 2. 3.

4. 5. 6. 7.

b.

Click on Star menu- Pictures. Double click on the folder Sample pictures. Click with the right button on the mouse on any of the images. From the contextual menu select Copy. In any area of the Desktop click with the right button of the mouse and from the contextual menu select Paste. Observe that the image is shown on the Desktop in a form of icon. Click on the icon of the image that you just have paste don the Desktop, and then click again, but now in the name of that icon. Observe that the name is selected. Delete the name and type a different name, (it is not accepted names with the following characters: \ /: *? ‖ < > |). When you finish press the Enter key to accept the new name. Now click with the right button on this icon and select Cut. Open the library Documents with a sequence Start menu – Documents. There click with the right button of the mouse in the right area (blank area) and select Paste. (A file or folder can also be moved dragging it with the pointer of the mouse to the desired location) Click with the right button on the image that you just have pasted in Documents. It is displayed the contextual menu, select Delete. It is shown the dialog box Delete file, which request if you are sure to send this file to the Recycle bin, click on Yes. Now the removed file has been sent to the Recycle bin (the following elements are not sent to the Recycle bin and therefore, they cannot be recovered: files that are in network locations, elements of storage units as floppy‘s, USB memories and elements of greater size than the capacity of storage of the Recycle bin)

The Recycle Bin

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The Recycle Bin is used as a file container, where it is stored temporary the deleted files. This permits to recover those files deleted by accident and recovers them to their original locations. To work with the Recycle Bin, perform the following procedure. Procedure to use the Recycle bin: 1.

5.

In the desktop double click on the icon Recycle bin. It is opened the Recycle bin with all the deleted files. In the Tool bar is shown three options from the left side: Organize, Empty recycle bin and Restore all elements. Click on the image that you just have deleted in order to select it. Observe that Restore all elements change to Restore this element. This indicates that only that file will be recovered and sent to the original location. Click on this button. Now the image is no more in the Recycle bin, it has returned to the folder where it was before deleting it. Open the folder Documents and delete again that file. Open again the Recycle Bin. Empty recycle bin remove all files contained in it definitely. Click on this option. It is displayed the dialog box Delete file, which request if you are sure to remove the content of the recycle bin in a permanent way. Click on the option Yes. Now the Recycle bin is empty. Close the Recycle bin and all opened folders.

c.

To create a folder

2. 3. 4.

Procedure to create a folder: 1. 2.

In any section, in the Desktop, in the folder Documents or in any other folder, the sequence to create a folder is: right button of the mouse – New – Folder. There appears the folder with the selected name of New folder. You delete that name, type the desired and press the Enter key.

C.- Jump Lists

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Jump list are lists of recent elements, as files, folders or web pages organized by the program that is used to open them. Windows permits to open this type of elements with Jump lists to access them in an easy and quickly way. a.

To open an element from a Jump list Procedure to open an element from a jump list:

1.

Click with the right button of the mouse on the icon of the desired program in the Task bar and then click in the desired file. For example, the following image shows the Jump list of Internet Explorer of the computer.

Other example, now the image shows the Jump list, but of the PowerPoint program.

2. 3.

You can also access to the lists of Jump list clicking on the Start menu, then move the pointer of the mouse to one of the programs that you have used recently. It is displayed immediately the list of files of that program. Now that is shown the list of Jump list, select the desired file with a click and then this is opened.

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To pin or unpin an element from a Jump list

You can anchor a favorite element (or a file frequently used) to a Jump List, so it always is at the top of the list, thus you will have access to it quickly. Procedure to Pin or unpin an element from a Jump List: 1. 2.

D.

Click with the right button of the mouse on the icon of the program of the Task bar (or click on the Start menu and the pointer indicating on the desired program) Move the pointer of the mouse to the desired file until it is selected (without a click). It is shown from the right side an image like a tack, move the pointer to that image, there appears the text Pin to the list.

3.

Click on the button Pin to the list. Now click again with the right button of the mouse on the icon of the program (from the file that you just anchor) of the Task bar (or click on the Start menu and the pointer indicating the desired program). Observe that it is the first that appears in the list, in this section of Pinned.

4.

To remove an element from a Jump List, open the Jump List of the program where it is the anchored file, indicate the element and place the pointer on the right image in form of tack.

5.

It is shown the text Unpin from the list. Click on this button and that is all, the files returns to the section of Recent. Access and creation of libraries

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Windows 7 has 4 libraries: Documents, Pictures, Music and Video. To access to some of them do the following procedure. Procedure to library access: 1. 2.

Click on the Start menu- Computer ( or you can open the Start menu and in the search box type Windows explorer). It is opened a window where you can open and explore any of the libraries available by Windows, besides the content of the disk units installed and from the Favorites folder. Select the left pane Libraries. Click on each one of the libraries so you can see their content (Download, Pictures, Music and Video). To open some file or folder you only have to double click on it.

This version of Windows permits to the user to create his/her own libraries. Next it is mentioned the steps to create a new library. Procedure for library creation: 1.

Click on the Start menu and in the name of the user (to open the personal folder).

2.

It is shown the content of the folder of the user, in left pane click on Libraries¸ in the tool bar, click on New library. Write the name for this new library and press the Enter key.

3. In order to store files in this new library, first of all you must create a folder, where the different files that you will use will be stored. Open the new library and observe that it does not show content, and inclusive it request the creation of a folder.

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Close all opened windows.

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1.4 LEARNING ACTIVITIES

ACTIVITY #1

COMPUTER SYSTEM

Description: Investigate the main characteristics of each one of the generations of computers, from the 1 st to the 5th generation.

a) Include in your work a cover, an index, the main characteristics of each one of the generations of computer, a conclusion and bibliographic references.

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COMPUTER SYSTEMS

Description: Elaborate a summary of the topic 1.1 Main elements, from the textbook Information and Communication Technology 1, DENMS, UANL. a)

Include in your work a cover, an index, mention the element and its main characteristic or characteristics, besides include at least one image of each element.

b)

At the end add a personal conclusion and bibliographic reference.

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OPERATIVE SYSTEM

Description: Elaborate a summary of the topic 1.2 Operative System, from the textbook Information Communication Technology 1, DEMNS, UANL. a) b)

Include in your work a cover, an index, mention the definition of the Operative System, its main functions, its classification and the types of interface. Add a conclusion and bibliographic reference.

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WINDOWS 7

Description: Elaborate a summary of the topic 1.3 Windows 7, from the textbook Information and Communication Technology 1, DEMNS, UANL. a)

Include in you work a cover and index.

b)

Add a conclusion and bibliography references.

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WINDOWS 7

Description: Do the following actions of Windows 7 and answer what it is requested. 1. Click on the Start menu — Documents. In the Left pane, click on Computer. Identify the disks unit; write: Amount of installed hard disks: ______________________________________________________________ Storage capacity of each hard disk: ___________________________________________________________ Used space: _____________________________________________________________________________ Available space: __________________________________________________________________________ 2. In the Left pane, click on Libraries. Mention: Amount of libraries: ________________________________________________________________________ Name of each one of the libraries: _____________________________________________________________ 3. In the Left pane, click on Favorites. Mention: Amount of files in this folder: _________________________________________________________________ Name of the files: __________________________________________________________________________ 4. Click on Libraries — Documents. Mention: Amount of folders: _________________________________________________________________________ Amount of files: ___________________________________________________________________________ 5. Add a new folder with the name of Exercise1. 6. Click on Start menu. In the Search box type Notepad. It is shown the found files. Click on Notepad. 7. It is displayed the Notepad. Maximize the window. Write your name, group and roll number, then op the File menu — Save as. Select and open the folder Exercise1 and assign the name MyData and cl on Save. 8. Closet he Notepad and follow the sequence Start menu — Documents — Exercisel. Observe that H shown the file MyData. Click with the right button of the mouse on the the MyData. It is displayed t contextual menu, click on Create short cut. 9. Click again with the right button of the mouse on the file MyData and select Copy. In the Right pal and white click with the right button and select Paste. 10. Now it is shown 3 files, as in the next figure:

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11. One of them is the original file, other is the copy and other is the shortcut. Click with the right button of the mouse in the copy of this file and select Rename. Assign the name OtherData. The files have changed its name. 12. Select with one click the file OtherData and press the Del key (or click with the right button of the mouse on this file and select Delete). It is displayed the following window:

13. Click on the Si button. Observe the folder Excersice1 and answer: Where is the file OtherData? ______________________________________________________ What is the function of the command Delete? _________________________________________ 14. Close the folder Exercise1 and open the Recycle bin. Answer what the function is: Empty recycle bin: _______________________________________________________________ Restore all elements: _____________________________________________________________ Restore this element: _____________________________________________________________ 15. Close the Recycle bin and open the folder Exercise1. Click on the button Save. What happen? __________________________________________________________________ 16. Click on Cancel in all opened windows. Finally remove the folder Exercisel and then empty the Recycle bin. 17. Close all opened windows.

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Stage #2 MICROSOFT WORD 2010

COMPETENCE OF THE STAGE: The student elaborates Word documents, through the use of a mothodology and the aplication of tools that permit to create text, capture them, edit and insert images, forms, tables and textboxes.

ELEMENTS OF COMPETENCES: The student:     

Selects the necesary options to start and to exit Microsoft Word Describes the grapical elements of the operation enviroment. Describes adequate working methodology to create and to capture texts Applies the basic tools of Microsoft Word Applies the special tools of Microsoft Word

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2.1 GRAPHICAL ENVIRONMENT OF MICROSOFT WORD 2.1.1 WORD ENVIRONMENT The Word processor is a technological medium that permits to create, edit and save documents with excellent presentation. Generally who has a computer has installed a word processor, since this is one of the most useful tools to carry out school or professional activities. Word 2010 is the most recent version of the most popular Word processor in the market, and it forms part of the Microsoft Office 2010 suite, it provides invitations that you can use to create documents which you will use in other study areas for doing works of professional appearance, Its tools will help you to do many tasks as to draw, to manipulate images, to apply formats, styles and designs. A. To start a session You can start a session in Microsoft Word in different ways, depending on how Office 2010 is configured in the computer. Procedure to start a session in Word: START BUTTON 1. 2. 3. 4.

Click on the Start button Select All programs Select Microsoft Office Click on Microsoft Word 2010 DESKTOP

1. Double click to the shortcut icon that is in the desktop.

NOTE: Once the application software is opened, the presentation of the main screen in the monitor will depend on the configuration Office has when it was installed.

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B. Main elements of the Word screen

1

2

3 4 5

Working area

6

1. Quick Access Toolbar: Is the area where you can personalize the most used command buttons in Word. You can add or remove command buttons clicking on the arrow of the right side and selecting in the dialog box the buttons that you want to add or remove, also to determinate the location of the Toolbar, up or below in the ribbon. 2. Title bar: In this bar is shown the name of the file and the name of the application, besides he control buttons of Minimize, Maximize/Minimize size and Close. 3. File menu: This menu shows the Backstage view, with all you can do with a document as: Save, Save as, Open, Information, Recent, New Print, Save and Send, Help, Options and Exit.

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4. Ribbon: It receives this name because it has the appearance of a "ribbon" which you can unroll placing the mouse on the zone and scrolling the mouse; next it is shown you the most used in Word.

 Home tab

 Insert tab

 Page layout tab

5. Ruler: In this section you can observe the leght or size of the tabulators, margins of the sheet and indents of the text Left margin

Hanging indent

Right margin

First line indent

Left indent

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6. Status bar: In this bar is observed the operations performed in the document: The page where it is the cursor of a total of pages, the number of words, the used dictionary, the different view buttons, the level and the slide button of the Zoom.

C. Forms of the mouse pointer During the practices of the exercise and examples of Microsoft Word, the mouse pointer will change when moving across the screen. Next there are shown some of them: MOUSE POINTER

FUNCTION It indicates the place where the cursor is located in order to start the writting of text. It indicates that the cursor can be placed in any kind of the document to start the capture of text It indicates that a button of the ribbon can be activated It indicates that it is possible to select one or more rows of a text, one or more rows of a table It indicates that it is possible to modify the size of a column in a table It indicates that it is possible to modify the size of a row in a table It indicates that it is possible to select one column of a table It indicates that it is possible to modify the size of a picture, form, graph in a vertical way. It indicates that it is possible to modify the size of a picture, form, graph in a horizontal way. It indicates that it is possible to modify a proportional way to the size of a picture, form or graph It indicates that it is possible to move a picture, form or graph It indicates that is possible to start the construction of drawing, form or graph

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2.2 ELABORATION OF DOCUMENTS It is important that you have a working methodology when elaborating a new document or when working with an existing one; next we will give you a suggestion to create a new document: Open new document, Capture text, Edit, Format, Save as and Print. Besides we will mention you other suggestion to modify a file: Open the file, changes to the text, changes to the edition, changes to the format, Save and Print. 2.2.1 CREATION OF THE DOCUMENT When you start Word, by default it is opened a blank document and it is assigned the initial name of Document1, which you can modify when saving it in a storage unit. If you desire to generate other document, follow the methodology that we have mentioned. A. Create a document Procedure to create a document: 1. 2. 3. 4.

