Enterprise Human Resource Information System (eHRIS)
WORKSHOP OBJECTIVES
WORKSHOP OBJECTIVES
Workshop Objectives •
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Introduce eHRIS and its main features to HRMO and ITO in the Regional and Divi Divisi sion on Lev Level els; s; Develop, calibrate, and enhance the knowledge of participants on the usage and implementation of the eHRIS; Strengthen linkages among t he participants in providing technical and policy support related to the usage of and implem eme enta ntation of eH eHR RIS; IS;
Workshop Objectives
Allow the SDOs to come up with a plan on how to conduct the encoding of ePDS for school personnel;
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Collect the draft SDO ePDS completion plan; Provide selected school personnel the basics and experience of encoding the ePDS; and Facilitate the completion of ePDS at least 2, 160 school personnel.
TRAINING MECHANICS
Training Mechanics
Day 1 Topic discussion Hands-on activity after every topic Open Forum/questions after all topics were already discussed Division rollout plan •
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eHRIS …
An Introduction
What does eHRIS do? Automates
core HR management functions and routine services;
Enhance
HR systems and processes to support personnel in delivery of prompt, uninterrupted, efficient, and responsive services to its clients;
Single
source of truth (SSOT) for HR information and organizational structure includes
Personal Services Itemization Plantilla of Personnel (PSI-POP);
eHRIS Modules •
HR Dashboard Integrates information from multiple modules into
a unified display Currently displays birthdays and announcements.
(demographics, announcements, policies, etc) •
Self Service Provide all personnel with access to their personal
and employment information that includes: o
Personal Data Sheet (PDS)
o
Daily Time Record (DTR)
o
Pay slip
eHRIS Modules (cont.) •
Time and Attendance Management System Automates time-in and time-out processing and
provides a near real-time information on employee daily time record (DTR); Enables all personnel to track and monitor their
attendance more accurately; and Provide on-line application and approval of
deficiency forms
eHRIS Modules (cont.) •
Service Request Will deliver an easy to use self service workflow
that automates common and repetitive HR services processes. Current and future service requests will include but not limited to are
Pay slip o Time and Attendance Deficiencies o SALN o Provident Fund Loan Application o Request for Certification o Service Records o
eHRIS Modules (cont.) •
HR Module Only the HR Officer user account will have access
to this module Add, Edit, Update and Removal of personnel will
take place in this module Masterlist of Personnel
EHRIS Modules in Plan •
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Results Based Performance Management System Talent Acquisition and DepEd Online Application System Succession Planning Module Learning and Development Module Reports Module –
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Inventory of Positions in DepEd Retirees Step increment, Loyalty, etc.
eHRIS: Show and Tell
Go to URL:
fo.ehris.deped.gov.ph
eHRIS: Show and Tell
Account Activation and Password Reset
eHRIS: Show and Tell
Encoding, Viewing and Printing of PDS
eHRIS: Show and Tell
Time and Attendance Management System
eHRIS: Show and Tell
Service Request •
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Request Types Raising a Request Approving / Rejecting a Request
Service Request
Type of Request •
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Late Justification No Time Log Out on Official Business
Service Request
Type of Request •
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Travel Order All Kinds of Leave
Service Request
For Staff: Raising a Request
Service Request
For Chiefs: Approving/ Rejecting a Request
eHRIS : Show and Tell
Viewing and Printing DTR
eHRIS : Show and Tell
Organizational Structure
Organizational Structure OFFICE
Central Office
BUSINESS UNIT ICTS
DEPARTMENTS • • •
All Regions Ex: Region 1
R1 Curriculum and Learning Management Division R1 Education Support Service Division
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All Divisions Ex: Vigan City
Office of the SDS
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Schools
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User Support Division Technology Infra Division Solutions Dev Division Office of the Division Chief LRMDS Section Office of the Division Chief Health and Nutrition Section Education Facilities Division Special Program and Proj Office of the SDS Proper ICT Services Administrative Services Vigan Central School Ilocos Sur NHS
eHRIS : Show and Tell
Role Types
Role Types •
Management All
Execom, Directors and Heads of Business Unit
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Manager All
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HR Manager / HR Staff
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Department Heads
HRMOs and Designated HR Staff
Employee All
DepEd Personnel that do not fall on above types
eHRIS : Show and Tell
The HR Manager
The HR Manager
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HR Manager Roles: User Account Management Creating new user accounts
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Updating data on the official tab User account deactivation
Adding/setting Endorser/Approvers Setting National and Local Holiday
SDO eHRIS ePDS Rollout Plan •
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Proposed rollout strategy for SDOs Status Monitoring matrix
Got questions? Please contact:
EHRIS Helpdesk 1st Fl, Bonifacio Bldg, DepEd Complex, Meralco Ave, Pasig City Contact Nos: (02) 6357369; 0956 477 2610; 0921 458 4058 ; 0942 614 9599 Email:
[email protected] Join FB Group: DepEd EHRIS Helpdesk 1.0 Join FB HRMO Group (HR Personnel only): DepEd HRMOs Philippines
REGISTRATION SITE
eHRIS: Show and Tell
Go to URL:
fo.ehris.deped.gov.ph or go to:
www.depedcamsur.com
Click the EHRIS link at DepEd CamSur website