Open the File menu Click on the option New In the section Available templates, select Blank document Click on the button Create.

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B. Capture of text Once the document has been created, it is important that you know some tips that allow you to write your document without errors, as checking the little mistakes and how to navigate through it. 1.

When writing a text, you have to type it without pressing the ENTER key; when you reach the end of the row, you will observe how it passes automatically to the next line, you must press the ENTER key when you finish typing the paragraph or you will start a new one.

2.

The blinking bar that is advancing according to your writing is called insertion point and it indicates you the place where the next letter that you will type will be placed.

3.

Microsoft Word by default starts the writing of text using the Calibri Font and size 11.

4.

The working area can be in different sizes: 500%, 150%, 100%, etc. For your practices we recommend you to use the 75%; you can activate it giving a click on the Zoom button of the View tab.

5.

The paragraphs of the text, Microsoft Word align the paragraph of the text automatically to the left side.

6.

If you want to observe in your document the characters of spacing, row or tabulations, click on the Show/Hide button that is on the Home tab of the ribbon. To deactivate it click again on the same button.

7.

In Microsoft Word, the errors in the capturing of text, it underlines them with a red color if it is a grammar error or green if it is a spelling error. To correct the errors, place the mouse pointer over the underlined word and click with the right button, it will appear a contextual menu where you can select the correct word.

8.

When you have an error and you notice it immediately, press the Backspace key, which returns the cursor one position deleting the last typed key. When you notice the error after writing some letters, you have to press the left arrow (that does not delete the letters, it only moves the cursor) to reach the word where there is the error and then correct the error. Finally, if you notice the error when you have the insertion point far from the error, move the pointer of the mouse to the error and click there and correct the error. The DEL key also deletes a letter, but to the right of the insertion point.

9.

If you deleted a letter, word, paragraph, image, etc that you did not want, click immediately the Undo button in order to restore the information.

10.

Microsoft Word allows you to write with a predetermined alignment of paragraph and indents.

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Save a Document

There are many procedures to save an electronic document in a storage unit, next you will see some of them.

Procedure to Save a document for the first time (Save as) 1.2.3.4.5.-

It is displayed the File menu Click on the option Save as Select the folder or place where you will store the document. In Filename, type the name of the file. Click on the button Save

Procedure to Save: 1.2.-

It is displayed the File menu Click on the option Save Other procedure to Save a document

1.-

Click on the button Save from the Quick Access Toolbar

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Open a Document

You can do this task if you have documents previously done un Microsoft Word and stored in a storage unit. Procedure to Open a document: 1.2.3.4.5.-

It is displayed the File menu Click on the option Open Select the folder or place where you will store the document. From the box Name select the file. Click on the button Open.

Other procedure to Open a document 1.-

Click on the button Open from the Quick Access Toolbar

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2.3 BASIC TOOLS

2.3.1 EDITION Microsoft Word makes simpler the edition of documents, allowing in a simple way to make changes to texts. In this section you will see how to select, to copy, to cut, to paste, to undo, to find and replace words.

A.-

Text Selection

To perform operations as: eliminate, move, copy, overwrite and change the format, we have to indicate first the part of the text where we are going to perform the action, on this consist the selection. You can perform the selection using the mouse, the keyboard or in the Home tab of the ribbon, the Editing option.



Selection with the Mouse

Action of the mouse To drag

Double click Click

Double Click

Click

How to select Place the cursor at the beginning of the selection, press the left button, and keep it pressed while you move the mouse until you finish the selection. Observe that what you selected remains with a background color in light blue. Place the cursor in a word and double click, The word will be selected. Place the cursor just at the beginning of the line and you will see how the cursor changes to an arrow , click and the entire line will be selected. Place the cursor just at the beginning of the paragraph and you will see how that it changes to an arrow , double click and the entire line will be selected. To select a picture, click on it, and the picture will be selected (you will see a box around it).

To remove the selection of text, with the mouse click on any part of the document outside the selected text.

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Selection with the Keyboard SHORT CUT KEYS

SELECT

Shift + Right arrow

A character to the right of the insertion point.

Shift + Left arrow

A character to the left of the insertion point.

Shift + Up arrow

A line up of the insertion point located at the beginning of the line.

Shift + Down arrow

A line down of the insertion point located at the beginning of the line.

Shift + End

From the insertion point to the end of the line.

Shift + Home

From the insertion point to the beginning of the line.

Ctrl + Shift. + Right arrow

From the insertion point one word to the right.

Ctrl + Shift. + Left arrow

From the insertion point one word to the left.

Ctrl + Shift. + Down arrow

To the end of the paragraph

Ctrl + Shift. + Up arrow

To the beginning of the paragraph.

Shift. + PgUp

One screen down.

Shift. + PgDown

One screen up.

Shift + Right arrow

A character to the right of the insertion point.

To remove the selection of text, with the keyboard press any of the arrows. B.-

Eliminate text

Generally when a document is edited, it is very common to eliminate text. You can delete a text, a character, a word, a line, a phrase or a complete document. To eliminate text, first select the text to eliminate and then press the Del key. Other way is using the keys Backspace and Del as it is indicated in the following table: PRESS THE KEY Backspace Del Del or Ctrl + Backspace

TO ELIMINATE The previous character to the insertion point. The next character to the insertion point. The selected word.

You can also delete a word giving double click on it in order to select it, then writing a new word.

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Undo

Microsoft Word permits to cancel actions previously done, for example delete a part of a paragraph that you did not want to remove. Procedure to undo the last performed action: 1.-

From the Quick Access tool bar press the Undo button: Other procedure to undo the last performed action:

1.-

Press the keys Ctrl + Z

D.-

Copy, Cut and Paste

To copy a text consists in placing a duplicate in other place, in the same document or in other document; while to cut means to remove the text form the original place to a new place in the same document or in other. Procedure to Copy: 1.2.3.4.-

Select the text to copy Click on the Copy button of the Home tag of the ribbon Place the cursor in the location where you want to duplicate Click on the Paste button of the Home tag of the ribbon

Procedure to Cut: 1.2.3.4.-

Select the text to cut Click on the Cut button of the Home tag of the ribbon Place the cursor in the location where you want to move the selected text Click on the Paste button of the Home tag of the ribbon

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Clipboard

When a text is cut or copied, it is sent to the briefcase. This represents a temporary memory that can store until 24 different copies ant they can be used anytime. Procedure to activate the clipboard: 1.2.-

Click in the Home tab of the ribbon Select the Briefcase button,

E.-

Find and/or Replace



Find

where

it

shows

the

list

of

the

available

options

Procedure to find text: 1.2.3.-

In the Home tag, in the Editing group, click on Find and replace. In the dialog box Find and replace, in the section Find type the text that you want to find. Click on Find in; to continue the searching click on Find next.

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Replace

Procedure to replace text: 1. 2. 3. 4.

F.-

In the Home tag, in the Editing group, click on Find and replace. In the dialog box Find and replace, in the section Replace type the desired text to replace. Click on Replace, if you want to replace word by word. Click on Replace All, if you want to replace all the words.

Spelling and Grammar

The spelling check consists in proving that the words of the text are written in a correct form, while the grammar check verifies that the phrases are well articulated and with the correct punctuations. The spelling and grammar check of a document can be done when finishing the document can be done when finishing the document or at the moment to capture the text.

Procedure to review the spelling when finishing the writing the document: 1. In the Review tab, in the proofing group, click on Spelling &Grammar. 2. In the dialog box Spelling & Grammar, click on Change to modify the word. 3. Click on Ignore once in order to not modify the word.

Place where it is the word with error

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Check the spelling and grammar while typing text At the moment you are typing the words that have a spelling error are underlined in red color and the correction is carried out by the user through the contextual menu. Procedure to review the spelling and grammar while typing 1. Place the mouse pointer over the word with error 2. Press the right button of the mouse in order to activate the contextual menu 3. Select from the list the correct word

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Navigate Navigate in the document: There are different methods that permit the navigation through the document; next we mention some of them:

a.Scrolling bars: These bars permit the navigation up, down, to the left and to the right in the entire document. b.-

Short cut keys. Key

Effect It moves the insertion point one position to the left. It moves the insertion point one position to the right It moves the insertion point one line up

It moves the insertion point one line down.



Ctrl

It moves the insertion point one word to the left

Ctrl

It moves the insertion point one word to the right

Home

It moves the insertion point to the beginning of the line

End

It moves the insertion point to the end of the line

PgDown

It moves the insertion point one screen up

PgUp

It moves the insertion point one screen down

Ctrl Home

It moves the insertion point at the beginning of the document

Ctrl End

It moves the insertion point at the end of the document

Navigate among the documents: In Word it is possible to open many documents and navigate through them. When you have many opened documents, one of them is the active document. 1. In the View tab, from the Window group, click on Switch Windows. 2. There appears a list of files; click on the desired document.

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2.3.2. FORMAT To give format implies to improve the aspect of the document, for example: bold, italic, underline, fonts, sizes, alignments, Borders, shadows, among others. Before giving format you have to select what we want to change. The following table shows the function of some buttons Buttons

Dialog Box

Function  Font  Font Size  Font Color  Text Highlight color  Strikethrough  Subscript  Superscript  Clear Formatting     

    

Bullets Numbering Multilevel List Increase and decrease indent Align Text Left, Center, Align text right, justify. Line spacing Shading Borders Sort Show/Hide

 To establish predefined styles to texts.

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2.3.3 PRINTING When you finish typing the document with the desired format, this is prepared to be printed. First it is Configured with the desired margins, the paper size, the orientation, etc., then the document is visualized in the screen in the Preview in order to do the necessary adjustments, finally it is sent to the printer. A.-

Page Setup

Next there are two different ways to configure the page in a Word document: Procedure 1 to configure page: 1. 2. 3. 4.

In the Page Layout tab, Page setup group, click on the button Size to select the desired size of paper. Click on Orientation to choose the desired. Click on Margins to choose the type of margin. Click on Columns to define the number of columns of the text.

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Procedure 2 to configure the page: 1. 2. 3. 4. 5.

In the Page Layout tab, group Page setup, click on the starter of dialog box Page Setup. Click on Margins, to define the margins and paper orientation. Click on Paper, to select the paper size Click on Layout, to leave the default options. Click on OK.

In this moment you can improve the layout of the page of the document, making use of the different tabs of the ribbon and the options or command buttons, for example, you can do: Insert Page and Section Breaks, line numbers, apply watermark, page color, page Borders, spacing, indents, and themes

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Preview Procedure to visuaize the Preview:

1.-

Display the File menu

2.-

Select the option Print

3.-

In the right section you can observe the Preview of the document.

Other Procedure to visualize the Preview: 1.-

Click on Print Preview of the Quick Access Toolbar

To deactivate the Preview of the document, just display any of the tabs of the ribbon.

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Print Procedure to print:

1.-

Display the File menu

2.-

Select Print

3.-

Click on Print

1

2

3

4 5 6

7

Next there is the description of the most used options 1.2.3.4.5.6.7.-

Print: Copies: Printer: Print all pages: Pages: Vertical orientation: Letter:

Is the used to send to the printer with a click. Option to modify the number of copies to print. Option to change or add the printer to use. Option to modify the pages to print. Option to write with a defined format the pages to print. Option to change the type of orientation of the sheet. Option to modify the size of the sheet.

Other procedure to print: 1.-

Click on Quick Print of the Quick Access Toolbar

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SPECIAL TOOLS

2.4.1 INSERT Microsoft Office Word has a great variety of tools that will help you as a support to give a better quality to the presentation of the documents as Table, Clip art gallery, Forms, SmartArt, Graph, Textbox, WordArt and symbols, which are available through the Insert tab of the ribbon.

A.-

Cover

A cover is one of the options that contain Word 2010 to place a sheet at the beginning of our life, where with a default format you can describe the title, the author, the date, etc., of the done document.

Procedure to insert a cover: 1.-

In the Insert tab, of the group Pages, click on Cover.

2.-

From the integrated pane, select with a click the cover. 3.-

On the inserted cover, it is modified the personalized data in the corresponding fields.

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Table

The table is used in Word 2010 serves to structure in a clear way part of the information contained in the document; this is, to give a further description of the information contained. Procedure to insert a table: 1.-

In the Insert ribbon, in the group Table, click on Table

3.-

Select the amount of rows and columns of the table moving on the pane the mouse pointer, then click to finish the insertion.

4.-

There will appear the tab: Design and Presentation, of the ribbon, where you can modify the presentation of the table or you can select a Table style.

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Picture

A picture is one of the elements that is used in a Word processor to complement, in visual way the information used in the file; the next we will explain the way to insert a picture from a file and one predesigned. Picture from File Procedure to insert a picture from file: 1.2.3.4.5.-

In the Insert tab, in the group Illustrations, click on Picture. In the box Library, it is selected the folder that contains the images. Select with a click the desired image. Click on Insert. There appears the tab: Format, where you can modify the characteristics of the image.

NOTE: You can manipulate the size of the image, also its aspect, using the tab: Format

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ClipArt Gallery Procedure to insert cliparts: 1.In the Insert tab, group Illustrations, click on ClipArt. 2.It will appear in the right side the dialogue box ClipArt, in the textbox is written the name of the image and click on Find. 3.In the report to find images, click on the desired image. 4.There will appear the tab: Format, where you can modify the characteristics of the clip art.

Option to find images from internet

Option to find automatically images from internet

If your computer has connection to Internet, you can activate the option to include content from Office.com, and there will appear the number of images in the area of the found images. In the same way, if we use the option Clip art on Office online you can find manually in the page of Microsoft Office, the image that fulfill with our expectations.

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Shapes

The shapes contained in Word 2010 are drawings used to follow up, alignment and making the text, images and elements contained in an electronic document. Procedure to insert Shapes: 1.-

In the Insert, group Illustrations, click on Shapes.

2.-

With a click select the desired shape.

3.-

With the cursor in form of +, you draw dragging the mouse pointer until the form is in the desired size.

4.-

There will appear the tab: Format, where you can modify the characteristics of the inserted shape.

NOTE:

You can manipulate the designed shape, also its aspect using the tab: Format.

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SmartArt Graph Procedure:

1.-

In the Insert tab, group Illustrations, click on SmartArt.

2.-

In the dialog box Choose a SmartArt Graphic, select the type from the List.

3.-

Click on Ok.

4.-

When appearing the graph, write the text inside of the figure.

NOTE:

You can manipulate the size of the SmartArt Graph, insert shapes, change color, among other things through the SmartArt Tools

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Header, Footer and Page number.

The header, footer and page number are tools which permit to place texts, clipart and numbering of the pages in a specific area, which will permit the user to visualize then in all the pages of a document. The elements introduced in the header or footer is independent from the text of all the document and they will be manipulated separately. Header Procedure to insert a Header: 1.-

In the Insert tab., group Heater & Footer, click on Header.

2.-

Whit a click select the option Edit Header.

3.-

Type the text to introduce in the area of the header.

4.-

There appears the tab: Design, where you can modify the characteristics of the text..

Footer Procedure to insert a Footer: 1.-

In the Insert tab, group Header & Footer, click on Footer.

2.-

Whit a click select the option Edit Footer.

3.-

Type the text to introduce in the area of the header.

4.-

There appears the tab: Design, where you can modify the characteristics of the texts.

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Page number Procedure to insert the number of the page: 1.-

In the Insert tab, group Header & Footer, click on Page number.

2.-

Whit a click select the option Edit Footer and then in the option Number without format 2.

3.-

Type the text to introduce in the area of the Footer.

4.-

There appears the tab: Design, where you can modify the characteristics of the text.

After inserting a number of page in the document and changing the characteristics, you can also change its configuration; this is, the type of number, in which number start, etc; to do the previous it is selected Page Number Format once inserted the number of page.

NOTE:

Double click to activate the area of the Header or Footer and then to deactivate it double click in the working area of the document.

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Textbook

A textbox is used to manipulate in an easier way texts, pictures, drawings that are in the document, it can be a textbox with a predesigned shape and format or a textbox elaborated manually. Procedure to insert a Textbox: 1.-

In the Inset tab, group Text, click on Textbox.

2.-

In the integrated pane, click on the option Draw Text Box.

3.-

With the cursor in form of +, you draw dragging the mouse pointer until the form is in the desired size.

4.-

There will appear the tab: Format, where you can modify the characteristics of the inserted shape.

NOTE:

You can manipulate the format of the text, size of the box, also its aspect using the Format tool

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Equation

An equation is used mainly a document that requires to introduce in a formula of text a formula or mathematical equation, or a formula of physical equation. Procedure to insert an equation: 1.-

In the Inset tab, group Symbols, click on Equation.

2.-

There will appear the tab: Design, where you can select with a click the type of equation to do.

3.-

It is captured the equation in the type of selected equation.

4.-

Click outside of the area of the generated equation in order to accept it.

(

NOTE:

)

(

)

Click on the equation to edit or modify it, besides it is active the tab: Design, where you can modify other characteristics of an equation.

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Symbol

A symbol is used to Word 2010 to insert a character that is not in the keyboard of the computer, it is used to complement the capture of text, or the application of the bullets of a document. Procedure to insert a Symbol: 1.-

In the Insert tab, group Symbols, click on Symbol.

2.-

In the pane, click on the symbol that you desire to insert.

3.-

To select other different symbol to the ones in the pane, click on More symbols

4.-

There appears a dialog box Symbol, where you can select with a click the desired symbol.

5.-

Click on Insert

Button to show other galleries of symbols

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2.4.2 MANIPULATE A PICTURE, SHAPE, GRAPH OR TEXTBOX The elements that are inserted in a Word document, you can manipulate them its size, in its position, in turning it, organize it, in manual form, etc. Control button to modify it proportionally

Control button to modify it horizontally

Control button to modify it vertically

Modify size When placing the mouse pointer over the control buttons of the image, it will change of form, which indicates that it can be modified in its size; you just have to press the left button of the mouse and drag it when you have the desired size. Forms of the mouse pointer: Change the position When placing the mouse pointer over the Border of the image, it will change of form, which indicates that it can be manipulated to move it to other position. Form of the mouse pointer: Turn When placing the mouse pointer over the button that is below of the image, it will change of form, which indicates that the image can turn. Form of the mouse pointer: Organize In the tab: Layout and in the group Organize are used to manipulate many elements that are in a same page. Among other actions, we can group them in one single element, they can be align or distribute many elements, besides they can be turned in a more precise way than doing it manually.

NOTE: When you do not want to continue manipulating the picture, you just click out of it in order to unselect it.

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2.5 LEARNING ACTIVITIES

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GRAPHICAL ENVIRONMENT OF MICROSOFT WORD

Description: Open Microsoft Word 2010 and identify the elements of the Word screen, the command buttons of the ribbon, the form of the mouse pointer on the main screen and the options of the File menu. a) Identify the elements of the Microsoft Word 2010 main screen

1.- _____________________________ 2.- _____________________________ 3.- _____________________________ 4.- _____________________________ 5.- _____________________________ 6.- _____________________________ 7.- _____________________________ 8.- _____________________________

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b) In the different ribbons write the name and the function that the indicated buttons perform

1.2.3.4.5.6.7.8.9.10.11.12.13.14.15.-

Name ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________

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Function ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________

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ELABORATION OF DOCUMENTS

Description: Elaborate in Word an electronic document with the next text from the textbook Metodología de la Investigación Científica, from the page 28.

GALILEO La caida de los cuerpos Parece ser que lo que viene a continuación es más leyenda que realida, pero se ajusta tan bien al car´cter del joven Galileo que merece ser verídico, y quizás incluso los es. Los historiadores no se ponen de acuerdo. La verdad es que no queda documentación del asunto, aunque debió de existir. El caso es que Galileo convocó por escrito a toda la comunidad universitaria al pie de la famosa torre de Pisa , ya muy inclinada por aquella época. ¡Por primera vez en dos mil años se iba a demostrar (demostrar sí) qu Aristóteles se había equivocado! ¡Quien iba a faltar a semejante convocatotia? Allí estabn todos los jaraneros estudiantes y los adultos profesores, sobre todo nde filosofía, que adeás eran mayoría. Galileo desde el primero piso de la torre y con tres bolsa llenas de bolas de plomo, explicó a voz en grito que Aristoteles , haciendo uso de conceptos usuales y cosa así, había establecido que la velocidad de caíde de cuerpos era proporcional a su peso. “Observen, señores! En estabolsa hay tres bolas de plomo de distintos tamaños, o sea de pesos muy diferentes. En esta otra también hay bolas de plomo, pero todas iguales; y esta última, bolas de madera del mismo tamaño que las otras. Todo ello podrán comprobarlo recogiendo las bolas ahí abajo, porque las voy a tirar de dos en dos desde lo alto de la torre. ¡sostengo que todas llegarán al suelo al mismo tiempo!” La multitud estaba expectante. en cuanto Galileo llegó al último piso de la torre gritó, sin recobrara el resuello: “¡Ahí van!”

a) Capture the previous text, as Microsoft Word gives by default with the type and Font size.

b) Save the elaborated document in a storage unit with the name: WORD ACTIVITY 2.

c) Close the document and the application using the File menu.

d) From your storage unit, open the file WORD ACTIVITY 2 to confirm that it was saved in a correct way.

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BASIC TOOLS

Description: Give presentation to a document previously elaborated, the Original and the Copy, where it is observed the application of the tools of Word.

GALILEO LA CAÍDA DE LOS CUERPOS Parece ser que lo que viene a continuación es más leyenda que realidad, pero se ajusta tan bien al carácter del joven Galileo que merece ser verídico, y quizás incluso los es. Los historiadores no se ponen de acuerdo. La verdad es que no queda documentación del asunto, aunque debió de existir. El caso es que Galileo convocó por escrito a toda la comunidad universitaria al pie de la famosa torre de Pisa, ya muy inclinada por aquella época. ¡Por primera vez en dos mil años se iba a demostrar (demostrar sí) que Aristóteles se había equivocado! ¡¿Quién iba a faltar a semejante convocatoria?! Allí estaban todos los jaraneros estudiantes y los adultos profesores, sobre todo de filosofía, que además eran mayoría. Galileo desde el primero piso de la torre y con tres bolsa llenas de bolas de plomo, explicó a voz en grito que Aristóteles , haciendo uso de conceptos usuales y cosa así, había establecido que la velocidad de caída de cuerpos era proporcional a su peso. ―¡Observen, señores! En esta bolsa hay tres bolas de plomo de distintos tamaños, o sea de pesos muy diferentes. En esta otra también hay bolas de plomo, pero todas iguales; y esta última, bolas de madera del mismo tamaño que las otras. Todo ello podrán comprobarlo recogiendo las bolas ahí abajo, porque las voy a tirar de dos en dos desde lo alto de la torre. ¡Sostengo que todas llegarán al suelo al mismo tiempo!‖ La multitud estaba expectante. En cuanto Galileo llegó al último piso de la torre gritó, sin recobrara el resuello: ―¡Ahí van!‖

a) Open the elaborated document from the previous activity: WORD ACTIVITY 2 and execute the Spelling and grammar of the text. b) Do a copy of the document in the second page, in order to have an Original text in the first page and a Copy in the second page. c) Apply the following format to the copy text that is in the second page. Title of the text: Font: Arial Narrow 16 Style: Bold Alignment: Center Subtitle of the text: Font: Arial Narrow 12 Style: Bold Alignment: Justify Font color: Olive green, Lighter 50% Border: External Border Shadow: Olive green, Lighter 40% Change case: Uppercase Paragraphs: Font: Arial Narrow 12 Alignment: Justify Font color: Olive green, Lighter 50% d) Print the file and save the document in a storage unit with the name: WORD ACTIVITY 3.

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BASIC TOOLS

Description: Elaborate an electronic document with the following text from the textbook Orientacion educativa, from the first semester in the pages 16 and 17, besides apply the Word tools to give a similar presentation as it is shown in the figure.

a) Capture the previous text and perform the spelling and grammar option b) Apply the bullets in the rows that are shown in the text and organize the information using the elements on the ruler c) Apply the different command buttons to give to the text a similar presentation to the previous text d) Insert a cover to the document and capture your personal data to such cover e) Print the file and save the document in a storage unit with the name: WORD ACTIVITY 4

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SPECIAL TOOLS

Description: Elaborate in an electronic document the following text from the textbook Orientacion Educativa, from first semester in the page 49, besides apply the Word tools to give it a similar presentation as it is shown.

a) Capture the previous text and apply the different command buttons to give it a similar presentation to the previous text. b) Insert a heater in the central part with the text: MICROSOFT WORD: ACTIVITY 5, and footer in the right part with the text: Elaborated by: (Write your name and last name) c) Modify the margins with a value of 2 cm in all margins d) Print the file and save the document in a storage unit with the name: WORD ACTIVITY 5.

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SPECIAL TOOLS

Description: Elaborate and electronic document with the following text from text book Problemas Eticos del Mundo Actual from first semester, pages 54, 55 and 60, besides apply the Word tools to give it a similar presentation as it is shown.

PAGE 1

PAGE 2

a) Capture and elaborate in a page the diagram with the text ― ACTIVOS GENERADORES DE INGRESOS‖ and apply the different command buttons to give it presentation. b) Capture and elaborate in other page the previous text with its table: TABLE 2-5 and apply the different command buttons to give it a similar presentation to the table. c) Insert a cover, capture your personal data and insert in the central part the number of the page. d) Modify the margins with the value of 2 cm in all margins. e) Print the file and save the document in a storage unit with the name: WORD ACTIVITY 6.

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STAGE #3 MICROSOFT EXCEL 2010

COMPETENCE OF THE STAGE The students apply the working tools of Microsoft Excel 2010 in many contexts, allowing the analysis and reflection in the solution of problems through the correct use of the different types of data, functions and formulas.

ELEMENTS OF COMPETENCES: The student:     

Describes the working environment of Microsoft Excel Describes the necessary procedure to elaborate workbooks Describes the differences between the type of data Applies the necessary procedure to insert formulas and functions Applies the basic and special tools in a spreadsheet for the solution of problems in different context.

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3.1 GRAPHICAL ENVIRONMENT OF MICROSOFT EXCEL 3.1.1 MICROSOFT EXCEL ENVRIONMENT This application software is used to collect and organize the data in rows and columns that contain the spreadsheets, the way in which they are shown we will call tables. Besides with the data of a spreadsheet you can create graphics, databases and other options that permit to visualize all information contained in an adequate way, so you can take decisions of academic, economic and social type.

A- To start a session We can start a session in Microsoft Excel in many forms, depending on the configuration of Microsoft Office 2010 in your computer. Procedure to start a session in Microsoft Excel from the start button 1. 2. 3. 4.

Click on the Start button Select All programs Select Microsoft Office Click on Microsoft Excel 2010

Procedure to start a session in Microsoft Excel from the short cut

1- Double click to the short cut that is on the desktop.

NOTE: Once the software is opened, the presentation in the screen will depend on the configuration previously set at the moment of the installation.

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B – Main elements of the Microsoft Excel 2010 screen

1- File Menu: it shows from the backstage view, the basic commands as New, Open, Save, Save as, Print and Close, among others. 2- Quick Access Toolbar: It is the area where you can personalize the most used command buttons in Excel. You can add or remove command buttons, clicking on the arrow of the right side and selecting in the dialog box the buttons that you want to add or remove, also how to determine the location of the Toolbar, above or below the ribbon. 3- Ribbon: It contains the different tabs that have groups, and they have command buttons used in Excel. It is divided in: Start, Insert, Layout, Formulas, Data, Review and View.

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Spreadsheet: It is divided in cells, composed by columns ( 16,384 ), labeled with letter and rows ( 1,048,576 ) labeled by numbers. The name that each cell of the spreadsheet receives is called Cell Reference, which is formed by the letter of the column and the number of the row. This reference is used to refer to the content of the cells in the functions and formulas.

5.-

Name box: It is where it is observed mainly the Cell Reference where the cursor is located. It is also used to assign a name to a range or to change the name to a cell.

6.-

Formula bar: It is where it is observed the content of the cell; Text, Numbers and Formulas

7.-

Active cell: It is the cell that is selected in the spreadsheet, it is visualized by a bold box that forms it and also its Filling control.

Fill button

8.-

Label sheets: They are used to identify the sheets, besides to give or to change their name.

9.-

Navigation buttons: They are buttons used to move to different sheets that contain the book when the space to visualize them is not enough to observe them.

10.-

Status Bar: In this bar are observed the operations performed in the spreadsheet, besides the different View buttons and the Zoom button.

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3.2 ELABORATION OF WORKBOOKS 3.2.1 WORKBOOK When starting a session in Microsoft Excel it is opened a blank file called Book 1; it is composed by default with the spreadsheets Sheet1, Sheet2 and Sheet3. You can open previously saved or new books. When starting a session in Microsoft Excel it is opened a blank file called Book1; it is composed by default with the spreadsheets Sheet1, Sheet2 and Sheet3. You can open many files in Excel both new or books that contain information. A.-

Open a New Book

To open a blank book, template or other type of format, do the following:

Procedure to open a new book: 1.2.3.-

Click on File menu, option New In this window choose Blank book or the template that you want to open Click on Create

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Save a Workbook

Once you have finished the book, you have to store it in a disk unit; the procedure to save the file requires the location and the name of the book, which is a according to the information contained in it.

Procedure to save the book: 1.2.3.4.5.-

Click on File menu, select: Save as…. Choose the folder where you want to store the file. Type the name of the file Choose the type of the file, the version of Excel in which you want to save the file, in order that you can open it in other versions of Excel or if you want to store it as PDF file (only reading), etc. Click on Save

C.-

Open an existing workbook

To open an existing book and follow the next procedure:

Procedure to open an existing workbook: 1.2.3.-

Click on File menu, select: Open Choose the folder where it is stored the file Select the file and click on Open

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Procedure to open a recent file: 1.2.-

Click on File menu, select Recent Click on the file you want to open

D.-

Visualize many opened books

To visualize the different workbooks which were opened and in order that you can interchange data from one book to another, use the View tab and the group Window.

Procedure to visualize the different opened workbooks: 1.2.3.-

Click on View tab Select from the group Window the button Switch Windows Select with a click the file you want to display

NOTE: The number of workbooks that you can open and see in Excel depends on the function of the available memory and the resources of the system

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3.2.2 SPEADSHEET The number of spreadsheets that contain a new book can be modified, depending on the needs of the workbook, besides you can modify the name of the spreadsheets. You can do the previous with the Home tab and the Cells group A.-

Insert Sheet

To insert spreadsheets in the workbook, in order to increase its information, add charts or other kind of option that can be done in Excel, follow the next procedure: 1.2.3.-

Procedure to insert a spreadsheet: Click on Home tab Select from the group Cells the button Insert Choose the last option Insert sheet

Other procedure to insert a spreadsheet in with a click in the area of labels of the sheets with the right button of the mouse, select Insert and click on worksheet. B.Delete Sheet To remove spreadsheets that are not needed in the workbook and in order to increase the visualization of the spreadsheets in the area of labels of sheets, follow the next procedure: 1.2.3.-

Procedure to remove a spreadsheet: Click on Home tab Select the button Delete from the group Cells Choose the last option Delete Sheet

Other procedure to remove a spreadsheets is with a click in the area of label of sheets with the right button of the mouse and select Delete. C.-

Rename a sheet

In order to identify the content of the spreadsheet with just Reading the name of the label of the sheet, it is recommendable to change the name that automatically gives Excel (Sheet1, Sheet2, Sheet3). To assign or rename a spreadsheet, follow the next procedure: 1.2.3.-

Procedure to rename a spreadsheet: Click on Home tab Click on the button Format of the group Cells In the section Organize Sheets select the option Rename Sheet.

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3.2.3 TYPE OF DATA It is important to know the type of data that will be used in the spreadsheet and some of their characteristics before using them in Excel. A.-

Numerical data

The numerical data are the main elements that are used in Excel to work in the spreadsheet; they can be numbers, dates and hours. With them we can perform arithmetical operations, to apply them in formulas and functions and to give a report of this in a database. At the moment to capture the data, Excel, in a predetermined way, aligns them to the right (numbers are aligned to the right). a.-

Numbers

The constants are used normally to perform arithmetical operations, besides there are used other special characters. Next there are some of them: Group of characters Whole numbers Positive and negative signs

Comma style Indicators of the number

Description

Example

Introduce digits from 0 to 9

45000

To indicate a positive number we type the symbol (+) before the number. To indicated a negative number we type the symbol (-) before the number or we enclose the number inside the () Introduce a comma (,) as separator of miles and dot (.) for decimals Indicate if the number is with ($) or (%)

+45000 -45000 or (45000) 89,000.40 $54,000.50; 10%

To modify the format of the number, select the Home tab, in the group Number the data you want. b.-

Date and Hour

When capturing a data in a predefined format by Excel, it is considered as numerical data and can be used for arithmetical operations. Next there are some examples: If you type 10/5/10 10-may-2010 8:50 am 20:50:30 14/4/09 20:50:30

The cell will show 10/05/2010 10-may-10 08:50 a.m. 20:50:30 14/04/2009 20:50

The Formula bar will show 10/05/2010 10/05/2010 08:50:00 a.m. 08:50:30 p.m. 14/04/2009 08:50:30 p.m.

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B. - Alphanumerical data The alphanumerical data are all texts, combination of letters and numbers, symbols and spaces: they are used mainly to place the statements, headers, etc. At the moment to capture them, by default Excel aligns them to the left of the cell to recognize them as alphanumerical data; they are also known as ‗‘string‘‘. Next there are some examples:

Group of characters

Example

Only characters

School

Spaces and characters

Monterrey N.L.

Numbers and spaces

456 123

Numbers and characters

123ABC, 123 XYZ, 1B2Z 3L

C. - Formulas The formulas that are introduced in Excel are one of the main applications of the spreadsheet; there you can do operations with the content of the cells. To introduce a formula you can use the cell reference or use Functions, which are predefined formulas. The formulas and functions begin with the symbol of equal (=). a. - Formulas with cell reference They are the formulas that use the name of the cell references to perform operations with their content. The cell reference can be in many forms:

Relative Reference.- It refers to the relative position of the cells that is included in the formula. For example: =A1+A2+A3+A4 (Sums the content of the cells A1, A2, A3 and A4) Absolute Reference.- It refers to the position of the cell that remains fixed when being copied or moved to other cells. It is used the symbol of $ to identify a row and a column. For example: =A1*$F$5 (Multiply the content of the cell A1 and $F$5 whose value is kept when being copied or moved) Mixed Reference.- Is the combination in a cell of a relative position and absolute. It is used the symbol of $ before the row or column in the cell reference. For example: =A1+$F5 (Sums the content of the cell A1 and $F5, whose value varies in the row but it is fixed in the column) External Reference. - They are the cells that are in other spreadsheets or in other workbook. For example =A1+Hoja2!A2, (Sums the content of the cell A1 of the active sheet and the cell A2 of the sheet2)

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b. - Functions The functions are predefined formulas that Excel has to perform operations with the numerical and alphabetical data. They are used in two forms, one of them is to capture the function and the other is to use the dialog boxes.

Capture manually In the functions that are captured manually you have to consider the syntax of the function, this is, the way in which it is written, considering the three elements that it is composed: Symbol of equal, Name of the function and Argument or range of cells that participates in the function: Syntax: Name of the function (Arguments) In the functions are used Arithmetic and Comparison Operators, which permit to perform the operations or calculations. Next it is shown the most used operators and some examples. Arithmetic Operators

Arithmetic Operator

Operator

+

Sum

-

Subtraction

*

Multiplication

/

Division

^

Exponentiation

Comparison Operators

Comparison Operator

Meaning

=

Equal to

>

Greater than

<

Less than

>= 69,‘‘PASS‘‘,‘‘DID NOT PASS‘‘)

If the value of A4 is greater than 69, it will print PASS, else it will print DID NOT PASS.

COUNT function. - Counts the number of cells that contains numerical data of a range of cells. Syntax: COUNT(Arguments) Example: =COUNT(G8:G17) range of cells from G8 to G17

Counts the number of cells that contain numbers in

the

COUNTIF. - Counts the number of cells that obtain numerical data of a range of cells and fulfill with a condition. Syntax: COUNTIF (range, criteria)

Example: = COUNTIF (B8:B17),‗‘>70‘‘

Counts the numbers that inside the range B8:B17 are greater than 70

Function BUSCARV. - Finds in vertical form a numerical or alphanumerical value in a table and returns the value that it is indicated. Syntax: =BUSCARV(valor_buscando,matriz_buscar_en,indicador,valor_lógico) Example: =BUSCARV(A17,A8:G17,2,0) Finds the value of the cell A17 inside the range of cells A8:G17, and assigns the value of the column 2 of data, the 0 means that it will find an exact condition.

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3.3 BASIC TOOLS 3.3.1 FORMAT OF DATA Excel in a predetermined way gives a presentation or format to the data introduced in the spreadsheet at the moment of capturing. To modify the format we use the buttons of the Home tab of the ribbon.

A.- Data selection The selection of a range, rows or columns in very important since we can give format to many cells, rows, columns, instead of just one. a.- Range of cells The selection of range of cell can be done with adjacent and with non-adjacent cell.

Adjacent cells  

The cursor is placed over a cell and the mouse pointer is dragged to the last cell. Give a click on a cell, the press the Shift key and click on the last cell

Non-adjacent cells  

It is selected a range of cells Press the Ctrl key and with the mouse select other range of cells.

b.- Rows / Columns Adjacent Rows / Columns 

Click on the header of the row/column and drag the mouse pointer to the desired row/column

Non-adjacent Rows / Columns  

A range of cells is selected Press the Ctrl key and with the mouse select other range of adjacent rows/columns.

NOTE: The selection of cells, rows and columns can be done with the mouse, the keyboard and the combination of mouse and keyboard. Academic Technical Committee of Information and Communication Technology

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B.- Undo / Redo Sometimes during the capture of information of the spreadsheet you make mistakes, or maybe you give a format that is not the correct, Excel has option to Undo and Redo the performed actions, they are in the Quick Access Toolbar.

a.- Undo the Undo button is used to correct errors in the capturing, formatting or an error performed in the file, when you click once on it , the last action in Excel is undo, if we want to undo many actions, you just have to click many times in this button. b.- Redo the Redo button is used to restore the action performed with the Undo button, when you click on this button it restores the last performed action done with the Undo button. C.- Format to groups a.- Cells Sometimes during the process of elaboration of the spreadsheet, or when it is finished but there are another requirements, maybe you need to insert cells, rows or columns or, just change them the format, use the Home tab, from the Cells group the buttons of Insert, Delete and Format

1.- Insert.- with this button you can insert cells, rows and columns in the spreadsheet when it is being elaborated a table and it is needed to insert some of them 2.- Delete.- with this button you can delete cells, rows and columns in the spreadsheet when it is being elaborated a table and it is needed to remove one of them 3.- Format.- With this button you can modify the height of the rows and width of the columns in the spreadsheet when it is being elaborated a tables and it is needed to change some of them .

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Font

Next we will explain the most used buttons in the spreadsheet in order to give a personal presentation to the numerical and alphanumerical data that are in the cells.

1.- Type of font.- with this button you can select different kind of fonts, if you click on its displayed list, it will show all the installed fonts in the computer 2.- Font size.- With this button you can select the different sizes of fonts, if you click on its displayed list, it will show all the available sizes 3.- Font style.- with these three buttons you can select the different styles of font : Bold, Italic and Underlined. When clicking on the arrow of the Underline, it permits you to choose from two types of underline. 4.- Borders.- With this button you can select the different borders that you can apply to the selected cells, if you click on its displayed list, it will show all the available borders 5.- Fill color.- with this button you can select the different fill colors that are applied to the cells that have been selected; at the end there is a button to display a palette of the different available colors 6.- Font color.- with tis button you can select the different Font colors that are used in the content of the cells; at the end of this buttons there is a button to display a palette of the different colors to choose

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C.- Alignment To improve the presentation of the numerical and alphanumerical data contained in the cells, you can use the command buttons of the Home tab, from the group Alignment.

1.-Vertical Alignment.- with this three buttons you can select the different types of vertical alignment that are used in the content of the cell: align text in the upper part align text in the middle, align text in the inferior part 2.-Horizontal Alignment.- with this three buttons you can select the different types of horizontal alignment that are used in the content of the cell: Align text to the left,center and to the right . 3.-Merge and Center.- with this button you can combine many cells into one, it is performed with a horizontal or vertical range of cells. d.- Number

to improve the presentation of the numerical data, you can use the most used buttons of the Home tab, from the group Number.

1.- Increase decimals: with this button you can increase the number of decimals to a numerical data introduced in the cells 2.- Decrease Decimals: with this button you can decrease the number of decimals to a numerical data introduced in a cell 3.- Percentage: with this button you can apply a percentage format to a numerical data introduced in the cell 4.- Accounting number: With this button you can apply the format of pesos, dollar, euro, etc. to a numerical data introduced in the cell. Academic Technical Committee of Information and Communication Technology

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e.- Clipboard Some buttons that facilitates the elaboration of spreadsheet are the buttons to coppy, cut and paste, which are in the Home tab, Clipboard group.

1.- Copy: with this button you can perform a copy of the content of a cell or range of cells in other part of the same or other spreadsheet in the same book or in the other book 2.- Cut: with this button you can move the content of a cell or a range of cells in other part of the spreadsheet. 3.- Paste: with this button you can paste the content activated with the cut and copy buttons in the same spreadsheet in the same book or in other book. Procedure to copy and paste. 1.- Select the cell or range of cells to copy. 2.- click on the Copy button 3.- Place the cursor in the cell where you will move the information. 4.- Click on the Paste button. Procedure to cut and paste. 1.- Selected the cell or range of cells to move 2.- Click on the Cut button 3.- Place the cursor in the cell where you will move the information 4.- Click on the Paste button

Note: The actions copy – Paste and Cut- paste can be performed also using the right button of the mouse and selecting the options from the contextual menu. Or with the shortcuts from the Keyboard Ctrl+C Ctrl+x , Ctrl+V .

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3.3.2 PRINTING A SPREADSHEET Before printing a spreadsheet, you have to define the characteristics of design that you want as margins , orientation of the sheet, paper size, and then you must make a preview of the spreadsheet so you can verify the characteristics that you expected and, finally, the spreadsheet is printed. A.- Page setup After elaborating a spreadsheet, it is used the Page Setup option , to establish the orientation , the paper size, the margins, the headers and footers, to repeat rows to print in the upper and inferior part, etc. Select from the Page layout tab in the group Page setup the option that you require.

Starter of dialog box Page Setup

a.- Page.- the most common options are:   

Orientation of the page :portrait or landscape The paper size Scaling: 100% 80% etc.

b.- Margins.- The most common options are:    

Top bottom right left Header and footer Center of page Print

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C.- Header and footer.- The most common options are Predetermined header and footer

1.- buttons to display personalized header and footer 2.- buttons to display predetermined header and footer Note: the indicated buttons are the same used in the footer, reason why its explanation is in the next page.

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 Custom footer

1.- Apply format to text: Whit this button you can change the type and size of the Font in any of the left, center or right section. 2.- Insert number of pages: Whit this button you can insert the total of pages that contains the spreadsheet in any of the sections left, center or right. 3.- Insert time: Whit this button you can insert the hour according to the internal clock of the computer in any of the sections left, center or right. 4.- Insert number of pages: Whit this button you can insert the number of the page for all the pages of the spreadsheet in any of the sections left, center or right. 5.- Insert date: Whit this button you can insert the date according to the internal clock of the computer in any of the sections left, center or right. a.- Sheet It permits to establish the area to print, the rows desired to be repeated in each printed sheet and the quality of the printing.

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B.- Preview The option Preview permits to confirm that is fulfilled all the characteristics of design that were applied to the spreadsheet. It provides the options to print and configure the page, in order to perform the necessary changes if the preview does not fulfill with the expectations of design. Select the File menu, Print option.

In a same dialog window is shown the preview, the Print button, the section of printing, Printer, Configuration and Page setup.

C.- Print To obtain a printing of the spreadsheet, choose from the File menu the Print option and select:      

The copies that you want to print The printer that you will use to send the document The sheets that you want to print or the entire book The way to print them, Collate, One sheet, Orientation, etc. Paper Size Margins

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3.4 Special Tools 3.4.1

APPLICATIONS IN THE SPREADSHEET There are many actions that we can perform in Excel. In this section we will see the most used as: Order data, Ascending and Descending; Fill cells down, Right, Up, Left; Series, Clear All, Clear Formats, Clear Contents, Clear Comments. To analyze all the previous we will use the Editing group of the Home tab.

A. Sort The Sort option is used to give a better presentation to the data that is in the spreadsheet; we can order the numerical data from minor to major, the alphanumerical in alphabetic order, from ―A‖ to ―Z‖ or from ―Z‖ to ―A‖. Procedure to sort 1.- Place the cursor in the cell of the column to order 2.- Click on the Sort button 3.- Select the Sort A to Z or Z to A option B. Fill The fill option is used in a spreadsheet to capture data that have repetitive sequence or in a determined format; the alphanumerical data can be filled only in repetitive form, but the numerical data can be filled in many ways: with the same number, with an increment (with the Series option), with dates and hours.  With a same number Procedure to fill with the same number: 1. 2. 3. 4.

NOTE:

Place the cursor on the cell of the data to fill. Select the cell and the cells to fill Click on the button Fill Chose the option Down, Right, Up or Left

The fill of cells can be performed also with the Filling control of the active cell.

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 With increment Procedure to fill with increment 1.2.3.4.5.-

Capture the data to fill Select the cells that you want to fill Click on the button Fill, in the option Series… In the dialog window write the increment Optional, include the limit number of the series

The filling of cells with the increment can be performed also with the Filling control, selecting previously the two first numbers of the series to indicate the patter of filling (increment). C. Clear The option Clear is used to modify or delete the content of the cells in the spreadsheet, you can clear the content without modifying the format of the cells, you can clear the format without modifying the content of the cells and you can clear the content and the format of the cells. Procedure to delete the format 1.- Select the cells to delete the format 2.- Click on the button Clear. 3.- Choose the option Clear Formats. D. Comments A comment is used to place a note in a cell in order to document its content, you can configure the comment so it is always visible or hide the text and only show it when the mouse pointer passes over the cell, It is used the Review tab, Comments group, the option New Comment.

Procedure to place a comment 1.2.3.4.5.-

Select the cell where you want to place a comment. Click on the Review tab. Choose the button New comment. Write the text that will have the comment. Configure the visualization of the comment (Optional).

Inside the cell will appear a little red triangle in the right upper part of the cell when placing the comment. E. Charts Academic Technical Committee of Information and Communication Technology

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Charts are used to visualize in a clearest way the data contained in a spreadsheet. It permits to perform a quick analysis of the information contained there to facilitate the take of decisions. There are different types of charts that you can use in Excel. To add a chart in a spreadsheet, select from the Insert tab, group Charts, the desired chart. a.- Types of charts

   

Column: It is used to show comparatives of the series of data in a vertical form Line: It is used to represent more than one series of data and it is used also to show tendencies. Pay: It is used to show the proportions of the graphed parts. Bar: It is used to show comparatives of the series of data in horizontal form Procedure to insert a chart. 1.2.3.4.5.6.-

Select the cells to graph, you can include the title of the column so it adds in the chart as title and legend. Click on the Insert Tab Choose the type of chart Select the Design Select the Chart Style Click on the button Move chart to place the chart as an object or as a new sheet.

NOTE: When designing a chart, the first column of data that contains the spreadsheet, Excel takes it as reference for the horizontal axis (Categories). b.Chart design Academic Technical Committee of Information and Communication Technology

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After elaborating a chart in the spreadsheet, you can select other type of design, each one contains different components, just click on the chart and there will appear the Chart tools tab, with the Type, Data, Chart Layouts and Chart Styles tabs. Chart Layouts, select among many designs of charts that Excel offers.

c.- Chart Style The chart style contains different combination of colors of the series, just click on it and there will appear the Chart tools and in the group Chart Styles select the one that you desire.

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d. Location After elaborating a chart in the spreadsheet, you can select the place where it will be located, in a new sheet or as an object in the spreadsheet, just click on it and in the Chart tools tab, group Location, select the place where you want the chart.

e. - Data selection Once the chart is elaborated, you can modify some of its elements, if you want to modify the data to graph, just click on the chart, in the Chart tools, in the Design tab and in the group Data, click on the button Select data, there will appear a dialog window that permits to select the new data. After elaborating a chart in the spreadsheet, you can modify the data that will form it; you can increase or decrease the range of cells.

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f. - Components of the chart

The components that can be included in a chart vary according to the design of the chart. Next it is shown the most common, with a short explanation of each of them.

1

7

Mensual asisstance

3 2 9

8 10

6

5

11

Money

4

1. Chart Area: It is all the area that surrounds all the components of the chart. 2. Plot Area: It is the area that contains only the used kind of chart. 3. Chart Title: It is the main title of the chart; it appears centered in the upper part of the chart. 4. Horizontal (Category) Axis Title: It is the title that will appear in the next Category X axis. 5. Vertical (Value) Axis Title: It is the title that will appear next to the Value Y axis. 6. Horizontal axis: They are the scale of data that will be graphed in the X axis. 7. Vertical axis: They are the scale of data that will be graphed in the Y axis. 8. Series: They are the columns of data that are being graphed. 9. Legend: They are the labels that define the name of the series that is being graphed. 10. Division lines: They are horizontal lines that help to visualize the values in the Y axis. 11. Data Labels: They are the data that represent the columns of data to graph.

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F.-Freeze/Unfreeze panes When the capturing of information in the spreadsheet is long as in a database, it is necessary to fix a series of rows, columns or both that facilitates the introduction of data, here is where the Freeze/ Unfreeze pane take action, and they are in the Window group of the View tab.

a. - Freeze/Unfreeze rows Procedure to freeze rows. 1. 2. 3. 4.

Click on the label of the desired row. Click on the View tab of the ribbon. Click on the Freeze Panes button. Select the Freeze Top Row option.

b. - Freeze/Unfreeze columns Procedure to freeze columns 1. 2. 3. 4.

Cllick on the label of the desired column Click on the View tab of the ribbon. Click on the Freeze Panes button. Select the Freeze First Column option.

To deactivate the freeze of columns and rows select the View tab, group Window and click on the Freeze, Unfreeze panes. c. - Freeze/Unfreeze columns Procedure to freeze rows and columns 1. - Click on the desk red cell. 2. - Click on the View Tab of the Ribbon. 3. - Click on the Freeze Panes of the button. 4. - Select the Freeze First Column option.

NOTE: To desiccative the freeze of panes in rows and columns, select from the View tab, group Window, the option Freeze, Unfreeze panes.

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G.-Databases The information that is in a spreadsheet is normally captured in a form of table, this structure permits that the data present a behaviors a database and has the compatibility with other indo of application software that manipulates databases as Access, Visual Basic, etc. In this section we will mention the basic concepts of databases and some of its applications.

1

No. ID

2

3

a. - Concepts Nombre

School

Turn Group

1

1622822 AGUILERA RAMIREZ ANDREA

Hich School #25

1

12

2

1624470 ALDAPE BRETADO PAULINA

Hich School #3

1

5

3

1621572 ARREDONDO PASTELIN PALOMA NOHEMI

Hich School Tecnica Médica

2

24

4

1627153 BALDERAS PEREZ ERNESTO EDUARDO

Hich School #23

2

32

5

1618715 BOLAÑOS VALLEJO ARANTZA GABRIELA

Hich School #22

1

16

6

1631678 CANTU ESCOBEDO CESAR ALEJANDRO

Hich School #23

1

12

7

1635784 CANTU VALERO HUGO ARMANDO

Hich School #7

1

6

8

1627594 CARDENAS COLIN INGRID GUADALUPE

Hich School #7

2

34

9

1616916 CARDENAS HERNANDEZ ANTONIO

Hich School #2

2

28

10

1630962 CARRERA ELIZONDO PEDRO SEBASTIAN

Hich School #8

1

18

11

1642986 CAVAZOS AVILA EUNICE MYRIAN CELESTE Hich School #7

1

2

12

1623970 CHAVEZ DE LA PORTILLA INGRID MELISSA Hich School #15

2

36

13

1638653 CISNEROS TOPETE VANESSA

Hich School #7

2

38

14

1637269 DAVILA GONZALEZ ADRIAN ALEJANDRO

Técnica Industrial Alvaro Obregón

1

14

1. - Row header: It is first row of the table that is used to place the name of each one of the fields that conforms the record. 2. - Record: It is each one of the rows that conforms the table, it is composed by many fields and the total of the records in a databases may vary. 3. - Field: It is each one of the columns that forms the table, in each field it is specified in a particular way the components of the record. NOTE: In the previous example, the total of field that forms each record is 6, and the total of records that forms the database is 20, the first raw of the table is not taken as a record since it is the row header. b. - Filters Academic Technical Committee of Information and Communication Technology

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This option is used to make a Report of a database, this is, that all the records from the database only is visible according to certain conditions of one or many fields that it conforms. To do filters we use the Filter option from the Sort Filter group of d Data tab of the ribbon.

 Numerical data: To visualize only specific values inside a range of cells of a table, use a filter that permits you to determine a search condition. In the numerical data, the conditions can be:    

By a Font color An exact value From a value A range of values (Personalized filter)

 Alphanumerical data: To visualize only specific values inside a range of cells or of a table, use a filter that permits to determine a search condition. In the alphanumerical data, the conditions can be:   

An exact text The begins with..., that finishes with... A range of texts (personalized filter)

Procedure to perform a filter 1. - Click on a cell of the table 2. - Click on the Data tab. 3. - Select from the group Sort & Filter, the button Filter. 4. - Select the arrow of the column header that will be taken as reference. 5. - Select the value or search condition.

NOTE: To deactivate a filter, select the option Select All, which appears in the arrow of the name of the row header. To deactivate all the filters in a table, click on the Data tab, in the button Filter.

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3.5 LEARNING ACTIVITIES Academic Technical Committee of Information and Communication Technology

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ELABORATION OF WORKBOOKS

Description: In school there are different subjects that are evaluated with 2 partial exams, which represent the 20% of the final grade, one indicative exam, which represents the 20% and a series of evidences elaborated during the semester, which represents the 60%. Elaborated a spreadsheet that help teachers to calculate the final grade of the students, include in a column if the student PPASSED or DID NOT PASS, also a final report that indicates the number of students that passed, did, not passed and the total of students of the group. (You must use the functions: IF, COUNT and COUNTIF)

Apply the following characteristics to the format of the spreadsheet: Titles (2 first rows) Titles (4th and 5th row) 1st. row of the table Border 1st Table and 2nd Table Border Numerical data Page Margins

Font: Arial Narrow Font: Arial Narrow Font: Arial Narrow Fill color: White, Background Font: Arial Narrow

Font size: 14 Font size: 12 Font size: 14 1, Dark 25%

Style: Bold Style: Bold Borders: Thick Box

Font size: 12

Borders: Thick Box

Alignment: Center Orientation Horizontal Paper size Letter Right and left: 2cm Header: 1.5 cm Superior and Inferior:2.5cm Footer: 1.5cm Header Name of the school Font size: Arial Narrow 10 Alignment Left Your name Font size: Arial Narrow 10 Alignment Right Status, Nuber of students that passed, did not pass and the total of students Function Save in a storage unit the file or workbook with the name: EXCEL ACTIVITY 1

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ELABORATION OF WORKBOOKS

Description: The owner of a stationery store requires creating special sheets per each sale to document them. Use Excel to create those special sheets with the following characteristics:

a)

Apply the following characteristics to the format of the spreadsheet: Titles Date and hour Title of the table

Font: Arial Narrow Font: Arial Narrow Font: Arial Narrow

Font size: 14 Font size: 12 Font size: 12

Style: Bold Style: Bold Bold

Alignment Center Table

Font: Arial Narrow

Numerical data

Alignment: Center

Font size: 12

Page

Orientation Vertical Paper size: Letter

Margins

Right and left: 2 cm Header 1.5 cm

Borders and Thick Box Border

Superior e inferior 2.5 cm

Footer 1.5 cm Date and hour

Function

Total to pay

Formula

Font: Arial Narrow

Font size: 12

Format: Accounting Type of payment (cell C18) Function If (If the total is greater than $1000.00 will print Credit card; if it is less, it will print Cash) Font: Arial Narrow Font size: 12 b)

Save in a storage unit the file or workbook with the name EXCEL ACTIVITY 2

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SPECIAL TOOLS

Description: A travel agency does a sales report per trimester of the personal. The Agency will give a productivity bonus to the salesman that has done the greatest sale of the trimester. Elaborate a spreadsheet that fulfills with the following characteristics a) Apply the following characteristics to the format of the spreadsheet:

Title (1st Row)

Font: Arial Narrow

Font size: 14

Style: Bold

Titles (3rd, 4th and 5th Row)

Font: Arial Narrow

Font size: 12

Style Bold

Title of the table

Font: Arial Narrow

Font size: 12

Bold

Fill color: Yellow

Alignment Center

Borders and Thick Box Border

Tables

Font: Arial Narrow

Font size: 12

Borders and Thick Box Border

Numerical data

Alignment: Center

Page

Orientation Horizontal

Paper size: Letter

Margins

Right and left 2cm

Header: 1.5 cm

Superior e inferior 2.5 cm

Font: Arial Narrow

Font size: 12

Footer 1.5 cm Total

Formula

Total in Dollars

Formula

Maximum, Minimum income

Function

Font: Arial Narrow

And Average

b) c) d) e)

Font size: 12

Elaborate a Column Chart with the columns NOMBRE and Ene-Mar Elaborate a Bar Chart with Nombre, Ene-Mar, Abr- Jun, Jul-Sep and Oct-Dic Elaborate a Pay Chart with the columns No VENDEDOR – TOTAL. The location of each chart will be in a new sheet and the components of the charts will be to the design that you desire. Save this file in a storage unit with the name EXCEL ACTIVITY 3

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SPECIAL TOOLS

Description: The Haberdashery and stationery store ―ALEXIS‖ requires a directory of suppliers to find them easily. Design and create in Excel a directory with at least 15 data and that fulfill with the following characteristics. a)

Apply the following characteristics to the format of the spreadsheet:

Title (1st Row) Font: Arial Narrow Font size: 14 Style: Bold nd Title (2 Row) Font: Arial Narrow Font size: 12 Style: Bold Title of the table Font: Arial Narrow Font size: 12 Bold Fill color: Tan, Background 2, Darker 10% Alignment: Center Borders and Thick Box Border Table Font: Arial Narrow Font size: 12 Border and Thick Box Border Numerical data Alignment: Center Page Orientation Horizontal Paper size: Letter Margins Right and left: 2 cm Header 1.5 cm Superior e inferior 2.5 cm Footer: 1.5 cm Field CP It refers to the code postal Field Date It refers to the data when it was the first purchase b) c) d) e)

Elaborate a report of the suppliers that start with the letter ―R‖ Elaborate a report of the suppliers that have the same code postal. Elaborate a report of the suppliers of LIBRETAS. Save in a storage unit the file or workbook with the name: EXCEL ACTIVITY 4

ACTIVITY #5

ELABORATION OF WORKBOOKS

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Description: The Travel Agency ―DENISSE‖ wants to report to the salesman the record of sales in the year individually. Do in an Excel spreadsheet the report with the following characteristics:

a) b) c) d)

Use the file created in the EXCEL ACTIVITY #3 Create a spreadsheet as is shown in the image in the Sheet2 Use the function BUSCARV from the cell C11 to C16 Save in a storage unit the file or workbook with the name: EXCEL ACTIVITY 5

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STAGE #4 Academic Technical Committee of Information and Communication Technology

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MICROSOFT POWERPOINT 2010

COMPETENCE OF THE STAGE: The student elaborates electronic presentations, with the correct use of the PowerPoint environment, through the creation of slides and the insertion of objects, links, animation and transition effects.

ELEMENTS OF COMPETENCE: The student: Describes the working environment of Microsoft PowerPoint Applies the basic tools of operation Elaborates presentations through the insertion of elements of design, style, objects, links and animations Manipulates the motion of objects, through animation and transition effects

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4.1 GRAPHICAL ENVIRONMENT OF MICROSOFT POWERPOINT Academic Technical Committee of Information and Communication Technology

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Microsoft PowerPoint is a presentation program developed by Microsoft, widely used in different places as teaching and business. PowerPoint 2010 is the most recent version and forms part of the suite Microsoft Office 2010; this application software permits to create a file called Presentation, which is components by slides that allow to incorporate elements as: text, tables, drawings, auto shapes, graphs, clip arts, películas and sound, among others. Besides the insertion of other application that permit the interaction inside the same presentation or with other files of any application software.

4.1.1 POWERPOINT ENVIRONMENT A. – To start a Session To start a working session in Microsoft PowerPoint 2010 you can do it in different ways, depending on how Office 2010 is configured in the computer:

3

Procedure to start a session in PowerPoint:

4

START BUTTON 1. 2. 3. 4.

Click on the Start button Select the option All programs Choose the option Microsoft Office Click on Microsoft PowerPoint 2010.

1

2

DESKTOP 1.- Double click on the shortcut that is on the desktop.

NOTE: Once PowerPoint is opened, the presentation on the screen will depend on the given configuration at the moment of the installation. B.-

Main Parts of the Power Point 2010 Screen 2

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3

4

6 5

1.-

File Menu: Button that is used to display a menu, where you can Open, Save, Print and some other options that you can apply to the presentation.

2.-

Quick Access Toolbar: It is the area where we can personalize the most used command buttons of Power Point.

3.-

Ribbon: It displays the different tabs, that contains groups and these contain buttons that are used to design the Power Point presentations. It is divided in: Home, Insert, Design, Animations, Slide Show, Review and View. Tabs

Group

Command button

Starter of Dialog box

4.-

Slides and Outline: In this area there are two different ways to visualize the presentation, the Outline view, that shows mainly the text that contains the slides and the Slides view, that shows in miniature the content of the slide.

5.-

Status bar: In this bar is observed the slide that is active and the total of slides that composes the presentation, beside the different view buttons and the Zoom button.

6.-

Area for the design of the slide: It is design area where the objects that will form slides that conforms the presentations are introduced, in each one of them you can insert clip arts, shapes, WordArt and some other objects.

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Types of view

The way to visualize the working area of the main screen of Power Point is the type of view, in order to see them you have to activate the View Tab; next it is explained some of them.

a.-

Normal

In the Normal view you can observe the Design area of the slide where mainly all the elements and objectives of the slide are manipulates. Besides this view contains the Outline view and the Slides view, where it is possible to visualize in the screen the presentation.

1 2

1.-Slide area:

In this area you can visualize in a small from all the slides that compose the presentation and besides, the objects of each one of the slides as images, texts, shapes, etc.

2.-Outline area:

In this section you can visualize also all the slides that conform the presentation, but mainly the text that contains the side in order to modify it directly without showing each one of them.

b.-

Slides sorter

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In this kind of view you can observe the slides in a miniature form, this view permits the order of the slides, besides you can also eliminate any of them and here you are not allowed to make changes.

c.-

Notes page

In this kind of view you can observe each one of the slides in a particular form, in order to place a text to each slide used only for the person that will use and interact with the presentation.

4.2 ELABORATION OF PRESENTATIONS

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4.2.1 PRESENTATIONS A.-

New Presentation

When starting a session in Microsoft PowerPoint, it is opened in a predetermmined way in the design area a new file with the name Presentation1. It is a blank presentation that we can change its template or theme or style of the available of PowerPoint.

a.-

Applying a Template Porcedure to select a template:

1.- Click on File menu, select the option New 2.- Choose woth a click Installed Templates 3.- Select the type of template 4.- Click on Create.

b.-

Applying a Theme

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Procedure to select a Theme: 1.-

Click on the File menu and select the option New

2.-

Select with a click in Themes.

3.-

Choose a theme

4.-

Click on the button Create

B.- Save a Presentation Once the presentation is finished, you have to save it in a storage device, in order to have it for later use or for doing change; it is important that you give a name related to the concept of the presentation. Procedure to save a presentation: 1.-

Click on the File menu, select the option Save as.

2.-

Open the folder where the file will be stored.

3.-

Type the name of the file and click on the Save button.

C.- Open a Presentation

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To open a presentation previously elaborated, and to see it in the computer, follow the next steps. Procedure to open a presentation: 1.-

Click on the File menu, select Open

2.-

Open the folder where the file is stored

3.-

Select the file and click on the Open button.

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D.-

Slide Show This tab contains the buttons to execute the presentation.

a.-

Command buttons Command buttons

Function It starts the presentation from the first slide (F5) It starts the presentation from the current slide (Shift + F5) It displays the presentation with slides to remote audience who can see it in a Web browser It executes a personalized presentation, with the slides that you select. Inside the same presentation you can have two, for example, one with 30 min last and other with 60 min last It configures the advanced options for the presentation, as the Slide show It hides the current slide, so it does not appear in the slide show It permits to test the spent time in each slide, besides to record such intervals to execute the presentation in automatic in the future It permits to choose where the recording must begin or for deleting the intervals and the narratives recorded It plays narratives of audio and laser point gestures in the slide show. You can record narratives and gestures through Record Narration. It plays intervals of slides and animation during the presentation. You can record the intervals of slides and animation through Test intervals or Record presentation It shows the play controls when placing the mouse pointer over the audio and video clips during the slide show It chooses the resolution of the screen for the slide show. The low resolutions are shown quickly, but the ones of high resolution offer more visual details It selects the presentation con Presenter view. It permits to Project the presentation in a monitor, at the same time that it is visualized a Presenter view in other monitor with intervals and notes. It is required many monitors or o portable equipment with capacity to show both visualizations.

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b.Navigate in a presentation To navigate among the slides of a presentation in the slide show, there are many ways for it.  With the keyboard: Keys

Function Advance one slide Enter, Intro, PgDown Returns one slide PgUp

 With the virtual buttons: Move the mouse pointer in the current slide, in the inferior left part to see the virtual buttons.

Button

Function Advance one slide Returns one slide

 With the contextual menu of the virtual buttons:

Note: This contextual menu can be activated with a click with the right button of the mouse on the current slide.

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c.Use of the pen and Highlighter They are tools that permit to make annotations over the current slide; they are available in the virtual buttons.

The following figure shows an example of annotations in a slide using the pen and the highlighter:

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The option Print is in the File menu, when selecting it, it is displayed the following dialog box that covers all the controls to manipulate the printing of a presentation.

Next we will describe the most used options: 1.Print button: Button used to send to the printer the presentation 2.Printer: Displayed box used to select the printer 3.Preview: It shows the preview of the presentation 4.Setup: In the section Setup are the displayed boxes where you can select the slides and the way they will be printed

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The files created in PowerPoint are called Presentations; the presentations are composed by slides, in each one of them you can insert elements or components that permit to elaborate a personalized presentation. 4.3.1 INSERT ELEMENTS There are a variety of elements that are used to elaborate a presentation in PowerPoint, in this section we will explain: Slides, Slide layout, Slide design, Objects that contain each slide, Click on the Home tab.

A.-

Slides

In this part we will see the way to add, delete and design slides that form the entire presentation; therefore, we will see the procedures for: New Slide, Delete slide and Slide layout. It is used the Slides group.

a.-

New Slide

When starting the elaboration of a presentation in PowerPoint and you require inserting one more slide to the presentation, there are many ways here to explain two options. Procedure to insert a new slide: 1. -

Click on the button New Slide; to insert many slides in the presentation, click on this button many times Alternative procedure to insert a new slide:

1. 2. -

Select the slide in the area of the slide. Press the Enter key as it is necessary to insert one or many slides.

b. -

Delete Slide

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During the elaboration of a PowerPoint presentation, it is necessary to remove some slides that do not fulfill the requirements established at the beginning; the next there is the procedure to remove one slide. Procedure to delete a slide 1. 2. -

Select the slide in the area of Slide. Click on the button Delete. Alternative procedure to delete a slide

1. 2. -

Select the slide in the area of Slide. Press the DEL Key.

c.-

Slide Layout

In a slide you can change the layout of the slides that compose the presentation; these can be a variety of themes: Title slide, Title and content, Two content, Content with caption, among others. In this course we will use a blank slide to do our presentations.

Procedure to apply the slide layout: 1.2.3.-

Select the slide or slides in the area od Slides Click on the button Layout. Choose the desired layouts.

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Slide themes

To apply a theme to a PowerPoint presentation. It is used the Group: Themes, of the Design tab of the ribbon. You can apply to the slide a shape or themes in order to give it a better presentation and then, you can apply a background color, giving a personal touch to the entire presentation.

a. -

Themes Group

In a direct way you can choose a slide design that appears in the Themes group or to display the dialog box to select other available options.

Procedure to select a theme of the slide 1. 2.

Select the slide or slides in the area of Slides Click on the desired topic

You can also modify the colors of the selected theme, the type of Front and apply effects, for these actions you can use the following controls:

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Background Group

After selecting a slide design, you can apply a background; this will allow you to combine different colors to the same design of the slide.

Procedure to apply a background 1. 2.

Click on the button Background style Click in any of the different background styles

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4.3.2 INSERT OBJECTS In this section we will see the way to insert objects in the slides of a presentation, as: Tables, Pictures, ClipArt‘s, Hyperlinks, Text, Symbols and Multimedia. To start the insertion of the objects in the slides, you must activate with a click on the Insert tab. It has many work groups.

A. -

Illustrations Group

a. -

Picture The pictures that you can insert in a slide are files pictures; this implies that you need to have a collection of images in a folder and to place it in the presentation, follow the next procedure:

Procedure to insert a picture in the slide: 1. 2. 3. 4.

Click on the button Picture, it will be displayed a dialog window Select the folder where the files of the images are located Select the desired file Click on the button Insert

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Clip Art

The Clip Art that can be inserted in a slide can be obtained when searching pictures in types of multimedia files and clip art from Office.com. Procedure to find cliparts 1. 2. 3.

Click on the button Clip Art Write the name of the image in the textbox and click on the button Find Click on the selected picture that appears in the pane

c. -

Capture

This is an option that in previous versions of PowerPoint was no available; this consist in inserting pictures of the opened programs during the session, as for example, a Word document, an Excel spreadsheet, a Paint image and that are not minimized in the task bar. Procedure to insert a capture 1. 2. 3. 4.

Open the program where you want to do the capture Open a PowerPoint presentation Click on the button Capture In the section Available windows click on the picture to insert

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Procedure to insert a cut of a capture 1. 2. 3. 4. 5.

Note:

Open the program where you want to do the capture Open a PowerPoint presentation Click on the button Capture In the section Available windows click on Crop In the light image, drag with the left button of the mouse (make the cut) and leave it

To exit from the option Crop, press the ESC key

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Photo Album

You can create or edit a presentation basing on a set of picture; each selected picture or photograph is placed automatically in a new slide, forming a Photo album. Procedure to create a Photo album 1. 2. 3. 4.

In the Insert tab, group Illustrations, click on the Photo album In the Photo album box, press the button Insert Picture from file or Disc In the box insert new pictures select the pictures to insert, press the Insert button In the Photo album box, with the selected photographs, press the Create button

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B.- Text group In this group you can observe the different elements that you can insert, such as: Textbox, Header and footer, WordArt, Date and Hour, Number of slide and object.

a.- Textbox The textbox is used to introduce a normal text in a slide, where you can change the type and font size, and it can be manipulated as an image, also it permits to add text and apply it many styles. Procedure to insert a textbox: 1.- Click on the button Textbox and when placing the mouse pointer over the slide, it changes to a downwards arrow. 2.- Drag the mouse pointer to give the textbox a desired size 3.- Write the text. b.- WordArt The WordArt is used to introduce a decorative text in a slide, which behaves as an object and can be manipulated in independent for as an image: Procedure to insert WordArt 1.-Click on the button WordArt 2.- Choose a style of WordArt from the displayed options 3.- In the textbox that there appears, write the desired text

Note: In the ribbon you can configure the style of WordArt, as fill, shapes, effects, colors, edit shape, and others.

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c.- Header and Footer This option allows editing the header or footer of the slides with customized labels. The information of the header or footer in the upper or bottom part of each printed page.

Procedure to insert a header 1.- Click on Header and footer 2.- Click on the section Notes and Handouts 3.- Activate the option Header and write the text 4.- Select Apply to all.

Procedure to insert a footer 1.- Click on Header and footer 2.- Click on the section Notes and Handouts 3.- Activate the option Footer and write the text 4.- Select Apply to all

Notes: *To insert the current Date and Hour in the representation, activate the option in this same box *To insert the Number of the slide in the presentation, activate the option in this same box

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d.- Object An incrusted object in a slide is manipulated as if it were inside the program it belongs to.

Procedure to insert an object 1.- Click on the Object button 2.- In the section Object type, select the object 3.- Click on OK 4.- Manipulate the object inside the slide 5.- Press the ESC key or click out of the box to exit the window

Note: To return to the edition of the incrusted object mode, double click on it inside the slide.

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C.- Media Clips group In the Media Clips Group you have the option to insert or link Video and Audio directly in the presentation. You can incrust clip of video from a file or web site and clip of audio from a file, a CD or a recording.

a.- Movie PowerPoint permits the types of files .wmv, .gif. QuickTime (.mov, .mp4) and Adobe Flash (.swf) when the players QuickTime and Adobe Flash have been installed.

Procedure to insert a video from file 1.- Click on the button Movie 2.- In the box Insert movie, select the desired file and click on the button Insert 3.- In the slide appears an object in form of a box with the controls to start the action.

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Procedure to inset a movie from a Web page 1.-

In the browser, go to the web site that contains the video that you want to link, for example, Youtube.

2.-

In the website, find the video and select it

3.-

Press the button Share

4.-

Press the button Insert hyperlink

5.-

Copy the code of insertion that is shown

6.-

Activate the checkbox Use old insertion code

7.-

In PowerPoint, click on the button Video

8.-

In the dialog box Insert video from Web page past the copy of the code to insert

9.-

Press the button Insert 4 1

5

2 6

3

7

8 9

Notes: •

The version of PowerPoint 2010 of 64 bits is not compatible with the versions of 32 bits of Quick Time or Flash. You have to install a version of 64 bytes for these programs.

•

There are restrictions when using flash videos that contain special effects.

•

Before establishing the link to a video, you have to be sure that you have the permissions of the owner to use or distribute the content, which has copyrights, mainly when it does not belong to us.

•

Most of the Web sites that contain videos have a code to insert them, although the location of the codes to insert varies according to each site. Also, some videos do not have code to insert and therefore, it is not possible to establish a link of them.

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b.- Sound The audio files can be listened in any Windows Media player or other compatible player Procedure to insert an audio 1.- Click on the button Sound 2.- In the dialog box Insert Sound select the desired file and click on Insert 3.- In the slide appears an object in form of a speaker with the controls to manipulate sound

Procedure to record sound 1.- In the slide that you want to incrust audio, click on the button Sound 2.- Select the option Record Sound… 3.- In the box of Record Sound write the name of the audio 4.- Press the button Record and start the recording of the voice 5.- Click on the button Stop when finishing the recording and click on Ok 6.- In the slide appears and object in form of a speaker with the controls to manipulate the audio.

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Illustrations Group

This group integrates tools to insert predefined shapes, charts to represent visually information and charts to illustrate and compare data.

a.-

Shapes

They are shapes previously designed, or also known as autoshapes; you can add a shape to the slide or combine many shapes to make a drawing or a more complex shape. The available shapes include lines, basic geometric figures, arrows, equations forms, flowcharts forms, stars and banners and Callouts. After adding one or more shapes, you can include them text, bullets, numbering and other type of styles. Procedure to insert shapes 1.2.3.-

Click on Shapes, it is displayed a menu that contains different categories of Shapes. Click on the desired shape Drag the mouse pointer to give the desired size.

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SmartArt

An element of SmartArt is a visual representation of the information that you can create easily and quickly choosing among the different designs, in order to communicate messages or ideas. Procedure to insert a SmartArt graph 1.2.3.4.-

Click on the button SmartArt Select a desired graph and click on Ok. Drag the mouse pointer to give the desired size In the graph write the information

c.-

Chart

A chart is a visual representation of the data, in this version you can insert many types of graphs, as columns, lines, pays, bars, areas, scattered, stock, Surface, Doughnut, Bubble and Radar. Procedure to insert a Chart 1.2.3.4.-

Click on the button Chart On the box Insert chart click on the type of chart and click on Ok In the window of Excel spreadsheet capture the data to the graph Close the Excel Spreadsheet

The version of PowerPoint 2010 permits to incrust other element as tables, equations and symbols, the way to insert them are very similar to the procedures that were seen in the stage of Microsoft Word 2010

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SPECIAL TOOLS

.

.

4.4.1 ANIMATION OF OBJECTS The objects that are inside a PowerPoint presentation can be applied an animation or motion in the slide; we will see the Animations tab.

A.-

Animations of Objects

To configure the animation of an object that are in a slide, we will use the Animations group from Animations. An object in a presentation can be applied to one or many types of effects, therefore the previous rocedure can be repeated the necessary times to personalize the animation. Procedure to give an animation 1.2.3.4.-

Click on the object. Select the type of effect from the group Animations Activate the animation pane Personalize or configure the animation in the Animation pane if it is required

2

3

4

1

In the Animation pane we can: Play the animation of each object Modify when to start the effect, the options of effect and the time intervals Modify the duration in seconds Reorder the effects in the objects

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Slide transition You can also give motion to the slides when you change from one to other; this motion is called slide transition. To configure the slide transition it is used the Transition tab. 1.2.3.4.5.-

Procedure to give transition Select the slide. Click on the desired transition Select the type of sound (Optional) Select the velocity of the transition Select the way to advance the slide

1

2

3

1.- Transition to this slide:

In this section is selected directly the type of transition presented in the ribbon

2.- Sound:

Here it is applied a sound to the slide or to each one of the slide and duration

3.- Advance to the slide:

In this part is selected the way to advance the slide; if it is manually, with a click or automatically and configuring the time for the change to each one of the slides.

C.-

Links

Links are used to move inside the same presentation, to move to other presentation, to open a file of other application software, to go to a Web page or a mail address. It is used the Links group that is in the Insert tab.

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Hyperlink

The hyperlink can be created in the objects that are in a presentation as a text, a picture, a shape, or a WordArt. Procedure to insert a hyperlink. 1.2.3.4.-

Click on the desired object. Click on the button Hyperlink Select the place where the link is linked. Click on Ok. 1

3

2

1.- Link to:

It is used to direct the link to a file or Web page; to a place in this document; to open a new file in any application software and to go to a direction of email

2.- Look in:

Directs the link to a file is in any storage unit of the computer.

3.- Screen tip:

Here is place the text (Optional) that will appear at the moment to place the . cursor over the object that will perform the link in the slide.

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Action

The action permits to add a task to the selected object in a slide to specify what will happen when you click on it or when the mouse is over it. The functioning of an action over an object of the slide is similar to a hyperlink, this is used normally in shapes, but it is also applied to texts and images. Procedure to insert an Action: 1.2.3.4.5.6.7.-

Click on the desired object Click on the button Action Select the section Mouse click or Mouse over Select the place where the link is directed. Select the sound when activating the link (Optional) Select highlight when clicking or when passing the mouse over it (Optional) Click on Ok.

2

1

3

3

4

4

5

5 6 7

Note:

6 7

To modify or remove a hyperlink or an action the object is selected with a click and the button Hyperlink and Action are activated again. Other way is with the contextual menu of the right button of the mouse.

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4.5 LEARNING ACTIVITIES

ACTIVITY # 1 a)

GRAPHICAL ENVIRONMENT OF MICROSOFT POWERPOINT

Identify and describe briefly each one of the elements that forms the main screen of Microsoft PowerPoint 2010

2

1 3

4

6 5 Name 1.- _________________________ 2.- _________________________ 3.- _________________________ 4.- _________________________ 5.- _________________________ 6.- __________________________

Function __________________________________________________________ __________________________________________________________ __________________________________________________________ __________________________________________________________ __________________________________________________________ __________________________________________________________

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b) Identify each one of the elements that form the next tab of the ribbon. 1

2

3

4

1.-_____________________________________ 2.-_____________________________________ 3.-_____________________________________ 4.-_____________________________________

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ELABORATION OF PRESENTATIONS

Description: Elaborate a presentation in PowerPoint whose content describe the themes of Chemistry 1 that next are listed:

the subject of

METHODS OF SEPARATION OF MIXTURES

•

Decantation

•

Filtration

•

Distillation

•

Evaporation

•

Sublimation

a) In the first slide design the cover, with the name of the subject, the topic of the presentation, a representative picture, your complete name, register number, group and date. b)

Each method must be explained in a slide

c)

Each method must contain Texts, Pictures and WordArt

d)

All the slides must have the same theme of slide

e)

Include personal or group conclusions in the last slide

f)

Add bibliographic references and visited Web pages in a slide

g)

Save in a storage unit the file or presentation with the name: POWERPOINT ACTIVITY 2

h)

The presentation will be delivered to your teacher in the time and way established

Note: You can consult your Chemistry book.

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BASIC TOOLS

Description: Elaborate a presentation in Power Point whose content describe the topics of the subject of Physic and Health Culture I that are listed next:

RATING OF TEXT ATHLETICS:   

Text track Field testing Combined test

a)

In the first slide structure the cover, with the name of the subject, the theme of the presentation, a representation image, name, register, group and date.

b)

Each test must be explained in at least one slide.

c)

Each slide must contain text, images and WordArt.

d)

Each test must integrate video.

e)

All the slides must have the same Slide theme.

f)

Include personal or group conclusions in the last slide.

g)

Quote bibliography and visited Web pages in a slide.

h)

Save in a storage unit the file or presentation with the name: POWER POINT ACTIVITY 3

i)

The presentation must be delivered to your teacher one time.

NOTE:

The information can be obtained from the book ¨Fundamentos de Cultura Física y Salud I, UANL¨, other written sources and Web pages.

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SPECIAL TOOLS

Description: Elaborate a PowerPoint presentation whose content describe the theme that next is listed:

THE SOCIAL NETWORKS:

  



What are the social networks? History Description of at least four types of the most common digital social networks in the world, where you report for each one: o When it was created and who created it o Objective of it o Type of users o Link or address and way of registration o Programming language used for its creation Social impact

a) In the first slide structure the cover with the name of the subject, the topic of the presentation, a representation picture, complete name, register number, group and date. b) The second slide must have a menu with hyperlinks to each subtopic. c) Each topic must be explained in at least one slide. d) Each slide must contain Text and Pictures. e) All the slides must have a Transition and Animation effect. f)

Include conclusions in the last slide.

g) Add bibliographic references and Web pages in a slide h) Save the presentation in a storage unit with the name: POWERPOINT ACTIVITY 4 i)

The presentation must be delivered to the teacher on time.

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ACTIVITY # 5 SPECIAL TOOLS Description: Elaborate a presentation in PowerPoint that serves as publicity campaign to promote the tourism in five municipalities of the State of Nuevo León.

MUNICIPALITIES OF THE STATE OF NUEVO LEÓN:     

History Culture and traditions Population, Surface, Climate, Orography and Hydrography Location map Interesting places

a) In the first slide structure the cover with name of the subject, the topic of the presentation, a representative picture, complete name, register number, group and date.. b) The second slide must integrate a menu with hyperlinks to each subtopic c) Each subtopic must be explained in at least one slide. d) Each slide must contain text and pictures. e) All the slides must have the same theme of slide. f) All the slides must have transition and animation effect. g) Each municipality must contain an unreleased video where you explain why would you like that the people would visit this municipality. h) Each municipality must contain a hyperlink to an Official Web page. i) Add bibliographic references and address of Web pages in one slide. j) Save the presentation in a storage unit with the name: POWERPOINT ACTIVITY 5 k) The presentation will be delivered to the teacher on time and in the correct way.

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SPECIAL TOOLS

Description: Elaborate a PowerPoint presentation that serves as introduction to promote a Brand of jeans in a store of a shopping center. PRESENTATION OF THE JEANS:  

   

Logo Slogan The company o History o Organization chart o Address and phone number o Electronic address of the Web page o E-mail o Contact in social networks Designs Main product Prizes and graphs of sales Graphs of participation in the market

a) In the first slide structure the cover with the name of the subject, the topic of the presentation, a representative picture, complete name, register number, group and date. b) The second slide must integrate a menu with hyperlinks to each point c) Each point must be explained in at least one slide. d) Each slide must contain text, pictures and audio. e) All the slides must have the same theme of slide, but different colors. f) All the slides must have transition and animation effect. g) It must contain an unpublished video where you explain why the people would like to acquire your brand. h) Save the presentation in a storage unit with the name: POWERPOINT ACTIVITY 6 i) The presentation will be delivered to your teacher on time.

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BIBLIOGRAPHY Tecnología de la Información y de la Comunicación 1, Álvarez, Bueno, Carrera, Gallegos, Vázquez, Castillo, México, 2005. Tecnología de la Información y de la Comunicación 1, Carmen Vázquez, Iván Zaleta, Raúl Gallegos, LAGO Ediciones, México, 2010. Metodología de la Investigación Científica, Adolfo Narváez, Antonio García, Carlos Guerrero, Guadalupe Leal, Javier Álvarez, Pearson, Educación, México, 2010 Orientación Educativa, Estela Durán, Guadalupe García, Esmeralda Puente, Grupo Editorial Patria, México, 2010. Problemas Éticos del mundo real, Carlos Gómez, Adriana Hinojosa, Ediciones DeLaurel, México,2011. Biología 1 La Naturaleza de la Vida, Audesirk, Byers, Bruce, Pearson Educación , México, 2006 Cultura Física y Salud, Garza, Cantú, Ríos, Pequeño, Villarreal, Procoelsa, México, 2006 Fundamentos de Química 1, Hern Arena, Cengage, México, 2010

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